Proofhub Review: Is it Worth It In 2025
Proofhub is a project management software that helps teams collaborate, organize tasks and subtasks, and manage projects efficiently. It’s ideal for small to medium businesses, creative agencies, and remote teams who need a centralized platform to streamline messaging and task management. Proofhub offers a straightforward way to enhance team productivity and ensure projects are completed on time.
In this article, you’ll find an overview of Proofhub's features, pros and cons, best and worst use cases, and pricing. Whether you're looking to simplify your workflow or improve team collaboration, this review will guide you in making an informed decision.
ProofHub Evaluation Summary
- From $45/month (billed annually)
- 14-day free trial
Why You Can Trust Us
ProofHub Overview
pros
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You can customize workflows to fit how your team works.
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Your team can collaborate easily with built-in chat and discussions.
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You can assign tasks and track progress in one place.
cons
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You won’t find advanced reporting options for complex projects.
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Your team might need time to learn the advanced features and functionalities.
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You may find the interface a little outdated compared to other tools.
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Our Review Methodology
How We Test & Score Tools
We’ve spent years building, refining, and improving our software testing and scoring system. The rubric is designed to capture the nuances of software selection and what makes a tool effective, focusing on critical aspects of the decision-making process.
Below, you can see exactly how our testing and scoring works across seven criteria. It allows us to provide an unbiased evaluation of the software based on core functionality, standout features, ease of use, onboarding, customer support, integrations, customer reviews, and value for money.
Core Functionality (25% of final scoring)
The starting point of our evaluation is always the core functionality of the tool. Does it have the basic features and functions that a user would expect to see? Are any of those core features locked to higher-tiered pricing plans? At its core, we expect a tool to stand up against the baseline capabilities of its competitors.
Standout Features (25% of final scoring)
Next, we evaluate uncommon standout features that go above and beyond the core functionality typically found in tools of its kind. A high score reflects specialized or unique features that make the product faster, more efficient, or offer additional value to the user.
We also evaluate how easy it is to integrate with other tools typically found in the tech stack to expand the functionality and utility of the software. Tools offering plentiful native integrations, 3rd party connections, and API access to build custom integrations score best.
Ease of Use (10% of final scoring)
We consider how quick and easy it is to execute the tasks defined in the core functionality using the tool. High scoring software is well designed, intuitive to use, offers mobile apps, provides templates, and makes relatively complex tasks seem simple.
Onboarding (10% of final scoring)
We know how important rapid team adoption is for a new platform, so we evaluate how easy it is to learn and use a tool with minimal training. We evaluate how quickly a team member can get set up and start using the tool with no experience. High scoring solutions indicate little or no support is required.
Customer Support (10% of final scoring)
We review how quick and easy it is to get unstuck and find help by phone, live chat, or knowledge base.Tools and companies that provide real-time support score best, while chatbots score worst.
Customer Reviews (10% of final scoring)
Beyond our own testing and evaluation, we consider the net promoter score from current and past customers. We review their likelihood, given the option, to choose the tool again for the core functionality. A high scoring software reflects a high net promoter score from current or past customers.
Value for Money (10% of final scoring)
Lastly, in consideration of all the other criteria, we review the average price of entry level plans against the core features and consider the value of the other evaluation criteria. Software that delivers more, for less, will score higher.
Core Features
Task Management: Manage your tasks and subtasks efficiently with Proofhub’s intuitive task management system, allowing you to assign tasks, set deadlines, and track progress easily.
Kanban Boards: Visualize your workflow with customizable Kanban boards, helping your team move tasks from one stage to the next with ease.
Gantt Charts: Plan projects visually with Gantt charts that let you set dependencies and adjust schedules as needed.
Time Tracking: Keep track of how much time your team spends on tasks with built-in time tracking and timesheets, helping you analyze productivity.
Notes and Discussions: Collaborate with your team using notes and threaded discussions, ensuring everyone stays on the same page.
File Management: Organize and share files within projects, making it easy for your team to access important documents when needed.
Ease of Use
Proofhub has a simple, intuitive interface that makes onboarding easy, even for teams new to project management tools. The drag-and-drop Kanban boards and Gantt charts make task management straightforward.
The centralized dashboard keeps everything in one place, so it’s easy to stay organized. Users appreciate the clean design and clear layout, which lowers the learning curve and helps teams stay productive without dealing with complicated features.
ProofHub Specs
- API
- Budgeting
- Calendar Management
- Contact Management
- Expense Tracking
- External Integrations
- Gantt Charts
- Resource Management
- Task Scheduling/Tracking
- Time Management
Proofhub Frequently Asked Questions
How does Proofhub ensure data security and compliance?
Proofhub uses strong security measures like data encryption and regular audits to protect your information. The platform follows industry standards to keep your data safe. Your team's sensitive project details are secure and meet data protection compliance requirements.
Can I customize Proofhub to fit my team's workflow?
Yes, Proofhub offers customization options to fit your team’s workflow. You can create custom roles, fields, and project templates that match your processes. This flexibility helps streamline work and improve team efficiency.
Does Proofhub support remote team collaboration?
Proofhub supports remote teams with features like in-app chat, discussion threads, and file sharing. These tools make collaboration easy, no matter where your team is located. The centralized platform helps everyone stay connected and informed.
How does Proofhub handle task prioritization?
Proofhub lets you prioritize tasks with custom labels and deadlines, helping your team focus on what matters most. Kanban boards and task lists make it easy to see which tasks need immediate attention. This makes managing workloads simpler and more efficient.
Can I track my team's time in Proofhub?
Yes, Proofhub includes time tracking features that let your team log hours spent on tasks. It helps you track productivity and allocate resources more effectively. You can also use the time logs for billing or performance reviews.
Is there a mobile app for Proofhub?
Proofhub offers a mobile app for iOS and Android, so your team can manage projects on the go. The app gives access to key features like task updates, discussions, and notifications. This helps your team stay productive from anywhere.
How does Proofhub facilitate project reporting?
Proofhub offers functionality for project reports on time logs, team performance, and project progress. These reports give you insights to make informed decisions. You can also customize them to focus on specific metrics.
Can Proofhub handle multiple projects simultaneously?
Proofhub helps you manage multiple projects at once with project templates and a centralized dashboard. These features make it easy to oversee tasks, meet deadlines, and allocate resources efficiently.
ProofHub's Company Overview & History
ProofHub was founded in 2011 by a group of passionate software engineers, led by visionary leader Sandeep Kashyap, to create a simple, yet powerful project management tool. The aim was to streamline team collaboration and simplify workflows with an intuitive platform that integrates planning, messaging, and task tracking all in one place.
After initial development, ProofHub was launched with a strong emphasis on providing an easy-to-use solution for project managers and teams of all sizes. Unlike other project management tools that overcomplicated the process, ProofHub set out to focus on simplicity and efficiency, offering features like task management, file sharing, time tracking, and team discussions.
As the user base grew, ProofHub expanded its features, making the tool more customizable and scalable. It introduced advanced reporting and approval workflows, positioning itself as a go-to solution for creative teams, agencies, and businesses looking for centralized project management.
ProofHub Major Milestones
- 2012: Released the first version of ProofHub, offering core project management tools
- 2015: Launched Proofhub mobile
- 2017: Launched task dependencies and Gantt charts to enhance project planning
- 2019: Integrated approval workflows for creative teams and agencies
- 2020: Expanded to support large teams and more diverse industries
- 2023: Focused on improving user experience with streamlined interfaces and updates
- 2024: Hit $6.5M revenue and 85k customers
What's Next?
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From $45/month (billed annually)
14-day free trial
