24 Best Free Task Management Software In 2025

Wrike is a powerful tool for managing and scaling complex projects. It's recognized as best for scalable project planning because it offers a flexible and dynamic platform that can grow with your team's needs. Mircea Dima, Founder & CEO/CTO of AlgoCademy, highlighted how this plays out in practice: “I like Wrike’s ability to define tasks and track their progress. I was able to visually track deadlines, change priorities without micromanagement, and see which team members were working on which piece of a campaign.”

Why I Picked Wrike: I selected Wrike for this list due to its comprehensive set of features that cater to teams of all sizes, making it ideal for businesses that anticipate growth. I consider Wrike best for scalable project planning because it provides the tools and flexibility necessary for teams to manage their workloads effectively, regardless of project size or complexity.

Standout features & integrations:

Wrike's standout features include customizable workflows, real-time collaboration, and detailed reporting capabilities, which are essential for managing large-scale projects.

Wrike integrates with tools such as Google Drive, Dropbox, Box, Microsoft Office 365, Salesforce, Adobe Creative Cloud, JIRA, GitHub, QuickBooks, LinkedIn, Marketo, Slack, Microsoft Teams, Zapier, and more, enhancing its functionality and allowing for a more connected work environment.

What’s free: Unlimited collaborators. Some feature limitations. 

ClickUp is a comprehensive task management and productivity tool. It stands out as the best for custom task views due to its wide array of customizable options that cater to different work preferences and requirements. As Harvey Eckstein, an Integrations & Automations Expert, notes: “The customization options in ClickUp allow it to fit various project types, unlike simpler tools like Trello.”

Why I Picked ClickUp: I chose ClickUp for its ability to provide custom task views allowing users to tailor their experience to their specific needs, distinguishing it from other task management software. I believe ClickUp is best for custom task views because it offers over 15 different ways to view tasks.

Standout features & integrations:

ClickUp's standout features include task management with customizable tasks, docs for creating and connecting documents to tasks, goals for tracking work against strategy, whiteboards for visual collaboration, dashboards for real-time reporting, and chat for team collaboration.

ClickUp integrates with tools such as Slack, Google Calendar, Dropbox, GitHub, GitLab, Evernote, Zoom, Time Doctor, Toggl, Outlook, Microsoft Teams, and more, ensuring that every team can work in the way that suits them best.

What’s free: Unlimited tasks, unlimited collaborators. Some feature limitations. 

Todoist is a digital task manager that helps you organize everything from daily chores to complex work projects. It gives you a clear way to plan, schedule, and keep track of tasks. Whether you're working solo or as part of a team, Todoist helps bring structure to your to-do list.

Why I Picked Todoist: I picked Todoist because it takes the hassle out of entering and managing tasks. Its natural language recognition means you can type something like “email client Friday at 3 pm” and it’ll automatically schedule the task for you. It also handles repeating tasks in a flexible way—set them to recur every week, every third Thursday, or based on when you last completed them. These kinds of smart scheduling tools make it easier to stay on top of recurring work without needing to re-enter details constantly.

Standout features & integrations:

Standout features include task prioritization, which lets you flag tasks by importance using four levels so your attention stays on what matters most. You can group related to-dos under a parent task using sub-tasks, which keeps large projects organized. There's also a label and filter system that helps you find exactly what you need—whether that's all your work-related tasks or everything due this week.

Integrations include Airmail, Evernote, Google Calendar, IFTTT, Zapier, Jira, Alfred, AI Assistant, Make, Microsoft Teams, Newton Mail, and Slack.

Connecteam is a comprehensive employee management tool designed to assist businesses in managing and engaging their workforce. It offers features such as scheduling, task management, forms and checklists, communication tools, and various integrations.

Why I Picked Connecteam: I like that the tool's task assignment and tracking capabilities allow managers to delegate tasks efficiently and monitor progress in real-time. The app's intuitive interface ensures that tasks can be created, assigned, and tracked with minimal effort with notifications sent to the right people, reducing the chances of miscommunication and missed deadlines. Additionally, Connecteam's customizable task templates and checklists help standardize processes, ensuring consistency and quality in task execution. 

Standout features & integrations:

Connecteam standout features include the time tracking and scheduling feature that allows managers to allocate hours, track employee work time, and manage shifts, the in-app chat and communication tools that foster better collaboration among team members, and robust reporting and analytics tools that provide insights into task completion rates, employee performance, and overall productivity

Connecteam integrates with tools such as QuickBooks Online, Xero, Gusto, Zapier, Zoom, Microsoft Outlook, Google Calendar, Microsoft Teams, Google Workspace, Slack, Okta, OneLogin, Office 365, SAML, Microsoft Azure Active Directory, and PayPal. 

What’s free: Up to 10 users

Zoho Projects is an online project management platform that provides customizable solutions for businesses of all sizes, offering features such as task management, automation, time tracking, team collaboration, and issue tracking. Its ability to customize projects, automate tasks, and integrate with other Zoho apps and third-party apps makes it ideal for dynamic teams looking to increase productivity and improve collaboration.

Why I Picked Zoho Projects: I chose Zoho Projects for its customizable platform. It allows users to create personalized fields, layouts, statuses, and workflows tailored to their specific needs, making it highly adaptable for various project requirements. Users can also manage tasks through various views such as Gantt charts, Kanban boards, and list views, which help in visualizing project timelines and dependencies. 

Standout features & integrations:

Zoho Projects standout features include task creation and assignment and drag-and-drop task automation that allows users to automate workflows by creating blueprints that define the sequence of tasks and actions. It also offers time tracking of billable and non-billable hours and communication tools like chats, feeds, and forums.

Zoho Projects integrates with tools such as Slack, Microsoft Teams, Google Drive, Dropbox, OneDrive, GitHub, Bitbucket, Zapier, Basecamp, Evernote, Microsoft Outlook, Google Calendar, Microsoft Project, Trello, Jira, Asana, Zendesk, Mailchimp, and other Zoho apps.

What’s free: Up to 3 users, 2 projects, and 5GB of storage space.

Runrun.it is a tool designed to optimize team management and productivity by tracking work performance comprehensively. As a project management software, it helps organizations align their tasks, projects, and communications within a single platform.

Why I Picked Runrun.it: I chose Runrun.it for its robust set of features that prioritize transparency and efficiency in team management, distinguishing it from other project management tools. It stands out due to its specific focus on performance tracking, which is essential for teams looking to improve productivity and accountability. 

Standout features & integrations:

Runrun.it’s standout features include automatic time tracking, which eliminates the need for manual timesheet entries and provides precise control over project timing and budgeting. The dashboard offers a real-time view of all tasks and projects, highlighting priorities and deadlines, which facilitates better task management.

Runrun.it integrates with tools such as Slack, Google Calendar, Google Drive, Dropbox, Box, Trello, Jira, Zendesk, Salesforce, and GitHub, and more, enhancing its project management, communication, and development.

What’s free: Up to 5 users and 20 boards.

MeisterTask is a versatile project management tool designed to enhance productivity and collaboration for teams of all sizes. It offers a user-friendly platform that caters to industries with stringent security needs, ensuring both functionality and compliance.

Why I Picked

MeisterTask stands out as a free task management software because it allows you to manage unlimited tasks and collaborate with unlimited team members. This means you can keep your projects organized without worrying about hitting a limit on tasks or team size, making it ideal for growing teams. Additionally, you can manage up to three projects simultaneously, which is ample for small teams or personal use.

Another reason I chose MeisterTask is its straightforward approach to task management with features like task comments and time tracking. These features let you and your team communicate directly within tasks and keep an eye on how much time you're spending on each project. This can help you stay on top of deadlines and ensure your projects are progressing as planned.

Standout Features - Descriptive Format

Features include the ability to import projects from other platforms like Asana and Trello, which means you can easily transition to MeisterTask without losing any of your previous work. The software also offers customizable workflows, allowing you to tailor the process to fit your team's specific needs. Additionally, MeisterTask provides robust security with ISO 27001 certification and GDPR compliance, ensuring your data remains protected.

Integrations

Integrations include Zapier, JIRA, Slack, Trello, Asana, Excel, Gmail, Outlook, Google Calendar, iCal, Paperform, and Google Workspace.

Freedcamp is a versatile project management platform. It excels in accommodating an unlimited number of users and projects at no extra cost.

Why I Picked Freedcamp: I selected Freedcamp for inclusion due to its unique offering of unlimited users and projects, distinguishing it from other task management software. It's particularly well-suited for businesses that anticipate growth, as it eliminates the need to upgrade to more expensive plans or switch platforms as the number of users or projects increases.

Standout Features & Integrations:

Freedcamp’s standout features include task lists, subtasks, Gantt charts, Kanban boards, a calendar view, issue tracker, time tracking, and invoicing. 

Freedcamp integrates with tools such as Google Drive, Dropbox, OneDrive, Zapier, Google Calendar, Outlook Calendar, Apple, Calendar, Toggl, Clockify, Slack, and more, enhancing its utility across various workflows and teams. 

What’s free: Unlimited Projects, tasks, storage, and users. Some feature limitations. 

Backlog is a project management tool that helps you manage tasks, track issues, and collaborate with your team all in one place. It's designed for virtual teams, offering a suite of features that make it easy to keep everyone aligned and on track.

Why I Picked

I picked Backlog because it offers a robust task management system where you can organize tasks, assign responsibilities, and track deadlines. This feature is invaluable for keeping your team aligned and ensuring that nothing falls through the cracks. It also has built-in agile tools that facilitate sprints and backlog management, which are essential for teams that operate on agile methodologies. These tools help you manage your projects more effectively, making it a great option for task management.

Another reason Backlog stands out is its bug tracking capabilities. This feature is particularly beneficial for development and QA teams, as it captures and resolves bugs efficiently. The ability to integrate bug tracking with task management means you can keep development and QA teams synchronized, which is a huge plus when you're trying to maintain high-quality standards in your projects. The project visualization feature, which includes Gantt and burndown charts, allows you to monitor timelines and progress, providing a clear overview of where your project stands.

Standout Features

Features include agile tools that support sprints and backlog management, making it easier for your team to adapt to changes and manage tasks efficiently. Bug tracking is another feature that captures and resolves bugs, ensuring your development and QA teams stay in sync. Project visualization through Gantt and burndown charts provides a clear overview of timelines and progress, helping you keep your project on track.

Integrations

Integrations include Cacoo, Slack, Redmine, Jira, Jenkins, Webhook, Microsoft Teams, Microsoft Copilot, Microsoft OneDrive, Google Chat, Google Drive, and Google Sheets.

Asana is an online platform designed to help you manage your team's tasks, projects, and workflows. Whether you're coordinating a small project or overseeing a large team, Asana provides the tools to keep everything organized and on track.

Why I Picked

I chose Asana as a great option for free task management because it offers robust project management capabilities without a price tag. With features like project boards and task lists, you can easily organize work and prioritize tasks. This ensures that nothing falls through the cracks, even if you're managing multiple projects at once.

Another reason Asana stands out is its workflow automation feature. You can set up rules to automate routine tasks, saving you time and reducing manual errors. This allows you to focus on more critical aspects of your projects, increasing your team's overall productivity.

Standout Features - Descriptive Format

Features include workflow automation that helps you reduce repetitive tasks, goal tracking to ensure your team stays aligned with strategic objectives, and resource management to allocate work effectively. These features work together to create a comprehensive platform that supports various project needs and team dynamics. Each feature is designed to enhance your team's collaboration and productivity, making Asana a versatile tool for different industries.

Integrations

Integrations include Jira Cloud, Slack, Chrome Extension, Google Chat, Power BI, Zapier, Outlook Calendar, Outlook Email, Google Drive, Dropbox, Microsoft Teams, and Trello.

Taskworld is a project management tool that streamlines tasks with visual boards. It's recognized for its visual task boards, which enhance project management and tracking.

Why I Picked Taskworld: I selected Taskworld for its emphasis on visual organization, which is crucial for maintaining oversight of complex projects. It is best for visual task boards as it provides a clear, visual layout that helps teams visualize workflows and stay on top of their tasks.

Standout features & integrations:

Taskworld's standout features include visual task boards, project timelines, and advanced analytics, which are essential for managing tasks efficiently. 

Taskworld integrates with tools such as Google Calendar, Google Drive, Dropbox, Box, Outlook, Slack, Zapier, built-in chat, file management, and more, enhancing team collaboration.

What’s free: 1 user, unlimited active projects.

TickTick is a versatile task management app that helps you stay organized and productive. It's designed to manage your tasks, schedule, and habits all in one place, making it easier for you to keep track of everything you need to do.

Why I Picked

I picked TickTick because of its unique approach to task management, like the use of the Pomodoro technique. This feature allows you to break your work into 25-minute focused intervals, which is great for maintaining concentration and productivity throughout the day. The habit tracker is another key feature, helping you develop and maintain good habits over time, which is a crucial part of effective personal management.

Another reason TickTick stands out is its comprehensive calendar views. You can switch between monthly, weekly, daily, and agenda views to see your tasks from different perspectives. This flexibility in viewing options makes it easier for you to manage your schedule and stay on top of your commitments. Plus, the app's collaboration tools and real-time sync across devices ensure that you and your team are always on the same page, no matter where you are.

Standout Features - Descriptive Format

Features include the kanban boards, which offer a visual way to manage tasks and workflows. You can also use the eisenhower matrix to prioritize tasks based on urgency and importance, helping you focus on what truly matters. Additionally, TickTick's reminders and filters ensure that you never miss a deadline, allowing you to customize your alerts and organize tasks according to your preferences.

Integrations

Integrations include Notion, Google Tasks, Microsoft To Do, ClickUp, Todoist, Slack, Google Calendar, Jira Software Cloud, Trello, Microsoft Outlook, Evernote, and Discord.

nTask is a versatile project management software designed to enhance productivity and collaboration among teams. It offers a variety of tools to help you manage tasks, projects, and team interactions all in one place.

Why I Picked

I picked nTask because it offers an extensive task management system. You can create to-do lists, set schedules, and manage sub-tasks and dependencies, making it easier for your team to stay organized and on track. Another reason is the Gantt charts, which provide a clear visual representation of your project timelines, helping you monitor progress and make necessary adjustments as needed.

Additionally, nTask offers time tracking and meeting management features. You can log billable hours and manage meetings with clear agendas, making it easy to keep everyone on the same page. These functionalities are particularly useful for ensuring that your team meets deadlines and maintains productivity.

Standout Features - Descriptive Format

Features include risk management, issue tracking, and team collaboration. Risk management allows you to identify potential challenges and plan for them proactively, while issue tracking helps you monitor and resolve any problems that arise during your projects. Team collaboration is enhanced through features like team chat, allowing for real-time communication and quick decision-making.

Integrations

Integrations include Google Calendar, Google Meet, Outlook Calendar, Apple Calendar, Microsoft Teams, GitHub, Trello, Google Tasks, Microsoft Office 365, Google Forms, Any.do, and Gmail.

Trello is a collaborative tool that organizes projects into boards. It is best for visual project tracking because it provides a clear, visual overview of tasks with its card-based boards that are easy to manage and update.

Why I Picked Trello: I selected Trello for its distinctive visual approach to task management, which sets it apart from other tools that may not offer such a clear visual representation. Trello is best for visual project tracking as it allows teams to see the progress of tasks in a highly intuitive, visual format that simplifies complex projects into manageable boards and cards.

Standout features & integrations:

Trello’s standout features include customizable boards, lists, and cards which are perfect for organizing and prioritizing projects in a flexible way. It also offers built-in automation with Butler, which can help reduce the number of tedious tasks.

Trello integrates with tools such as Slack, Google Drive, Dropbox, Box, Evernote, OneDrive, Salesforce, and more, enhancing its functionality and allowing for a more connected workflow.

What’s free: Unlimited card, up to 10 boards.

Notion is an all-in-one workspace for note-taking, task management, and collaboration. It excels in integrating notes and tasks, allowing users to seamlessly switch between them within a single platform. As Notion consultant Claire Bleich explains, “Task assignment in Notion is straightforward, improving accountability among team members.”

Why I Picked Notion: I selected Notion for its exceptional ability to merge note-taking and task management into one cohesive system. This dual functionality distinguishes Notion from other task management software. I determined it to be best for integrated notes & tasks because it provides a versatile environment where users can manage their tasks while simultaneously accessing their notes, creating a highly efficient workflow.

Standout Features & Integrations:

Notion’s standout features include its robust note-taking capabilities, customizable task management system, and the flexibility to create a personalized workspace. Users can leverage templates, databases, and various content blocks to tailor their experience.

Notion integrates with tools such as Google Calendar, Slack, Trello, Google Drive, GitHub, Figma, Asana, Jira, Twitter, Typeform, and more, enhancing its functionality and allowing for a more connected workflow.

What’s free: Up to 10 collaborators. 

Workflowy is a tool that simplifies life's complexities through an outline-based interface. It excels in outline-based planning with its unique ability to create nested lists that can expand and collapse, allowing for detailed organization of tasks and ideas.

Why I Picked Workflowy: I selected Workflowy as it is best for its distinctive outline-based system, which offers a stark contrast to the typical board or list views found in other task management software. This feature is particularly effective for breaking down complex projects into smaller, more manageable components, making it the best choice for users who prefer structured planning and organization.

Standout Features & Integrations:

Workflowy’s standout features include its infinitely nested lists, which provide a simple yet powerful way to manage tasks and notes. The tool also supports tagging, searching, and zooming in on list items, which enhances task management. 

Workflowy integrates with tools such as Slack, Google Calendar, Trello, GitHub, Evernote, Asana, Zapier,  IFTTT (If This Then That), Dropbox, Google Drive, and more, enhancing its outlining and note-taking capabilities, focusing on simplicity and efficiency.

What’s free: 250 monthly bullet limit (increases if you invite friends to the platform).

Monday.com is a versatile project management tool that centralizes tasks, workflows, and communications to streamline project execution and team collaboration. It serves as an intuitive platform that adapts to varying project needs and scales, ideal for managing any project size.

Why I Picked Monday.com: I selected Monday.com for its customizable nature and user-friendly interface, making it accessible for both novice and experienced users. I believe it is best for workflow automation because it reduces the manual effort typically involved in project management through automated triggers, notifications, and actions, which enhances overall efficiency and consistency across tasks.

Standout features & integrations:

Monday.com’s standout features include a customizable workflow setup that allows users to automate repetitive tasks and configure notifications to streamline day-to-day operations. 

Monday.com integrates with tools such as Slack, Google Drive, Dropbox, Microsoft Excel, Outlook, Microsoft Teams, Zoom, Adobe Creative Cloud, Salesforce, Jira, and more, enhancing its capability to facilitate an interconnected work environment where communication and data sharing are centralized, improving workflow efficiency.

What’s free: Up to 2 collaborators. 

Quire is a free task management software that aims to boost your team's collaboration and productivity. It's designed to help you organize tasks with ease and keep everyone on track.

Why I Picked

I picked Quire because it offers an infinite nested list feature that lets you break down complex projects into manageable tasks and subtasks. This feature is perfect if you need to capture ideas and turn them into actionable steps, providing clarity and structure to your workflow. Additionally, the dynamic timeline is a great tool for visualizing project schedules and tracking progress, ensuring that your team stays on top of deadlines.

Another reason Quire stands out is its Kanban board, which provides a visual representation of your workflow, making it easy to move tasks through different stages. This feature helps your team stay focused and organized, as you can quickly see what needs attention and what is already completed. Plus, the collaborative documents allow for centralized information sharing, so your team can work together in real-time.

Standout Features - Descriptive Format

Features include interactive reports that allow for data analysis, helping you make informed decisions based on performance metrics. The sleek calendar is another handy tool for organizing your team’s agendas and deadlines, keeping everyone aligned with project timelines. Lastly, Quire's support for Agile and Scrum methodologies offers flexible workflows, which can be tailored to suit your team's specific project management style.

Integrations

Integrations include Google Calendar, Zapier, Gmail Add-On, Slack, Outlook Add-in, Box, Dropbox, Ybug, GitHub, Apple Calendar, Google Assistant, and Google Drive.

Teamhood is a dynamic project management tool designed for agile teams. It excels in agile project management due to its comprehensive features that support iterative development and continuous improvement.

Why I Picked Teamhood: I selected Teamhood for its agile-centric features, such as customizable Kanban boards and detailed reporting, catering to teams looking to implement or improve their agile practices. I believe Teamhood is best for agile project management because it provides the necessary tools for teams to adapt quickly to changes, prioritize tasks effectively, and deliver value to customers promptly.

Standout features & integrations:

Teamhood's standout features include customizable Kanban boards, Gantt charts for project planning, time tracking for productivity analysis, and detailed reporting for performance insights. 

Teamhood integrates with tools such as Slack, Microsoft Teams, Google Drive, Dropbox, Zapier, and more, facilitating easy collaboration and data exchange.

What’s free: Up to 10 collaborators. 

PathPro is a product roadmap management tool that aids in collecting and organizing customer feedback. It integrates public roadmaps into websites, allowing teams to gather, validate, and prioritize ideas from their community based on user upvotes. 

Why I Picked PathPro: As a task management software for product development teams, PathPro is unique because it can facilitate the collection of feature requests and votes from community members, which can enhance the project planning process. You can see which features to prioritize and directly assign them to your team as tasks. PathPro also lets you build private or public roadmaps, allowing you to share development progress with users.

Standout features & integrations:

PathPro's standout features include to-do lists, feature and idea submission tools, interactive release notes, contributor shoutouts, news and announcements, and feedback analytics.

Integrations are not listed on PathPro's website.

What’s free: One user, one project, and up to five community members.