27 Migliori Software Gratuiti per la Gestione delle Risorse nel 2026

Float is a resource management platform designed for project-based teams that need visual scheduling, capacity planning, and workload tracking in one place.

Who Is Float Best For?

Float is a good fit for agencies, consultancies, and professional services teams that manage multiple projects and need clear visibility into how their team's time is allocated.

Why I Picked Float

I picked Float because it ties staffing decisions directly to project profitability. I use the project cost estimation feature to model resourcing scenarios before work starts—applying bill rates and cost rates to see how different staffing choices affect margins in real time. I can save an estimate as a baseline and compare it against actuals as the project progresses, so I can see where scope crept or margins slipped. The reporting layer pulls utilization, budget spend, and profitability into one live view, so my team doesn't have to piece together spreadsheets to determine if a project is on track financially.

Float Key Features

• Drag-and-drop scheduling: Assign and adjust tasks on a visual timeline by dragging blocks across team members' calendars.
• Capacity management: View each team member's available hours against scheduled work to spot over- or under-allocation at a glance.
• Time-off and public holiday tracking: Log approved leave and regional holidays directly in the schedule so availability is always accurate.
• Live project dashboard: Monitor scheduled hours, logged time, and budget progress across all active projects in a single view.

Float Integrations

Float offers native integrations with Slack, Google Calendar, Outlook, Microsoft Teams, Asana, Jira, Trello, QuickBooks, Xero, and Harvest, and connects with Zapier. An API is available for custom integrations.

What's Free?

Float offers a 30-day free trial with access to all features and unlimited users. After the trial, you’ll need to choose a paid plan to continue using the platform.

monday.com is a work management platform that lets teams organize resources, assign tasks, track workloads, and visualize project timelines using customizable boards and dashboards.

Who Is monday.com Best For?

monday.com is a good fit for small to mid-sized teams in tech, marketing, or creative industries that need a visual way to manage projects and resources across multiple workstreams.

Why I Picked monday.com

I picked monday.com as one of the best because of how well its visual workload view translates resource data into something you can actually act on. When my team is juggling multiple projects, I can open the Workload view and immediately see who's over capacity and who has bandwidth—without digging through spreadsheets or chasing status updates. I also like that you can switch between Gantt, Kanban, and Timeline views on the same board, so the data doesn't change, just the lens you're using. The customizable dashboards pull live data across boards, which means I can track resource utilization at the team level without building separate reports.

monday.com Key Features

• Task assignment and ownership: Assign tasks to specific team members with due dates, priority levels, and status labels directly on the board.
• Time tracking: Log hours spent on tasks natively within monday.com to monitor how team time is being allocated across projects.
• Automations: Set up no-code automation rules to trigger status changes, send notifications, or reassign tasks based on defined conditions.
• Guest access: Invite external collaborators to specific boards without giving them access to your full workspace.

monday.com Integrations

monday.com offers hundreds of integrations through its built-in integrations and marketplace, including tools like Slack, Salesforce, HubSpot, and Google Workspace. It also supports Zapier and provides an API for custom integrations.

What's Free?

monday.com offers a free-forever plan for up to 2 users. The free plan includes up to 3 boards, limited integrations, and basic features, but does not include timeline or Gantt views.

Wrike is a project management platform that gives teams resource planning, workload management, time tracking, and multiple ways to visualize and allocate resources.

Who Is Wrike Best For?

Wrike is a good fit for cross-functional teams in mid-size to enterprise organizations that need a centralized platform to manage tasks, projects, and team capacity.

Why I Picked Wrike

I picked Wrike as one of the best because of how many ways it lets you look at the same resource data. Most tools lock you into one or two views, but Wrike gives you Board, Table, Gantt, Calendar, Chart, and more—all switchable without leaving your project. I particularly like the workload view, which shows each team member's task load at a glance so I can spot who's overcommitted before it becomes a problem. The resource bookings feature also lets me reserve time from a specific person or job role and check their availability against estimated hours, which is genuinely useful when planning across multiple concurrent projects.

Wrike Key Features

• Time tracking: Log hours directly on tasks and generate time reports to monitor how team effort is being spent across projects.
• Custom request forms: Build intake forms that automatically route incoming work to the right team or project when submitted.
• Task dependencies: Link tasks so that scheduling shifts automatically cascade to dependent work when timelines change.
• Project templates: Save and reuse project structures, including task lists, assignees, and timelines, to spin up new projects faster.

Wrike Integrations

Wrike offers hundreds of integrations through its built-in integrations and marketplace, including tools like Google Workspace, Microsoft 365, Salesforce, and Slack. It also supports Zapier and provides an API for custom integrations.

What's Free?

Wrike offers a free-forever plan for small teams with up to 5 users. The free plan includes basic task and project management features but limits access to advanced features, custom workflows, and most integrations.

Asana is a work management platform for teams that lets you organize projects, assign tasks, manage workloads, and collaborate in real time using lists, boards, and calendar views.

Who Is Asana Best For?

Asana is a good fit for cross-functional teams in tech and digital environments who need a structured way to manage tasks, projects, and workloads across product, engineering, and design.

Why I Picked Asana

I picked Asana as one of the best because real-time task tracking is where it genuinely shines. My team uses Asana's live project views to see exactly who's working on what, with task statuses updating across lists, boards, and timelines. I especially like the workload view, which shows each team member's assigned tasks at a glance so I can spot bottlenecks before they become blockers. The My Tasks feature also lets each person prioritize their own queue without losing sight of the broader project.

Asana Key Features

• Goals and milestones: Link individual tasks to broader team goals and track progress toward milestones directly within a project.
• Custom fields: Add fields like priority, budget, or status to tasks so your team captures the right data for every workstream.
• Project templates: Start new projects using pre-built templates for common workflows like sprint planning or product launches.
• Task dependencies: Mark tasks as waiting on others so your team knows the correct order of work before moving forward.

Asana Integrations

Asana offers 200+ native integrations, including Slack, Google Drive, Microsoft Teams, Zoom, Dropbox, Salesforce, Jira Cloud, GitHub, Adobe Creative Cloud, and Tableau. It connects with Zapier and provides an API for custom integrations.

What's Free?

Asana offers a free-forever plan for up to 10 users. The free plan includes unlimited tasks, projects, and messages, but access to advanced features and some integrations is limited.

Caspio is a no-code application builder that lets you create custom resource management tools, manage databases, automate workflows, and set user permissions for your team.

Who Is Caspio Best For?

Caspio is a good fit for teams and organizations that need to build custom resource management apps without relying on a development team.

Why I Picked Caspio

I've included Caspio in my top picks because I love how it lets facility teams build exactly the resource tracking app they need, rather than forcing them into a rigid pre-built tool. The marketplace includes a role-based asset management template that tracks physical assets across multiple locations — something facility managers deal with constantly when juggling equipment, rooms, and maintenance schedules. I also use Caspio's triggered actions to automate maintenance alerts when a record is updated, so nothing slips through the cracks. Pair that with scheduled tasks for recurring data cleanups and status updates, and this creates a facility management workflow that automates most routine tasks.

Caspio Key Features

• Drag-and-drop visual app builder: Design custom resource tracking apps using a point-and-click interface without writing any code.
• AI-powered report generation: Describe what you need in natural language and Caspio auto-generates reports and app components from your data.
• Approval workflow automation: Build multi-step review and approval flows with escalation rules to manage resource requests across teams.
• Cloud database with Microsoft SQL Server: Store and query all your resource data in a structured, scalable database backed by enterprise-grade infrastructure.

Caspio Integrations

Caspio offers integrations with email, SMS, PayPal, and built-in PDF generation, plus supports scheduled data import/export. You can connect to thousands of other apps through Zapier and Make, and an API is available for custom integrations.

What's Free?

Caspio offers a free-forever plan with basic features, limited to one app, up to 500 data records, and 50 MB of file storage. Advanced features, integrations, and higher usage limits require a paid plan.

Jira is a project and resource management platform designed for teams that need task tracking, agile boards, customizable workflows, and workload visibility.

Who Is Jira Best For?

Jira is a strong fit for software development teams that work in agile environments and need to manage sprints, backlogs, and engineering workloads in one place.

Why I Picked Jira

Jira earns its spot on my shortlist because it's one of the few free resource management tools built specifically around how software development teams work. I like that the Scrum and Kanban boards aren't just visual aids—they give my team a live view of who's working on what, how much is in progress, and where work is piling up. The timeline view is especially useful for mapping dependencies across sprints, so I can see when one team's delay is about to block another's. Jira's capacity and workload tracking also lets me catch overallocation before it becomes a missed deadline.

Jira Key Features

• Backlog management: Organize, prioritize, and rank issues in a structured backlog that feeds directly into sprint planning.
• Custom workflows: Build issue workflows with configurable statuses and transitions to match how your team moves work forward.
• Reporting dashboards: Access built-in reports like burndown charts, velocity charts, and cumulative flow diagrams to track team progress.
• Automation rules: Set up no-code automation triggers to handle repetitive tasks like issue assignment, status updates, and notifications.

Jira Integrations

Jira offers 3,000+ native integrations through the Atlassian Marketplace, including GitHub, Slack, Microsoft Teams, Google Drive, Confluence, Bitbucket, Trello, Zendesk, Salesforce, and Zoom. It includes an API for custom integrations and connects with Zapier.

What's Free?

Jira offers a free-forever plan for up to 10 users. The free plan includes basic features but limits storage to 2 GB and does not include advanced admin controls or premium support.

Bitrix24 is a resource management platform that combines project planning, workload tracking, team collaboration, and time management tools in a single workspace.

Who Is Bitrix24 Best For?

Bitrix24 is a good fit for small to mid-sized teams that need a free, all-in-one platform to manage projects, resources, and team communication without paying for multiple tools.

Why I Picked Bitrix24

Bitrix24 earns its spot on my shortlist because it's one of the few resource management tools that gives you full access to its source code through the on-premise edition. I find that especially valuable for teams that need to tailor the platform to fit specific workflows rather than adapting their processes to fit the software. In practice, my team can modify UI elements, build custom integrations via REST API and SDK, and even add custom branding—all without being locked into a vendor's update cycle. The workload management and task reporting tools are also solid for tracking how resources are actually being used across projects.

Bitrix24 Key Features

• Gantt chart: Visualize project timelines and task dependencies across multiple projects in a single view.
• Time tracking: Log time spent on individual tasks and generate reports to monitor team capacity.
• Resource planning calendar: Schedule team members across tasks and projects to manage availability and avoid conflicts.
• Kanban board: Organize and move tasks through custom workflow stages to track progress across workstreams.

Bitrix24 Integrations

Bitrix24 integrates with tools like Google Workspace (Gmail, Calendar, Drive), Microsoft 365 (Outlook, OneDrive, Exchange), Dropbox, Box, Xero, and Mailchimp. It also offers a large marketplace of apps and connectors to extend functionality, along with an API for custom integrations.

What's Free?

Bitrix24 offers a free-forever plan for unlimited users with core project management, task tracking, and communication features. Some advanced tools, storage, and integrations are only available on paid plans.

Runn is a resource management platform for teams that need project scheduling, capacity planning, forecasting, and reporting in one place.

Who Is Runn Best For?

Runn is a good fit for small to mid-sized teams in professional services, consulting, or software development that need structured resource planning across multiple projects.

Why I Picked Runn

I picked Runn as one of the best because of how much flexibility it gives you when building project templates. You can create a template from scratch or save an existing project as a template—which is genuinely useful when a project went well and you want to replicate it. Each template can include phases, milestones, role assignments, placeholder resources, and a full budget setup, so my team isn't starting from zero every time a familiar project type comes in. I also like that each template has its own financial dashboard, so I can see projected time, cost, and revenue before a project even kicks off.

Runn Key Features

• Resource scheduling: Drag-and-drop timeline lets you assign people to projects and adjust allocations across your team in real time.
• Capacity forecasting: View each team member's availability and workload across future weeks and months to spot gaps before they become problems.
• Actuals tracking: Connect timesheets to your project plan so you can compare planned hours against time actually worked.
• People management: Store each person's role, skills, and tags so you can filter and find the right resource for any project quickly.

Runn Integrations

Runn offers native integrations with Harvest, Clockify, WorkflowMax, and QuickBooks Online, and it connects with Zapier. An API is available for custom integrations.

What's Free?

Runn offers a 30-day free trial of the Standard plan with no credit card required. There is no free-forever plan, and the trial includes full access to Standard features for up to 20 resource seats.

Silverbucket is a resource management platform designed for project-based organizations that need to plan, allocate, and track team workloads and skills across multiple projects.

Who Is Silverbucket Best For?

Silverbucket is a good fit for mid-sized professional services firms, consultancies, and engineering organizations that need structured visibility into how people are allocated across projects.

Why I Picked Silverbucket

Silverbucket earns its spot as one of the best on my shortlist because of how it handles allocation flexibility without sacrificing structure. I particularly like the drag-to-select interface, which lets you allocate a percentage of capacity across any date range in seconds — no modals, no context switching. You can assign to a named person or drop in a role placeholder and fill it later via a resourcing request, which is exactly how real project pipelines work. The scenario planning feature is also worth calling out: you can model tentative allocations across multiple unconfirmed bids simultaneously, surface capacity conflicts before anything is signed, and convert those tentative allocations to confirmed with a single click.

Silverbucket Key Features

• Competency-based matching: Score candidates 0–100 across availability, skills, and role specifications to identify the best fit for any project role.
• Holiday and absence management: Track holidays and absences directly in the planner so availability data reflects who is actually free before you make resourcing decisions.
• Custom export builder: Select any combination of data sections — utilisation, hours, income forecasts, or actuals — and export to PDF or Excel in a single report.
• Gantt chart timeline: Plan and track individual project tasks on an interactive Gantt view, linked to resource availability so your plan stays grounded in real capacity.

Silverbucket Integrations

Silverbucket offers an API for custom integrations and can connect to ERP systems through custom setup.

What's Free?

Silverbucket offers a free trial with instant access and no credit card required. There is no mention of a free-forever plan; the trial provides access to all features without user or integration restrictions during the trial period.

eResource Scheduler is a resource management platform designed for teams that need to schedule, allocate, and track resources across multiple projects, with built-in financial management and reporting tools.

Who Is eResource Scheduler Best For?

eResource Scheduler is a good fit for project managers and resource planners in mid-sized to large organizations who need visibility across team schedules and project financials.

Why I Picked eResource Scheduler

I picked eResource Scheduler as one of the best because of how tightly it connects scheduling and financial data in a single view. Most resource management tools treat scheduling and budgeting as separate workflows, but eResource Scheduler auto-updates cost, revenue, and profit figures directly from planned schedules and logged timesheets. I like that you can set billing and cost rates at the resource, role, or project level, so when my team's assignments shift mid-project, the financial picture updates in real time without any spreadsheet reconciliation. The drill-down reporting also lets me click into any cost or utilization metric to see exactly where hours and money are going across clients, teams, or time periods.

eResource Scheduler Key Features

• Gantt chart scheduling: A visual timeline view that shows resource allocations day by day and project by project, with drag-and-drop editing to reassign or shift bookings instantly.
• Capacity planning: Color-coded heatmaps and capacity forecast reports that flag overbooked or underutilized resources, with auto-alerts triggered when allocations exceed available capacity.
• Resource request and matching: A built-in request workflow that surfaces ranked resource recommendations based on availability, skills, and role, with visual indicators for sourcing gaps.
• Role-based access controls: Configurable permissions that let you control who can view or edit schedules, keeping sensitive data visible only to the right people.

eResource Scheduler Integrations

eResource Scheduler offers native integrations with Microsoft Outlook, Microsoft Teams, Google Calendar, and Slack, and provides an API for custom integrations. It also connects with Zapier.

What's Free?

eResource Scheduler offers a 14-day free trial with access to all features. After the trial, continued use requires a paid subscription, and there is no free-forever plan.