10 Migliori Strumenti di Gestione dei Progetti per Piccole Imprese 2026

monday.com is an easy-to-use project management tool that saves small businesses money in two ways: offering free/affordable entry-level plans and being super user-friendly to cut back on money lost on training and onboarding. They are used by teams at Uber, Adobe, Hulu, and Unilever, so your SMB can feel like its playing in the software big leagues.

Why I picked monday.com: monday is flexible and scalable with 5 pricing plans available so that it can grow with you. With their freemium plan, you'll already have access to unlimited project boards, hundreds of project/task templates, 20+ column types, and their iOS and Android apps. Pay particular attention to the free project template library—here, you'll find pre-made outlines for editorial calendars, marketing campaign planning, CRM charts, event planning, HR forms, and more. The usefulness of this section for small businesses can not be overstated.

monday.com Standout Features & Integrations

Features include shareable forms for processes like project initiation, requirements gathering, and approvals, so you can make sure you're getting input from all the relevant stakeholders. The tool also includes expense tracking (with a template you can customize) and the ability to create content calendars for marketing and social media projects.

Integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible through a paid plan with Zapier. They also have an apps marketplace with free and paid add-ons to boost your functionality. Again, I cannot stress the level of flexibility and scalability with this form.

Zoho Projects is an online project management tool that lets teams plan, track, and collaborate on project work. The tool is scalable for small businesses and mid-size businesses.

Why I picked Zoho Projects: It allows users to set up project plans, as well as create and assign ad-hoc tasks across the team. The tool also includes features like flexible work hours, baselines, and critical paths in Gantt charts, team based work allocation, and task reminders. Time tracking and resource utilization features help managers ensure that employees are not over or under worked.

Users can automate task transitions and workflows, track activities and progress by using the advanced reports, and manage budgets with expense management features. Collaboration features include team-wide and individual discussion management, a social feed to interact with and keep track of all your project activities, a forum to discuss ideas and solutions, and a central document management module to manage all information. Mobile applications are also available.

Zoho Projects Standout Features & Integrations

Features include the ability to have virtual meetings within the tool (saving you from having to use a separate videoconferencing tool), as well as other collaboration features like a social-style feed to help you keep track of project activity and a forum for discussing specific projects, teams, and ideas or solutions.

Integrations include Zoho apps like Zoho CRM, Zoho Cliq, Zoho Meeting, as well as with other third party apps like Microsoft Office 365, Microsoft Teams, Google Drive, Zapier, Zendesk, and ServiceNow.

For small businesses looking to streamline their project management processes, Workzone offers a tailored solution that emphasizes simplicity and efficiency. Designed with industries like marketing, operations, and IT in mind, Workzone provides features that help manage the entire project lifecycle, from task organization to document approvals.

Why I Picked Workzone

I picked Workzone for its unique ability to cater to the specific needs of small businesses, particularly in marketing and operations. I appreciate its real-time project visibility feature, which allows you and your team to stay updated on project progress without constant check-ins. Additionally, Workzone's organized request intake ensures that project requests are streamlined and assigned to the right team members, reducing bottlenecks. These features are built to be simple yet powerful, which makes Workzone an ideal choice for small teams looking to enhance their project lifecycle management efficiency.

Workzone Key Features

In addition to its standout features, Workzone offers other valuable tools to enhance your project management experience:

• Document Proofing and Approvals: Simplifies the review process by allowing team members to give feedback and approve documents directly within the platform.
• Pre-built Templates: Provides over 1,000 templates for quick project launches, saving you time on setup and allowing you to focus on execution.
• Unlimited Training and Support: Ensures that your team can easily adapt to the software with access to comprehensive training and support whenever needed.
• Pre-built Reports: Offers pre-built reports for critical metrics like workloads, budgets, and capacity planning.

Workzone Integrations

Integrations include Slack, Microsoft Teams, Google Drive, Salesforce, Dropbox, Box, GitHub, Harvest, Toggl, and HubSpot.

Quickbase is a cloud-based application development platform that enables users to build custom business applications tailored to their specific processes and data management needs using a no-code visual builder. Quickbase is suitable for a range of industries and is used by businesses looking to manage their operations more effectively without extensive programming expertise.

Why I Picked Quickbase: Quickbase serves as project management software for small businesses by providing a platform where users can create custom applications to manage their projects and processes. The tool allows for the centralization of project information, enabling team members to access, share, and update data in real time.

With features such as customizable dashboards, automated workflows, and real-time reporting, Quickbase also helps small businesses keep track of project progress, manage tasks, and make data-driven decisions.

Quickbase Standout Features & Integrations

Features include a no-code app builder that is particularly useful if you don't have extensive IT resources, as it allows you to tailor the software to your specific needs without requiring programming expertise. The tool also offers a variety of ready-made applications useful in the manufacturing industry for processes like managing shop floors, contracts, and site safety audits.

Integrations include Salesforce, Slack, Microsoft Teams, Tableau, Jira, Procore, and Zapier.

Quire is a project management tool designed to bring structure to complex workflows through a clear, hierarchical layout. It supports your team in turning large objectives into a series of manageable actions. By focusing on visual organization, Quire makes it easier to plan, prioritize, and make steady progress.

Why I picked Quire: I like that Quire offers various tools to break down larger, more complex projects. These tools include nested views, which let you create tasks and subtasks to ensure you can track progress at every project level. It also has a dynamic timeline, which is a Gantt chart-style view that tracks all your tasks and can be easily adjusted through a drag-and-drop interface when roadblocks or new priorities arise.

Quire Standout Features & Integrations

Features include custom fields that let you add specific data points to tasks, such as budget estimates or priority levels, helping you tailor the tool to your project's needs. The calendar view also provides a clear picture of upcoming deadlines and milestones, making it easier to manage time-sensitive tasks. 

Integrations include Google Calendar, Gmail, Slack, Outlook, Zoho Flow, GitHub, Apple Calendar Sync, Box, Dropbox, Google Drive, and Microsoft Teams.

Bonsai is a business and project management software that stands out for its ability to consolidate all aspects of business management into one easy-to-use platform, making it an ideal choice for small businesses looking to integrate client, project, and financial workflows.

Why I picked Bonsai: As a project management software, Bonsai provides an all-in-one solution for small businesses that don't have the capacity or resources to keep track of different platforms. The software has features like time tracking, invoicing, and client management. It also provides customizable templates and automated workflows to help streamline administrative tasks and keep teams organized and focused on their projects.

Bonsai Standout Features & Integrations

Features include a client CRM, so you don't have to switch between account management and project management tools (this is great for small businesses that don't have the budget for two tools). Bonsai also offers a client portal, which allows clients to view project progress, approve deliverables, and communicate directly within the platform.

Integrations include HubSpot, Xero, Google Sheets, Google Drive, Gmail, Google Calendar, Trello, ClickUp, Calendly, QuickBooks, Slack, and Zapier.

FigJam is an online whiteboard tool created by Figma that easily connects with Figma's design tool to bring together your team's brainstorming, project planning, and execution.

Why I picked FigJam: This software provides a really flexible solution for project planning and management. Your team can facilitate different types of teamwork with the whiteboards, including brainstorming, workflow design, and strategic planning. I added it to my list because this versatility can be super useful for startups and small businesses where teams are planning, executing, and ideating in quick succession.

The whiteboards can be created from a blank canvas, or you can select from any of the pre-built templates included in the platform. Templates for brainstorm frameworks, timelines, roadmaps, and more are available. Your team can create workflows, come up with ideas, and more. Automations are also included that can auto-sort your notes into action items, group similar post-its, and other time-saving hacks.

FigJam Standout Features & Integrations

Features include the ability to create, manage, and edit agile workflows for your project processes, as well as fun collaboration features like audio and live chat, emoji reacts, and a music player. You can also set up any external collaborators with access and specific permissions, which is helpful for more hands-on clients or when you need to bring on contractors.

Integrations include Figma, Microsoft Teams, Asana, Jira, Mixpanel, and Github.

MeisterTask is a streamlined project management tool designed to simplify task tracking and team collaboration. It offers a clear, intuitive interface with customizable Kanban boards for efficient workflow management. Key features include seamless integration with MindMeister for direct brainstorming to task conversion, enabling a fluid ideation process. With robust task automation, time tracking, and collaboration tools, MeisterTask facilitates a productive environment, making project execution smoother and more accessible for teams of all sizes.

Why I picked MeisterTask: MeisterTask excels in providing small businesses with a straightforward, efficient project management solution. It offers customizable Kanban boards that simplify task organization and progress tracking, making it easy for teams to stay aligned and focused. The software's integration with MindMeister for brainstorming and ideation allows for a seamless flow of ideas into actionable tasks, supporting creative and strategic planning processes. With features like task automation, due date reminders, and collaboration tools, MeisterTask reduces manual workloads and fosters team communication, making project management more accessible and effective for small businesses seeking to optimize their workflows and boost productivity.

MeisterTask Standout Features and Integrations

Features include Kanban boards, task automation, mindmeister integration, customizable workflows, project templates, time tracking, file attachments, due date reminders, collaboration tools, activity streams, mobile apps, secure data encryption, multiple integrations with other tools, personalized dashboards, flexible project views

Integrations include Slack, Dropbox, Github, Google Drive, Microsoft Teams, Outlook, Trello, Asana, MindMeister, and hundreds more through a paid plan with Zapier. 

Plaky is a free task and project management software designed to support unlimited projects and users. Its user-friendly interface allows for clear visualization of deadlines and task statuses, facilitating efficient organization and tracking of various projects. The platform is ideal for businesses looking for a simple visual task management platform.

Why I picked Plaky: When it comes to managing tasks, Plaky is an accessible tool for small businesses because of its free plan, which includes unlimited users and projects. The platform provides features for time tracking, team communication, project and process organization, progress tracking, and task templates. It supports team collaboration by offering a space for sharing updates and files, and it includes a mobile app for managing tasks and updates from anywhere. 

Plaky Standout Features & Integrations

Features include Gantt charts, task assignments, to-dos, project statuses, color coding, custom fields, comments and notifications, and ready-made templates for a wide range of use cases.

Integrations include Pumble for team communication and Clockify for time tracking.

Kintone is a customizable project management software for small businesses that is used by teams from McCormick Distillery (Missouri), A-B Emblem (North Carolina), Michael Callahan & Associates (Virginia), and over 23,000 organizations worldwide.

Why I picked Kintone: Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Kintone lets you build no-code, project management apps for your small business by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your project management solution can look and work however you want it to.

With Kintone’s customization features, small businesses are able to manage all of their workflows for every department within one central platform instead of across dozens of tools (CRMs, expense reports, project trackers, and spreadsheets, to name a few). Save time and effort for your team with clear assignments, filtered lists to help prioritize tasks, and automated reminders and handoffs to manage multi-step workflows.

Kintone’s built-in communication features also allow teams to discuss projects directly in the app and in topic or project-based threads. Dedicated “spaces” organize everything your team needs for your project, including task-tracking apps and searchable conversation threads.

Kintone Standout Features & Integrations

Features include a pre-built application library, enhanced process management, private messaging, real-time custom graphs and charts, and granular permission controls.

Integrations include tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone has discounted prices for nonprofits and educators, and it offers a free custom app build as part of the free trial process.