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List Of 10 Of The Best Basecamp Alternatives For Team Collaboration

By 07/01/2020 4 Comments
 

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Are you looking for a Basecamp alternative collaboration tool to help your team stay coordinated? Or maybe your team would benefit from levels of customization in other collaboration software that Basecamp doesn’t provide? If you ever worked in a team of more than two people, you surely must know by now that team collaboration tools are a must—and these Basecamp alternatives help you strengthen those communication lines. This review offers a detailed comparison of 10 Basecamp alternative tools to help you find a good fit for your team and project needs.

10 of the Best Basecamp Alternatives (Including Free Alternatives)

In the following section, we provide an in-depth analysis of 10 Basecamp alternatives, including their strengths and weaknesses, pricing and unique features.

Basecamp Alternatives

Basecamp has come close to an industry-standard, but that doesn’t mean that it’s perfect—and it’s certainly not ideal for every team.

A great number of managers and team leaders found that Basecamp is lacking some pragmatic solutions. Even though Campfire (a brainstorming group chat feature) is great, you do not have the option to turn Campfire ideas into clickable and assignable objects and incorporate them into a calendar. Basecamp also doesn’t offer an option to export valuable data to other formats. Different teams wish for different features and customization to help them reach goals and finish projects.

Here, we analyze 10 Basecamp alternative tools and show you how they compare to Basecamp. No group collaboration tool is perfect, but the best collaboration tools all offer a standard set of features for communicating, file sharing, scheduling, and reporting. Each is a bit different, so we lay out the criteria we use for evaluating Basecamp alternative software, and then we show you what to consider for narrowing down the choices in your specific case.

What Is Basecamp And What Is It Used For?

Basecamp is a piece of project collaboration software that enables a team of any size to discuss and share their ideas, schedules, to-do lists, and files. It also provides a casual chat room called Campfire and a message board for tracking project conversations. It is intuitive to use, and a free trial with limited options can be requested. The starting cost of Basecamp is $99.00/month no matter the team size.

This may sound ideal, but sometimes the way Basecamp is configured puts limits on your team (for instance, the report checks this tool offers may sound useful at first, but it might soon become redundant for your team). Project managers use Basecamp mainly because it’s easy to learn and doesn`t require any experience with similar tools. And, of course, it makes it easier to track everyone’s progress on the current project.

However, Basecamp lacks in some areas where Basecamp alternatives have jumped in with their own solutions. One of these areas is budget planning and its related features. Budgeting and analytics are the crucial parts of any project, and many of the Basecamp alternative tools have stepped up to the plate to enable you to track expenses, make forecasts, generate cost reports, etc.

Additionally, for some users, Basecamp’s Campfire doesn’t satisfy the needs of team brainstorming sessions due to the lack of built-in chat customization options. For example, you can’t convert ideas from the team chat into their own brainstorming sessions. These are just a few reasons why a Basecamp alternative might be the best collaboration tool for your team.

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  • 14 days free trial
  • From $17/month for 2 users

1. monday.com

monday.com is an intuitive project collaboration software that enables teams to track projects, assign ownership, and manage deadlines with ease. Although easy-to-learn, monday.com offers advanced data insights, dashboards, and workforce analytics.

monday.com’s features include all of the project scheduling, file sharing, communication, and reporting features you’d expect in a tool similar to Basecamp. For example, you can upload and attach files to updates on project boards, make comments, mention teammates, build and share reports, send messages, and easily organize tasks by upcoming due dates. You can also easily manage team documents by creating virtual workspaces for your team’s onboarding or meeting notes for everyone to access.

monday.com has integrations with over 40 apps like Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Zoom, Slack, Typeform, and many more, accessible via Zapier.

monday.com costs from $17/month for two users.

Basecamp vs. monday.com

Both monday.com and Basecamp have reporting dashboards, but monday.com offers the additional benefit of shareable dashboards.
monday.com offers more time, calendar, and schedule management features.
Basecamp also has a simple interface, but monday.com provides more opportunities to customize your workflows, boards, and charts.

Summary of monday.com:

  1. Project scheduling: Pass
  2. File sharing: Pass
  3. Conversations: Pass
  4. Reports: Pass
  • freemium version
  • 30 days free trial
  • From 35/month

2. Backlog

Backlog is a cloud-based project management tool with a special emphasis on collaborative tools for developers. Backlog provides useful collaboration features like task management (including subtasks, checklists, and custom fields), milestones, file management, wikis, and more. But Backlog is more than a project management app, it’s also a bug tracker and version control system in one.

For collaborating on code, Backlog has SVN and Git repositories, a differences viewer and inline comments, plus pull requests, merge requests, and branches. For quick visual reports, the app provides burndown charts, Git graphs, Kanban boards, and Gantt charts, so project managers and users alike can quickly assess projects at a glance.

While there is no one-to-one chat, users can collaborate and comment directly on issues, including tagging selected team members on important activity and updates. Nulab — the creators of Backlog — also have their own chat app called Typetalk that seamlessly integrates with Backlog to give you the communication powers you need alongside the project management tools you depend on.

Backlog works for a range of team sizes. They have a free account available to teams of up to 10, while also offering a self-hosted Enterprise option for larger companies. They also provide a mobile app on both iOS and Android for collaborating on-the-go. It integrates with Nulab’s other apps and provides both Redmine and Jira importers.

Backlog allows you to assign, track, and release work, right in one app while ensuring transparency and accountability across teams. If you’re looking for a tool to help manage development projects or working closely with a team of developers, this is the app for you.

Backlog is free for up to 10 users with some feature limitations or $35/month for up to 30 users. For $100/month, your team gets unlimited users, i.e. their Standard Plan.

Basecamp vs Backlog

Backlog’s robust feature set makes it one of the more powerful project management tools; it’s more comprehensive than Basecamp.
Creating and tracking milestones is easy, which Basecamp lacks.
Basecamp offers day-to-day task collaboration, while Backlog allows you to track your project from start to finish.

Summary of Backlog:

  1. Project scheduling: Pass
  2. File sharing: Pass
  3. Conversations: Pass
  4. Reports: Pass
  • 14 days free trial
  • From $12/user/month

3. Hive

Hive is a project management and collaboration platform that powers companies like Starbucks, Uber, WeWork and IBM. With AI-based analytics, thousands of integrations, flexible project views, and more, Hive streamlines your work in one centralized platform. Used by teams of varying sizes, from 10 people to 1,000, Hive is a great option for a diverse range of companies and work styles.

Hive’s time-tracking, analytics, and flexible view capabilities allow for transparent understanding of other team members work and upcoming projects. Choose Hive if you’re in the market for a well-laid-out, comprehensive tool that can be scaled up or down based on team needs.

The features offered in Hive are more extensive than many other project management tools, including Basecamp, Asana, and Trello.

Basecamp vs Hive:

Hive’s flexible views (like Gantt and Kanban) best Basecamp’s offerings and allow for more intuitive use of the tool
Request forms are integrated into Hive, which Basecamp lacks
Hive’s time-tracking and AI-based analytics capabilities provide more forecasting opportunities than Basecamp

Summary of Hive:

  1. Project scheduling: Pass
  2. File sharing: Pass
  3. Conversations: Pass
  4. Reports: Pass
  • 14 days free trial
  • From $9.80/user/month and has a freemium version for up to 5 users

7. Wrike

Wrike is a multi-purpose project collaboration tool which packs a comprehensive set of features for successful project and program management. Wrike helps manage work while tracking event statuses. It streamlines all your data from start to finish while keeping the environment clean.

It has better reporting features than many other tools, enabling you and your team to create custom reports for active and past projects. Its messaging board and calendar automatically sync with one another, which eliminates the problem of going back and forth between separate scheduling applications. The file sharing feature not only works between team members, but with outside users like clients or stakeholders, who can access the files within the project same environment. Many users have praised its approvals feature, which allows you to create an item and set it for approval with a click to get feedback from your team, clients, management, etc.

Wrike integrates with just about every tool you can imagine: Jira, Box, HubSpot, Google Doc, Trello…these are just some popular ones, but the list goes on and on.

Wrike costs from $9.80/user/month.

Basecamp vs. Wrike:

Wrike offers communication tools, but its well-rounded feature set places it among one of the more robust project management tools; it’s more comprehensive than Basecamp.
Milestone tracking is clean and easy to read, which Basecamp lacks.
Wrike’s budget, expenses and expense tracking provides more options than Basecamp.

Summary of Wrike:

  1. Project scheduling: Pass
  2. File sharing: Pass
  3. Conversations: Pass
  4. Reports: Pass
  • 30 days free trial
  • From $2.50/project/month

9. Intervals

Intervals is a perfect fit for teams who want the collaboration features of Basecamp, but in a tool that provides more budget and time management tools. It’s designed to help teams manage work, track its value, and get paid for their time with three core features: task management, time tracking, and reporting/invoicing.

Intervals meets all of the criteria for a Basecamp alternative and more. You’ll find project scheduling features like Gantt charts, milestones, and resource allocation in addition to document storage and sharing where you can upload and attach files to any project, milestone, or task.

It also offers a convenient time tracking function, which enables teams to run timers, record hours, pull weekly timesheets and reports—and they can do this from both the desktop and mobile apps. Users have praised Interval’s reporting tools, which include real-time reporting from high level to very granular reports. See estimated vs. actual budget, time reports, and many more. The communication features in this software are simple (just comments, no chat) but gets the job done.

An advantage that this tool offers over Basecamp is that it includes native time-tracking functionality, along with robust task management. It’s a great tool to use if you want to build up a trove of data on your project details: tasks can be managed over a period of minutes, days, or weeks, and every comment, status update, document upload, and time entry is recorded in a detailed task history. Teams using Intervals can use this data to generate meaningful reports to find out exactly where their time and efforts are going, and quickly create detailed invoices to bill clients.

Interval’s integrations include QuickBooks online for invoicing, QuickBooks desktop for time data, Xero, FreshBooks, Slack, and Google Drive.

Intervals is priced per project, and costs from $2.50 per active project per month ($59 per month for 25 projects, 25 GB, and unlimited users). They offer a free 30 day trial (no credit card required).

Basecamp vs. Intervals

Intervals offers a complete set of budget, expense, invoicing and billing tools, which Basecamp lacks.
Basecamp offers more communication features like live chat and message boards, while Intervals only has comments.
Both Basecamp and Intervals are priced as a flat fee (Basecamp is per team, Intervals is per project with unlimited users), so you don’t have to pay a new price every time you add a user.

Summary of Intervals:

  1. Project scheduling: Pass
  2. File sharing: Pass
  3. Conversations: Pass
  4. Reports: Pass
  • Free 30 day trial
  • From $10/user/month

10. Asana

Asana is already a popular Basecamp alternative. This team collaboration tool is a major competitor in the field of team communication software. Asana’s strong suit lies in its highly customizable nature. Even though it may seem like a bit much to get into, the visual style of this communication tool is minimalist, informative, and clean, making it easy to learn and organize things quickly.

When it comes to the baseline set of features, Asana has the whole package: project scheduling, a file-sharing module, customizable messaging system (in addition to the public message board feature), and time and expense tracking. The best thing about Asana is probably the option to create a program template for different projects. If your team deals with similar projects, you can easily apply the knowledge and processes from past projects to current or future ones. That being said, Asana helps you anticipate upcoming challenges, and it makes reporting on past events a lot easier.

One great thing regarding this particular Basecamp alternative is the option to integrate it with a ton of apps outside of its framework. When it comes to communications and planning you can integrate with Outlook, SalesForce, Slack, MS Teams, Trello, GitHub and many, many more. Even though it has its own built-in calendar, Asana can integrate with Google Calendar (along with the entire Google Suite). Asana syncs with cloud services like Dropbox, Google Drive, and OneDrive.

Asana costs from $10.00/user/month, and it has a free version, with a free demo included.

Basecamp vs. Asana

Basecamp offers day-to-day task collaboration, while Asana allows you to track your project from start to finish.
While Basecamp has a streamlined view of current events only, Asana offers you to create templates and track several objectives and projects at a time.
Asana allows you to create reports based on data and info you used throughout the project, while Basecamp’s reporting has minimal options of only copying past data.

Summary of Asana:

  1. Project scheduling: Pass
  2. File sharing: Pass
  3. Conversations: Pass
  4. Reports: Pass

Other Basecamp Alternatives

We haven’t had a chance to take a look at these new kids on the basecamp alternative block yet, but if none of the above options work for you, check out these cool kids.

  1. Yeymo
  2. ActiveCollab
  3. Cage
  4. Notion
  5. Copper
  6. Taskade

Free Basecamp Alternatives

In today’s market, of course there are many free options for your collab tool needs. Keep in mind that most are freemiums, offering free versions with limited functionality. Here’s a list of free Basecamp alternative tools:

  1. NTask Manager (free version limited to 200mb storage)
  2. Open Project (requires self-installation)
  3. Podio (free option limited to 5 users)
  4. ClickUp (free option has only 100mb storage)
  5. Teamwork (free option has only 100mb storage & 2 projects)
  6. Paymo (free option only allows 1 user)
  7. Bitrix (free option limited to 12 users & 5gb storage)

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Basecamp Alternatives Selection Criteria

Before digging into our 10 Basecamp alternative apps, here’s the criteria we use to evaluate each tool and make sure it offers the necessary features of a good collaboration tool.

The Basecamp alternative collaboration tool selection criteria are:

  1. Project scheduling – This accounts for everything from a simple milestone calendar to the functionality for scheduling appointments and events via the tool. Every collaboration tool should have some form of task assignment and scheduling feature, as well as a module for tracking deadlines.
  2. File sharing – Digital teams exchange loads of of text and media files. File sharing is not only the option to send and receive files, but also to assign priorities or labels to files and make them easily accessible from task and discussion modules.
  3. Conversations – The lifeblood of any well-organized team is fluid conversation. Message boards are a must in every collaboration tool, as is the option to choose between direct messaging and group messaging.
  4. Reports – A Basecamp alternative tool should provide some basic reporting functionality. Many tools include basic reporting features like data exporting and some include more advanced reporting features like creating visual representation of data.

How To Choose The Best Alternative To Basecamp For Your Team

Investing in communication for your team is essential, so picking the right software is really important! Here are some more quick tips on what to look for before you onboard and buy.

What Do You Need It For?

It is always important to understand your team’s needs first, so make a list and see what kind of criteria your team prioritizes. If you have lots of conversations, go with Quire or Monday. If you do a lot of data exporting and invoicing in your environment, consider Avaza. All in all, make a list of main functions you want in a tool.

Who Is Going To Use It?

The size and structure of your team is important. If you need to make sub-sectors for different squads and teams, then a large-scale tool designed for enterprise is what you need. In this case ActiveCollab or Asana can help you make the appropriate hierarchy with subgroups and customized permissions.

How Would It Fit Into Your Process?

Think about integrations and the type of additional software your team uses. For example, if you use other Zoho tools, Zoho Projects is your number one choice. If you want an offline view for yourself or your closest colleagues, Airtable is a good option.

How Long To Set It Up?

Upgrading your collaboration framework is never easy, so try to pick something that is relatively familiar to your team and makes the transition period as short as possible. For example, Freedcamp has a very familiar feel that’s similar to Basecamp, and it’s cloud-based so you can import and sync with your current apps very quickly.

Easiness Of Onboarding

No matter the size of the team, always consider that it will take some time for everyone to get used to the new collaboration tool. Quire might be the way to go if you’re looking for simplicity. On the other hand, if you want the option to customize a lot, Wrike is great—but it will take some extra time to learn.

Cost

The cost of a Basecamp alternative collaboration tool varies from $4.00/user/month to over $10.00/user/month, and with larger enterprises that scales to big numbers. Consider the growth scale of your business and consider the cost of the tool should your team expand quickly.

What Do You Think?

Collaboration software, as we have seen, come in many shapes and sizes, from simple apps to gigantic all-inclusive project management programs.

What is your Basecamp alternative suggestion? Do you agree with our list, and what would you add? Share with us below!

 

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Ben Aston

About Ben Aston

I’m Ben Aston, a digital project manager and founder of thedigitalprojectmanager.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

4 Comments

  • Shane says:

    Really impressed by Bitrix24. Way better than Basecamp, Asana or Monday. And free, too. Thanks for the tip.

  • Han says:

    Thank you for the article! I really love MyAirBridge.com when sharing and storing data in a team – it’s a great service, give it a go too.

  • Peter Mayer says:

    Hi, we appreciate the detailed comparison you have put together. Thanks for sharing these with us!

    We are currently looking for a project management tool that will work smoothly together with our favorite project time-tracking and invoicing application zistemo (https://zistemo.com/asana-time-tracking-with-zistemo/).

  • Abby says:

    Hi Ben, Thanks for this detailed review. We are happy with Quire now. Like you said, it’s simple but powerful.

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