17 Best ProWorkflow Alternatives Reviewed In 2025
Best ProWorkflow Alternatives Shortlist
Here's my pick of the 10 best software from the 17 tools reviewed.
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ProWorkflow is a project management tool that helps teams manage tasks, track time, and collaborate effectively. However, while the software is popular, it may not be the right fit for your team for a variety of reasons.
In this review, we’ll explore the top ProWorkflow alternatives, comparing features, pricing, and usability to help you make an informed decision. Whether you’re looking for advanced customization, better collaboration tools, or a more affordable solution, these alternatives offer diverse options for different workflows.
What Is ProWorkflow?
ProWorkflow is a project management and task collaboration software designed to help businesses streamline their project planning, time tracking, and team collaboration. It offers tools for managing tasks, timelines, and resources, making it ideal for agencies, freelancers, and enterprises that need to stay organized and efficient.
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Why Look for a ProWorkflow Alternative?
Although ProWorkflow is a valuable tool, there are many reasons why you might start searching for an alternative solution, including:
- Cost: If ProWorkflow’s pricing doesn’t align with your budget, you might need a more affordable alternative without compromising on essential features. Choosing a cost-effective solution can help you manage expenses while still meeting your project management needs.
- User Interface: Sometimes, a software’s user interface can feel complex or clunky. If this is the case with ProWorkflow, a more user-friendly platform could enhance productivity and reduce the learning curve for your team.
- Customization: ProWorkflow might not offer the level of customization your unique workflow requires. As a result, you may need a tool that allows more flexibility to tailor features to your specific processes.
- Integration: If you rely on other tools that don’t integrate seamlessly with ProWorkflow, you may need an alternative with better integration capabilities. Efficient software compatibility can save time and improve overall team efficiency.
- Customer Support: If ProWorkflow’s customer support falls short of your expectations, you might be looking for an alternative with more responsive and knowledgeable assistance. Better customer support can ensure that any issues are resolved quickly and effectively.
Alternatives to ProWorkflow can offer more affordable pricing, a more intuitive user experience, greater customization, better integration capabilities, and superior customer support. These alternatives can better align with your specific needs and preferences, ensuring a more efficient and satisfying project management experience.
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Best ProWorkflow Alternatives Summary
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 |  Scoro Scoro enables users to track time spent on tasks, manage projects, and monitor productivity with detailed time entries and reports. | Best for project and resource management | 14-day free trial + free demo available | From $26/user/month (billed annually) | Website |
| 2 |  Wrike Wrike lets you monitor team workload at a granular level, identifying over-allocation and gaps for improved efficiency. | Best for project collaboration | Freemium version available | From $10/user/month (min of 2 seats) | Website |
| 3 |  Process Street Process Street is a simple yet powerful platform for creating, managing, and automating recurring checklists and workflows. | Best for checklist and SOP management | Free trial available | From $100/month (billed annually) | Website |
| 4 |  Pipefy Pipefy is a process management platform that enables teams to automate workflows and streamline operations with customizable templates. | Best for no-code workflow automation | Free plan available | From $20/user/month (billed annually) | Website |
| 5 |  Plaky Plaky is a user-friendly project management tool designed for simple task tracking, team collaboration, and streamlined workflow management. | Best for free project and task management | Free forever plan available | From $3.99/user/month (billed annually) | Website |
| 6 |  Boomi Boomi is a powerful integration platform that connects applications, data, and systems to streamline business processes across various environments. | Best for integration and automation | 30 day free trial + free demo | Pricing upon request | Website |
| 7 |  ClickUp ClickUp is an all-in-one project management platform offering customizable workflows, task tracking, and collaboration features for teams of any size. | Best for all-in-one productivity | 14-day free trial + free plan available | From $7/user/month (billed annually) | Website |
| 8 |  Asana Asana is an intuitive project management tool that helps teams organize, track, and manage work with customizable workflows. | Best for connecting work to goals | 30-day free trial | From $10.99/user/month (billed annually) | Website |
| 9 |  Odoo Odoo is a modular, open-source platform offering an advanced suite of business applications for managing operations, sales, and services. | Best for open-source ERP and CRM | Free plan available | From $20/month (billed annually) | Website |
| 10 |  Smartsheet Smartsheet is a versatile work management platform that enables teams to plan, track, automate, and report on projects. | Best for enterprise work management | Free version available | From $7/user/month (billed annually) | Website |
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Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
actiTIME
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6
Best ProWorkflow Alternatives Reviews
In this analysis, I will walk you through the pros and cons of each ProWorkflow alternative. I’ll cover their features and best use cases to help you find the right tool for your needs.
Scoro is an all-in-one business management software designed to help agencies, consultancies, and other professional service firms streamline their operations. It combines project management, sales and CRM, billing, and reporting into a single platform, providing a comprehensive solution for managing various business processes.
Why it's a good ProWorkflow alternative: With Scoro, you can create detailed project plans, assign tasks, set deadlines, and monitor progress in real-time. This ensures that your team stays aligned and projects are completed on schedule. Additionally, Scoro offers resource planning tools that allow you to allocate your team's time effectively, avoiding overbooking and ensuring optimal productivity.
Standout features & integrations:
Features include financial management tools, project templates, task automation, calendar management, contact management, sales pipeline tracking, customizable dashboards, expense tracking, multi-currency support, recurring billing, utilization reporting, Gantt charts, and mobile access.
Integrations include Gmail, Google Calendar, Microsoft Exchange, QuickBooks, Xero, Stripe, PayPal, Jira, Asana, HubSpot, Salesforce, Dropbox, and Zapier.
Pros and cons
Pros:
- Comprehensive project management features
- Good resource planning and utilization management
- Robust reporting and analytics
Cons:
- Mobile app could be improved
- Some time tracking features are limited to higher-tier plans
Wrike is a project management tool designed to enhance project collaboration. Its features facilitate teamwork, communication, and project tracking, helping remote teams connect and complete tasks in a timely manner.
Why it's a good ProWorkflow alternative: Wrike offers real-time communication and collaboration features, such as live document editing, file sharing, and task discussions. It allows teams to stay aligned by providing a centralized workspace where all project updates, timelines, and progress can be easily tracked and shared. With customizable workflows and seamless integrations, Wrike ensures that team members can collaborate efficiently across different tasks and departments.
Standout features & integrations:
Features include task management, Gantt charts, time tracking, and custom workflows. It also provides real-time collaboration tools, including document sharing and team communication features.
Integrations include Microsoft Teams, Google Drive, Slack, Salesforce, Dropbox, Box, OneDrive, Adobe Creative Cloud, GitHub, and Jira.
Pros and cons
Pros:
- Customizable workflows and dashboards
- Real-time document sharing and communication tools
- Robust project tracking and collaboration features
Cons:
- Limited offline access for mobile app
- Can be complex to set up initially
Process Street is a workflow and process management tool that helps teams create, manage, and automate recurring tasks and processes. It offers customizable templates, checklists, and automation features that ensure consistency and accountability across repeated tasks.
Why it's a good ProWorkflow alternative: Process Street allows teams to easily create, share, and automate standard operating procedures and checklists. Its simple, user-friendly interface ensures that recurring tasks are completed consistently and efficiently. This, combined with its rich feature set, helps teams enhance accountability and streamline the management of business processes.
Standout features & integrations:
Features include workflows, projects, data sets, forms, pages, and AI-powered process automation.
Integrations include Salesforce, Slack, Microsoft Teams, Google Sheets, Jira, Docusign, HubSpot, Mailchimp, and Stripe.
Pros and cons
Pros:
- AI-powered automation
- Robust checklist and SOP management
- User-friendly interface
Cons:
- Scalability issues for larger organizations
- Limited advanced project management features
Pipefy is a business process automation software that offers AI-powered solutions for HR service delivery, procure-to-pay, and custom workflows. It features no-code workflow building, integrations with other tech tools, and automation capabilities.
Why it's a good ProWorkflow alternative: Pipefy empowers users to create and customize workflows without any coding expertise. Its intuitive drag-and-drop interface allows teams to automate repetitive tasks and streamline processes, increasing efficiency. With powerful automation features and integrations, Pipefy helps businesses optimize operations while maintaining full control over their workflows.
Standout features & integrations:
Features include AI-powered automation, customizable workflows, and a user-friendly interface allowing quick deployment. The platform also offers extensive analytics to monitor performance and optimize processes.
Integrations include Slack, Google Sheets, Trello, Asana, Salesforce, Microsoft Teams, HubSpot, Mailchimp, Stripe, and Docusign.
Pros and cons
Pros:
- Strong analytics and reporting features
- Extensive automation capabilities
- User-friendly no-code interface
Cons:
- Limited integrations with third-party applications
- Not ideal for complex project management
Plaky is a project management software designed to help teams organize projects and processes. It offers an intuitive interface and essential features that simplify task management and team collaboration.
Why it's a good ProWorkflow alternative: Plaky offers essential project tracking and collaboration features without any cost. With an easy-to-use interface, Plaky enables teams to manage tasks, deadlines, and project progress efficiently, even on the free plan. Its unlimited users and projects make it a great choice for teams looking for a budget-friendly solution to organize their work.
Standout features & integrations:
Features include task management, team collaboration, and progress tracking. Users can create to-dos, assign team members, and organize work efficiently. The tool also offers various views, such as Gantt charts and Kanban boards, to visualize tasks and track progress.
Integrations include Google Drive, Slack, Trello, Asana, Microsoft Teams, Dropbox, GitHub, Jira, Zoom, and Salesforce.
Pros and cons
Pros:
- Comprehensive collaboration features
- Multiple views for task visualization
- Free plan with unlimited users and projects
Cons:
- No offline access
- Limited storage per file
Boomi is an integration platform as a service (iPaaS) that connects applications, data, and people. Its advanced suite of tools streamlines complex workflows and data management processes.
Why it's a good ProWorkflow alternative: Boomi provides users with advanced integration capabilities, making it a valuable alternative to ProWorkflow for businesses requiring advanced systems connectivity. It stands out because it can connect a wide range of applications and automate workflows, making it ideal for organizations with complex integration needs.
Standout features & integrations:
Features include API management, data synchronization, and low-code app development. Its platform supports real-time event-driven integrations and task automation, making it highly versatile for different business needs.
Integrations include Salesforce, NetSuite, SAP, Workday, Amazon, ServiceNow, Slack, Microsoft Dynamics, Google Cloud, and Oracle.
Pros and cons
Pros:
- Extensive library of pre-built connectors
- User-friendly interface with drag-and-drop functionality
- Comprehensive integration capabilities
Cons:
- Can be resource-intensive for smaller teams
- Performance can vary with larger datasets
ClickUp is an advanced project management tool designed to centralize all your tasks, documents, people, and knowledge in one platform. It offers a wide range of features that cater to various aspects of work management, making it versatile for different teams and projects.
Why it's a good ProWorkflow alternative: ClickUp combines project management, task tracking, document creation, and goal setting within a single platform. Its highly customizable features allow users to manage everything from simple to complex workflows without needing additional tools. With a wide range of integrations and automation options, ClickUp enhances efficiency by bringing all your productivity needs under one roof.
Standout features & integrations:
Features include customizable task views, time tracking, goal setting, and advanced reporting. It also offers powerful automation capabilities to streamline workflows and improve efficiency.
Integrations include Slack, Google Drive, Trello, Zoom, Microsoft Teams, GitHub, Dropbox, Evernote, Outlook, and Salesforce.
Pros and cons
Pros:
- Advanced reporting analytics
- Comprehensive feature set
- Highly customizable and flexible
Cons:
- Occasional performance issues
- Steep learning curve for new users
Asana is a project management tool designed to help teams organize, track, and manage their work. It excels by providing features that align tasks and projects with organizational objectives.
Why it's a good ProWorkflow alternative: Asana allows teams to break down large objectives into actionable tasks and track progress in real-time. Its goal-setting feature links projects and tasks directly to broader company objectives, ensuring alignment across teams. With customizable dashboards and progress tracking, Asana helps maintain focus on both day-to-day tasks and long-term goals.
Standout features & integrations:
Features include task management, project views, custom fields, status updates, goals and reporting, workflows and automation, and resource management.
Integrations include Slack, Microsoft Teams, Google Drive, Dropbox, Salesforce, Zoom, Jira, Trello, GitHub, and Adobe Creative Cloud.
Pros and cons
Pros:
- User-friendly interface
- Extensive integrations
- Comprehensive goal-tracking features
Cons:
- Can become cluttered with larger projects
- Limited offline capabilities
Odoo is an open-source ERP and CRM platform offering integrated applications for various business needs. It provides a modular approach, allowing users to select and integrate only the needed features tailored to specific business operations.
Why it's a good ProWorkflow alternative: Odoo’s versatility offers a wide range of integrated applications, making it an advanced alternative to ProWorkflow. It stands out not only for its modularity, which allows businesses to adopt only the tools they need but also for its ability to scale and adapt as the business evolves, providing long-term value for growing organizations.
Standout features & integrations:
Features include its modular design, allowing businesses to add applications as needed, and its wide range of integrated tools for everything from CRM to inventory management. This flexibility makes it a versatile solution for businesses of all sizes.
Integrations include Google Calendar, Google Drive, Microsoft Outlook, QuickBooks, PayPal, Stripe, Amazon, eBay, WooCommerce, and Shopify.
Pros and cons
Pros:
- Reporting analytics
- Large community support
- Highly customizable
Cons:
- Interface can be unintuitive for beginners
- Can be complex to set up
Smartsheet is an enterprise work management platform that helps organizations manage projects, automate workflows, and build solutions at scale. It offers strong features that support large-scale project and portfolio management, marketing and creative management, and IT portfolio management.
Why it's a good ProWorkflow alternative: Smartsheet offers strong features like customizable workflows, advanced reporting, and cross-departmental collaboration tools. Its scalability allows large organizations to manage complex projects with ease, while integrations with popular enterprise apps like Salesforce and Microsoft 365 enhance its functionality.
Standout features & integrations:
Features include team collaboration, dashboards and reporting, automation, digital asset management, and resource management. It also provides intelligent workflows and no-code work apps.
Integrations include Microsoft Office 365, Google Workspace, Salesforce, Jira, Slack, Box, Dropbox, Tableau, ServiceNow, and Docusign.
Pros and cons
Pros:
- Strong automation capabilities
- Scalable for large enterprises
- Extensive project management features
Cons:
- Learning curve for new users
- Can be complex to set up
Other ProWorkflow Alternatives
Below is a list of additional ProWorkflow alternatives that I shortlisted. While they didn’t make the top 10, they’re still valuable and worth further research.
- Accelo
For professional services automation
- Kissflow
For low-code application development
- Zoho CRM
For customer relationship management
- Teamwork
For team collaboration and task tracking
- Programa
For design project management
- monday.com
For customizable workflows and automation
- WorkOtter
For resource management and project visibility
ProWorkflow Alternatives Selection Criteria
The criteria for choosing an ProWorkflow alternative should directly address buyer needs and common pain points, ensuring that the software serves its intended purpose effectively. As an expert who has personally tried and researched these tools, here are the requirements I use when evaluating software:
Core Functionality: 25% of total weighting score
- Ability to create, assign, and track tasks
- Tools to log hours worked on tasks and projects
- Features for setting project timelines and milestones
- Options for team communication and file sharing
- Generation of detailed reports on project progress and performance
Additional Standout Features: 25% of total weighting score
- Offers integrations with other software like CRM or accounting systems
- Features to automate repetitive tasks to save time
- Ability to tailor dashboards to individual user needs
- Full functionality available on mobile devices
- Tools that provide deep insights and predictive analytics
Usability: 10% of total weighting score
- Clean, user-friendly design that minimizes the learning curve
- Scheduling and task management
- Easy configuration of user roles and permissions
- Ensures usability across different devices and screen sizes
Onboarding: 10% of total weighting score
- Availability of comprehensive video tutorials
- Guided tours to help new users get started
- Pre-built templates for common project types
- Access to real-time support and educational webinars
Customer Support: 10% of total weighting score
- Round-the-clock support for global teams
- Support available via chat, email, and phone
- Extensive library of articles and FAQs
- Personalized support for enterprise clients
Value For Money: 10% of total weighting score
- Clear and straightforward pricing plans
- Options to scale up or down based on team size and needs
- Availability of trial periods to test the software
- Inclusion of essential features in base pricing
Customer Reviews: 10% of total weighting score
- High ratings for ease of use and functionality
- Positive reviews on the quality of customer support
- Responsiveness to user feedback and feature requests
- General consensus on the product's value for money
Key Features of ProWorkflow Alternatives
Here are some key features of ProWorkflow that your alternative software should be able to replicate or improve upon in order to be a good fit.
- Project Management: Keep your team and the entire company on track and under budget with all your project details, communication, files, and invoicing in the same place.
- Task Management: Simplify your to-do list and enhance task functionality with user permissions and visual task management.
- Remote Work: Deliver powerful results when working from home by staying on track, communicating, and collaborating effectively.
- Time Tracking: Track time spent on tasks and projects to ensure accurate billing and productivity analysis.
- Invoices Manager: Manage client invoicing efficiently with built-in tools for creating and sending invoices.
- Quotes Manager: Generate and manage quotes for clients directly within the platform.
- Reporting: Access advanced insights on workload, performance, and key metrics spanning projects, tasks, time, team, and clients.
- Resource Management: Allocate and manage resources effectively to ensure project success.
- Data Security: Ensure the security of your data with robust data protection measures.
- Integrations: Connect with the tools you already use, from accounting software to document management and storage, or connect any workflow with Zapier.
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