16 Best ProWorkflow Alternatives Reviewed In 2024
Best ProWorkflow Alternatives Shortlist
Here's my pick of the 10 best software from the 16 tools reviewed.
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ProWorkflow is a project management tool that helps teams manage tasks, track time, and collaborate effectively. However, while the software is popular, it may not be the right fit for your team for a variety of reasons.
In this review, we’ll explore the top ProWorkflow alternatives, comparing features, pricing, and usability to help you make an informed decision. Whether you’re looking for advanced customization, better collaboration tools, or a more affordable solution, these alternatives offer diverse options for different workflows.
What Is ProWorkflow?
ProWorkflow is a project management and task collaboration software designed to help businesses streamline their project planning, time tracking, and team collaboration. It offers tools for managing tasks, timelines, and resources, making it ideal for agencies, freelancers, and enterprises that need to stay organized and efficient.
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Why Look for a ProWorkflow Alternative?
Although ProWorkflow is a valuable tool, there are many reasons why you might start searching for an alternative solution, including:
- Cost: If ProWorkflow’s pricing doesn’t align with your budget, you might need a more affordable alternative without compromising on essential features. Choosing a cost-effective solution can help you manage expenses while still meeting your project management needs.
- User Interface: Sometimes, a software’s user interface can feel complex or clunky. If this is the case with ProWorkflow, a more user-friendly platform could enhance productivity and reduce the learning curve for your team.
- Customization: ProWorkflow might not offer the level of customization your unique workflow requires. As a result, you may need a tool that allows more flexibility to tailor features to your specific processes.
- Integration: If you rely on other tools that don’t integrate seamlessly with ProWorkflow, you may need an alternative with better integration capabilities. Efficient software compatibility can save time and improve overall team efficiency.
- Customer Support: If ProWorkflow’s customer support falls short of your expectations, you might be looking for an alternative with more responsive and knowledgeable assistance. Better customer support can ensure that any issues are resolved quickly and effectively.
Alternatives to ProWorkflow can offer more affordable pricing, a more intuitive user experience, greater customization, better integration capabilities, and superior customer support. These alternatives can better align with your specific needs and preferences, ensuring a more efficient and satisfying project management experience.
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Best ProWorkflow Alternatives Summary
| Tools | Price | |
|---|---|---|
| Pipefy | From $20/user/month (billed annually) | Website |
| Plaky | From $3.99/user/month (billed annually) | Website |
| Odoo | From $6/user/month (billed annually) | Website |
| Asana | From $10.99/user/month (billed annually) | Website |
| ClickUp | From $7/user/month (billed annually) | Website |
| Kissflow | From $1,500/month | Website |
| Boomi | Pricing upon request | Website |
| Process Street | From $100/month (billed annually) | Website |
| Accelo | From $20/user/month (billed annually) | Website |
| Wrike | From $9.80/user/month (min of 2 seats) | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
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Hub Planner
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
ClickUp
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.7 -
Miro
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8
Best ProWorkflow Alternatives Reviews
In this analysis, I will walk you through the pros and cons of each ProWorkflow alternative. I’ll cover their features and best use cases to help you find the right tool for your needs.
Pipefy is a business process automation software that offers AI-powered solutions for HR service delivery, procure-to-pay, and custom workflows. It features no-code workflow building, integrations with other tech tools, and automation capabilities.
Why it's a good ProWorkflow alternative: Pipefy empowers users to create and customize workflows without any coding expertise. Its intuitive drag-and-drop interface allows teams to automate repetitive tasks and streamline processes, increasing efficiency. With powerful automation features and integrations, Pipefy helps businesses optimize operations while maintaining full control over their workflows.
Standout features & integrations:
Features include AI-powered automation, customizable workflows, and a user-friendly interface allowing quick deployment. The platform also offers extensive analytics to monitor performance and optimize processes.
Integrations include Slack, Google Sheets, Trello, Asana, Salesforce, Microsoft Teams, HubSpot, Mailchimp, Stripe, and Docusign.
Pros and cons
Pros:
- Strong analytics and reporting features
- Extensive automation capabilities
- User-friendly no-code interface
Cons:
- Limited integrations with third-party applications
- Not ideal for complex project management
Plaky is a project management software designed to help teams organize projects and processes. It offers an intuitive interface and essential features that simplify task management and team collaboration.
Why it's a good ProWorkflow alternative: Plaky offers essential project tracking and collaboration features without any cost. With an easy-to-use interface, Plaky enables teams to manage tasks, deadlines, and project progress efficiently, even on the free plan. Its unlimited users and projects make it a great choice for teams looking for a budget-friendly solution to organize their work.
Standout features & integrations:
Features include task management, team collaboration, and progress tracking. Users can create to-dos, assign team members, and organize work efficiently. The tool also offers various views, such as Gantt charts and Kanban boards, to visualize tasks and track progress.
Integrations include Google Drive, Slack, Trello, Asana, Microsoft Teams, Dropbox, GitHub, Jira, Zoom, and Salesforce.
Pros and cons
Pros:
- Comprehensive collaboration features
- Multiple views for task visualization
- Free plan with unlimited users and projects
Cons:
- No offline access
- Limited storage per file
Odoo is an open-source ERP and CRM platform offering integrated applications for various business needs. It provides a modular approach, allowing users to select and integrate only the needed features tailored to specific business operations.
Why it's a good ProWorkflow alternative: Odoo’s versatility offers a wide range of integrated applications, making it an advanced alternative to ProWorkflow. It stands out not only for its modularity, which allows businesses to adopt only the tools they need but also for its ability to scale and adapt as the business evolves, providing long-term value for growing organizations.
Standout features & integrations:
Features include its modular design, allowing businesses to add applications as needed, and its wide range of integrated tools for everything from CRM to inventory management. This flexibility makes it a versatile solution for businesses of all sizes.
Integrations include Google Calendar, Google Drive, Microsoft Outlook, QuickBooks, PayPal, Stripe, Amazon, eBay, WooCommerce, and Shopify.
Pros and cons
Pros:
- Reporting analytics
- Large community support
- Highly customizable
Cons:
- Interface can be unintuitive for beginners
- Can be complex to set up
Asana is a project management tool designed to help teams organize, track, and manage their work. It excels by providing features that align tasks and projects with organizational objectives.
Why it's a good ProWorkflow alternative: Asana allows teams to break down large objectives into actionable tasks and track progress in real-time. Its goal-setting feature links projects and tasks directly to broader company objectives, ensuring alignment across teams. With customizable dashboards and progress tracking, Asana helps maintain focus on both day-to-day tasks and long-term goals.
Standout features & integrations:
Features include task management, project views, custom fields, status updates, goals and reporting, workflows and automation, and resource management.
Integrations include Slack, Microsoft Teams, Google Drive, Dropbox, Salesforce, Zoom, Jira, Trello, GitHub, and Adobe Creative Cloud.
Pros and cons
Pros:
- User-friendly interface
- Extensive integrations
- Comprehensive goal-tracking features
Cons:
- Can become cluttered with larger projects
- Limited offline capabilities
ClickUp is an advanced project management tool designed to centralize all your tasks, documents, people, and knowledge in one platform. It offers a wide range of features that cater to various aspects of work management, making it versatile for different teams and projects.
Why it's a good ProWorkflow alternative: ClickUp combines project management, task tracking, document creation, and goal setting within a single platform. Its highly customizable features allow users to manage everything from simple to complex workflows without needing additional tools. With a wide range of integrations and automation options, ClickUp enhances efficiency by bringing all your productivity needs under one roof.
Standout features & integrations:
Features include customizable task views, time tracking, goal setting, and advanced reporting. It also offers powerful automation capabilities to streamline workflows and improve efficiency.
Integrations include Slack, Google Drive, Trello, Zoom, Microsoft Teams, GitHub, Dropbox, Evernote, Outlook, and Salesforce.
Pros and cons
Pros:
- Advanced reporting analytics
- Comprehensive feature set
- Highly customizable and flexible
Cons:
- Occasional performance issues
- Steep learning curve for new users
Kissflow is a low-code application development platform designed to help businesses create and manage workflows and applications with minimal coding. It allows users to build fully functional apps quickly and efficiently, catering to various business needs without requiring extensive programming knowledge.
Why it's a good ProWorkflow alternative: Kissflow offers a strong low-code platform that simplifies app development and workflow management. Its user-friendly interface and extensive features make it a strong contender for businesses to streamline processes without heavy coding. The software stands out as a good ProWorkflow alternative due to its flexibility and ease of use in creating custom applications.
Standout features & integrations:
Features include its app builder, process builder, and form builder, which allow users to create and customize applications and workflows. It also offers integrations, governance, external portals, reports, and analytics to enhance functionality and provide comprehensive insights.
Integrations include Google Workspace, Microsoft Office 365, Slack, Zapier, Salesforce, QuickBooks, Dropbox, Box, OneDrive, and Jira.
Pros and cons
Pros:
- Wide range of integrations
- Extensive customization options
- User-friendly low-code platform
Cons:
- Workflow setup can be time-consuming
- Limited advanced coding capabilities
Boomi is an integration platform as a service (iPaaS) that connects applications, data, and people. Its advanced suite of tools streamlines complex workflows and data management processes.
Why it's a good ProWorkflow alternative: Boomi provides users with advanced integration capabilities, making it a valuable alternative to ProWorkflow for businesses requiring advanced systems connectivity. It stands out because it can connect a wide range of applications and automate workflows, making it ideal for organizations with complex integration needs.
Standout features & integrations:
Features include API management, data synchronization, and low-code app development. Its platform supports real-time event-driven integrations and task automation, making it highly versatile for different business needs.
Integrations include Salesforce, NetSuite, SAP, Workday, Amazon, ServiceNow, Slack, Microsoft Dynamics, Google Cloud, and Oracle.
Pros and cons
Pros:
- Extensive library of pre-built connectors
- User-friendly interface with drag-and-drop functionality
- Comprehensive integration capabilities
Cons:
- Can be resource-intensive for smaller teams
- Performance can vary with larger datasets
Process Street is a workflow and process management tool that helps teams create, manage, and automate recurring tasks and processes. It offers customizable templates, checklists, and automation features that ensure consistency and accountability across repeated tasks.
Why it's a good ProWorkflow alternative: Process Street allows teams to easily create, share, and automate standard operating procedures and checklists. Its simple, user-friendly interface ensures that recurring tasks are completed consistently and efficiently. This, combined with its rich feature set, helps teams enhance accountability and streamline the management of business processes.
Standout features & integrations:
Features include workflows, projects, data sets, forms, pages, and AI-powered process automation.
Integrations include Salesforce, Slack, Microsoft Teams, Google Sheets, Jira, Docusign, HubSpot, Mailchimp, and Stripe.
Pros and cons
Pros:
- AI-powered automation
- Robust checklist and SOP management
- User-friendly interface
Cons:
- Scalability issues for larger organizations
- Limited advanced project management features
Accelo is a professional services automation (PSA) software designed to streamline operations and improve profitability for professional services teams.
Why it's a good ProWorkflow alternative: Accelo combines project management, client communication, and business operations into a single platform tailored for service-based industries. Its automated workflows, time tracking, and billing features help streamline processes, allowing teams to focus more on delivering value to clients rather than administrative tasks.
Standout features & integrations:
Features include project management, time tracking, resource allocation, and financial management. The platform also provides real-time analytics and reporting, helping teams make data-driven decisions.
Integrates include QuickBooks, Xero, Google Workspace, Microsoft Office 365, Slack, Salesforce, HubSpot, Mailchimp, Zapier, and Stripe.
Pros and cons
Pros:
- Strong focus on increasing billable time
- Real-time analytics and reporting
- Comprehensive suite of tools for end-to-end client management
Cons:
- Limited customization for specific workflows
- Occasional syncing issues with integrations
Wrike is a project management tool designed to enhance project collaboration. Its features facilitate teamwork, communication, and project tracking, helping remote teams connect and complete tasks in a timely manner.
Why it's a good ProWorkflow alternative: Wrike offers real-time communication and collaboration features, such as live document editing, file sharing, and task discussions. It allows teams to stay aligned by providing a centralized workspace where all project updates, timelines, and progress can be easily tracked and shared. With customizable workflows and seamless integrations, Wrike ensures that team members can collaborate efficiently across different tasks and departments.
Standout features & integrations:
Features include task management, Gantt charts, time tracking, and custom workflows. It also provides real-time collaboration tools, including document sharing and team communication features.
Integrations include Microsoft Teams, Google Drive, Slack, Salesforce, Dropbox, Box, OneDrive, Adobe Creative Cloud, GitHub, and Jira.
Pros and cons
Pros:
- Customizable workflows and dashboards
- Real-time document sharing and communication tools
- Robust project tracking and collaboration features
Cons:
- Limited offline access for mobile app
- Can be complex to set up initially
Other ProWorkflow Alternatives
Below is a list of additional ProWorkflow alternatives that I shortlisted. While they didn’t make the top 10, they’re still valuable and worth further research.
- Zoho CRM
Best for customer relationship management
- Smartsheet
Best for enterprise work management
- monday.com
Best for customizable workflows and automation
- Programa
Best for design project management
- WorkOtter
Best for resource management and project visibility
- Teamwork
Best for team collaboration and task tracking
ProWorkflow Alternatives Selection Criteria
The criteria for choosing an ProWorkflow alternative should directly address buyer needs and common pain points, ensuring that the software serves its intended purpose effectively. As an expert who has personally tried and researched these tools, here are the requirements I use when evaluating software:
Core Functionality: 25% of total weighting score
- Ability to create, assign, and track tasks
- Tools to log hours worked on tasks and projects
- Features for setting project timelines and milestones
- Options for team communication and file sharing
- Generation of detailed reports on project progress and performance
Additional Standout Features: 25% of total weighting score
- Offers integrations with other software like CRM or accounting systems
- Features to automate repetitive tasks to save time
- Ability to tailor dashboards to individual user needs
- Full functionality available on mobile devices
- Tools that provide deep insights and predictive analytics
Usability: 10% of total weighting score
- Clean, user-friendly design that minimizes the learning curve
- Scheduling and task management
- Easy configuration of user roles and permissions
- Ensures usability across different devices and screen sizes
Onboarding: 10% of total weighting score
- Availability of comprehensive video tutorials
- Guided tours to help new users get started
- Pre-built templates for common project types
- Access to real-time support and educational webinars
Customer Support: 10% of total weighting score
- Round-the-clock support for global teams
- Support available via chat, email, and phone
- Extensive library of articles and FAQs
- Personalized support for enterprise clients
Value For Money: 10% of total weighting score
- Clear and straightforward pricing plans
- Options to scale up or down based on team size and needs
- Availability of trial periods to test the software
- Inclusion of essential features in base pricing
Customer Reviews: 10% of total weighting score
- High ratings for ease of use and functionality
- Positive reviews on the quality of customer support
- Responsiveness to user feedback and feature requests
- General consensus on the product's value for money
Key Features of ProWorkflow Alternatives
Here are some key features of ProWorkflow that your alternative software should be able to replicate or improve upon in order to be a good fit.
- Project Management: Keep your team and the entire company on track and under budget with all your project details, communication, files, and invoicing in the same place.
- Task Management: Simplify your to-do list and enhance task functionality with user permissions and visual task management.
- Remote Work: Deliver powerful results when working from home by staying on track, communicating, and collaborating effectively.
- Time Tracking: Track time spent on tasks and projects to ensure accurate billing and productivity analysis.
- Invoices Manager: Manage client invoicing efficiently with built-in tools for creating and sending invoices.
- Quotes Manager: Generate and manage quotes for clients directly within the platform.
- Reporting: Access advanced insights on workload, performance, and key metrics spanning projects, tasks, time, team, and clients.
- Resource Management: Allocate and manage resources effectively to ensure project success.
- Data Security: Ensure the security of your data with robust data protection measures.
- Integrations: Connect with the tools you already use, from accounting software to document management and storage, or connect any workflow with Zapier.
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