19 Best Construction Project Management Software That Works With Xero Reviewed in 2026
Best Construction Project Management Software That Works With Xero Shortlist
Here’s my shortlist of the best construction project management software that works with Xero:
The best construction project management software tools with a Xero integration let you sync project and financial data so you can control budgets, align timelines, and keep your team accountable. When your financial and project tasks live in separate systems, cost overruns slip through, invoices go unpaid, and schedule delays multiply.
With the right tool that integrates with Xero, you can centralize job costing, automate expense tracking, and generate accurate forecasts without double entry. I’ve tested and reviewed dozens of platforms firsthand and curated my list of the most effective solutions. Find the right tool to streamline your billing and financial workflows and help you make confident financial decisions for your projects.
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Best Construction Project Management Software That Works With Xero Summary
Compare pricing and specs for my picks for the top construction project management software that works with Xero to find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for easy Xero integration | 14-day free trial | From $18/user/month (billed annually) | Website | |
| 2 | Best for GPS time tracking | 14-day free trial | From $7/user/month + $16/month base fee | Website | |
| 3 | Best for large construction firms | Free demo available | Pricing upon request | Website | |
| 4 | Best for small teams that need time tracking | Free plan available | From $11.95/month (up to 2 users) | Website | |
| 5 | Best for free collaboration tools | Free plan and 15-day free trial available | From $99/month (billed annually) | Website | |
| 6 | Best for design professionals | Free trial + demo available | Pricing upon request | Website | |
| 7 | Best for project scheduling | Free demo available | Pricing upon request | Website | |
| 8 | Best for integrated invoicing | 14-day free trial | From $45/user/month (min 1 seat, billed annually). | Website | |
| 9 | Best for residential builders | 7-day free trial | From $225/month (billed annually) | Website | |
| 10 | Best for task management features | 14-day free trial and free demo available | From $20/user/month | Website |
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Forecast
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
Accelo
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6
Best Construction Project Management Software That Works With Xero Review
Read detailed summaries of my picks for the best construction project management software that works with Xero. I cover key features, pros & cons, integrations, and use cases so you can find the best one for you.
For construction professionals seeking a project management solution that integrates with Xero, ProWorkflow offers a compelling choice. This software is tailored for industries like construction, where managing intricate project details and financials is crucial. ProWorkflow addresses the complexities of project management with features designed to streamline tracking, invoicing, and resource planning, ensuring projects are completed on time and within budget. By integrating with Xero, it simplifies financial management, making it an attractive option for businesses that need precise control over their project finances.
Why I Picked ProWorkflow
I picked ProWorkflow because it effectively bridges the gap between project management and financial oversight, crucial for construction projects. The integration with Xero allows for seamless invoicing and expense tracking, reducing the hassle of managing financial data across platforms. Additionally, its time tracking feature helps monitor labor costs, ensuring your projects remain profitable. These capabilities make ProWorkflow a strong contender for construction firms looking to enhance their project management efficiency while maintaining financial accuracy.
ProWorkflow Key Features
In addition to its standout integration with Xero, ProWorkflow offers several features that cater to construction project management needs.
- Task Management: Allows you to break down projects into manageable tasks, ensuring every detail is accounted for.
- Resource Planning: Helps allocate resources effectively, preventing overallocation and ensuring optimal use of your team’s skills.
- Document Management: Provides a centralized location for storing and sharing project documents, reducing the risk of miscommunication.
- Customizable Reporting: Offers detailed insights into project progress and financials, allowing you to make informed decisions.
ProWorkflow Integrations
Integrations include Xero, QuickBooks Online, MYOB, FreshBooks, Box, Google Drive, Dropbox, OneDrive, SharePoint, and Google Workspace.
Pros and cons
Pros:
- Kanban and Gantt charts improve planning
- Profitability tools help manage budgets
- Real time tracking supports scheduling
Cons:
- Mobile app navigation needs improvement
- Reporting tools feel overly complex
ClockShark is a time tracking and scheduling software for construction and field service businesses. It serves teams that need to track time and manage job schedules efficiently.
Why I picked ClockShark: It offers GPS time tracking, which is useful when team members are working in various locations. You can verify employee locations and maintain accurate timekeeping. The scheduling tool helps you assign jobs and manage shifts, and the mobile app makes it easy for your team to clock in and out from anywhere.
Standout features & integrations:
Features include timesheet approvals and reporting. Timesheet approvals improve the process of reviewing hours, and reporting provides insights into employee performance and job costs.
Integrations include Xero, QuickBooks, Zapier, Sage, MYOB, Gusto, and Paychex.
Pros and cons
Pros:
- Efficient job scheduling
- Easy mobile access
- Accurate GPS tracking
Cons:
- May require additional training
- Basic reporting capabilities
Procore is a construction management software for large construction firms. It helps with project management, financial management, and field productivity so you can manage construction projects effectively.
Why I picked Procore: It offers a comprehensive solution for construction firms that need to manage multiple projects simultaneously. Procore's project management tools help track progress and collaborate with your team. The financial management features let you maintain budgets and billing, and field productivity tools keep on-site teams connected and informed.
Standout features & integrations:
Features include drawing management that keeps project plans updated, document control that tracks file versions, and quality and safety tools that help your team record inspections.
Integrations include Xero, QuickBooks, Sage, Microsoft Project, Primavera P6, Bluebeam, Docusign, Dropbox, and SharePoint.
Pros and cons
Pros:
- Strong field productivity tools
- Effective financial management
- Comprehensive project management
Cons:
- Occasional software updates needed
- Complex setup process
Avaza is a project and work management tool for small teams. It offers project management, resource scheduling, and invoicing functions that can help improve team productivity.
Why I picked Avaza: It’s ideal for small teams that need effective time tracking. Avaza provides online timesheets and expense management, which makes it easy for your team to track billable hours and manage project expenses. The invoicing features let you convert timesheets into professional invoices, and the interface is user-friendly, which reduces the learning curve.
Standout features & integrations:
Features include resource scheduling and team chat. You can manage tasks, track project profitability, and schedule resources.
Integrations include Xero, QuickBooks, Slack, Dropbox, Google Drive, Zapier, Stripe, and Mailchimp.
Pros and cons
Pros:
- Efficient invoicing system
- User-friendly interface
- Easy time tracking for teams
Cons:
- Integration limitations
- Limited customization
Bitrix24 is a collaboration and management platform for businesses that need communication tools. It caters to teams that need to manage projects, communicate, and collaborate effectively.
Why I picked Bitrix24: It offers a variety of free collaboration tools that facilitate teamwork and communication. Your team can benefit from the group chat and video conferencing features. The tool also offers document sharing and task management features as part of its comprehensive workspace. The platform’s flexibility lets you tailor it to your specific needs.
Standout features & integrations:
Features include CRM capabilities that let you manage customer relationships and track sales, as well as recurring tasks to reduce manual work and make sure routine work isn’t missed.
Integrations include Xero, Microsoft Office, Google Drive, Mailchimp, and Dropbox.
Pros and cons
Pros:
- Integrated document management
- Good for remote teams
- Strong communication features
Cons:
- Steeper learning curve
- Complex setup process
Houzz Pro is a business management software for design professionals. It helps architects, designers, and builders manage projects, communicate with clients, and market their services.
Why I picked Houzz Pro: It’s best for design professionals and offers features that cater to their unique needs. The tool provides project management capabilities that help you track progress and collaborate with clients. The marketing tools let you showcase your work and attract new clients, and the client communication features let you maintain clear and organized interactions.
Standout features & integrations:
Features include project timelines and invoicing. Project timelines help you visualize and track project progress, and invoicing lets you create and send professional invoices with ease.
Integrations include QuickBooks, Xero, Google Calendar, Zoom, and Microsoft Outlook.
Pros and cons
Pros:
- Centralized client dashboards
- Visual project timelines
- Effective marketing tools
Cons:
- Basic reporting capabilities
- Complex setup process
Buildertrend is a construction management software for builders and remodelers. It helps you manage projects, improve communication, and increase efficiency across your operations.
Why I picked Buildertrend: It excels in project scheduling with tools that help you plan and manage timelines effectively. You can easily create schedules, assign tasks, and monitor progress. The software also provides features for budgeting and financial management, so you stay on track financially. The communication tools keep your team and clients connected.
Standout features & integrations:
Features include document management and daily logs. Document management keeps project files organized and accessible. Daily logs let you record updates and keep the team informed.
Integrations include Xero, QuickBooks, Salesforce, HubSpot, and Gusto.
Pros and cons
Pros:
- Comprehensive document management
- Strong budgeting tools
- Effective project scheduling
Cons:
- Limited customization options
- Some learning curve
WorkflowMax is a project management and job costing software for businesses that need integrated invoicing. It also offers project management, time tracking, and invoicing in one place.
Why I picked WorkflowMax: It's a great choice for teams that want integrated invoicing capabilities. You can manage job costs and generate invoices directly from the platform. The time tracking feature helps your team keep accurate records of billable hours, and the invoicing feature lets you handle financial aspects without switching between multiple tools.
Standout features & integrations:
Features include document management, which keeps project files organized and easily accessible. You can also set job milestones to help your team measure progress step by step
Integrations include Xero, Dropbox, Box, Google Drive, HubSpot, and Zapier.
Pros and cons
Pros:
- Suitable for various industries
- Easy financial management
- Integrated invoicing and job costing
Cons:
- May require additional training
- Basic reporting capabilities
Buildern is a construction management software for residential builders. It helps you manage projects, track progress, and communicate with clients efficiently.
Why I picked Buildern: It’s designed for residential builders and provides features that support project management and client communication. The tool offers project scheduling and budgeting, which help keep your projects on track. Its client portal lets you keep clients informed and engaged. The document management feature keeps project files organized and accessible.
Standout features & integrations:
Features include task management, which lets you assign and monitor tasks within your team. You can also track materials and deliveries so your team avoids delays.
Integrations include Xero and QuickBooks.
Pros and cons
Pros:
- Engaging client portal
- Organized document management
- Comprehensive project scheduling
Cons:
- Occasional software updates needed
- May require additional training
ProWorkflow is a project management tool for businesses that need detailed task management. It helps teams organize tasks, track time, and manage resources efficiently.
Why I picked ProWorkflow: It provides detailed task management features that cater to organized project workflows. You can create task lists, set deadlines, and assign responsibilities easily. The time tracking functionality helps your team stay on top of project hours and allocate resources efficiently. The interface is intuitive, so you can boost productivity without a steep learning curve.
Standout features & integrations:
Features include customizable dashboards and project templates. You can tailor dashboards to fit your needs, and project templates save time and provide a starting point for new projects.
Integrations include Xero, QuickBooks, Dropbox, Box, Google Drive, Microsoft OneDrive, FreshBooks, MYOB, and Zapier.
Pros and cons
Pros:
- Customizable dashboards
- Easy resource allocation
- Detailed task management
Cons:
- May require technical support
- Basic reporting capabilities
Other Construction Project Management Software That Works With Xero
Here are some additional construction project management software tools that work with Xero that didn’t make it onto my shortlist, but which are still worth checking out:
- BEEM Data
For data-driven insights
- Scoro
For business management
- Jobber
For field service businesses
- GoodDay
For detailed project planning
- Simpro
For service management features
- Kantata
For resource management tools
- Buildxact
For takeoff and estimating
- Tradify
For small trade businesses
- ServiceM8
For job dispatching
Construction Project Management Software That Works With Xero Selection Criteria
When selecting the best construction project management software that works with Xero to include in this list, I considered buyer needs and pain points like integrating financial data and improving project tracking. I used the following to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Manage project schedules
- Track project budgets
- Facilitate team communication
- Integrate with Xero for financial data
- Provide reporting and analytics
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Customizable dashboards
- Mobile app functionality
- Real-time collaboration tools
- Advanced data visualization
- Automated billing processes
Usability (10% of total score)
To get a sense of the usability of each system, I looked for the following:
- Intuitive user interface
- Easy navigation
- Minimal learning curve
- Responsive design
- Clear and concise instructions
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I looked for the following:
- Availability of training videos
- Access to interactive product tours
- Provision of ready-to-use templates
- Support through webinars
- Assistance via chatbots
Customer Support (10% of total score)
To assess each software provider’s customer support services, I looked for the following:
- Availability of live chat support
- Access to a comprehensive knowledge base
- Responsiveness of email support
- 24/7 customer service availability
- Quality of phone support
Value For Money (10% of total score)
To evaluate the value for money of each platform, I looked for the following:
- Competitive pricing compared to features
- Availability of flexible pricing plans
- Inclusion of essential features in basic plans
- Transparency in pricing structure
- Discounts for annual subscriptions
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall satisfaction rating
- Feedback on feature effectiveness
- Comments on ease of use
- Experiences with customer support
- Opinions on value for money
How to Choose Construction Project Management Software That Works With Xero
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused on choosing the right tool, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
|---|---|
| Scalability | Can the software grow with your business? Consider whether it can handle more projects, users, and data as your business expands. Look for tools that offer flexible plans. |
| Integrations | Does it integrate with Xero and other essential tools you use? Make sure it connects to avoid manual data entry and improve workflows. |
| Customizability | Can you tailor the software to fit your specific workflows? Evaluate whether it allows changes to dashboards, reports, and user permissions to suit your needs. |
| Ease of use | Is the software intuitive for your team? Look for a straightforward interface that requires minimal training so you can quickly adopt it. |
| Implementation and onboarding | How long will it take to get up and running? Check whether the vendor offers support, training, and resources to ease the transition and maximize value quickly. |
| Cost | Is the pricing transparent and within your budget? Compare costs against features offered and check for hidden fees or long-term contracts. |
| Security safeguards | Does the software protect your data? Make sure it complies with industry standards for data security, like encryption and regular backups. |
| Support availability | Will you have access to help when needed? Consider support options like live chat, phone, and email, and check whether they align with your working hours. |
What Is Construction Project Management Software That Works With Xero?
Construction project management software tools that work with Xero are digital tools used to manage construction projects, and they integrate with the financial management tool Xero. Construction managers, contractors, and builders use them to track projects and finances.
Scheduling, budgeting, and invoicing features help you manage timelines, control costs, and maintain accurate billing. These tools simplify construction projects and keep your financial data in sync.
Features of Construction Project Management Software That Works With Xero
Here are some key features of construction project management software that works with Xero:
- Scheduling: Helps you plan and manage project timelines, so tasks are completed on time.
- Budgeting: Lets you track project costs and manage expenses to keep finances in check.
- Invoicing: Facilitates creating and sending invoices, which makes billing clients straightforward and accurate.
- Integration with Xero: Syncs financial data with Xero and provides easy access to your accounting information.
- Time tracking: Monitors employee hours and project time to maintain accurate billing and payroll.
- Document management: Organizes project files and documents, which makes them easy to access and share.
- Client communication: Lets you keep clients informed and engaged, which improves collaboration and satisfaction.
- Reporting: Provides insights into project performance and financials so you can make informed decisions.
- Mobile access: Lets your team access project information on the go and keeps everyone connected and informed.
- Task management: Lets you assign and track tasks to maintain team accountability and project progress.
Benefits of Construction Project Management Software That Works With Xero
Implementing construction project management software that works with Xero provides several benefits for your team and your business. Here are a few you can look forward to:
- Improved financial management: Integrates with Xero to provide accurate financial data and improve budget control.
- Better project tracking: Offers tools for scheduling and task management, so you can keep projects on track and on time.
- Efficient billing: Streamlines invoicing processes to maintain timely and accurate billing for your clients.
- Better collaboration: Facilitates communication with clients and team members to improve project outcomes and satisfaction.
- Increased mobility: Provides mobile access to project information, so your team stays connected regardless of location.
- Data-driven insights: Delivers reporting features that give you valuable insights into project performance and financial health.
- Organized documentation: Manages project files effectively and makes it easy to store, access, and share important documents.
Costs and Pricing of Construction Project Management Software That Works With Xero
Costs for construction project management software that works with Xero vary based on features, team size, add-ons, and more. The table below summarizes common plans, average prices, and features included in construction project management tools that work with Xero:
Plan Comparison Table for Construction Project Management Software That Works With Xero
| Plan Type | Average Price | Common Features |
|---|---|---|
| Free Plan | $0 | Basic scheduling, limited task management, and basic reporting. |
| Personal Plan | $10-$30/user/month | Advanced scheduling, task management, invoicing, and document storage. |
| Business Plan | $30-$60/ user/month | Advanced project tracking, budgeting, client communication tools, and time tracking. |
| Enterprise Plan | $60-$100/ user/month | Comprehensive reporting, custom workflows, and premium support services. |
Construction Project Management Software That Works With Xero FAQs
Here are the answers to common questions about construction project management software that works with Xero:
How does integration with Xero benefit my construction projects?
Integration with Xero lets your team sync financial data automatically, which reduces manual data entry and errors. It provides a clear financial picture and helps you keep track of project expenses and revenue, as well as streamlines invoicing and improves cash flow management.
Can I customize reports in construction project management software?
Yes, many construction project management software solutions let you customize reports to fit your needs. You can choose the data you want to include, such as budget usage and project progress. This flexibility lets you find insights that are specific to your business requirements.
What should I consider when setting up construction project management software?
Consider your team’s workflows and how the software will integrate with other systems you’re using. Evaluate the ease of setup and whether the vendor offers support during implementation. Make sure the software aligns with your business processes for a smooth transition.
How do mobile features enhance construction project management software?
Mobile features keep your team connected and informed and allow for access to project data from anywhere. They let you manage tasks and send updates while on-the-go, which is essential for field teams. This keeps everyone aligned and responsive to project changes.
Is customer support important for construction project management software?
Absolutely, reliable customer support will help you address any issues that arise. Check whether the vendor offers support channels like live chat, email, or phone. Responsive customer service helps you resolve problems quickly and keep your projects on track.
How can I maintain data security with construction project management software?
Look for software that complies with industry standards for data protection (e.g. it offers encryption and regular backups). Verify that the vendor has a clear privacy policy and security measures in place.
What’s Next?
If you're in the process of researching construction project management software that works with Xero, connect with a SoftwareSelect advisor for free recommendations. You fill out a form and have a quick chat where they get into the specifics of your needs. Then you'll get a shortlist of software to review. They'll even support you through the entire buying process, including price negotiations.