Managing your team and resources without a project scheduling software can be a nightmare for any project manager. Your job as project manager is to ensure everything runs smoothly—from putting a team together, allocating resources, running meetings, budget planning, and forecasting.
Since so many tasks are repeated continuously over hours or days, it makes sense to automate these time-consuming tasks. And this is why knowing how to choose the right project management tools can save you loads of valuable time. It’s especially critical if you’re working on a big project and have a huge team of professionals to manage.
Here, we help you evaluate the best project scheduling software out there—we dig deep to help you find a good fit for your organization and projects, spelling out how the tool is designed to work and how its features differ from other tools on the market.
What Does Project Scheduling Software Do?
Project scheduling tools are a great way to get yourself organized, providing the whole team with a platform where they can collaborate. They share many typical features of project management software in general, such as budget planning, task management, calendar views, Gantt charts and resource allocation modules.
Scheduling software helps you not plan your projects, but to also get a grip on what’s currently happening as the project unfolds. It also allows you to centralize all work-related activities such as planning, task allocation, resource management and reporting.
Finally project scheduling tools create transparency, not only for stakeholders, but also for team members who want to know what’s expected of them.
7 Reasons Why You Should Use Project Scheduling Software
Especially if your organization is scaling, project scheduling software is a must-have. Here are a few key benefits of project scheduling software:
- Define the project workflow and keep the team focused on the right tasks
- Identify and track your project’s critical path to leverage flex in the schedule
- Waste less time rescheduling with priorities & dependencies that automatically adjust
- Set project baselines to track your project plan against your execution
- Free up time and energy by setting the tool to provide automatic deadline reminders
- Easily visualize, compare, spot holes and adjust your resource availability
- Generate reports on utilization, organizational demand and capacity and review trends to forecast future hiring needs
There are many more benefits—and they will continue to grow in number as technology evolves, providing more opportunities for automating tasks and making smarter decisions.
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What Is The Best Project Scheduling Software?
We’ve seen a lot of great project scheduling software, but we think these are a cut above the rest. We examine these tools in this review:
- Forecast – http://www.forecast.app/
- Celoxis – https://www.celoxis.com/
- Hive – https://hive.com/
- Flow – https://www.getflow.com/
- FunctionFox – https://www.functionfox.com/
- Outplanr – https://www.outplanr.com/
- GanttPRO – https://ganttpro.com/
- Microsoft Project Online – https://products.office.com/en-us/project/
- Wrike – https://www.wrike.com/
- Monday – https://monday.com/
Forecast – http://www.forecast.app/
Forecast is a brilliantly simple combination of a resource management and project management tool built on the foundation that successful projects require a combination of short and long term planning. It does not dictate how you work so you can mix scrum, Kanban and traditional Gantt scheduling.
The Artificial Intelligence (AI) built into Forecast enables you to easily spot projects that are at risk of delay or veering off track. Build and share your own powerful dashboards, reports and insights so you can put real-time information right at your team or clients’ fingertips. Effortless resource planning enables you to track utilization and capacity. In the upcoming work view the connection between prioritization and scheduling easily let’s team members focus on the most important tasks. Forecast has a free 14-day free trial and costs from $24/seat/month.
Celoxis – https://www.celoxis.com
When it comes to project scheduling, Celoxis comes packed with powerful planning and scheduling tools to help you build dynamic project plans that automatically adjust to changing real-world conditions. Armed with one of the most flexible, fast and responsive interactive Gantt charts, Celoxis can effortlessly handle large project plans involving multiple levels of sub-tasks, inter-project dependencies and even multiple resources per task.
Its automatic scheduling feature accommodates almost every real-world scenario to provide a robust and reliable project schedule. With features like automatic email alerts, RAG health indicators, and critical path analysis, Celoxis makes project tracking a breeze. Celoxis provides visibility into what every member is doing and gives you the ability to track resource loads in real-time. With built-in team and client collaboration features, one can effortlessly share files, discuss and exchange comments not just with other team members but also with your clients. Several best-practice and custom reports including drill-down charts lets you gather 360-degree real-time insights around your projects and resources.
Celoxis integrates out-of-the-box with popular apps likes Google Drive, Excel, MS Project, Jira, Salesforce and Quickbooks Online. It is also fully integrated with Zapier, which allows you to use sync with thousands of apps. It also has an easy-to-use web-based API to connect with other services and legacy business apps.
Celoxis is one of the few tools that offer SaaS and On-Premise deployment options. Celoxis costs $25/user/month with additional commitment discounts.
Summary of Celoxis:
- Planning & Scheduling: Pass
- Analytics & Reporting: Pass
- Integrations: Pass
- Communication: Pass