Kantata Pricing Tiers & Costs
A complete overview of Kantata pricing tiers, additional costs, value for money, and how to pick the right plan for you. Plus, alternatives to consider and a side-by-side pricing comparison.
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Kantata is project management software with custom pricing plans and subscriptions. Project managers use Kantata to manage tasks, track progress, and collaborate efficiently with team members. Kantata’s pricing structure is more flexible than its competitors', offering good value for money. This guide covers everything you need to know about Kantata’s pricing model, plans, and costs to make an informed purchase decision confidently.
How Much Does Kantata Cost?
Kantata does not share pricing information publicly. Rather, Kantata offers different paid plans with custom pricing tailored to each company’s size and industry. To obtain specific pricing details, interested parties are required to provide their company and contact information.
Kantata Pricing vs. Competitors
Kantata's pricing is generally considered on the higher end compared to other project management software. It offers custom pricing based on the organization's specific needs, which can vary significantly.
Kantata provides a rich feature set including resource management, project management, financial management, and business intelligence. Integrations with platforms like Salesforce, QuickBooks, and Sage are available, but specific integrations may be locked to higher-tier plans. Security safeguards are also strong across all plans, ensuring data protection and compliance.
Comparison Chart: Kantata vs. Alternatives
Are you wondering how Kantata pricing compares to other project management software? Here’s a comparison chart that breaks down the costs of other project management software side-by-side:
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 |  monday.com Intuitive interface to help you see your important project data at a glance. | Best for workflow automation | 14-day free trial + free plan available | From $8/user/month (billed annually) | Website |
| 2 |  Celoxis Celoxis includes a portfolio dashboard where users can view project data across their portfolio. | Best for simplified planning and workflows | 14-day free trial + free demo available | From $25/user/month (billed annually) | Website |
| 3 |  ClickUp Small and large teams can easily plan projects, assign team members, and track progress. | Best for replacing multiple separate tools | 14-day free trial + free plan available | From $7/user/month | Website |
| 4 |  Hub Planner The Gantt tool offers a visual representation of project tasks and their dependencies. | Best for resource scheduling | 14-day free trial + free demo available | From $7/user/month (billed annually) | Website |
| 5 |  Jira Jira enables tracking of each team's work and tasks in a single timeline. | Best for cross-team project tracking | 7-day free trial + free plan available | From $7.16/user/month (billed annually, min 5 seats) | Website |
| 6 |  Zoho Projects Get an in-depth view of status for tasks, projects, milestones, bugs, and more. | Best for integration with Zoho Suite | 10-day free trial + free plan available | From $4/user/month (billed annually) | Website |
| 7 |  Bonsai Agency Software Bonsai allows you to manage your projects, budgets, and related tasks within a single dashboard. | Best for end-to-end agency projects | Free trial available | From $9/user/month (billed annually) | Website |
| 8 |  Wrike Wrike allows you to view project statuses and all relevant project information across your entire portfolio. | Best for large projects and scaling | Freemium version available | From $10/user/month (min of 2 seats) | Website |
| 9 |  Resource Guru The resource scheduling feature in Resource Guru lets users effectively plan and allocate resources for various projects. | Best for multi-resource management | 30-day free trial | From $4.16/user/month (billed annually) | Website |
| 10 |  Quickbase You can design customized workflows and business applications using the system's code-free builder. | Best for process automation | 30-day free trial + free demo available | From $35/user/month (billed annually, min 20 users) | Website |
Alternatives to Kantata
Kantata is a solid project management software, but many other options exist. Depending on your use case, budget, team size, and other factors, you might consider shopping around for a solution better suited to your needs. If you’re looking for alternative project management software options to Kantata, here are a few worth checking out:
- Teamwork.com: Offers best-in-class client operations combined with easy-to-use project management features.
- Accelo: Manages your business from a straightforward place, from prospect to payment.
- Scoro: Combines all the features and tools you need for your business into one advanced system.
- BigTime: Provides industry-savvy time tracking, one-click invoicing, and customizable reports.
- Float: Schedules, plans, and executes who's working on what tasks and when.
- Smartsheet: Helps teams manage projects, automate processes, and scale workflows.
How to Choose the Right Kantata Plan
When deciding which Kantata plan to go with, you’ll want to consider each plan's added value and potential drawbacks. Scrolling through long lists of features can quickly lead to confusion and uncertainty, so here are a few factors to keep in mind as you evaluate and assess your options:
Kantata Scalability and Team Size
Evaluating the scalability of Kantata is vital for aligning with your team’s size and growth trajectory.
For small businesses with teams of 1-29 members, Kantata offers essential project planning and resource optimization tools, such as notifications, to ensure efficient operations. Similarly, medium-sized teams of 100-200 can benefit from advanced features like intelligent orchestration and real-time resource management to handle increasing project complexity. On the other hand, large teams of 500+ may require more advanced solutions for seamless integration, a bigger knowledge base, and extensive reporting capabilities to maintain productivity and profitability.
Selecting the right plan ensures your team can scale effectively without compromising performance or resource planning.
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Industry-Specific Kantata Features
Next, it’s important to make sure that Kantata can meet your industry needs.
Kantata offers industry-specific features such as resource management for IT professional services, financial management for consulting firms, and project management for engineering teams. These features help your team stay organized, grant the right users permissions, improve financial oversight, and keep projects on track.
Keep in mind that some features may be restricted to specific plans, so reviewing the pricing details is essential to ensure you get the needed functionalities.
Kantata Integration Capabilities
Connecting your project management software to your existing tech stack helps to maintain seamless workflows and maximize productivity.
Kantata provides native integrations with Salesforce, QuickBooks, Xero, Microsoft Dynamics 365, HubSpot, and BambooHR. It also supports third-party integration tools like Zapier and provides an API for building custom integrations.
This flexibility allows your team to work efficiently with the tools and templates they already use.
Kantata Security Safeguards
When choosing a Kantata plan, you need to consider the security features included to protect your data and ensure compliance.
Kantata offers a range of security measures such as multi-tenant SaaS architecture, independent audits (SSAE 18 SOC1 Type II and AICPA SOC2 Type II), user access control through Single Sign-On (SSO), GDPR compliance, and data encryption using TLS and AES standards.
These features ensure data protection and privacy. The specific security features may vary, but all plans include essential safeguards to maintain a secure environment.
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Kantata Pricing FAQs
Here are answers to a few common questions about Kantata pricing:
What additional costs should I anticipate with Kantata?
When using Kantata, you may encounter additional costs beyond the base subscription fee. These can include:
- Integration Costs: There may be setup and yearly fees if you need to integrate Kantata with other systems, such as HRIS or finance systems.
- Support and Training: While basic customer support is included, advanced support and training services may incur additional charges.
- Customization: Customizing the software to fit specific business needs might require additional investment.
Are there any discounts or promotions available for Kantata?
Kantata offers discounts for nonprofit organizations. To access these discounts, contact Kantata directly and provide proof of your nonprofit status. Additionally, Kantata may offer promotional pricing or discounts during specific times of the year, which can be accessed by contacting their sales team or checking their website for updates.
How often does Kantata change its pricing structure?
Kantata does not frequently change its pricing structure. However, when changes do occur, they are typically communicated to existing customers in advance. The last significant change in pricing was reported to have included an 8.5% increase. It is advisable to stay in touch with Kantata’s sales team for the most current pricing information.
Is there a free trial available for Kantata?
Yes, Kantata offers a free trial for potential users. This allows businesses to explore the software’s features and capabilities before committing to a subscription. The duration and specific terms of the free trial can be obtained by contacting Kantata directly.
What payment options are available for Kantata?
Kantata offers flexible payment options, including monthly and annual billing cycles. Payments can be made via credit card; for larger organizations, invoicing options may be available upon request. Custom payment plans can also be discussed with Kantata’s sales team to suit your organization’s financial needs better.
Are there any long-term contracts required for Kantata?
Kantata typically requires an annual commitment for its subscription plans. While you can pay monthly, you commit to a year of service. This annual commitment helps businesses fully integrate and utilize the software’s capabilities over a longer period.
Is Kantata Good Value?
I believe Kantata offers a solid value proposition for most teams where collaboration and real-time communication are vital. The software excels in task management, real-time chat, and centralized dashboards, making tracking project progress easier and enhancing team collaboration.
However, it falls short in third-party integrations, customization options, and advanced functionalities such as risk and issue management. The implementation process can be challenging, and some users have reported difficulties with integrations and the learning curve.
Despite these drawbacks, Kantata's intuitive interface and strong reporting features make it a valuable tool for teams to streamline their project workflows and improve operational efficiency.
Verdict: Kantata is a competent project management tool offering significant value for teams focused on collaboration and task management. However, it may not be the best fit for organizations requiring extensive integrations and customization.
Want to learn more about Kantata? Check out their site for additional information.
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