19 Best Alternatives To Resource Guru For 2024
10 Best Alternatives To Resource Guru Shortlist
Here's my pick of the 10 best software from the 19 tools reviewed.
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Resource Guru is a scheduling tool that helps teams ditch the spreadsheets and manage their resources and projects efficiently, offering a clear view of what everyone is working on. However, some teams might seek alternatives due to specific feature requirements or budget constraints. Here are my suggestions for the best resource guru alternatives:
What Is Resource Guru?
Resource Guru is a scheduling tool designed to plan projects and manage people, equipment, timesheets, and other resources. It caters to businesses and project managers who need to allocate resources effectively to ensure project success and profitability.
This type of project management solution can help avoid things like overbooking while helping other aspects of project management such as balancing workloads and streamlining portfolio management. It provides a clear view of resource availability, aiding in the planning and execution of projects. Tools like Resource Guru are great for teams looking for ways to fine tune their processes and nail their budget goals and their project delivery timelines.
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Why Look For A Resource Guru Alternative
Below are a few factors you may be considering if you are looking for an alternative to Resource Guru:
- Cost Concerns: You are finding the pricing structure of Resource Guru to be outside your budget.
- Feature Set: You are feeling underwhelmed by their feature set and are seeking additional or specific features that Resource Guru does not offer, such as advanced analytics or custom integrations.
- User Experience: Perhaps you prefer a more intuitive user interface or a different user experience than what is provided by Resource Guru.
- Scalability: Your team requires a solution that scales more effectively as you grow or that can match your project complexity.
- Customer Support: Whether a bad experience or you're looking for more step-by-step support with things like integrations, you desire more responsive or comprehensive customer support than what you've experienced with Resource Guru.
Whether for the reasons above or perhaps a unique feature or use case, alternatives to Resource Guru may provide functionalities and other metrics such as support that better align with specific project management needs. They can offer a more tailored experience that resonates with the unique requirements of different teams and projects.
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Best Resource Guru Alternatives Summary
| Tools | Price | |
|---|---|---|
| Microsoft Project | From $10/user/month (billed annually) | Website |
| Teamwork.com | From $10.99/user/month (min 3 users, billed annually) | Website |
| Float | From $6/user/month | Website |
| Teamleader | From $40/month (billed annually) | Website |
| Jira | From $7.16/user/month (billed annually, min 5 seats) | Website |
| Trello | From $5/user/month (billed annually) | Website |
| Scoro | From $30/user/month (billed annually) | Website |
| Zoho Projects | From $4/user/month (billed annually) | Website |
| Wrike | From $10/user/month (min of 2 seats) | Website |
| Saviom | Pricing upon request | Website |
Compare Software Specs Side by Side
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Wrike
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Hub Planner
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Miro
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8
Best Resource Guru Alternatives Reviews
In this section, I’ll guide you through a detailed analysis and overview of each Resource Guru alternative. I’ll examine the advantages and drawbacks, study their features, and discuss the scenarios where they shine the most.
Microsoft Project is designed to assist in planning, executing, and tracking projects of any size.
Why Microsoft Project is a good Resource Guru alternative: I picked Microsoft Project because it is renowned for its ability to handle intricate project details with precision. When comparing it to other project management tools, its extensive cloud-based feature set and integration capabilities make it stand out. I chose this tool for its superior scheduling and resource allocation functions, which are essential for large, complex projects.
Standout Features & Integrations
Features include project planning and scheduling, task management, resource allocation, timeline tracking, Gantt charts, budget management, risk management, collaboration tools, reporting, and analytics.
Integrations include Microsoft Teams, Microsoft Excel, Microsoft SharePoint, Microsoft Power BI, OneDrive, Outlook, Microsoft Planner, Azure DevOps, Skype for Business, and Microsoft Dynamics 365.
Pros and cons
Pros:
- Extensive integration with other Microsoft products
- Strong resource management tools
- Highly detailed and customizable project planning features
Cons:
- Requires Microsoft ecosystem for full functionality
- Steeper learning curve compared to simpler project management tools
Teamwork is designed to help teams manage their work and collaborate effectively. It offers features tailored for managing client projects, including time tracking, billing, and client collaboration tools.
Why Teamwork is a good Resource Guru alternative: I picked Teamwork because it excels at managing client work, making it easier to track billable hours, collaborate with clients, and ensure projects stay on schedule. After evaluating multiple project management tools, I found Teamwork's client-focused features and ease of use set it apart.
Standout Features & Integrations
Features include advanced time tracking, billing, and invoicing features that are essential for client work. It also includes task management, project templates, and Gantt charts to help teams plan and execute projects efficiently.
Integrations include Slack, Google Drive, Microsoft Office, and QuickBooks.
Pros and cons
Pros:
- Flexible project templates
- Strong client collaboration tools
- Comprehensive-time tracking and billing features
Cons:
- Limited storage on lower-tier plans
- Higher pricing for advanced features
Float is a comprehensive resource management tool designed to help teams plan, schedule, and track their resources efficiently. It provides a clear and visual way to allocate resources, ensuring optimal utilization and avoiding overbooking.
Why Float is a good Resource Guru alternative: I picked Float because it excels in providing an intuitive interface for resource scheduling, making it easier to visualize and manage team availability and workloads. Its simplicity combined with powerful features distinguishes it from other resource scheduling tools. Float's real-time updates and drag-and-drop functionality make it a standout choice for efficient resource planning.
Standout Features & Integrations
Features include real-time scheduling updates and a powerful drag-and-drop interface.
Integrations include Slack, Asana, Trello, and Google Calendar.
Pros and cons
Pros:
- Comprehensive reporting and forecasting features
- Real-time updates for accurate scheduling
- User-friendly drag-and-drop interface
Cons:
- Higher cost compared to some other resource scheduling tools
- Limited customization options
Teamleader is a business management tool designed to help small and medium-sized businesses handle their projects, CRM, and invoicing all in one place. With Teamleader, you can manage customer relationships, track sales opportunities, create and send invoices, and keep projects on schedule from a single platform.
Why Teamleader is a good Resource Guru alternative: Teamleader is a solid alternative to Resource Guru if you're looking for more than just resource scheduling. It offers project tracking features, including time tracking and task delegation. Plus, its CRM tools let you manage customer interactions, something Resource Guru doesn't cover.
Standout Features & Integrations
Features include deal tracking, quote generation, time billing, online payments, recurring invoices, and expense management.
Integrations include Gmail, Outlook, Google Calendar, PayPal, Stripe, LinkedIn, Mailchimp, Campaign Monitor, Google Sheets, and Power BI.
Pros and cons
Pros:
- Integrates with popular tools
- Combines project management, CRM, and invoicing in one tool
- Real-time project tracking
Cons:
- Interface could be more intuitive
- Limited customization options
Jira is a powerful tool designed for every member of your software team to plan, track, and release great software.
Why Jira is a good Resource Guru alternative: I chose Jira for the list because it offers a robust set of features tailored for agile development, including scrum and kanban boards, backlogs, and agile reporting. Its ability to integrate with a multitude of developer tools also makes it a standout choice for teams looking to streamline their agile workflows.
Standout Features & Integrations
Features include customizable scrum and Kanban boards, backlogs for sprint planning, and detailed reporting for insights into team performance. It also offers advanced roadmaps for long-term planning and tracking work across multiple teams.
Integrations include Confluence, Bitbucket, GitHub, GitLab, Jenkins, Slack, Trello, Microsoft Teams, Google Sheets, and Zendesk.
Pros and cons
Pros:
- Scalable for teams of any size
- Extensive reporting and insights for agile teams
- Customizable workflows to match team needs
Cons:
- The interface can be overwhelming due to the number of features
- May require additional training for new users
Trello is a web-based project management application that helps teams manage projects and tasks visually. It employs boards, cards, and lists that allow for intuitive and visual organization of tasks.
Why Trello is a good Resource Guru alternative: I chose Trello for the list because its visual project planning capabilities are exceptional. The use of boards, cards, and lists makes it easy to organize tasks and projects, which is why I believe it stands out as a good alternative to Resource Guru for those who prefer a more visual approach to project management.
Standout Features & Integrations
Features include customizable boards, lists, and cards, drag-and-drop interface, collaboration tools with comments and attachments, due dates and reminders, integration with various apps and services, automation with Butler, and mobile and desktop apps for on-the-go access.
Integrations include Google Sheets, Gmail, Google Calendar, Slack, Zapier, Webhooks by Zapier, Google Forms, and Paths by Zapier.
Pros and cons
Pros:
- Wide range of power and integrations
- Built-in automation with Butler
- Visual project management with boards, cards, and lists
Cons:
- Challenges with user permissions management
- Can become cumbersome as projects grow
Scoro is a comprehensive business management software that streamlines project management, resource planning, sales and CRM, and finances. Its integrated platform includes handy features like detailed reporting, dashboards, and invoicing, designed to enhance productivity and oversight.
Why Scoro is a good Resource Guru alternative: I picked Scoro because it excels in providing an all-in-one solution that integrates project management, time tracking, CRM, and financial management. Scoro really focuses on setting and tracking key performance indicators (KPIs) and then linking them to relevant items within each project outline. This way, every action item is tied to the bigger picture of the goals of your company. Scoro stands out for its detailed planning features that enable detailed visualizations of project timelines, dependencies, and milestones. Its interactive Gantt charts allow users to map out the entire project lifecycle, adjust timelines easily, and see the impact of changes in real time.
Standout Features & Integrations
Features include time tracking, in-depth reporting capabilities, real-time dashboards, goal-setting and project planning, and advanced reporting tools.
Integrations include Xero, QuickBooks, Zapier, and Microsoft 365.
Pros and cons
Pros:
- Robust integration options
- Strong reporting and analytics
- Comprehensive project management features
Cons:
- Minimum seat requirement for the lowest pricing tier
- Complexity may require a learning curve
Zoho Projects is an online project management platform designed to help teams efficiently plan, track, and collaborate on projects.
Why Zoho Projects is a good Resource Guru alternative: I like its advanced task management capabilities, which allow you to break down complex projects into manageable tasks, set dependencies, and prioritize them effectively. This feature ensures that your team can focus on the most critical activities and track progress efficiently. Additionally, Zoho Projects provides detailed time tracking functionalities that help you monitor how time is spent on each task.
Standout Features & Integrations
Features include issue tracking, team collaboration, task automation, Gantt charts, task management, charts and reports, time tracking, sprints, bug racking, and CRM.
Integrations include Cliq, TeamInbox, WorkDrive, Office Suite, Calendar, Bookings, ToDo, Shifts, PDF Editor, Office Integrator, ZeptoMail, People, Recruit, People Plus, and Expense.
Pros and cons
Pros:
- Comprehensive features like task scheduling, budget management, and time-tracking
- Allows for customizable dashboards
- Process automation capabilities
Cons:
- Customization options can be overwhelming
- Complex setup for certain features
Wrike is a project management tool that helps teams organize tasks, manage projects, and collaborate effectively. It offers various features to assist in planning, tracking, and completing work efficiently.
Why Wrike is a good Resource Guru alternative: Wrike's resource management capabilities make it a strong alternative to Resource Guru. You can allocate tasks based on team members' availability and skill sets, ensuring balanced workloads and preventing burnout. The workload view provides a clear picture of each team member's assignments, helping you adjust resources as needed to meet deadlines. Additionally, Wrike's time-tracking feature allows your team to log hours directly within tasks.
Standout Features & Integrations
Features include dashboards, Gantt charts, Kanban boards, proofing, approvals, cross-tagging, project resource planning, automation, custom item types, mobile and desktop apps, and AI.
Integrations include Salesforce, Microsoft Teams, Zoom, Adobe Creative Cloud, Google Drive, Microsoft SharePoint, OneDrive, Wrike for Gmail, Google Sheets, Power BI, Miro, and Trello.
Pros and cons
Pros:
- Various project views
- Good resource management features
- Workflow automation capabilities
Cons:
- Can be complicated to learn the platform
- Limited storage on lower-tier plans
Saviom provides enterprise management software solutions. It is best for enterprise resource planning due to its customizable and scalable approach to resource management.
Why Saviom is a good Resource Guru alternative: I chose Saviom for the list because of its comprehensive suite of enterprise management tools that cater to complex resource planning needs. Its ability to provide a tailored solution for each organization makes it a strong alternative to Resource Guru, especially for large enterprises.
Standout Features & Integrations
Features include resource scheduling, capacity planning, and business intelligence.
Integrations include Microsoft Project, JIRA, SAP, Oracle Primavera, Salesforce, Microsoft Dynamics, ServiceNow, Smartsheet, Google Calendar, and Outlook.
Pros and cons
Pros:
- Offers a 60-day free trial
- Designed for enterprise-level resource planning
- Customizable and scalable solutions
Cons:
- May be too complex for smaller organizations or teams
- Pricing is not transparent and requires a personalized quote
See how Resource Guru compares to competitor Float here.
Other Resource Guru Alternatives
Below is a list of additional Resource Guru alternatives that I shortlisted, but did not make it to the top list. Worth checking them out.
- Smartsheet
Best for spreadsheet-like project management
- Basecamp
Best for team communication
- Paymo
Best for small business management
- monday.com
Best for customizable workflow templates
- Asana
Best for goal alignment
- Kantata
Best for creative and professional services
- ClickUp
Best for all-in-one productivity
- TeamGantt
Best for Gantt chart creation
- Forecast
Best for AI-driven insights
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Resource Guru Alternatives Selection Criteria
When selecting alternatives to Resource Guru, the criteria focus on functionality and meeting specific use cases critical to software buyers. After personally trying and researching these tools, here are the key criteria I've identified for evaluating the best Resource Guru alternatives:
Core Functionality - 25% of Total Weighting Score
- Efficiently schedule resources and staff
- Track time and availability accurately
- Manage and assign tasks effectively
- Generate detailed reports on resource utilization
- Integrate seamlessly with other tools and platforms
Additional Standout Features - 25% of Total Weighting Score
- Real-time updates and notifications for schedule changes
- Advanced analytics and forecasting tools
- AI-driven resource recommendations
- Mobile app availability for on-the-go management
- Customizable dashboards and workflows
- For instance, some tools leverage AI to predict resource needs, while others offer mobile apps for managing resources on the move.
Usability - 10% of Total Weighting Score
- Intuitive drag-and-drop interfaces for scheduling
- Clean and user-friendly design
- Customizable views and filters for different user needs
- Easy navigation with minimal clicks to perform tasks
- Role-based access controls for different user types
Onboarding - 10% of Total Weighting Score
- Comprehensive training videos and tutorials
- Interactive product tours and walkthroughs
- Availability of templates to quickly set up common use cases
- Access to webinars and live training sessions
- Dedicated customer success managers for personalized support
Customer Support - 10% of Total Weighting Score
- 24/7 availability through multiple channels (chat, email, phone)
- Fast response times and knowledgeable support staff
- Extensive knowledge bases and FAQs
- Community forums for peer support
- Personalized support options, such as dedicated account managers
Value For Money - 10% of Total Weighting Score
- Competitive pricing models (subscription, one-time fee, etc.)
- Transparent pricing with no hidden fees
- Free trials or freemium versions are available
- Comprehensive feature sets at various pricing tiers
- Discounts for annual subscriptions or large teams
Customer Reviews - 10% of Total Weighting Score
- Consistently high ratings across various review platforms
- Positive feedback on core functionality and usability
- Praise for customer support and onboarding processes
- Testimonials highlighting unique and standout features
- Endorsements from reputable industry experts and publications
Key Features To Look For In Resource Guru Alternatives
Here are some key features of Resource Guru that your alternative software should be able to replicate or improve upon to be a good fit:
- API: Integrates with other systems and automates workflows, enabling seamless data exchange and process automation to enhance efficiency and eliminate the need for manual data entry.
- Access Controls/Permissions: Manages user permissions for security and access, ensuring only authorized users can access or modify sensitive information, which helps maintain data integrity and compliance.
- Activity Dashboard: Offers a central overview of resources, providing real-time insights into resource allocation, utilization, and project progress to help managers make informed decisions quickly.
- Appointment Scheduling: Enables scheduling within the system, allowing users to book and manage appointments effortlessly, reducing scheduling conflicts and improving time management.
- Attendance Management: Tracks attendance and time off, helping organizations monitor employee availability, manage leave requests, and ensure accurate payroll processing.
- Assignment Management: Assigns tasks and projects to team members, ensuring clear task delegation, tracking progress, and improving accountability and productivity within the team.
- Calendar Management: Provides a calendar for resource scheduling, offering a visual representation of bookings, availability, and deadlines to streamline planning and coordination.
- Capacity Management: Plans and understands resource capacity, helping organizations balance workloads, forecast resource needs, and avoid over or underutilization of resources.
- Collaboration Tools: Supports team collaboration and communication, facilitating better teamwork through shared documents, discussion forums, and real-time messaging to improve project outcomes.
- Alerts/Notifications: Sends alerts for changes and updates, keeping team members informed about important events, deadlines, and modifications to prevent miscommunication and ensure timely actions.
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