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10 Best Alternatives To Resource Guru Shortlist

Here's my pick of the 10 best software from the 19 tools reviewed.

Resource Guru is a scheduling tool that helps teams ditch the spreadsheets and manage their resources and projects efficiently, offering a clear view of what everyone is working on.  However, some teams might seek alternatives due to specific feature requirements or budget constraints. Here are my suggestions for the best resource guru alternatives:

What Is Resource Guru?

Resource Guru is a scheduling tool designed to plan projects and manage people, equipment, timesheets, and other resources. It caters to businesses and project managers who need to allocate resources effectively to ensure project success and profitability.

This type of project management solution can help avoid things like overbooking while helping other aspects of project management such as balancing workloads and streamlining portfolio management. It provides a clear view of resource availability, aiding in the planning and execution of projects. Tools like Resource Guru are great for teams looking for ways to fine tune their processes and nail their budget goals and their project delivery timelines.

Why Look For A Resource Guru Alternative

Below are a few factors you may be considering if you are looking for an alternative to Resource Guru:

  • Cost Concerns: You are finding the pricing structure of Resource Guru to be outside your budget.
  • Feature Set: You are feeling underwhelmed by their feature set and are seeking additional or specific features that Resource Guru does not offer, such as advanced analytics or custom integrations.
  • User Experience: Perhaps you prefer a more intuitive user interface or a different user experience than what is provided by Resource Guru.
  • Scalability: Your team requires a solution that scales more effectively as you grow or that can match your project complexity.
  • Customer Support: Whether a bad experience or you're looking for more step-by-step support with things like integrations, you desire more responsive or comprehensive customer support than what you've experienced with Resource Guru.

Whether for the reasons above or perhaps a unique feature or use case, alternatives to Resource Guru may provide functionalities and other metrics such as support that better align with specific project management needs. They can offer a more tailored experience that resonates with the unique requirements of different teams and projects.

Why Trust My Software Reviews

I’ve been testing and reviewing project management software since 2012. As a project manager, I know how critical and difficult it is to make the right decision when selecting software. I invest in deep research to help my audience make better software purchasing decisions.

I’ve tested more than 2,000 tools for different project management use cases and written over 1,000 comprehensive software reviews. Learn how I stay transparent and my software review methodology.

Best Resource Guru Alternatives Summary

Tools Price
Microsoft Project From $10/user/month (billed annually)
Paymo From $5.90/user/month (billed annually) From $11/user/month (billed annually) + free plan available
Asana From $10.99/user/month (billed annually) + free plan available
Basecamp From $15/user/month
Scoro From $30/user/month (billed annually)
Trello From $5/user/month (billed annually) + free plan available
Jira From $7.16/user/month (billed annually, min 5 seats)
TeamGantt From $49/user/month (billed annually)
Forecast Pricing upon request
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Best Resource Guru Alternatives Reviews

In this section, I’ll guide you through a detailed analysis and overview of each Resource Guru alternative. I’ll examine the advantages and drawbacks, study their features, and discuss the scenarios where they shine the most.

Best for robust project management

  • 30-day free trial
  • From $10/user/month (billed annually)
Visit Website
Rating: 4.7/5

Microsoft Project is designed to assist in planning, executing, and tracking projects of any size. 

Why Microsoft Project is a good Resource Guru alternative: I picked Microsoft Project because it is renowned for its ability to handle intricate project details with precision. When comparing it to other project management tools, its extensive cloud-based feature set and integration capabilities make it stand out. I chose this tool for its superior scheduling and resource allocation functions, which are essential for large, complex projects.

Standout Features & Integrations

Features include project planning and scheduling, task management, resource allocation, timeline tracking, Gantt charts, budget management, risk management, collaboration tools, reporting, and analytics.

Integrations include Microsoft Teams, Microsoft Excel, Microsoft SharePoint, Microsoft Power BI, OneDrive, Outlook, Microsoft Planner, Azure DevOps, Skype for Business, and Microsoft Dynamics 365.

Pros and cons


  • Extensive integration with other Microsoft products
  • Strong resource management tools
  • Highly detailed and customizable project planning features


  • Requires Microsoft ecosystem for full functionality
  • Steeper learning curve compared to simpler project management tools

Best for small business management

  • 15-day free trial + free plan available
  • From $5.90/user/month (billed annually)
Visit Website
Rating: 4.6/5

Paymo is a work management platform designed to streamline the process of managing projects and tasks. It stands out for small business management by offering a suite of tools that cater specifically to the needs and constraints of smaller teams.

Why Paymo is a good Resource Guru alternative: I chose Paymo for this list because it provides a comprehensive solution for small businesses to manage their projects, track time, and invoice clients all in one place. This makes it a particularly good alternative to Resource Guru for small businesses looking for an all-in-one solution.

Standout Features & Integrations

Features include task management, project planning, resource scheduling, time tracking, and invoicing. 

Integrations include Adobe Creative Cloud, Slack, Google Apps, QuickBooks Online, Xero, Zapier, JotForm, Shift, and Hubstaff.

Pros and cons


  • Easy to use project filters
  • User-friendly interface suitable for small businesses
  • All-in-one solution for project management, time tracking, and invoicing


  • Could be overwhelming with features for those who need a simple solution
  • May be cost-prohibitive for very small businesses or freelancers

Best for client work management

  • 30-day free trial
  • From $11/user/month (billed annually) + free plan available
Visit Website
Rating: 4.4/5

Teamwork is designed to help teams manage their work and collaborate effectively. It offers features tailored for managing client projects, including time tracking, billing, and client collaboration tools. 

Why Teamwork is a good Resource Guru alternative: I picked Teamwork because it excels at managing client work, making it easier to track billable hours, collaborate with clients, and ensure projects stay on schedule. After evaluating multiple project management tools, I found Teamwork's client-focused features and ease of use set it apart.

Standout Features & Integrations

Features include advanced time tracking, billing, and invoicing features that are essential for client work. It also includes task management, project templates, and Gantt charts to help teams plan and execute projects efficiently.

Integrations include Slack, Google Drive, Microsoft Office, and QuickBooks.

Pros and cons


  • Flexible project templates
  • Strong client collaboration tools
  • Comprehensive-time tracking and billing features


  • Limited storage on lower-tier plans
  • Higher pricing for advanced features

Best for goal alignment

  • 30-day free trial
  • From $10.99/user/month (billed annually) + free plan available
Visit Website
Rating: 4.3/5

Asana allows users to set goals, assign tasks, and monitor progress in a collaborative environment. 

Why Asana is a good Resource Guru alternative: I picked Asana because it excels at aligning team goals with individual tasks, ensuring everyone is on the same page. After comparing several project management tools, I found Asana's ability to integrate goal-setting features with everyday task management made it stand out as a resource management solution.

Standout Features & Integrations

Features include customizable project templates, timeline views, and workload management. Its ability to create and assign tasks with clear deadlines and priorities helps keep everyone aligned and focused on their goals.

Integrations include Slack, Google Drive, Microsoft Teams, and Zoom, enhancing its versatility and making it easy to fit into various workflows.

Pros and cons


  • Extensive integration options
  • Highly customizable workflows
  • Useful goal-setting and tracking features


  • External contributor access is very limited
  • Can become expensive for larger teams

Best for team communication

  • 30-day free trial
  • From $15/user/month
Visit Website
Rating: 4.1/5

Basecamp is a project management tool that enhances team communication and ensures project transparency. By centralizing all discussions, project details, internal communications, and client interactions in one location, it maintains clarity and organization across the board.

Why Basecamp is a good Resource Guru alternative: As an alternative to Resource Guru, Basecamp stands out primarily due to its strong emphasis on improving communication within teams. Unlike Resource Guru, which focuses more on resource scheduling and allocation, Basecamp provides a single platform that centralizes discussions, enhancing team coordination and project oversight. This focus on communication, combined with its user-friendly interface and comprehensive project organization features, makes Basecamp a compelling choice for teams looking to streamline their project management practices.

Standout Features & Integrations

Features include a project dashboard, to-do lists for task management, a centralized message board for discussions, file storage for sharing documents, a schedule for tracking deadlines, and group chats.

Integrations include Jira, Zendesk, HubSpot, Trello, Asana, Wrike, GitHub, GitLab, Bitbucket, Figma, Airtable, Dropbox, Adobe, and Notion.

Pros and cons


  • Simplified project tracking with to-do lists and schedules
  • Campfire feature for immediate chat
  • A centralized platform for all team communication


  • Some users may find the interface less traditional than other project management tools
  • Not ideal for highly complex project structures

Best for professional services automation

  • 14-day free trial + free demo available
  • From $30/user/month (billed annually)

Scoro is a comprehensive business management software that streamlines project management, resource planning, sales and CRM, and finances. Its integrated platform includes handy features like detailed reporting, dashboards, and invoicing, designed to enhance productivity and oversight.

Why Scoro is a good Resource Guru alternative: I picked Scoro because it excels in providing an all-in-one solution that integrates project management, time tracking, CRM, and financial management. Scoro really focuses on setting and tracking key performance indicators (KPIs) and then linking them to relevant items within each project outline. This way, every action item is tied to the bigger picture of the goals of your company. Scoro stands out for its detailed planning features that enable detailed visualizations of project timelines, dependencies, and milestones. Its interactive Gantt charts allow users to map out the entire project lifecycle, adjust timelines easily, and see the impact of changes in real time.

Standout Features & Integrations

Features include time tracking, in-depth reporting capabilities, real-time dashboards, goal-setting and project planning, and advanced reporting tools. 

Integrations include Xero, QuickBooks, Zapier, and Microsoft 365.

Pros and cons


  • Robust integration options
  • Strong reporting and analytics
  • Comprehensive project management features


  • Minimum seat requirement for the lowest pricing tier
  • Complexity may require a learning curve

Best for visual project planning

  • 14-day free trial
  • From $5/user/month (billed annually) + free plan available

Trello is a web-based project management application that helps teams manage projects and tasks visually. It employs boards, cards, and lists that allow for intuitive and visual organization of tasks.

Why Trello is a good Resource Guru alternative: I chose Trello for the list because its visual project planning capabilities are exceptional. The use of boards, cards, and lists makes it easy to organize tasks and projects, which is why I believe it stands out as a good alternative to Resource Guru for those who prefer a more visual approach to project management.

Standout Features & Integrations

Features include customizable boards, lists, and cards, drag-and-drop interface, collaboration tools with comments and attachments, due dates and reminders, integration with various apps and services, automation with Butler, and mobile and desktop apps for on-the-go access. 

Integrations include Google Sheets, Gmail, Google Calendar, Slack, Zapier, Webhooks by Zapier, Google Forms, and Paths by Zapier.

Pros and cons


  • Wide range of power and integrations
  • Built-in automation with Butler
  • Visual project management with boards, cards, and lists


  • Challenges with user permissions management
  • Can become cumbersome as projects grow

Best for agile teams

  • 7-day free trial + free plan available
  • From $7.16/user/month (billed annually, min 5 seats)

Jira is a powerful tool designed for every member of your software team to plan, track, and release great software. 

Why Jira is a good Resource Guru alternative: I chose Jira for the list because it offers a robust set of features tailored for agile development, including scrum and kanban boards, backlogs, and agile reporting. Its ability to integrate with a multitude of developer tools also makes it a standout choice for teams looking to streamline their agile workflows.

Standout Features & Integrations

Features include customizable scrum and Kanban boards, backlogs for sprint planning, and detailed reporting for insights into team performance. It also offers advanced roadmaps for long-term planning and tracking work across multiple teams.

Integrations include Confluence, Bitbucket, GitHub, GitLab, Jenkins, Slack, Trello, Microsoft Teams, Google Sheets, and Zendesk.

Pros and cons


  • Scalable for teams of any size
  • Extensive reporting and insights for agile teams
  • Customizable workflows to match team needs


  • The interface can be overwhelming due to the number of features
  • May require additional training for new users

Best for Gantt chart creation

  • 30-day free trial
  • From $49/user/month (billed annually)

TeamGantt specializes in Gantt chart creation. It is recognized as the best for this purpose due to its intuitive interface and comprehensive features that cater to Gantt chart needs.

Why TeamGantt is a good Resource Guru alternative: I chose TeamGantt for the list because it offers a unique focus on Gantt charts, which is a critical aspect of project planning and tracking. Its user-friendly design and specialized features make it a standout alternative to Resource Guru for those who rely heavily on Gantt charts for project management.

Standout Features & Integrations

Features include a drag-and-drop interface, project planning, and management tools, real-time collaboration, customizable project templates, Gantt chart visualization, task assignment and tracking, time tracking, and file sharing.

Integrations include Trello, Slack, Dropbox. Additional integrations can be configured with Zapier or the platform’s API.

Pros and cons


  • Free plan available for personal projects
  • Centralized project files and communication
  • Intuitive drag-and-drop Gantt chart creation


  • Lacks budgeting and invoicing tools
  • Limited to Gantt chart-centric project management

Best for AI-driven insights

  • Pricing upon request

Forecast utilizes artificial intelligence for enhanced project oversight and forecasting. It stands out for its AI-driven insights that facilitate better planning and execution of projects.

Why Forecast is a good Resource Guru alternative: I chose Forecast as a noteworthy alternative to Resource Guru due to its advanced use of AI to provide predictive insights, which is not a common feature in many project management tools. This AI functionality sets it apart and offers a significant advantage in project planning and resource management.

Standout Features & Integrations

Features include project management, time tracking, and financial and business reporting. 

Integrations include Google Drive, Slack, QuickBooks, Xero, and GitHub.

Pros and cons


  • Comprehensive-time tracking and financial reporting
  • Integration with popular third-party tools
  • AI capabilities for predictive project management


  • AI features may require a learning curve for new users
  • Annual billing requirements could be a barrier for some businesses

Other Resource Guru Alternatives

Below is a list of additional Resource Guru alternatives that I shortlisted, but did not make it to the top list. Worth checking them out.

  1. Float

    Best for resource scheduling

  2. Saviom

    Best for enterprise resource planning

  3. Kantata

    Best for creative and professional services


    Best for customizable workflow templates

  5. Zoho Projects

    Best for integrating with other Zoho apps

  6. Smartsheet

    Best for spreadsheet-like project management

  7. Wrike

    Best for scalable project tracking

  8. Teamleader

    Best for CRM and invoicing features

  9. ClickUp

    Best for all-in-one productivity

Resource Guru Alternatives Selection Criteria

When selecting alternatives to Resource Guru, the criteria focus on functionality and meeting specific use cases critical to software buyers. After personally trying and researching these tools, here are the key criteria I've identified for evaluating the best Resource Guru alternatives:

Core Functionality - 25% of Total Weighting Score

  • Efficiently schedule resources and staff
  • Track time and availability accurately
  • Manage and assign tasks effectively
  • Generate detailed reports on resource utilization
  • Integrate seamlessly with other tools and platforms

Additional Standout Features - 25% of Total Weighting Score

  • Real-time updates and notifications for schedule changes
  • Advanced analytics and forecasting tools
  • AI-driven resource recommendations
  • Mobile app availability for on-the-go management
  • Customizable dashboards and workflows
  • For instance, some tools leverage AI to predict resource needs, while others offer mobile apps for managing resources on the move.

Usability - 10% of Total Weighting Score

  • Intuitive drag-and-drop interfaces for scheduling
  • Clean and user-friendly design
  • Customizable views and filters for different user needs
  • Easy navigation with minimal clicks to perform tasks
  • Role-based access controls for different user types

Onboarding - 10% of Total Weighting Score

  • Comprehensive training videos and tutorials
  • Interactive product tours and walkthroughs
  • Availability of templates to quickly set up common use cases
  • Access to webinars and live training sessions
  • Dedicated customer success managers for personalized support

Customer Support - 10% of Total Weighting Score

  • 24/7 availability through multiple channels (chat, email, phone)
  • Fast response times and knowledgeable support staff
  • Extensive knowledge bases and FAQs
  • Community forums for peer support
  • Personalized support options, such as dedicated account managers

Value For Money - 10% of Total Weighting Score

  • Competitive pricing models (subscription, one-time fee, etc.)
  • Transparent pricing with no hidden fees
  • Free trials or freemium versions are available
  • Comprehensive feature sets at various pricing tiers
  • Discounts for annual subscriptions or large teams

Customer Reviews - 10% of Total Weighting Score

  • Consistently high ratings across various review platforms
  • Positive feedback on core functionality and usability
  • Praise for customer support and onboarding processes
  • Testimonials highlighting unique and standout features
  • Endorsements from reputable industry experts and publications

Key Features To Look For In Resource Guru Alternatives

Here are some key features of Resource Guru that your alternative software should be able to replicate or improve upon to be a good fit:

  • API: Integrates with other systems and automates workflows, enabling seamless data exchange and process automation to enhance efficiency and eliminate the need for manual data entry.
  • Access Controls/Permissions: Manages user permissions for security and access, ensuring only authorized users can access or modify sensitive information, which helps maintain data integrity and compliance.
  • Activity Dashboard: Offers a central overview of resources, providing real-time insights into resource allocation, utilization, and project progress to help managers make informed decisions quickly.
  • Appointment Scheduling: Enables scheduling within the system, allowing users to book and manage appointments effortlessly, reducing scheduling conflicts and improving time management.
  • Attendance Management: Tracks attendance and time off, helping organizations monitor employee availability, manage leave requests, and ensure accurate payroll processing.
  • Assignment Management: Assigns tasks and projects to team members, ensuring clear task delegation, tracking progress, and improving accountability and productivity within the team.
  • Calendar Management: Provides a calendar for resource scheduling, offering a visual representation of bookings, availability, and deadlines to streamline planning and coordination.
  • Capacity Management: Plans and understands resource capacity, helping organizations balance workloads, forecast resource needs, and avoid over or underutilization of resources.
  • Collaboration Tools: Supports team collaboration and communication, facilitating better teamwork through shared documents, discussion forums, and real-time messaging to improve project outcomes.
  • Alerts/Notifications: Sends alerts for changes and updates, keeping team members informed about important events, deadlines, and modifications to prevent miscommunication and ensure timely actions.

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Hermann Fink
By Hermann Fink

Hermann Fink is a technology enthusiast and the co-founder of Rünna Advertising, a multinational digital agency that has been active for over a decade and served clients like Ford, AstraZeneca, Disney, and Didi. In addition to being a business owner, Hermann gathered corporate experience in project management during his time at Hewlett Packard in the mid-2010s.