Resource Guru Pricing Tiers & Costs
A complete overview of Resource Guru pricing tiers, additional costs, value for money, and how to pick the right plan for you. Plus, alternatives to consider and a side-by-side pricing comparison.
Our reviewers evaluate software independently. Clicks may earn a commission, which supports testing. Learn how we stay transparent, read our review methodology, and tell us about any tools we missed.
Resource Guru is a resource management software that offers multiple pricing tiers and plans on a subscription basis. Project managers use Resource Guru to schedule resources, manage projects, and track team availability efficiently.
Resource Guru’s pricing structure is more flexible and offers good value compared to its competitors. This guide covers everything you need to know about the Resource Guru pricing model, plans, and costs to confidently make an informed purchase decision.
How Much Does Resource Guru Cost?
Resource Guru’s paid plans start at $4.16 per person per month and go up to $10 per person per month. A free version is available, offering a 30-day trial period, and is best suited for users who want to explore the full range of features before committing.
A custom pricing tier exists for enterprise or other specific business types, including setup assistance, phone support, and data import services.
Resource Guru Plans & Pricing Tiers
Here's an overview of the available Resource Guru plans:
| Plan Type | Price per User | What’s Included? |
| Grasshopper | $4.16/user/month | Unlimited projects, Unlimited clients, Personalized dashboards, Custom filters, Calendar sync, Multi-resource bookings, Tentative bookings, Repeat bookings |
| Blackbelt | $6.65/user/month | Everything in Grasshopper, Timesheets, Customizable reports, Report exports, Custom fields, Billable vs non-billable time, Advanced clash management, Elastic overtime |
| Master | $10/user/month | Everything in Blackbelt, Approval Workflow, SSO (Single Sign-On), Data import, Phone support, Dedicated phone number, Callback requests notifications, Customer Success Gurus |
Let’s break down the available Resource Guru plans a bit further:
Resource Guru Grasshopper Plan
Ideal for small teams and startups, the Grasshopper Plan costs $4.16 per person per month. It includes unlimited projects, clients, personalized dashboards, and calendar sync. This plan is best suited for basic scheduling needs without advanced reporting. Limitations include the absence of timesheets and customizable reports.
Resource Guru Blackbelt Plan
The Blackbelt Plan, priced at $6.65 per person per month, is ideal for medium-sized teams needing standard features and reporting capabilities. It includes everything in the Grasshopper Plan plus timesheets, customizable reports, and report exports. Limitations include the need for more advanced support and data import options.
Resource Guru Master Plan
At $10 per person per month, the Master Plan is designed for large organizations requiring advanced features. It includes everything in the Blackbelt Plan, such as approval workflows, Single Sign-On (SSO), data import, and phone support. Limitations are minimal, but data import requires a minimum of 30 resources.
Resource Guru Pricing Vs. Competitors
Resource Guru offers three pricing plans: Grasshopper, Blackbelt, and Master. The Grasshopper plan costs $4.16 per person per month, with additional resources costing $2.08 each. It includes a resource scheduling tool, project planning, and time-tracking features.
The Blackbelt plan costs $6.65 per person per month, with additional resources costing $3.33 each. It includes extra features such as timesheets and customizable reports.
The Master plan costs $10 per person per month, with extra resources costing $5 each, and includes features such as single sign-on, data imports, and phone support. All plans have a 30-day free trial and can be paid annually or monthly. The pricing is based on the number of people and non-human resources added to the account. Customers can change plans and cancel at any time. The company takes data security seriously and offers customer support setup assistance and phone support for the Master plan.
When compared to other resource management software, Resource Guru is generally considered affordable. Competitors like monday.com start at $8 per user monthly, while Scoro begins at $26 monthly. Resource Guru's pricing is competitive, especially for small to medium-sized teams looking for essential resource planning and resource management features without a high cost.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for simplified planning and workflows | 14-day free trial + free demo available | From $25/user/month (billed annually) | Website | |
| 2 | Best for large projects and scaling | Freemium version available | From $10/user/month (min of 2 seats) | Website | |
| 3 | Best for workflow automation | 14-day free trial + free plan available | From $8/user/month (billed annually) | Website | |
| 4 | Best for resource scheduling | 14-day free trial + free demo available | From $7/user/month (billed annually) | Website | |
| 5 | Best for integration with Zoho Suite | 10-day free trial + free plan available | From $4/user/month (billed annually) | Website | |
| 6 | Best for agency projects and budgeting | 14-day free trial | From $9/month (billed annually) | Website | |
| 7 | Best for end-to-end agency projects | Free trial available | From $9/user/month (billed annually) | Website | |
| 8 | Best for comprehensive project visibility | Free trial available | From $25/user/month | Website | |
| 9 | Best for process automation | 30-day free trial + free demo available | From $35/user/month (billed annually, min 20 users) | Website | |
| 10 | Best for task breakdown | Free plan available | From $7/user/month | Website |
Comparison Chart: Resource Guru vs. Alternatives
Are you wondering how Resource Guru pricing compares to other resource management software? Here’s a comparison chart that breaks down the costs of different resource management software side-by-side:
Alternatives to Resource Guru
Resource Guru is a solid resource management software, but many other options exist. Depending on your use case, budget, team size, and other factors, you might consider shopping around for a solution better suited to your needs. If you’re looking for alternative resource management software options to Resource Guru, here are a few worth checking out:
Get free help from our project management software advisors to find your match.
How To Choose The Right Resource Guru Plan
When deciding which Resource Guru plan to go with, you’ll want to consider each plan's added value and potential drawbacks. Scrolling through long lists of features can quickly lead to confusion and uncertainty, so here are a few factors to keep in mind as you evaluate and assess your options:
Resource Guru Scalability and Team Size
Evaluating Resource Guru's scalability is essential for aligning with your team’s size and growth trajectory. The Grasshopper plan, at $4.16 per person per month, offers essential features without reports for small teams. Medium-sized teams might prefer the Blackbelt plan, at $6.65 per person per month, which includes timesheets and customizable reports.
Large teams or those requiring advanced support can opt for the Master plan at $10 per person per month. This plan provides Single Sign-On (SSO) and data import options for accounts with 30+ people. Each plan supports unlimited projects and clients to give flexibility as your team grows.
Need expert help selecting the right tool?
With one-on-one help, we guide you to your top software options. Narrow down your software search & make a confident choice.
Industry-Specific Resource Guru Features
Evaluate if Resource Guru can meet your specific industry needs. Resource Guru offers features tailored for various industries, including agencies, consultants, construction, engineering, and information technology. For example, project scheduling and equipment management benefit construction teams, while leave management and timesheets are important for agency team members.
These features help teams stay organized and efficient. Note that advanced features, like customizable reports and real-time phone support, are only available in higher-tier plans.
Resource Guru Integration Capabilities
Connecting your Resource Management Software to your existing tech stack is essential for workload workflows and efficient data management. Resource Guru offers native integrations with Google Calendar and Outlook for ease of use, allowing real-time, two-way syncing of events and bookings.
You can also integrate other calendar software using the iCal feed. Resource Guru connects with over 1,500 apps through Zapier, enabling excellent customized workflows and data sharing across platforms. Additionally, Resource Guru provides an API with webhooks for building custom integrations, including scheduling software, to help with forecasting and meet your team’s specific needs.
Resource Guru Security Safeguards
When choosing a Resource Guru plan, consider the security features to protect your data. All plans include GDPR compliance, flexible user permissions, and SOC 2 compliance (coming soon). The Master plan offers additional security with Single Sign-On (SSO), data import, and phone support. These features ensure your team’s data remains secure and accessible only to authorized users.
Need expert help selecting the right tool?
With one-on-one help, we guide you to your top software options. Narrow down your software search & make a confident choice.
Resource Guru Pricing FAQs
Here are answers to a few common questions about Resource Guru pricing:
Are there any discounts or promotions available for Resource Guru?
Resource Guru offers a discount for annual subscriptions. If you choose to pay annually, you receive two months free compared to the monthly payment option. This discount is automatically applied when you select the annual payment option during the subscription process.
How often does Resource Guru change its pricing structure?
Resource Guru does not frequently change its pricing structure, and the current pricing has been stable for a significant period. However, the company reserves the right to update its pricing and will notify customers in advance of any changes.
Can I change my Resource Guru plan at any time?
Yes, you can upgrade or downgrade your Resource Guru plan anytime. To do so, go to the Billing section in your account settings. The new plan will take effect immediately, and any charge adjustments will be reflected in your next billing cycle.
What happens if I add or remove people or non-human resources?
You can add or remove people or non-human resources at any time. If you are on an annual plan, interim charges or credits will be applied and invoiced monthly. You will be invoiced for the resources in your account for monthly plans at the beginning of each billing period. This ensures you only pay for what you use.
Is there set-up assistance and support available during the trial period?
During the 30-day free trial, you can get setup assistance via email or chat. Phone support is available if you subscribe to the Master plan. The Master plan also includes a dedicated phone number and Customer Success Gurus available during specified hours to assist with any questions or issues.
Is Resource Guru Good Value?
In my opinion, Resource Guru offers solid value for teams needing efficient resource management. Its features, such as drag-and-drop scheduling, leave management, and utilization reports, are intuitive and effective. The pricing is competitive, especially for small to medium-sized businesses. The interface is user-friendly, making onboarding straightforward even for non-technical users.
Resource Guru integrates well with tools like Google Calendar and Slack to enhance its functionality. Industries like marketing agencies, IT firms, and consulting companies will find it particularly beneficial due to its ability to manage multiple projects and resources simultaneously. The support team is responsive, which is essential for resolving issues quickly.
Verdict: Resource Guru is valuable for businesses needing efficient resource management and easy integration with other software.
Want to learn more about Resource Guru? Check out their site for additional information.
From $4.16/user/month (billed annually)
30-day free trial
What’s Next?
Want to connect with other digital project managers to share resources and best practices?
Join our membership community and get access to 100+ templates, samples, and examples, and connect with hundreds of other digital project managers in Slack.
