Why is having appealing project dashboard software so great? Consider these two scenarios:
Scenario 1: Scattered sticky notes, rogue Google documents, Excel spreadsheets for days, budgeting books, email follow-ups galore, deadlines scrawled on personal calendars. (Probably sounds like a nightmare, huh?)
Scenario 2: An organized dashboard with everything you need to know about the progress and resources of your project visualized on a portfolio dashboard that your whole team can view. (Much better, right?)
Tracking projects is vital to success in any industry. Project dashboards can help you do this. Visual project management is not just about making things look pretty—you need project management tracking tools to keep yourself and your team organized, informed, and on course.
This article will help you quickly compare and evaluate the best PM tools that specialize in or otherwise emphasize a project status dashboard as a primary component of the software, they’re the best of the best project management dashboard software.
Dashboard Reporting Software Comparison Criteria
Good project management software dashboards will be clean, intuitive, aesthetically pleasing, and rich with customizable data detailing. You should quickly and easily be able to evaluate project health, costs and budgets, task progress, workload division, project portfolio overview, and whatever else you need for your day-to-day.
What are we looking for when we select dashboard reporting software for review? Here’s a summary of my evaluation criteria:
- User Interface (UI): Is the office team dashboard UX clean, attractive, and easy to navigate?
- Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training.
- Features & Functionality:
- Instant Data Updates – The dashboard connects to and displays real-time data with no manual effort or exporting from a project manager; the real-time data should be highly accessible so that no out-of-date stats are being shared.
- Customizable Interface – The user can decide what, when, where, and how they want to view different areas of their data dashboard; customization should be drag-and-drop or something similarly intuitive.
- Interactive Charts, Dashboard Templates or Graphs – The best dashboard software will incorporate some element of interactive visuals.
- Project Health Analysis – Users can quickly and easily spot bottlenecks, delays, problems, missed deadlines, resource warnings, and other low health indicators for their projects.
4. Integrations: Is it easy to connect with other tools? Any pre-built integrations?
5. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent and flexible?
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Overviews of the Best Project Dashboard Software
Here’s a brief description of each of the dashboard tools that are featured on this top 10 list.
monday.com allows you to allocate & prioritize tasks, use various views in order to see where everything stands, and track multiple projects using project dashboards that provide high-level insights in a visual and intuitive way. The platform is completely customizable so you will be able to adjust it to your workflow. The platform also provides powerful and customizable notifications and automation so you and your team can focus on what’s important.
With monday.com you can plan, manage and track your budgets in an intuitive interface. You can track expenses, income, their dates, and attach needed files to each item. And thanks to the various columns, you can filter items by many different variables such as status, people, text, time, location and others. Formula columns are also available.
While monday.com doesn’t offer traditional automated reporting, it is built to show the big picture at a glance to help you analyze various aspects of your projects and processes. To learn about the different capabilities that help analyze performance, scope out their detailed explanation here.
monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.
monday.com costs $17/month for 2 users on a Basic Plan, but you can try it for free.
- Colorful, modern interface
- Easy drag-and-drop restructuring
- Good KPI monitoring
- Public and private dashboards
- Lags when navigating the UI
- Complex pricing structure
Smartsheet - Cloud-based platform that allows organizations of all sizes to plan, capture, manage, automate, and report on work being done
Smartsheet is a spreadsheet-like project management software. It has won a few awards for quickly becoming a favorite business app. It’s a nice tool if you’re comfortable working in Excel but wants a break from complicated formulas—Smartsheet performs all the calculations for you across multiple sheets.
You can build customized dashboards where you can stay on top of projects. You can easily edit and restructure as needed for different projects. Smartsheet has useful features such as workflow automation and visualization of tasks in Gantt, calendar, and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed.
The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.
Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.
Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.
- Fantastic dashboard creation and customization
- Sharing permissions are generous
- Live on-demand reporting
- Widgets are somewhat limited
- Reporting can be complicated to set up
- Managing the dashboard is a time commitment
ClickUp is a project management and project dashboard software that offers customizable dashboards with real-time project data.
ClickUp’s dashboards are made up of widgets, which users can customize with data on any team activities or project information. Users can gather, display, or understand data through widgets for custom charts, sprints, progress tracking, time tracking, workload, and more. Dashboards are shareable among team members as well.
The tool also includes features for planning projects, scheduling tasks, and managing resources in a centralized workspace, as well as communicating and collaborating with team members and other collaborators.
ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.
ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.
- Choose from 50+ widgets to customize your dashboard
- reat interface on both web and mobile app
- Healthy variety of project views and dashboard reports
- Read-only guest permissions are limited to paid account
- Reporting suite is limited to paid plans only
- Granular customization options results in a time consuming set-up
Celoxis is a web-based software for managing projects, resources, project reporting, project health and issues, risks, timesheets, workflows, and collaboration. The project dashboard layout is fully customizable, as are financial and portfolio KPIs, so you can track project health.
The project dashboards also offer real-time data and insights on projects, resources, and financials. Celoxis offers some solid pre-built dashboards that you can work from or customize, as well as the option to create dashboards from scratch for executives, managers, or other team members.
In terms of usability, Celoxis has a simple and easy to use interface, and it is available as a cloud service or on-premise, so it will fit to your needs for project dashboard software.
Celoxis costs $25/5 users/month.
- Customizable widgets for groups or individuals
- Great for monitoring hours spent
- Well-designed project tracking board
- Front-and-center groups discussions
- Complex menu structure
- No smartphone app
- Timers don’t automatically delete upon project completion
- Some limits on how you view and sort projects
Wrike is an award-winning, easy-to-use project dashboard software trusted by 20,000+ organizations worldwide. The tool is suitable for teams with anywhere from five members to an unlimited number of team members. It’s highly configurable and allows users to customize workflows, dashboards, reports, request forms, and more.
Wrike’s simple project dashboard software enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views, allowing users to tailor their views and dashboards to their needs. Wrike also features task lists, shared workflows, file sharing, and project health analysis tools such as flagging roadblocks.
Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. Users can toggle between the home screen and timesheets, dashboards, calendars, reports, and an activity stream. Wrike has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.
Wrike offers 400+ pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
Pricing starts at $9.80 per user per month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.
- Users have access to a variety of fully customizable dashboards
- User-friendly and intuitive for all skill levels
- View projects and tasks in different views (list, table, Kanban, Gantt)
- Shareable dashboards are limited to paid plans
- Only 2GB of storage space with the freemium plan
- Time tracking is included in Business and Enterprise plans only
Hive is a robust tool for project management, collaboration, and flexible task coordination. It lets users organize projects in a Gantt chart, Kanban board, table, or calendar, and also easily switch between each layout, depending on the communication style they prefer. Updates are reflected across all project views so the whole team is informed no matter what option they use.
The Hive dashboard proves an overview of progress across all projects and lets users create project custom fields and export to CSV. Project dashboards can be sorted by current status, team member, or assigned labels for a birds-eye-view of progress and milestones.
It’s worth noting that if you’re switching to Hive from another tool, you can import tasks from tools including Asana, Trello, Basecamp, Smartsheet, and a few others.
Hive integrates with Google Drive, Salesforce, Jira, Dropbox, Slack, Zoom, One Drive, Box, and more than one thousand other tools through Zapier.
Hive costs from $12/user/month.
- Combine multiple projects into one view
- Email and messaging built-in
- Flexible Layouts (Kanban, Gantt, calendar)
- Dashboard calendar lacks functionality
- Lackluster mobile app
Created in 2002, ProWorkflow was designed as a project management solution that supports internal workflow and communication needs. When you log in to this tool, you immediately see a user-friendly dashboard showing a graphical summary of your current stats for active, completed, and upcoming work.
The homepage contains a friendly Dashboard showing a graphical summary of your current stats for active, completed, and upcoming work. The ProWorkflow dashboard is a readable, aesthetically-pleasing spot to get the lowdown on data like tracked time, quotes and invoices, recent actions, and recent logins.
Overdue projects and tasks will show in red at the top of the dashboard page so time-sensitive material remains front and center.
ProWorkflow integrates with tools like Xero, Quickbooks, KashFlow, FreshBooks, MYOB AccountRight, Box Storage, DropBox, Google Drive, Microsoft OneDrive, and hundreds more through Zapier.
ProWorkflow costs from $10/user/month, which includes a maximum of 10 active projects.
- Compact, easy to understand dashboard
- Ability to see who is currently logged in
- Handy list of recent actions
- No data source Integrations
- No dashboard widgets
Deltek does project dashboards with the goal to streamline business development. To do so, they offer the ability to measure strong financial results through project-based ERP and tools to plan and optimize your resources and assess or mitigate risks.
Deltek’s major advantage is how robust it is as a major open-source platform, which opens avenues for accounting, deliverable tracking, change management, resource allocation, time and scheduling, and CRM.
Deltek did not list any integrations on their site.
Unlike others on this list, Deltek was not transparent about the potential for third-party app integration with their system. This lost them marks in the Integrations option within the evaluation criteria.
Deltek Project & Portfolio Management offers pricing upon request and has a free trial.
- Data-rich charts and reports
- Can handle complex business information
- Concise views of reliable data
- Interface is a bit busy
- Doesn’t have a great birds-eye-view feature
- Performance information divided amongst tabs
Project Insights is work management software with a complete project dashboard solution designed to center as a business and collaboration hub. From the Home Screen, users can see all tasks, projects, and issues relating to them and their team.
Some highlights of the software include high customizability, the flexibility of forms and fields for reporting, robust online user guides, and AI-assisted reminders. These “above and beyond” features scored this tool particularly well in the features and functions category of the evaluation criteria.
PI aggregates data from key applications like Jira, Zendesk, DevOps, and QuickBooks. Additional integrations include Trello, Office 365, Microsoft Project, Gmail, Google Drive, Slack, and Microsoft Teams.
One critique is that some naming conventions are non-intuitive, particularly when dealing with reporting features. It is also a bit light on the accounting-support functionality.
Project Insight starts at $65/user/month and has a freemium version of the software.
- Highly customizable without impacting back-end table structure
- Dashboard animations for training/learning
- Easy to navigate dashboards and menus
- Graphical interface is easy and intuitive
- Some limits when exporting data
- Pricing is tailored towards enterprises
Started by a Portfolio Management consultant with years of experience working with Fortune 500 companies, Acuity PPM is about “software with services” (as they call it) with a lightweight project dashboard that even non-tech folks can get behind. The tool offers project and portfolio tracking, analytics and reporting, and project status report.
Acuity PPM is intuitive to use and offers robust training and support documentation and material. Additionally, information is placed smartly between screens, making it easy to navigate the ecosystem while remaining in control and oriented. This scored them well in Usability per the evaluation criteria.
Additional features include: project prioritization, risk-value bubble charts, status reports, roadmaps, work intake for new proposals, and resource management. Better project planning and plan-versus-actual comparison tools for budget and deadlines would be welcomed.
Planned integrations include: Jira, Smartsheet, Tableau, PowerBI, Slack, and Microsoft Teams.
Acuity PPM starts at $299/month and offers a free trial.
- Critical information smartly placed on screen
- Good project dashboard drill-down view
- Can visualize complex project portfolios
- No plan-vs-actuals view for deadlines/dates
- Timeline view could use a more streamlined UI
The Best Beautiful Project Dashboard Software Tools Summary Chart
Other Project Management Tracking Tools
Here are a few more that didn’t make the top list. If you need additional suggestions for handy status dashboards, check these out:
Project Dashboard Software FAQ
See answers to some common questions about project dashboard software below.
What is a project dashboard?
A project dashboard presents you with information surrounding your key performance indicators. Whether you are tracking key metrics for conversion rate, click-through rate, resource scheduling, or employee log time, a project dashboard will display a summary of the relevant data on a single page, sometimes called a KPI dashboard, for you to peruse quickly and easily.
What to put on a project management dashboard?
Building a dashboard can be a challenging first step. Good dashboard design will be data-rich, thorough, clean, easy to read, and contains summaries of all of your key performance indicators (KPIs). You will want to create dashboards that include items that pertain to your long-term and short-term goals, like customer conversion, lead collection, page views, social impressions, time-spent per task, resource allocation, error/bug reports, and more.
What is a portfolio dashboard?
A project portfolio dashboard is meant to help you with tracking multiple projects at once. It will most likely display a birds-eye-view of every account you have on the go with options to narrow-in on specific clients, projects, tasks, and goals. A portfolio dashboard is particularly helpful for agencies that have an ever-changing list of clients and projects at any given time.
What are the different types of dashboards?
Different types of dashboards will specialize in different types of data display (sales versus impression, for example) and also might specialize in different types of industries (a marketing dashboard will look much different than an accounting dashboard, for example). You might encounter dashboards like marketing dashboard, task management dashboard, business intelligence (BI) dashboard, team workload dashboard, and more.
Not looking for dashboard reporting tools? Check out our other lists of useful project tools:
- If you want dashboards and project tracking specifically for marketing projects, marketing project management tools will have what you need.
- Take a look at business intelligence tools that come with great dashboards and analytics tools.
What Do You Think About These Dashboard Tools?
Have you tried out any of the PMO dashboards listed above? Do you prefer the free project tracking tools that are available on the web or do you require the more robust functions of their paid counterparts? Do you have any software that we missed that you might add to a list for dashboard tools? Let us know your thoughts in the comments below.