10 Beautiful Project Dashboard Software Tools
Why is having project dashboard software so great? Consider these two scenarios:
Scenario 1: Scattered sticky notes, rogue Google documents, Excel spreadsheets for days, budgeting books, email follow-ups galore, deadlines scrawled on personal calendars. (Probably sounds like a nightmare, huh?)
Scenario 2: Everything you need to know about the progress and resources of a project visualized on a portfolio dashboard that your whole team can view. (Much better, right?)
Tracking projects is vital to success in any industry. Project dashboards can help you do this. Visual project management is not just about making things look pretty—you need project management tracking tools to keep yourself and your team organized, informed, and on course.
This article will help you quickly compare and evaluate the best PM tools that specialize in or otherwise emphasize a project status dashboard as a primary component of the software, they’re the best of the best project management dashboard software.
Quickly Compare & Evaluate The 10 Best Project Management Dashboard Software Tools
A good project management dashboard will be clean, intuitive, aesthetically pleasing, and rich with customizable data detailing. You should quickly and easily be able to evaluate project health, costs and budgets, task progress, workload division, project portfolio overview, and whatever else you need for your day-to-day.
The Best Dashboard Software List
Here’s a shortlist of the best project management dashboard software tools:
Program Management Dashboard Software FAQ
Program management software will almost always include a dashboard of some type. The better, more in-depth, more intuitive the dashboard, the easier it will be for your team to find the information they need to do their best work.
What is a project dashboard?
A project dashboard will make use of your data tracking software in order to present you with information surrounding your key performance indicators (KPIs.). Whether you are tracking metrics for conversion rate, click-through rate, resource scheduling, or employee log time, a project dashboard will display a summary of the relevant data on a single page for you to peruse quickly and easily. This is a “project dashboard.”
What to put on a project management dashboard?
Building a dashboard can be a challenging first step. Good dashboard design will be data-rich, thorough, clean, easy to read, and contains summaries of all of your key performance indicators (KPIs). You will want to create dashboards that include items that pertain to your long-term and short-term goals, like customer conversion, lead collection, page views, social impressions, time-spent per task, resource allocation, error/bug reports, and more.
What is a portfolio dashboard?
A project portfolio dashboard is meant to help you with tracking multiple projects at once. It will most likely display a birds-eye-view of every account you have on the go with options to narrow-in on specific clients, projects, tasks, and goals. A portfolio dashboard is particularly helpful for agencies that have an ever-changing list of clients and projects at any given time.
What are the different types of dashboards?
Different types of dashboards will specialize in different types of data display (sales versus impression, for example) and also might specialize in different types of industries (a marketing dashboard will look much different than an accounting dashboard, for example). You might encounter dashboards like marketing dashboard, task management dashboard, business intelligence (BI) dashboard, team workload dashboard, and more.
Not looking for dashboard reporting tools? Check out our other lists of useful project tools:
- If you want dashboards and project tracking specifically for marketing projects, marketing project management tools will have what you need.
- Take a look at business intelligence tools that come with great dashboards and analytics tools.
Dashboard Reporting Software Comparison Criteria
What are we looking for when we select dashboard reporting software for review? Here’s a summary of my evaluation criteria:
- User Interface (UI): Is the office team dashboard UX clean, attractive, and easy to navigate?
- Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training.
- Features & Functionality:
- Instant Data Updates – The dashboard connects to and displays real-time data with no manual effort or exporting from a project manager; the real-time data should be highly accessible so that no out-of-date stats are being shared.
- Customizable Interface – The user can decide what, when, where, and how they want to view different areas of their data dashboard; customization should be drag-and-drop or something similarly intuitive.
- Interactive Charts or Graphs – The best dashboard software will have their visual elements incorporate some element of interactiveness, be it point-and-click for text explanations or zoom-in and -out for micro or macro POV.
- Project Health Analysis – Users can quickly and easily spot bottlenecks, delays, problems, missed deadlines, resource warnings, and other low health indicators for their projects.
4. Integrations: Is it easy to connect with other tools? Any pre-built integrations?
5. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent and flexible?
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Overviews of the Project Dashboard Software
Here’s a brief description of each of the dashboard tools that are featured on this top 10 list.
1. monday.com – Award-winning, intuitive planning tool with kanban boards, project tracker, collaboration features, and workflow automation.
monday.com allows you to allocate & prioritize tasks, use various views in order to see where everything stands, and track multiple projects using project dashboards that provide high-level insights in a visual and intuitive way. The platform is completely customizable so you will be able to adjust it to your workflow. The platform also provides powerful and customizable notifications and automation so you and your team can focus on what’s important.
With monday.com you can plan, manage and track your budgets in an intuitive interface. You can track expenses, income, their dates, and attach needed files to each item. And thanks to the various columns, you can filter items by many different variables such as status, people, text, time, location and others. Formula columns are also available.
While monday.com doesn’t offer traditional automated reporting, it is built to show the big picture at a glance to help you analyze various aspects of your projects and processes. To learn about the different capabilities that help analyze performance, scope out their detailed explanation here.
monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.
monday.com costs $17/month for 2 users on a Basic Plan, but you can try it for free.
2. ProjectManager – Project dashboard software with project management functionalities and live dashboards to plan, schedule, and update in real-time.
ProjectManager.com is a well-rounded, award-winning project management software with real-time project dashboards. The tool’s cloud based software runs on both Windows and Mac computers with no downloads or complex installation needed.
Using this tool, you can create project plans, manage tasks, create reports, and manage timesheets, expenses, and workloads. ProjectManager.com also includes the ability to switch between Gantt chart, task list, and Kanban board views. You can use the in-app communication features to comment on tasks and assign them to team members.
Their real-time reports are easy to use—you can use their pre-set reports (project status, timesheets, expenses), or set up your own custom reports. You can also use the real-time dashboard to get an overview of your current project stats.
ProjectManager.com integrations include native integrations with Google Apps like Drive, Gmail, Calendar, etc. as well as Microsoft Office and Microsoft Project. For all other integrations, you can use Zapier to sync ProjectManager.com with other tools.
Pricing for ProjectManager.com starts at $15/user/month, with their basic “Personal” plan requiring a minimum of 5 users. They offer a 30 day free trial (a credit card is required to sign up for a free trial).
3. Celoxis – All-in-one tool with great features. Superb reporting and dashboards. Tons of integrations. Budget-friendly.
Celoxis is a web-based software for managing projects, resources, project reporting, project health and issues, risks, timesheets, workflows, and collaboration. The project dashboard layout is fully customizable, as are financial and portfolio KPIs, so you can track project health.
The project dashboards also offer real-time data and insights on projects, resources, and financials. Celoxis offers some solid pre-built dashboards that you can work from or customize, as well as the option to create dashboards from scratch for executives, managers, or other team members.
In terms of usability, Celoxis has a simple and easy to use interface, and it is available as a cloud service or on-premise, so it will fit to your needs for project dashboard software.
Celoxis costs $25/5 users/month.
4. Hive – Best For Multiple Project and Task Views.
Hive is a robust tool for project management, collaboration, and flexible task coordination. It lets users organize projects in a Gantt chart, Kanban board, table, or calendar, and also easily switch between each layout, depending on the communication style they prefer. Updates are reflected across all project views so the whole team is informed no matter what option they use.
The Hive dashboard proves an overview of progress across all projects and lets users create project custom fields and export to CSV. Project dashboards can be sorted by current status, team member, or assigned labels for a birds-eye-view of progress and milestones.
It’s worth noting that if you’re switching to Hive from another tool, you can import tasks from tools including Asana, Trello, Basecamp, Smartsheet, and a few others.
Hive integrates with Google Drive, Salesforce, Jira, Dropbox, Slack, Zoom, One Drive, Box, and more than one thousand other tools through Zapier.
Hive costs from $12/user/month.
5. ProWorkflow – Best For Project List Dashboard View.
Created in 2002, ProWorkflow was designed as a project management solution that supports internal workflow and communication needs. When you log in to this tool, you immediately see a user-friendly dashboard showing a graphical summary of your current stats for active, completed, and upcoming work.
The homepage contains a friendly Dashboard showing a graphical summary of your current stats for active, completed, and upcoming work. The ProWorkflow dashboard is a readable, aesthetically-pleasing spot to get the lowdown on data like tracked time, quotes and invoices, recent actions, and recent logins.
Overdue projects and tasks will show in red at the top of the dashboard page so time-sensitive material remains front and center.
ProWorkflow integrates with tools like Xero, Quickbooks, KashFlow, FreshBooks, MYOB AccountRight, Box Storage, DropBox, Google Drive, Microsoft OneDrive, and hundreds more through Zapier.
ProWorkflow costs from $10/user/month, which includes a maximum of 10 active projects.
6. Wrike – Creating a dashboard is intuitive with this cloud-based tool that offers real-time reports, centralized communication, customized workflows, and more.
Used by the likes of Google and Hootsuite, Wrike offers customizable project dashboards with drag-and-drop simplicity and the ability to launch integrated campaigns, assign tasks with dynamic request forms, and visualize dependencies to identify conflicts.
One of the best things about Wrike is its low entry fee, offering a 5-user freemium account and then a low-cost entry-level subscription. The company is transparent about pricing and offer levels for every need, scoring them well in the Value for Cost segment of the evaluation criteria.
Integrations include Salesforce, Tableau, MediaValet, Microsoft Teams, extensions for Adobe Creative Cloud, Google Drive, Microsoft OneDrive, Gmail, Github, Jira, SAML integration, Outlook, Microsoft Project, Slack, Bitium, Dropbox, Box, and more. Additionally, Wrike’s well-documented, easy-to-use APIs make it simple to quickly connect Wrike with your current tools and workflow.
Wrike’s interface is quite cluttered, with many checkboxes, drop-down menus, and links required to get where you want to go, if you can find it at all. This is one minor con of the tool.
Wrike starts at $9.80/user/month and has a freemium version for up to 5 users.
7. Deltek Project & Portfolio Management – Deltek Insight Analytics and other PM tools offer multiple project tracking and reporting capabilities.
Deltek does project dashboards with the goal to streamline business development. To do so, they offer the ability to measure strong financial results through project-based ERP and tools to plan and optimize your resources and assess or mitigate risks.
Deltek’s major advantage is how robust it is as a major open-source platform, which opens avenues for accounting, deliverable tracking, change management, resource allocation, time and scheduling, and CRM.
Deltek did not list any integrations on their site.
Unlike others on this list, Deltek was not transparent about the potential for third-party app integration with their system. This lost them marks in the Integrations option within the evaluation criteria.
Deltek Project & Portfolio Management offers pricing upon request and has a free trial.
8. Project Insight – Work management software that helps you with tracking project progress, unifying data, and more.
Project Insights is work management software with a complete project dashboard solution designed to center as a business and collaboration hub. From the Home Screen, users can see all tasks, projects, and issues relating to them and their team.
Some highlights of the software include high customizability, the flexibility of forms and fields for reporting, robust online user guides, and AI-assisted reminders. These “above and beyond” feature standout scored this tool particularly well in the Features & Functions category of the evaluation criteria.
PI aggregates data from key applications like Jira, Zendesk, DevOps, and QuickBooks. Additional integrations include Trello, Office 365, Microsoft Project, Gmail, Google Drive, Slack, and Microsoft Teams.
One critique is that some naming conventions are non-intuitive, particularly when dealing with reporting features. It is also a bit light on the accounting-support functionality.
Project Insight starts at $65/user/month and has a freemium version of the software.
9. Acuity PPM – Easy to implement PPM software with a dashboard designed to quickly communicate the value of each of your projects.
Started by a Portfolio Management consultant with years of experience working with Fortune 500 companies, Acuity PPM is about “software with services” (as they call it) with a lightweight project dashboard that even non-tech folks can get behind. The tool offers project tracking, analytics and reporting, and project status report.
Acuity PPM is intuitive to use and offers robust training and support documentation and material. Additionally, information is placed smartly between screens, making it easy to navigate the ecosystem while remaining in control and oriented. This scored them well in Usability per the evaluation criteria.
Additional features include: project prioritization, risk-value bubble charts, status reports, roadmaps, and work intake for new proposals. Better project planning and plan-versus-actual comparison tools for budget and deadlines would be welcomed.
Planned integrations include: Jira, Smartsheet, Tableau, PowerBI, Slack, and Microsoft Teams.
Acuity PPM starts at $199/month and offers a free trial.
10. KeyedIn – A top-down, strategy-led portfolio management solution that can help you improve utilization, margins, and forecast accuracy.
KeyedIn was recognized as an August 2019 Gartner Peer Insights Customer Choice for Project and Portfolio Management. Key features include portfolio insights, revenue forecasting, executive oversight, capacity planning, and CRM and ERP integrations.
KeyedIn is particularly good at striking a balance between being easy-to-use and also feature-rich. When addressing blind spots in the tool’s capabilities, the dynamic customer support team is quick to point out viable alternatives. This scored them very well in Usability per the evaluation criteria.
Integrations include Jira, Microsoft Dynamics CRM, Dynamics 365, SharePoint, QuickBooks, Microsoft Outlook, Sage Intacct, Salesforce App Cloud, SugarCRM, SAP CRM, Pivotal Tracker, Microsoft Dynamics GP, VersionOne, Fulcrum. Additionally, the software uses API Version 3 that makes it easier for its customers to share or extract project and portfolio data with other business software solutions.
One negative aspect of this software is that the ability to construct and run custom reports could use some fine-tuning and is a bit clunky as it stands now.
KeyedIn offers pricing upon request and has a free trial.
The Best Beautiful Project Dashboard Software Tools Summary Chart
Other Project Management Tracking Tools
Here are a few more that didn’t make the top list. If you need additional suggestions for handy status dashboards, check these out:
What Do You Think About These Dashboard Tools?
Have you tried out any of the PMO dashboards listed above? Do you prefer the free project tracking tools that are available on the web or do you require the more robust functions of their paid counterparts? Do you have any software that we missed that you might add to a list for dashboard tools? Let us know your thoughts in the comments below.