This article will help you quickly compare and evaluate the best business process management systems (BPMs) and other online BPM tools.
These will be of utmost importance to you if you intend to continuously analyse, advance, and improve your business’s processes and systems or if you need a more coordinated, in-depth integration of IT and non-IT departments during process refinement.
While simple BPM tools let you build and run workflows, the fully-featured BPM software suites that we explore in this overview have the flexibility and capability to integrate with your existing IT architecture and design, test, and improve models from a unified vantage point.
In this post, I’ll go over a BPMS definition and answer some FAQs about BPMS and what they can do for growing your systems over the long-term. We’ll look at some of the top BPMS on the market and provide a simple comparison between them. In addition to that, I outline evaluation criteria for what makes the best BPM software in my opinion.
Quickly Compare & Evaluate the 10 Best BPMS Solutions
BPM software is commonly used by mid- to large-sized corporations to assist in automating business processes through various styles of workflow apps. Process that might be grouped, analyzed or improved using the above include everything from: employee onboarding, expense reporting, vacation or PTO requests, account management, invoicing systems, loan origination, compliance management, CRM, project management, and more.
Additionally, BPMS tends to focus on long-term, ongoing analysis and improvement rather than a one-off launch of a particular app or process.
If any of that appeals to you, here is a shortlist of the best BPMS vendors:
Not looking for a BPMS system right now? Check out our other lists of top project management and analytics tools that you can use to streamline your workflows:
- Any company that has considered BPM tools should also look at the different Workflow Management Software that is out there. Like BPM, Workflow has a focus on collecting and automating processes and tasks.
- Part of BPM revolves around the desire to analyse and improve upon current systems. That’s why I recommend checking out the best Business Intelligence Tools to collect and organize the data you need.
- A perfect complement to this article is our deep-dive into the list of the best BPM tools and other business process solutions to streamline your workflow and automate your processes.
Business Process Management System Comparison Criteria
What are we looking for when we select process mapping tools for review? Here’s a summary of my evaluation criteria:
1. User Interface (UI): Is it clean and attractive? Does the UX look and feel contemporary or antiquated?
2. Usability: Is it easy to learn? How comprehensive is the company’s tech support, user support, tutorials, and training?
3. Features & Functionality:
a. Robust BPM Database: Do they have a powerful way to sort, store, organize, and search a BPM database of processes, procedures, and systems? Is it easy to add, remove, and edit processes stored in the database? Do they have a method for mapping and monitoring processes long term?
b. Visual Workflow Modeling: Is there a way to easily design and edit a visual map of workflow processes? Can you toggle between model versions? Does it support drag-and-drop, keyboard shortcuts, and other quality-of-life implementations?
c. Automation: Are you able to automate common or familiar processes with the software? Are critical pathways, permissions, functions/formulas, notifications, et cetera, sufficient enough to enable automation with minimal administrative oversight?
d. IT and non-IT integration: Does the system integrate easily with existing IT infrastructure? Is communication and collaboration between IT and non-IT parties facilitated appropriately? Are there enough resources for IT users to get the most out of the software while remaining approachable for non-IT users?
4. Integrations: Is it easy to connect with other tools? Any pre-built integrations? Can it import documents from other software? Can it export documents in a variety of formats?
5. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent and flexible? Do they offer any try-before-you-buy options?
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Overviews Of The Best BPMS Software
Here’s a brief description of each of the BPM automation tools that are featured on this top 10 list.
Other BPM Online Options
Here’s a few more that didn’t make the top list. If you need additional suggestions for online BPM, check these out.
- Appian – Low-code platform designed to bring business and IT together to collaborate and deliver the right app.
- Orgzit – Enterprise-grade no-code platform for flexible business workflow apps that match your business process.
- Pega Platform – Enterprise digital transformation with a unified, no-code platform for AI, digital process automation, and customer engagement.
- Comindware – Low-code workflow management software for task, data and document management and is optimal for non-structured or changing environments.
- Blue Prism – Connected-RPA gives your operational leaders the tools and resources to create innovative process automations.
- Camunda – Powerful workflow engines that are paired with essential applications for process automation projects.
- Sapiens Decision – Business user tool with an enforced methodology for business logic discovery and formulation that is intuitive and unambiguous.
- Bizagi – Optimize legacy systems by wrapping them with an agile process layer, allowing you to automate processes in your existing systems.
- WorkflowGen – Modern cloud-optimized platform that relies on Azure managed services like Azure AD, Azure Load Balancer, et cetera.
- DWKit – Business processes, workflow and forms in a self-hosted or cloud low-code platform; grants you complete access to the source code (Ultimate license holders).
- Comidor – Intelligent automation, BPM, advanced workflows, RPA, and AI/ML to improve all business processes and No-Code/Low-Code development.
- Nintex Platform – Map and maintain the processes that span your business, drive accountability, utilize advanced workflow, robotic process automation, and more.
- BP Logix – Award-winning business process management software platform; a low-code/no-code solution for workflow and business process management.
- Interfacing – Align processes, execute digital transformation strategies, ensure regulatory compliance, collaboration and performance management solutions, and more.
- HelpSystems – Easily configurable robots for desktop automation, scalable RPA solution for comprehensive enterprise automation, and more.
- Decisions – No-code business automation platform focusing on process automation as well as data handling and business rule execution.
- Zoho Flow – Automate business workflows by connecting your apps with Zoho Flow and build integrations to break the information silos in your business.
- Automation Anywhere – Combined RPA + AI + Analytics to deliver an enterprise digital workforce solution—with 500+ ready-to-download bots.
What Do You Think About These BPM Systems?
Have you used any of the tools off of our BPM software list yet? What do you think and how do they stack up against competitors? Are you aware of something on the BPMS market that we forgot to mention here? Leave your thoughts in the comments below.