Top 10 BPMS (Business Process Management Systems) In 2019

By 04/11/2019 No Comments

Visualize your work and manage projects with ease.
Try Hive, the productivity platform for fast-moving teams.

Our friend and supporter

This article will help you quickly compare and evaluate the best business process management systems (BPMs) and other online BPM tools.

These will be of utmost importance to you if you intend to continuously analyse, advance, and improve your business’s processes and systems or if you need a more coordinated, in-depth integration of IT and non-IT departments during process refinement.

While simple BPM tools let you build and run workflows, the fully-featured BPM software suites that we explore in this overview have the flexibility and capability to integrate with your existing IT architecture and design, test, and improve models from a unified vantage point.

In this post, I’ll go over a BPMS definition and answer some FAQs about BPMS and what they can do for growing your systems over the long-term. We’ll look at some of the top BPMS on the market and provide a simple comparison between them. In addition to that, I outline evaluation criteria for what makes the best BPM software in my opinion.

Quickly Compare & Evaluate the 10 Best BPMS Solutions

Top 10 BPMS (Business Process Management Systems) In 2019 image

BPM software is commonly used by mid- to large-sized corporations to assist in automating business processes through various styles of workflow apps. Process that might be grouped, analyzed or improved using the above include everything from: employee onboarding, expense reporting, vacation or PTO requests, account management, invoicing systems, loan origination, compliance management, CRM, project management, and more.

Additionally, BPMS tends to focus on long-term, ongoing analysis and improvement rather than a one-off launch of a particular app or process.

If any of that appeals to you, here is a shortlist of the best BPMS vendors:


Here are the answers to a few common questions related to our best BPMS lists.

What does BPMS mean?

BPMS stands for Business Process Management Systems. Typically, it is a suite of software made to collect, organize, analyze, automate, and improve upon existing business processes. BPMS may be used by IT or non-IT staff and often required coordination between the two. Additionally, BPMS is best for ongoing improvements of systems and is designed for continuous improvement rather than a one-time process update.

What is BPMS software?

BPMS software is a set of tools that aids in automating and structure a network of business processes between IT and non-IT groups. BPMS software will let you map out your existing set of processes, analyze systems for potential improvements, and ensure communication efficiency. BPMS software is designed for longevity, meaning that you work with it on a consistent basis to continuously improve business processes rather than employing it as a one-and-done solution.

What’s the difference between BPM and BPMS?

A basic BPM has an elementary set of tools designed primarily to improve or launch a new IT application. It is often used by smaller companies and by non-IT users. BPMS is a more robust suite of business process software designed to coordinate between IT and non-IT groups in order to analyse processes more long-term with the goal of continuous system improvement.

What are the benefits of BPM?

Business Process Management (BPM) may help you by:

  1. Making your business processes more adaptable with less cost to do so
  2. Improving productivity by identifying and eliminating bottlenecks
  3. Automating workflows become more efficient
  4. Keeping track of compliance and regulatory standards in your industry
  5. Improving customer and employee management and satisfaction rates
  6. Ensuring consistency and reliability of processes between department or for new hire training

Not looking for a BPMS system right now? Check out our other lists of top project management and analytics tools that you can use to streamline your workflows:

  1. Any company that has considered BPM tools should also look at the different Workflow Management Software that is out there. Like BPM, Workflow has a focus on collecting and automating processes and tasks.
  2. Part of BPM revolves around the desire to analyse and improve upon current systems. That’s why I recommend checking out the best Business Intelligence Tools to collect and organize the data you need.
  3. A perfect complement to this article is our deep-dive into the list of the best BPM tools and other business process solutions to streamline your workflow and automate your processes.

Business Process Management System Comparison Criteria

What are we looking for when we select process mapping tools for review? Here’s a summary of my evaluation criteria:

1. User Interface (UI): Is it clean and attractive? Does the UX look and feel contemporary or antiquated?
2. Usability: Is it easy to learn? How comprehensive is the company’s tech support, user support, tutorials, and training?
3. Features & Functionality:

a. Robust BPM Database: Do they have a powerful way to sort, store, organize, and search a BPM database of processes, procedures, and systems? Is it easy to add, remove, and edit processes stored in the database? Do they have a method for mapping and monitoring processes long term?

b. Visual Workflow Modeling: Is there a way to easily design and edit a visual map of workflow processes? Can you toggle between model versions? Does it support drag-and-drop, keyboard shortcuts, and other quality-of-life implementations?

c. Automation: Are you able to automate common or familiar processes with the software? Are critical pathways, permissions, functions/formulas, notifications, et cetera, sufficient enough to enable automation with minimal administrative oversight?

d. IT and non-IT integration: Does the system integrate easily with existing IT infrastructure? Is communication and collaboration between IT and non-IT parties facilitated appropriately? Are there enough resources for IT users to get the most out of the software while remaining approachable for non-IT users?

4. Integrations: Is it easy to connect with other tools? Any pre-built integrations? Can it import documents from other software? Can it export documents in a variety of formats?
5. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent and flexible? Do they offer any try-before-you-buy options?

The Digital Project agManager is reader-supported. When you click through links on our site, we may earn a commission. Learn more.

Overviews Of The Best BPMS Software

bpms featured image

Here’s a brief description of each of the BPM automation tools that are featured on this top 10 list.

1. Bonita BPMConnectors and REST APIs to integrate your enterprise technology stack and orchestrate interactions between humans and systems.

BPMS Tools article Bonita BPM screenshot image

Gain insight into how resources are used and collaborate using integrated tools.

2. Oracle BPM SuiteSet of tools for creating, executing, and optimizing business processes.

BPMS tools Oracle BPM Suite screenshots image

A business-friendly dashboard design with many visualizations, including KPI watchlist.

3. OnBase by HylandSingle platform for building content-enabled applications while complementing your other core business systems.

BPMS tools-OnBase by Hyland-screenshots image

Create a business processes path, complete with drag-and-drop visuals.


4. IBM Blueworks LiveCloud-based software with a collaborative environment to improve business processes via process mapping.

BPMS tools-Blueworks Live-screenshots image

Drag-and-drop mapping lets you quickly reorder and generate a process map.


5. NovacuraLow-code platform to build, execute and optimize business processes and optimally run your business.

BPMS Tools article Novacura screenshot image

The Novacura Flow graphical user interface visualizes processes pathways for users.

6. K2 PlatformLow-code development platform for the creation of process applications through a drag-and-drop designer.

BPMS tools-K2 Platform screenshots image

The drag-and-drop designer lets users incorporate logic to manage different processes.

7. SAP Business ByDesignIntelligent cloud ERP software suite designed to navigate all business processes.

BPMS tools-SAP Business b y Design screenshots image

Overview, worklists, news, self-service and reports all in one easy dashboard.

8. iGrafxCapture, communicate, improve and optimize business processes like HR, IT resources, performance tracking, and more.

BPMS Tools article iGRafx screenshot image

Build business process charts with a simple and intuitive Microsoft-esc interface.

9. TrisotechVisual and interactive software suite with digital diagrams to capture your organization’s essential processes and decisions.

BPMS tools Trisotech screenshots image

Plot, organize, and review how processes work together using BPMN process models.

10. SignavioCapture, design, and improve your business processes and share insights with other collaborators.

BPMS tools Signavio screenshots image

Process modeling with innovative web technology and a focus on collaboration.

Other BPM Online Options

Here’s a few more that didn’t make the top list. If you need additional suggestions for online BPM, check these out.

  1. Appian – Low-code platform designed to bring business and IT together to collaborate and deliver the right app.
  2. Orgzit – Enterprise-grade no-code platform for flexible business workflow apps that match your business process.
  3. Pega Platform – Enterprise digital transformation with a unified, no-code platform for AI, digital process automation, and customer engagement.
  4. Comindware – Low-code workflow management software for task, data and document management and is optimal for non-structured or changing environments.
  5. Blue Prism – Connected-RPA gives your operational leaders the tools and resources to create innovative process automations.
  6. Camunda – Powerful workflow engines that are paired with essential applications for process automation projects.
  7. Sapiens Decision – Business user tool with an enforced methodology for business logic discovery and formulation that is intuitive and unambiguous.
  8. Bizagi – Optimize legacy systems by wrapping them with an agile process layer, allowing you to automate processes in your existing systems.
  9. WorkflowGen – Modern cloud-optimized platform that relies on Azure managed services like Azure AD, Azure Load Balancer, et cetera.
  10. DWKit – Business processes, workflow and forms in a self-hosted or cloud low-code platform; grants you complete access to the source code (Ultimate license holders).
  11. Comidor – Intelligent automation, BPM, advanced workflows, RPA, and AI/ML to improve all business processes and No-Code/Low-Code development.
  12. Nintex Platform – Map and maintain the processes that span your business, drive accountability, utilize advanced workflow, robotic process automation, and more.
  13. BP Logix – Award-winning business process management software platform; a low-code/no-code solution for workflow and business process management.
  14. Interfacing – Align processes, execute digital transformation strategies, ensure regulatory compliance, collaboration and performance management solutions, and more.
  15. HelpSystems – Easily configurable robots for desktop automation, scalable RPA solution for comprehensive enterprise automation, and more.
  16. Decisions – No-code business automation platform focusing on process automation as well as data handling and business rule execution.
  17. Zoho Flow – Automate business workflows by connecting your apps with Zoho Flow and build integrations to break the information silos in your business.
  18. Automation Anywhere – Combined RPA + AI + Analytics to deliver an enterprise digital workforce solution—with 500+ ready-to-download bots.

What Do You Think About These BPM Systems?

Have you used any of the tools off of our BPM software list yet? What do you think and how do they stack up against competitors? Are you aware of something on the BPMS market that we forgot to mention here? Leave your thoughts in the comments below.

Ben Aston

About Ben Aston

I’m Ben Aston, a digital project manager and founder of I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.