20 Best Time Clock Software Reviewed in 2025
Best Time Clock Software Shortlist
Here’s my shortlist of the best time clock software:
The best time clock software helps you track work hours and manage your team’s time more effectively. Without a way to keep track of how much time your team is spending on specific projects and tasks, you won’t be able to bill clients accurately for your time, and overall profitability could suffer.
I’ve tested and reviewed a variety of time clock tools to give you independent insights into the best options available. Read my analysis of each tool and how it addresses common challenges like scheduling and labor tracking. Whether you're trying to stay on top of timesheets or streamline team coordination, I can help you find the right fit for your project and team needs.
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Best Time Clock Software Summary
This comparison chart summarizes pricing details for each of my picks for the top time clock software. Find the best one for your budget and business needs below.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for deskless teams | 14-day free trial + free plan available | From $29/month (for up to 30 users, billed annually) + $0.5/user/month for each additional user | Website | |
| 2 | Best for monitoring employee hours | Free plan available | From $20/location/month | Website | |
| 3 | Best for service delivery teams | 14-day free trial | From $19/user/month (billed annually) | Website | |
| 4 | Best for team time tracking | 14-day free trial + free plan available | From $8.50/user/month | Website | |
| 5 | Best for professional services | 14-day free trial | From $20/user/month (billed annually) | Website | |
| 6 | Best for project tracking | Free plan available | From $10.99/user/month (min 3 users, billed annually) | Website | |
| 7 | Best for shift scheduling | 14-day free trial | From $2/user/month | Website | |
| 8 | Best for employee scheduling | 30-day free trial | Pricing upon request | Website | |
| 9 | Best for small businesses | Free plan available | From $11.50/user/month (billed annually) | Website | |
| 10 | Best for business management | 14-day free trial + free demo available | From $30/user/month (billed annually) | Website |
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Forecast
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
Accelo
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6
Best Time Clock Software Reviews
Below are my detailed summaries of the best time clock software. I cover key features, pros & cons, integrations, and ideal use cases for each tool to help you find the best one for you.
Connecteam is a time clock app and workforce management tool for deskless workers and mobile teams. It’s used in industries like retail, hospitality, and construction to manage communication, schedules, and tasks.
Why I picked Connecteam: Connecteam lets your team access schedules, tasks, and time tracking remotely so you can all stay on the same page. You can chat, send updates, and manage shifts from one place. It also lets you create training modules to help new employees get started quickly.
Standout Features & Integrations:
Features include GPS tracking to monitor employee location and automated workflows to improve efficiency. The tool also offers employee recognition programs to boost morale.
Integrations include QuickBooks, Gusto, Xero, and Zapier.
Pros and cons
Pros:
- GPS tracking capabilities
- Easy scheduling features
- Effective for mobile teams
Cons:
- Occasional app performance issues
- Limited advanced features
Homebase is a team management and time clock software built specifically for small businesses. It combines time tracking, scheduling, payroll, and HR management in one easy-to-use platform. Designed for hourly and shift-based teams, it helps you stay organized while keeping employees informed about schedules and shift changes.
Why I picked Homebase: I picked Homebase because it makes time tracking and payroll simple for small businesses. You can monitor employee hours through a connected digital clock, ensuring accurate payments for hourly workers. I also like that it automates scheduling and communication with shift reminders, time-off requests, and built-in messaging, helping you avoid conflicts and keep operations running smoothly.
Homebase standout features and integrations:
Features include smarter time clocks with automated alerts for shift changes, built-in team messaging for real-time communication, and HR compliance tracking to help you meet labor law requirements. You can also manage labor costs by syncing schedules with sales data from your POS system.
Integrations include Clover, Toast, Shopify, PayAnywhere, GoDaddy, Talech, Lightspeed, Revel, Square, Paychex, ADP RUN, Gusto, and QuickBooks Online Plus.
Pros and cons
Pros:
- Includes built-in team messenger
- Provides automated shift notifications
- Integrates payroll with tracked hours
Cons:
- Geofencing restricts employees
- Free version offers limited functionality
New Product Updates from Homebase
AI-Optimized Scheduling Assistant Unveiled by Homebase
Homebase introduced an AI-optimized Scheduling Assistant that creates staff schedules using availability, work history, and time-off, resolves conflicts quickly, and allows new hires to onboard and set availability via phone. More details at Homebase Releases.
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Rocketlane is a project delivery platform that helps teams manage timelines, tasks, and collaboration across client-facing projects. It’s for service delivery teams that need better visibility into project progress and time spent.
Why I picked Rocketlane: It’s made for tracking time alongside service delivery work like onboarding, implementation, and support. Team members can log time by task or project and you can compare it against planned hours. Timesheets are auto-filled based on work logs, and you can also set up billable vs non-billable hours to track margins.
Standout Features & Integrations:
Features include time approval workflows that let you review submissions before they’re final. There's also a reporting dashboard to view time spent across clients, projects, and teams.
Integrations include Salesforce, Slack, Google Calendar, HubSpot, and Zapier.
Pros and cons
Pros:
- Automated workflows
- Visual project timelines
- Real-time status tracking
Cons:
- Initial setup complexity
- New users may require training
Everhour is a time tracking and project management tool that helps teams better manage their time. It's used by project managers and team leads to zero in on budget and project progress.
Why I picked Everhour: Everhour lets you track time and create reports that update in real-time. It integrates with tools like Asana and Trello, so you don’t have to keep switching tabs. The layout is simple and helps you stay on top of budgets and project work without distraction. You can also use the browser extension or iPhone app to track time when you’re away from your desk.
Standout Features & Integrations:
Features include progress tracking, detailed reporting, and employee record management. Built-in budgeting and invoicing features help you manage finances in the same tool.
Integrations include Asana, ClickUp, Jira, Trello, Basecamp, GitHub, Slack, QuickBooks, Xero, and monday.com.
Pros and cons
Pros:
- Simple timesheet management
- Easy integration with project management tools
- Customizable reporting options
Cons:
- Occasional syncing issues
- Limited offline capabilities
BigTime is a time tracking and billing tool for professional service firms like consulting and accounting. It’s useful if you need to manage projects, billable hours, and invoicing in one place.
Why I picked BigTime: BigTime offers professional services tools that help your team track projects and bill clients. You can log time accurately without missing billable hours, and customize invoices to fit how you work. The reports show how projects are doing and where you’re making or losing money.
Standout Features & Integrations:
Features include project budgeting to keep your finances on track, dashboards for key metrics, and expense tracking. There’s also a mobile app, so you can manage projects on the go.
Integrations include QuickBooks, Salesforce, Zapier, Lacerte, Sage Intacct, Jira, and Google Calendar.
Pros and cons
Pros:
- Mobile accessibility
- Accurate time tracking
- Customizable invoicing options
Cons:
- Occasional performance issues
- Limited offline functionality
Teamwork.com is a project management tool that helps teams track work and meet deadlines. It’s built for project managers and teams that want an organized way to collaborate and manage tasks.
Why I picked Teamwork.com: Teamwork.com gives you the ability to track time from tasks, projects, or the timer tool so you can see where time is spent as work happens. Your team can log billable and non-billable hours and tie them to specific clients or projects. The platform also shows you time reports that highlight what’s been worked on and how it compares to estimates. Time entries work alongside budgeting and invoicing tools to help you track cost and profit.
Standout Features & Integrations:
Features include bulk time entry so you can log hours for multiple tasks at once. There's also a built-in timer that helps your team track hours in real time.
Integrations include Slack, HubSpot, QuickBooks, Zapier, Microsoft Teams, Dropbox, Google Drive, Xero, Trello, and OneDrive.
Pros and cons
Pros:
- Detailed reporting capabilities
- Customizable workflows
- Comprehensive project tracking tools
Cons:
- May require additional customization
- Learning curve for new users
When I Work is a scheduling and time tracking tool that helps manage employee shifts. It’s mainly used to handle schedules, track hours, and stay in touch with hourly staff.
Why I picked When I Work: When I Work helps you manage shift schedules by letting your team set availability and swap shifts easily. It’s simple to use, and your team can see updates right away. Built-in messaging keeps everyone in the loop, and the mobile access lets your team check schedules from anywhere.
Standout Features & Integrations:
Features include automated scheduling to reduce manual input and clock-in/out reminders to maintain accurate time tracking. Leave management features let you track employee time off.
Integrations include ADP, QuickBooks, Square, Gusto, and Paychex.
Pros and cons
Pros:
- Clock-in/out reminders
- Automated scheduling features
- Effective shift scheduling
Cons:
- Limited customization options
- Limited advanced features
Humanity Schedule is a workforce management tool for employee scheduling and time tracking. Managers and HR teams can use it to manage shifts and handle staffing efficiently.
Why I picked Humanity Schedule: Humanity Schedule helps you build shift plans and offers schedules that update in real time. You can set availability to help avoid conflicts, and use the mobile app to share changes fast. Reporting features let you see labor costs and how well you're managing shifts, so you can adjust as needed.
Standout Features & Integrations:
Features include shift swapping to provide flexibility for employees and forecasting tools for anticipating staffing needs. Humanity Schedule also offers employee self-service so staff can manage their own schedules.
Integrations include ADP, Oracle, QuickBooks, Workday, BambooHR, and Paychex.
Pros and cons
Pros:
- Comprehensive reporting capabilities
- Employee availability management
- Automated shift planning
Cons:
- May need frequent updates
- Limited customization options
Beesbusy is a time tracking and project management tool that helps small teams with planning and task tracking. It also combines communication and time management features in one place.
Why I picked Beesbusy: Beesbusy is designed with small businesses in mind and offers a mix of scheduling, task tracking, and time logging in one place. Your team can input time for specific tasks, and you can then export this information for reporting. You can also set up shared task boards via drag-and-drop, add time estimates and logs, and assign tasks to team members.
Standout Features & Integrations:
Features include detailed workload management and realistic scheduling options. These features help you plan medium to long-term projects effectively.
Integrations include connectors for Microsoft Office 365, Trello, and GitLab.
Pros and cons
Pros:
- Effective workload management
- Flexible planning tools
- User-friendly interface
Cons:
- Limited native integrations
- Limited advanced features in free plan
Scoro is a comprehensive professional services automation solution for small to medium-sized businesses that want to streamline their operations. It’s useful for managers and team leaders who need to oversee projects, finances, and time tracking.
Why I picked Scoro: Scoro lets you manage projects and finances in one place. You can track time, send invoices, and keep an eye on budgets without switching tools. Your team can use dashboards to stay on top of key numbers, and the reports help you see what’s working and what needs fixing.
Standout Features & Integrations:
Features include customizable dashboards that let you track everything from sales to time, budget, and project timelines. The tool also offers billing and invoicing features.
Integrations include Xero, QuickBooks, Zapier, Mailchimp, Dropbox, Google Calendar, Slack, Asana, and Stripe.
Pros and cons
Pros:
- Detailed reporting features
- Integrated financial tools
- Customizable dashboards
Cons:
- High customization demands
- Requires initial setup time
Other Time Clock Software
Here are some additional time tracking software options that didn’t make it onto my shortlist, but which are still worth checking out if you didn’t find what you’re looking for yet:
- Harvest
For project time tracking
- Resource Guru
For resource scheduling
- Wrike
For customizable workflows
- BrightHR
For HR document management
- Workday
For enterprise HR solutions
- Kantata
For tracking billable hours on client work
- BambooHR®
For tracking PTO and holidays
- monday.com
For visual project planning
- ADP
For payroll and HR integration
- Paychex
For payroll processing
Related Reviews
If you still haven’t found what you’re looking for here, check out these other tools that we’ve tested and evaluated:
Time Clock Software Selection Criteria
When selecting the best time clock software to include in this list, I considered common buyer needs and pain points like accurate timekeeping and compliance with labor regulations. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Track employee hours
- Calculate overtime
- Monitor attendance
- Generate timesheets
- Support multiple time entry methods
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- GPS location tracking or geofencing
- Biometric time entry
- Automated compliance alerts
- Customizable reporting
- Mobile app access
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive user interface
- Easy navigation
- Minimal learning curve
- Responsive design
- Clear instructions or tooltips
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the availability of the following:
- Training videos
- Interactive product tours
- Access to templates
- Chatbot assistance
- Webinars for new users
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- 24/7 availability
- Response time
- Multiple support channels
- Quality of assistance
- Availability of a knowledge base
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing
- Features included in base plan
- Discounts for annual billing
- Trial period duration
- Customer feedback on pricing fairness
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall satisfaction ratings
- Feedback on reliability
- Comments on ease of use
- Reports of technical issues
- Recommendations from users
How to Choose Time Clock Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
|---|---|
| Scalability | Will the software be able to grow with your team? Consider whether it can handle more users or locations as your business expands. Avoid tools that might limit your future growth. |
| Integrations | Does it connect with your existing tools like payroll or HR systems? Make sure the software can integrate seamlessly with the tools you already use to avoid data silos. |
| Customizability | Can you tailor it to fit your specific workflows? Look for options that let you customize reports and dashboards to match your team’s unique needs. |
| Ease of Use | Is it intuitive for your team? A user-friendly interface reduces training time and helps your team adopt the software quickly. |
| Implementation and Onboarding | How long will it take to get started? Consider the resources needed for setup and whether the vendor offers support or training to ease the transition. |
| Cost | Does it fit your budget? Evaluate total costs, including hidden fees or charges for additional features, to make sure it aligns with your financial constraints. |
| Security Safeguards | Does the tool protect your data and privacy? Check for features like two-factor authentication and data encryption to make sure your team's information is safe. |
What Is Time Clock Software?
Time clock software is a tool that helps you track employee work hours and attendance. Managers, HR teams, and team leads use it to make sure billing and payroll are accurate and that labor laws are followed.
With features for time tracking, attendance monitoring, and reporting, it helps you manage your team’s time, cut down on errors, and improve efficiency.
Features of Time Clock Software
When selecting time clock software, keep an eye out for the following key features:
- Time tracking: Automatically records employee hours to maintain accurate payroll and minimize manual errors.
- Attendance tracking: Keeps track of employee attendance patterns to help managers address punctuality and absenteeism issues.
- Shift scheduling: Lets managers create and manage employee work schedules to maintain optimal coverage.
- Mobile access: Lets employees clock in and clock out from their mobile devices, which provides flexibility for remote or field workers.
- GPS tracking: Verifies employee locations during work hours, which is useful for businesses with mobile or remote teams.
- Reporting capabilities: Generates detailed reports on hours worked and attendance, which helps with compliance and decision-making.
- Integration support: Connects with existing payroll and HR systems to reduce data entry and maintain consistent information.
- Customizable alerts: Sends notifications for missed punches or overtime to help managers stay informed and take timely action.
Benefits of Time Clock Software
Implementing time clock software provides several benefits for your team and your business. Here are a few you can look forward to:
- Accurate payroll processing: Automated employee time tracking reduces errors in payroll and saves time and money.
- Improved compliance: Attendance monitoring and reporting features help you adhere to labor laws and regulations.
- Increased productivity: Shift scheduling and mobile access allow for efficient workforce management and flexibility.
- Better decision-making: Detailed reports provide insights into workforce patterns and help with strategic planning.
- Cost savings: By minimizing manual data entry and errors, you can reduce administrative costs.
- Better employee accountability: GPS tracking and customizable alerts make sure employees are where they need to be and foster responsibility.
Costs and Pricing of Time Clock Software
Costs for time clock software vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in employee time clock software solutions:
Plan Comparison Table for Time Clock Software
| Plan Type | Average Price | Common Features |
|---|---|---|
| Free Plan | $0 | Basic time tracking, limited reporting, and mobile access. |
| Personal Plan | $5 - $15/user/month | Time tracking, attendance monitoring, and basic reporting. |
| Business Plan | $15 - $25/user/month | Advanced scheduling, GPS tracking, customizable alerts, and integration support. |
| Enterprise Plan | $25 - $50/user/month | Comprehensive reporting, custom workflows, dedicated support, and more security features. |
Time Clock Software FAQs
Here are some answers to common questions about time clock software:
How does time clock software handle data security?
Time clock software stores your data either locally or in the cloud and typically uses encryption to protect sensitive information. Make sure the tool you choose follows data protection rules and has any necessary certifications that apply to your industry. It should also offer secure access controls and regular backups to keep your data safe.
Can employees clock in and out using mobile devices?
Yes, many online time clock tools come with mobile apps for iOS and Android. These let your team clock in and out from anywhere on their mobile device, which is helpful if they work in the field or at specific job sites. If you need to verify locations, look for apps that include GPS tracking.
What kind of reports can I generate with time clock software?
Time clock software typically offers detailed reports on hours worked, overtime, paid time off, and attendance trends. You can filter reports by project, employee, or date range to monitor billable hours, track project budgets, and share data with clients or payroll.
How flexible is time clock software when it comes to managing employee schedules?
Most time clock tools let you quickly update schedules, manage last-minute changes, and automate shift swaps or approvals. Look for solutions that can alert you to overlapping shifts or compliance issues. This will help you keep your projects on track and avoid manual micromanagement.
Is it possible to integrate time clock software with payroll systems?
Yes, most time clock software tools include payroll integrations to automate wage calculations and reduce manual entry errors. Check for native integrations or API connectors that can sync the tool with your payroll, HR, or accounting tools and improve the pay cycle process for your project team.
What are the most common mistakes to avoid when rolling out time clock software to a project team?
Common mistakes include skipping employee training, not customizing settings for your workflows, and under-communicating the “why” behind the switch. Avoid these issues by piloting the tool with a small group first, gathering feedback, and rolling out changes in stages to get buy-in.
How do I make sure employees actually use the time clock system correctly?
Start with hands-on onboarding and address any team concerns about tracking. Use reminders and mobile notifications to help the team build a habit, and make sure the tool you choose has an easy-to-use interface. Set clear policies, explain how accurate tracking benefits everyone, and spot-check data to make sure the team is following your guidelines.
Does time clock software support remote and hybrid teams effectively?
Yes, time clock software supports remote and hybrid teams with features like online access, mobile apps, GPS and location tools, and integrations with remote project management platforms. Choose a solution with real-time tracking and alerts to make sure you can maintain accountability across all worksites.
What’s Next?
If you're in the process of researching time clock software, connect with a SoftwareSelect advisor for free recommendations. You fill out a form and have a quick chat where they get into the specifics of your needs. Then you'll get a shortlist of software to review. They'll even support you through the entire buying process, including price negotiations.