10 Best Quickbooks-Integrated Project Management Software

Scoro is a work management platform that combines project tracking, time logging, resource planning, budgeting, and invoicing in one place, with a native QuickBooks Online integration for syncing financial data.

Who Is Scoro Best For?

Scoro is a good fit for professional services teams—like agencies, consultancies, and IT firms—that need to manage projects and finances in a single platform.

Why I Picked Scoro

Scoro earns its spot on my shortlist because it tracks every dimension of a project in one place—tasks, time, budgets, and billable work—without needing a patchwork of tools. I especially like how the Gantt chart updates in real time as team members log hours, so I can see actual vs. estimated costs as work happens. The QuickBooks Online sync means invoices I generate from completed project milestones in Scoro flow directly into QuickBooks, keeping financial records accurate without manual data entry.

Scoro Key Features

• Resource management: View your team's capacity across projects and assign tasks based on availability and workload.
• Project dashboard: Track project status, budget consumption, and task progress from a single summary view.
• Quotes and proposals: Build detailed quotes that convert directly into projects, with line items that feed into billing.
• Retainer tracking: Set up recurring work agreements and monitor hours and budgets against each retainer period.

Productive is a project management platform built for agencies and professional services teams, combining project planning, time tracking, resource management, budgeting, invoicing, and financial forecasting in one place.

Who Is Productive Best For?

Productive is a strong fit for digital agencies, creative studios, and consulting firms that need to manage client projects, track billable time, and monitor project profitability in one place.

Why I Picked Productive

Productive earns its spot as one of the best on my shortlist because it's one of the few tools built from the ground up for agency operations—not just adapted for them. I particularly like how project budgets, billable time, and invoicing all live in the same system, so when I create an invoice in Productive, I can export it directly into QuickBooks without re-entering any data. The per-project profitability tracking is also something I find genuinely useful: I can see exactly where a project is burning budget in real time, not just after the fact.

Productive Key Features

• Resource planning: Schedule team members across projects using availability views and capacity data to avoid over-allocation.
• Gantt chart timeline: Visualize project schedules, set task dependencies, and adjust timelines with a drag-and-drop Gantt view.
• Sales pipeline CRM: Track leads and deals from first contact through to active project delivery without switching tools.
• Custom reporting dashboards: Build reports across utilization, costs, and revenue using real-time project data.

Wrike is a project management platform that combines task tracking, Gantt charts, time tracking, budgeting, and workflow automation with a native QuickBooks integration for billing and invoicing.

Who Is Wrike Best For?

Wrike is a strong fit for mid-size to enterprise teams in professional services, marketing, or operations who need structured project oversight across multiple workstreams.

Why I Picked Wrike

Wrike earns its spot on my shortlist because its workload management tools give me a real-time view of who's over capacity before it becomes a problem. I rely on Wrike's workload charts to see individual task loads by assignee and drag tasks to balance work across the team without leaving the view. Paired with effort estimates on tasks, I can match assignments to actual availability rather than just guessing.

Wrike Key Features

• Interactive Gantt charts: Visualize project timelines with dependencies, milestones, and drag-and-drop task scheduling in a single view.
• Built-in time tracking: Log hours directly on tasks and generate time reports that feed into QuickBooks for accurate client billing.
• QuickBooks integration: Export tracked time entries from Wrike into QuickBooks to keep project data and financial records in sync.
• Workflow automation: Set up rule-based triggers to auto-assign tasks, change statuses, or send notifications when conditions are met.

Accelo is a professional services automation platform that connects project management, time tracking, resource planning, invoicing, and QuickBooks financial sync in one place.

Who Is Accelo Best For?

Accelo is a strong fit for professional services firms—consultancies, agencies, and managed service providers—that need to connect client work, time tracking, and billing in one place.

Why I Picked Accelo

I picked Accelo as one of the best because its AI-driven milestone tracking and revenue forecasting go well beyond basic project planning. I like that it uses embedded machine learning to predict project completion dates and flag budget risks before they become problems. New invoices sync to QuickBooks Online automatically, so billable time captured against tasks flows through to accounting without manual rekeying.

Forecast Key Features

• Branded client portal: Share project health, milestones, timelines, and retainer usage with clients through a custom-branded workspace.
• Resource scheduling: Assign team members to projects based on skills, availability, and workload across your portfolio.
• Timesheet approvals: Enable submission and approval workflows that lock time entries and make approved hours available for invoicing.
• QuickBooks Online purchase sync: Sync Accelo purchases to QuickBooks Online as bills, including vendor details, line items, rates, and tax codes.

Accelo Integrations

Accelo has a documented native QuickBooks Online integration for invoices, payments, customers, and purchases. It also lists Sage Intacct, Xero, Jira, Slack, Microsoft 365, and Zapier, plus a RESTful API and Forms API for custom integrations.

Teamwork.com is a project management platform built for client-facing work, combining task management, time tracking, retainer billing, resource planning, and QuickBooks Online integration for agencies and professional services teams.

Who Is Teamwork.com Best For?

Teamwork.com is a strong fit for agencies and consultancies that need to manage client projects, track billable hours, and push invoices directly into QuickBooks Online.

Why I Picked Teamwork.com

I picked Teamwork.com as one of the best because it's purpose-built for agencies billing clients, with retainer tracking, billable time logging, and invoice creation all living inside the same platform. I love that the QuickBooks Online Advanced integration automatically pushes time logs from Teamwork.com into QuickBooks, mapping each entry to the right client and rate without manual exports. When a project wraps, I can generate an invoice from logged hours and push it directly to QuickBooks Online Basic in just a few clicks.

Teamwork.com Key Features

• Resource workload and capacity planning: View team workloads, identify resourcing bottlenecks, and reassign tasks to balance capacity across projects.
• Client intake forms: Collect project requests through customizable forms that automatically convert submissions into tasks.
• Retainer and recurring budget tracking: Set up and monitor recurring time or cost retainers alongside standard project budgets.
• Project portfolio management: View health, progress, and status across multiple projects from a single portfolio dashboard.

Teamwork.com Integrations

Teamwork.com lists 150+ integrations, including native QuickBooks Online Basic and Advanced, Xero, NetSuite, Salesforce, HubSpot, Slack, Microsoft Teams, and Google Calendar integrations. It also supports API access and Zapier for custom connectivity.

Procore is a construction project management platform that brings together scheduling, document control, RFIs, submittals, daily logs, job costing, and QuickBooks integration across both office and field teams.

Who Is Procore Best For?

Procore is built for construction project managers who need job costing, scheduling, and QuickBooks sync in one platform.

Why I Picked Procore

I picked Procore as one of the best because it's purpose-built for construction job costing in a way that no generic project management tool matches. I like how it exports your Procore budget to QuickBooks Desktop as an Estimate, including original amounts and modifications, then pulls actual job costs back in as Direct Costs once the sync is live. Change orders, subcontractor invoices, and progress billings all feed into the same cost-code framework, keeping your financials traceable from the field to the books.

Procore Key Features

• Mobile offline field access: Teams can view drawings, log daily reports, and capture photos on iOS and Android without a network connection, syncing updates when connectivity returns.
• Four-type schedule dependencies: Scheduling supports Finish-to-Start, Start-to-Finish, Start-to-Start, and Finish-to-Finish dependencies with lag specified in days.
• Progress billings workflow: Subcontractors submit invoices through an emailed invite, which a Procore Admin reviews before export to QuickBooks.
• 360 Reporting financials dataset: Company-wide reports pull budgets, direct costs, commitments, and invoices across active and inactive projects into one dashboard.

Procore Integrations

Procore offers 500+ marketplace integrations and apps, including QuickBooks Connector, Oracle NetSuite, Sage, Viewpoint Spectrum, Xero, Microsoft Project, and Smartsheets. It also provides REST APIs and webhooks for custom integrations.

Buildertrend is a construction management platform that brings together project scheduling, job costing, budgeting, client communication, and QuickBooks integration into a single system built specifically for builders and contractors.

Who Is Buildertrend Best For?

Buildertrend is purpose-built for residential builders and general contractors who need job costing, scheduling, and QuickBooks sync in one construction-specific platform.

Why I Picked Buildertrend

I picked Buildertrend as one of the best because it's purpose-built for construction job tracking and billing in a way generic project tools simply aren't. Its Job Costing Budget breaks down costs by cost code, showing actuals, committed costs, and projected costs alongside client pricing, and it pulls QuickBooks expenses directly into that view. The WIP report then layers in earned revenue, percent complete, and over/under-billing calculations, giving you a real financial picture of every open job.

Buildertrend Key Features

• Change order management: Create flat-fee or itemized change orders with digital client approval and optional automatic invoice generation on approval.
• Client portal: Give clients access to project schedules, files, selections, and updates, with the ability to approve change orders and complete assigned tasks.
• Mobile time clock: Let field crews clock in and out, log breaks, and assign hours to cost codes directly from the job site, with offline sync support.
• Work-in-progress report: View earned revenue, percent complete, and over/under-billing calculations across all open jobs in a single report.

Buildertrend Integrations

Buildertrend offers marketplace integrations with QuickBooks, Sage Intacct, Xero, Gusto, HubSpot, Salesforce, Pipedrive, and Bluebeam. It also provides an API for custom integrations.

Knowify is a project and financial management platform built for trade contractors, combining job costing, estimating, progress billing, scheduling, and QuickBooks integration in a single tool.

Who Is Knowify Best For?

Knowify is a strong fit for small to mid-size trade contractors—electricians, plumbers, HVAC crews—who need job costing and QuickBooks billing in one place.

Why I Picked Knowify

I picked Knowify as one of the best because it's purpose-built for trade contractors who need job costing and QuickBooks billing to work together without manual reconciliation. I love how it tracks costs by project phase and cost category (labor, materials, subcontractors) in real time, then syncs invoices, bills, payments, and retainage directly with QuickBooks Online. The AIA pay application support is a genuine differentiator: my team can generate G702/G703 forms with schedules of values and change-order reconciliation already built in.

Knowify Key Features

• Drag-and-drop scheduling: Assigns employees, subcontractors, and equipment to project phases with availability views and a live map of last check-ins.
• Client portal: Shares project status, photos, change orders, and invoice history with clients through a branded, login-free portal link.
• Subcontractor management: Tracks subcontractor budgets, costs, licenses, insurance documents, and expiration dates from one place.
• Mobile app: Lets field crews clock in and out, upload job photos, and record expenses from iOS or Android devices.

Knowify Integrations

Knowify offers native integrations with QuickBooks Online, QuickBooks Desktop, Intuit Enterprise Suite, QuickBooks Payroll, QuickBooks Payments, QuickBooks Time, and CompanyCam. It also supports Zapier and provides an MCP connector for compatible AI assistants.

Project Insight is a work and project portfolio management platform that centralizes project planning, time tracking, expense management, invoicing, and QuickBooks billing workflows across teams and portfolios.

Who Is Project Insight Best For?

Project Insight is a strong fit for PMO leaders and operations managers who need to connect portfolio-level project work directly to QuickBooks billing workflows across multiple teams.

Why I Picked Project Insight

I picked Project Insight as one of the best because it's built specifically around the idea that approved project work should flow directly into QuickBooks without anyone retyping it. On the Business plan, you get native QuickBooks Online sync that pushes approved timesheets, expenses, and invoice line items across automatically, with field mappings connecting your project codes, time codes, and cost categories to the right QuickBooks records. I also like that invoice records can be built from time entries, expenses, or milestones in a single workflow, which keeps PMO-level billing tied directly to actual project delivery.

Project Insight Key Features

• Portfolio-wide capacity planning: View resource demand across teams, departments, programs, and portfolios, including work in progress or paused.
• AI-generated project templates: Generate project plans from existing processes, specifications, or best practices using built-in AI.
• Scenario modeling: Simulate scope, staffing, schedule, or priority changes to see potential effects before committing to the live plan.
• Agile and sprint planning: Manage Agile, waterfall, or hybrid sprints, track velocity, and run cross-project backlogs in a single workspace.

Project Insight Integrations

Project Insight offers a native QuickBooks Online integration and a QuickBooks Desktop integration through the QuickBooks Web Connector, supporting approved timesheets, expenses, and invoice data. It also has native integrations with Jira Software and Azure DevOps, plus a REST API for custom integrations.

Ravetree is an all-in-one work management platform for project-based service firms that combines project management, resource planning, time tracking, billing, and QuickBooks integration.

Who Is Ravetree Best For?

Ravetree is a strong fit for professional services firms and agencies that need to connect resource planning, time tracking, and billing in one place.

Why I Picked Ravetree

I picked Ravetree as one of the best because it's built specifically for project-based service firms that need resource planning and billing to work together without manual reconciliation. I particularly like how approved time logs flow directly into invoices, which then sync to QuickBooks Online with matching invoice numbers, covering payment status updates in both directions. Phase-based and percentage billing add real precision when you're managing multi-stage client projects.

Ravetree Key Features

• Resource utilization tracking: View team utilization by hours or percentage, broken down by individual, team, department, or office.
• Retainer management: Automate retainer invoices, track earned and unearned revenue, and configure budget rollover, overages, and recurring billing periods.
• Client portal: Give clients real-time access to project updates, file approvals, task assignments, and direct communication in one place.
• Gantt chart with dependencies: Build project timelines with finish-to-start, start-to-finish, and other dependency types to track sequenced work visually.

Ravetree Integrations

Ravetree offers native integrations with QuickBooks, Xero, Stripe, Google Calendar, Outlook Calendar, Google Drive, Dropbox, OneDrive, Box, HubSpot, and GitHub. It also provides a REST API for custom integrations.