25 Best E-signature Software Reviewed For 2025
10 Best E-signature Software Shortlist
Here's my pick of the 10 best software from the 25 tools reviewed.
Get free help from our project management software advisors to find your match.
Chasing down signatures slows everything down. Whether you're finalizing contracts, approvals, or internal requests, waiting for pen-on-paper—or endless email back-and-forth—drags out your timelines.
E-signature software helps you cut the delay. It gives your team a faster, more consistent way to keep projects moving and records organized.
In this article, I’ll walk you through the best e-signature tools available today. I test and review software independently, with a sharp focus on what actually works for project teams like yours.
You’ll see what each tool does well, what it doesn’t, and what type of team it suits best.
Why Trust Our E-signature Software Reviews?
We’ve been testing and reviewing e-signature software since 2022. As revenue operation leaders ourselves, we know how critical and difficult it is to make the right decision when selecting software.
We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different RevOps use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & our e-signature software review methodology.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for secure and compliant eSignatures | Free trial available | From $8/user/month | Website | |
| 2 | Best for secure, cloud-based PDF editing | 30-day free trial | $20/month | Website | |
| 3 | Best for seamless Integration with Gmail | Free forever plan | From $10/month | Website | |
| 4 | Best for consumer-focused customer journeys with mobile-friendly forms | Free demo available | Pricing upon request | Website | |
| 5 | Best for competitive pricing and straightforward features | 14-day free trial + free plan available | From $12/month | Website | |
| 6 | Best for high-level security features | Free trial + free plan available | From $8/user/month | Website | |
| 7 | Best for signing digitally on any device | Free trial available | From $9/month | Website | |
| 8 | Best for customizable document templates | Free trial + free plan available | From $9.99/month (billed annually) | Website | |
| 9 | Best free e-signature software for freelancers and small operations | 14-day free trial available | From $12/month (billed annually) | Website | |
| 10 | Best for customizable signing workflows | Free trial available | From $49/month | Website |
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Smartsheet
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6
Best E-signature Software Reviews
Here, you can expect to find my evaluation and comparison of the best e-signature software options. You’ll see key features, the reasons behind why I chose a particular software, a pricing overview, and a screenshot that provides a glimpse into the inner workings of the platform. Use these various explanations to create your own comparison chart and choose your tool.
SignNow is a digital platform that allows users to send, sign, and manage documents electronically. The service provides a method for creating electronic signatures, which can be applied to documents using a variety of devices. Users can upload documents, designate where signatures are required, and then send these documents to the necessary parties for signing.
Why I picked SignNow: SignNow provides a secure environment for signing documents, with compliance to industry standards such as HIPAA, GDPR, and more. Additionally, SignNow offers features for creating templates, which can be used to standardize documents and save time on repetitive tasks. The software also supports team collaboration, enabling multiple users to work on documents simultaneously.
SignNow Standout Features and Integrations
Standout features include integrations with payment systems to collect payments during the signing process; bots to automate repetitive tasks within document workflows; and the ability to send documents to one or multiple signers, who can sign electronically.
Integrations include Google Workspace, Oracle, Jitterbit, 1Password, Grooper, ServiceNow, SharePoint, Pipedrive, Slack, and MailChimp.
Pros and cons
Pros:
- Advanced mobile and tablet experience
- Valuable for creating a paperless office
- Simplifies adding signatures and fields to documents
Cons:
- Customer support services could be improved
- Occasional crashes
pdfFiller is a comprehensive online document management platform that enables users to edit, sign, and share PDF documents and forms. It offers a variety of features such as a PDF editor, form builder, document converter, and electronic signature capabilities.
Why I picked pdfFiller: pdfFiller allows users to upload documents to the platform or request them from others, then add their electronic signature by dragging and dropping it into the document. This feature also supports personalization of signatures and initials, and allows for tracking and managing of signed documents. The signatures collected are legally binding and the process is designed to eliminate the need for physical document handling.
pdfFiller Standout Features and Integrations
Standout Features include a suite of document management tools, including a Forms Library with IRS tax forms and document templates, as well as a PDF search engine for easy document retrieval. pdfFiller also features compliance with GDPR and HIPAA, the ability to sign documents digitally, and no-code document workflows through airSlate.
Integrations include Salesforce, Google Drive, Office 365, Confluence, Slack, Xero, Box, Zoho, Dropbox, and WordPress.
Pros and cons
Pros:
- Helps save time and money
- User-friendly design
- Documents can be password protected
Cons:
- Some formatting issues when converting PDFs to Word
- Advanced features require a steep learning curve
DocHub is a software for editing, sending, and signing PDF documents online. It streamlines document management with intuitive tools and cloud-based convenience.
Why I picked DocHub: DocHub's unique integration with Gmail stands out. Users can sign and fill out PDFs directly from their Gmail account, a feature that is especially convenient for those who manage a significant amount of their professional communication through email. This integration streamlines the process of receiving, signing, and sending back documents without ever leaving the Gmail interface.
DocHub Standout Features and Integrations
Standout Features include extensive PDF editing and annotation capabilities. Users can alter text, add images, and insert various annotations directly into the PDF, making it particularly useful for detailed document revisions and collaborative editing, beyond just adding signatures. DocHub offers real-time collaboration features, allowing multiple users to edit and annotate the same document simultaneously.
Integrations include Box, Dropbox, Gmail, Google Classroom, Google Contacts, Google Drive, Microsoft Edge, OneDrive, ActiveCampaign, 6sense, Adobe Sign, Adobe Analytics, 3dcart, Amazon Pay, Airtable, Basecamp, Bubble PPM, and hundreds more across software categories like project management, marketing, CMS, accounting, ecommerce, time tracking, customer service, and others.
Pros and cons
Pros:
- Real-Time collaboration features
- Tons of integrations options
- Comprehensive PDF editing and annotation
Cons:
- Mobile optimization could be better
- Limited docs with free version
Lightico
Best for consumer-focused customer journeys with mobile-friendly forms
This in-call document e-signature solution enables your agents to capture customer IDs, complete smart forms, share images, process payments, and collect e-signatures in real time while talking to a customer on the phone. This platform claims to have a 20% higher completion rate than many other platforms on the market, such as Legacy eSign or HelloSign.
Why I picked Lightico: What caught my eye here is that Lightico is specifically designed for customers to use while they’re on the phone with a representative that needs to capture their information or consent. Your agents can guide and encourage customers in real-time on a mobile-friendly app that does everything they need in one place.
Lightico Standout Features and Integrations
Standout features include SMS functionality to send customers a secure e-signature link, responsive, mobile-friendly design that requires no training for customers to use, supports adding documents and images, and has an audit and compliance trail for identity verification and security.
Integrations include NICE CXone, Salesforce, and Scrile Connect. Contact Lightico for information on other integrations.
Pros and cons
Pros:
- Designed for real-time use
- Fully integrated with Salesforce
- ADA compliant platform
Cons:
- Requires internet accessibility
- Limited integrations
CocoSign is an e-signature tool with a focus on simplicity and accessibility. It’s a HIPAA-compliant, cloud-based system for SMBs and professionals that they claim is the easiest alternative to DocuSign. Some of the features that promote faster signing and more efficiency include reminders, updates, and real-time tracking, as well as templates and bulk sending.
Why I picked CocoSign: There are a couple of e-signature platforms on here that have this feature, but CocoSign has prioritized their bulk sending tool by making it easier for you to send one-click signature requests to multitudes by uploading a single signer list all at once instead of entering each email one by one. They’ve streamlined bulk sending even more by eliminating manual entry.
CocoSign Standout Features and Integrations
Standout features include signing links to collect signatures faster, customized branding for better consistency, in-person signing capabilities, an audit trail to record and validate signing history, and bulk sending to multiple recipients.
Integrations include DropBox Business, Google Drive, Gmail, G-Suite, Microsoft Word, Microsoft Excel, and OneDrive. CocoSign acts as an add-on in documents and opens each time you start a new document.
Pros and cons
Pros:
- Mobile-friendly interface
- Low barrier to entry
- Free plan that allows unlimited signatures
Cons:
- No bulk deleting of documents
- No mobile app
As a cloud-based electronic signature tool, DottedSign provides solutions for small and medium businesses, as well as startups. It’s a mobile signing solution that streamlines document workflows by allowing you to monitor signatures from anywhere all in one place. Create and track signing tasks from this electronic signature solution’s dashboard.
Why I picked DottedSign: The main reason DottedSign caught my eye was their promise of high-level identity authentication and signature validation. All signed documents are issued digital certificates by an AATL supported CA. You also get more confidentiality with encryption through TLS/SSL, RSA-2048, and AES-256 capabilities.
DottedSign Standout Features and Integrations
Standout features include the ability to import contracts and proposals from the cloud or from local files; automated reminders for easier follow-ups on open tasks; accessibility on smartphones, Macs, and other desktops; and permissions and passwords to ensure only the right people access documents.
Integrations include thousands of options through Zapier — no coding required.
Pros and cons
Pros:
- Can edit documents on mobile
- User-friendly platform
- More comprehensive free option
Cons:
- Limited template options
- Cost is per user
SignRequest is a digital e-signature platform that only includes the features you absolutely need. With their tiered offerings, you can pare down to just the essentials or enjoy a more comprehensive plan that includes advanced sending, automation, and tracking tools like bulk sending, templates, customized branding, and SMS verification.
Why I picked SignRequest: SignRequest has one feature I rarely saw anywhere else — a custom landing page after signing. For Professional and Business plan tiers, you can create a landing page with your own URL, additional follow-up information, and thank-you message to complete the customer journey.
SignRequest Standout Features and Integrations
Standout features include the ability to sign on any device and a secure audit trail that links user IPs to their activities. Higher tiers offer advanced features like notifications, order of signing, and attachments.
Integrations include B-ware, Formdesk, Google Drive, Google Workspaces, Juridoc, M-Files, Slack, and TOPdesk. Connect with over 2,000 apps through Zapier.
Pros and cons
Pros:
- Intuitive navigation
- One-click signing
- Simple user interface
Cons:
- Trial requires a credit card
- Could use more customer support
SignPlus is an electronic signature platform designed to simplify and secure the process of signing documents online. It offers a cloud-based solution for both individuals and businesses, ensuring that all signed documents are legally binding and compliant with international regulations such as ESIGN, eIDAS, and ZertES.
Why I picked SignPlus: I like its customizable templates, which allow users to create and save templates for documents that require frequent signing. This feature significantly reduces the time spent on document preparation, enabling users to focus on more critical tasks. Additionally, SignPlus offers robust security measures, including advanced encryption and two-factor authentication, ensuring that all documents are protected from unauthorized access.
SignPlus Standout Features and Integrations
Standout Features include real-time progress monitoring that allows users to track the status of their signature requests, tamper-proof audit trails that provide a detailed history of all document activities, including names, IP addresses, and timestamps, and completion certificates for each signed document for verifiable proof of transaction.
Integrations include Google Workspace, Microsoft Office, Zapier, Dropbox, Salesforce, Slack, Box, and OneDrive.
Pros and cons
Pros:
- Compliance with regulations
- Real-time progress monitoring of signatures
- Free plan for basic electronic signing purposes
Cons:
- Limited collaboration tools for those working together on documents
- Users have limited options for customizing their digital signatures
Best free e-signature software for freelancers and small operations
At the free level, DigiSigner offers just the basics: three documents per month, one sender, and multiple signers. However, at higher pricing levels, this turns into a more comprehensive contract management software with unlimited templates, custom branding, team features, and convenient signing links. DigiSigner is HIPAA compliant and works on all devices.
Why I picked DigiSigner: The thing that caught my eye here is that DigiSigner has a free version and a low-cost tier that makes it accessible to smaller businesses. But it also has another unique feature that not every software has. And that’s the capability to sign the way you want. DigiSigner ensures handwritten mouse signatures and uploaded images are equally legally binding.
DigiSigner Standout Features and Integrations
Standout features include Android and iPhone compatibility for more accessibility, branded templates at higher tiers for more official-looking documents, and the ability to invite people to access a document to ensure only those that are allowed can look at and sign the paperwork.
Integrations include DropBox Business, Gmail, Google Drive, Rentopian, and TracxTMS. DigiSigner also has an API feature ($0.50 per document) that embeds documents for signing on your website and allows you to send signature requests via email.
Pros and cons
Pros:
- Easy to learn
- Simple dashboard
- Free and low-cost option
Cons:
- Limited free documents
- Audit log is messy when downloaded
Under.io is a digital onboarding and contract management platform designed to help your business handle all aspects of contract creation, approval, and signing. It’s built for teams that need an efficient way to handle documents without getting tied down by typical back-and-forth processes.
Why I picked Under.io: Under.io offers the ability to consolidate multiple processes into one integrated flow, allowing you to collect data, completed PDFs, and signatures without the cumbersome need for manual paperwork. This is particularly beneficial for businesses seeking to eliminate inefficiencies and reduce administrative overheads. The platform supports PDF mapping, identity verification, and customizable templates, allowing for a personalized and secure signing experience.
Under.io Standout Features and Integrations
Standout features include customizable signing workflows, allowing you to set up how documents get routed through your organization. You can also set signing orders, so you control the sequence in which documents get signed. The platform also supports document templates, saving you time if your team frequently sends out the same types of contracts.
Integrations include Google Maps, Twilio, Plaid, KYC, HubSpot, and Salesforce.
Pros and cons
Pros:
- Templates help with frequently used contracts
- Document verification ensures legal compliance
- Offers a customizable form builder
Cons:
- While there is a mobile-optimized experience for e-signing, there is no mobile app for signing on the go
- Limited offline functionality
Other E-signature Software
Here are the runners-up for the best e-signature options, along with their best use-case.
- signNow by airSlate
For single and multi-party signing
- Scrive
Signing platform for identification management
- Signaturely
Electronic signature software for tracking document status
- Xodo Sign
For integrating with your favorite apps and digital tools
- GetAccept
For increasing win rates for revenue teams
- Qwilr
For driving sales team revenue through proposal creation
- Box
For secure collaboration on any device, anywhere, any time
- CINCEL
E-signature platform for Mexico and South America
- SignEasy
E-signature tool for tracking and visibility
- Signwell
For reusing and resending popular documents
- PandaDoc
For overall simplicity of e-signature creation and management
- pdfFiller by airSlate
For working with PDFs as part of your workflow
- Jotform Sign
For automating e-signatures within your workflow
- Foxit eSign
E-signature software for scaling organizations
- Dropbox Sign
Comprehensive tools for freelancers and small businesses
Related E-signature Software Reviews
If you still haven't found what you're looking for here, check out these tools closely related to e-signature software that we've tested and evaluated.
- CRM Software
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- Lead Management Software
- Business Intelligence Software
- Contract Management Software
- Revenue Management System
Selection Criteria For E-signature Software
When selecting the best e-signature software to include on this list, I considered common buyer needs and pain points like ensuring documents are legally binding and reducing delays in approval processes. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion on this list, each solution had to fulfill these common use cases:
- Sending documents for signature
- Signing documents electronically
- Tracking document status
- Storing signed documents securely
- Authenticating signer identity
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Bulk sending for high-volume workflows
- Integration with project management tools
- Custom branding options for documents
- Built-in document templates
- Support for multiple signing roles
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- An easy-to-navigate interface
- Minimal clicks to send or sign
- Mobile-friendly design
- Logical menu layout
- Clear error messaging
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Access to document templates
- Step-by-step product tours
- Live or recorded webinars
- In-app chat guidance or chatbot
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of live chat or phone support
- Response time during business hours
- Access to self-service knowledge base
- Helpfulness of support agents
- Support for onboarding and setup
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Transparency of pricing
- Availability of a free plan or trial
- Number of features included in base plan
- Cost relative to competitors
- Scalability of pricing tiers
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Ease of use feedback
- Comments on reliability and uptime
- Reports of helpful support
- Mention of value for money
- Overall satisfaction rating
How to Choose E-signature Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
| Scalability | Make sure the tool can grow with your team. Look for flexible plans, multi-user access, and support for high volumes of documents. |
| Integrations | Check that the software works with your project management tools, cloud storage, or CRM. Integrations save time and reduce errors. |
| Customizability | See if you can add your company logo, create templates, and adjust workflows to match how your team works. |
| Ease of Use | The interface should be intuitive enough that anyone on your team can send and sign without a learning curve. |
| Budget | Look at what’s included in each pricing tier. Consider how often you’ll send documents and how many users need access. |
| Security Safeguards | Make sure the tool includes audit trails, encryption, and signer authentication to protect sensitive documents. |
| Mobile Access | You’ll want the option to sign or review documents from a phone or tablet when you’re away from your desk. |
| Document Tracking | Look for real-time status updates, notifications, and reminders to stay on top of documents that need attention. |
Trends in E-signature Software
In my research, I sourced countless product updates, press releases, and release logs from different e-signature software vendors. Here are some of the emerging trends I’m keeping an eye on:
- AI-Assisted Document Prep: Some tools now use AI to suggest where to place signature fields and auto-fill key information. This helps teams prep documents faster and avoid missed fields.
- Embedded Signing in Custom Workflows: Vendors are offering options to embed signing into custom portals or apps. This helps teams maintain a consistent user experience without sending users to an external tool.
- Identity Verification Add-ons: More tools now support ID checks like government ID scans or facial recognition before signing. This helps with compliance and reduces the risk of fraud.
- Smart Templates with Conditional Logic: Some platforms let you build templates that change based on user input. This cuts down on manual edits and helps standardize complex document types.
- Expanded Audit Trails: Audit logs now often include more details, like IP addresses, time spent on each page, and click behavior. This gives teams better insight into who did what and when.
What Is E-signature Software?
E-signature software is a digital tool that lets users sign documents electronically instead of using pen and paper. It’s commonly used by project managers, legal teams, HR departments, and operations professionals who need to move documents through approval processes quickly and securely.
Features like document tracking, signer authentication, and smart templates help with speed, accuracy, and record-keeping. These tools reduce delays, cut down on manual work, and help teams keep things organized.
Features of E-signature Software
When selecting e-signature software, keep an eye out for the following key features:
- Document tracking: Lets you see who’s viewed, signed, or ignored a document so you can follow up when needed.
- Signer authentication: Confirms the signer’s identity using methods like email verification, access codes, or ID checks.
- Template creation: Lets you save reusable document formats with preset fields to speed up repeated tasks.
- Multi-party signing: Supports documents that need signatures from more than one person in a specific order.
- Audit trails: Provides a timestamped log of all actions taken on a document for recordkeeping and compliance.
- Custom branding: Allows you to add your company’s logo, colors, and messaging to signing pages and emails.
- Conditional fields: Displays or hides fields based on signer responses, making complex forms easier to complete.
- Notifications and reminders: Sends automatic alerts to signers and senders when documents are waiting or overdue.
- Cloud storage integration: Connects to tools like Google Drive or Dropbox so you can manage documents from one place.
- In-person signing mode: Allows signers to complete documents on a shared device during face-to-face meetings.
Benefits of E-signature Software
Implementing e-signature software provides several benefits for your team and your business. Here are a few you can look forward to:
- Faster approvals: You can send, sign, and return documents in minutes instead of waiting days.
- Fewer delays: Automated reminders and tracking tools help you avoid bottlenecks and missed signatures.
- Lower paperwork costs: You won’t need to print, scan, or mail documents, which saves time and money.
- Improved accuracy: Templates and required fields help prevent missed signatures or incomplete forms.
- Better record-keeping: Audit trails and cloud storage integrations make it easy to store and retrieve documents.
- More secure signing: Features like encryption and authentication help protect sensitive information.
- Easier collaboration: Teams in different locations can sign and send documents without needing to meet in person.
Costs & Pricing for E-signature Software
Selecting e-signature software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in e-signature software solutions:
Plan Comparison Table for E-signature Software
| Plan Type | Average Price | Common Features Included |
|---|---|---|
| Basic | $10 - $25/user/month | Basic e-signing, limited document sends, essential integration |
| Professional | $25 - $40/user/month | Advanced e-signing, enhanced document sends, custom branding, integrations |
| Enterprise | Custom pricing | Advanced integrations, API access, higher security, dedicated support |
| Free | $0 | Very basic e-signing, limited number of documents per month |
E-signature Software Frequently Asked Questions
Do you still have more questions about e-signature software? Here are some top FAQs to help you gather all the facts.
What are the types of e-signature software?
How do I create an e-signature?
Is there free e-signature software?
Can e-signature software integrate with CRM systems?
How does e-signature software verify signer identity?
Are there options for bulk sending?
Additional Revenue Operations Software
If e-signature software isn’t the only digital item on your list of tools to explore, The CRO Club can help with other summaries for the most popular related software:
- Contract Management Software
- CPQ Software
- What To Look For In Contract Management Software
- Contract Lifecycle Management (CLM): Stages, Tips And Best Practices
- Revenue Operations Software
- Free CRM Software
What Next?
So now you have another digital tool to round out your arsenal and simplify your business operations. As you browse the options I’ve listed above, find the ones that best suit your budget and needs, but keep the others in mind as your business grows.
If this detailed breakdown of e-signature software was useful to you, you may want to get other updates on essential trends and tools in the world of revops. Get weekly articles and insights from the top experts in the field when you subscribe to our newsletter.