19 Best Time Tracking Apps of 2025: Reviewed & Compared
10 Best Time Tracking Apps List
Here's my pick of the 10 best software from the 19 tools reviewed.
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With so many different time tracking apps available, figuring out which is right for you is tough. You know you want to monitor work hours, manage productivity, and provide data for billing and time management, but need to figure out which tool is best. In this post, I'll help make your choice easy, sharing my personal experiences using dozens of different time tracking tools with teams of all sizes, with my picks of the best time tracking apps overall.
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10 Best Time Tracking Apps Comparison Chart
This comparison chart summarizes basic details about each of my top time tracking software selections. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best app that works for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for global teams | Free trial + demo available | From $29/month | Website | |
| 2 | Best for capacity-based time planning | 14-day free trial + free demo available | From $7/user/month (billed annually) | Website | |
| 3 | Best with employee monitoring capabilities | 7-day free trial | From $8/user/month | Website | |
| 4 | Best within an agency management platform | 14-day free trial | From $9/month (billed annually) | Website | |
| 5 | Best for tracking across devices | 14-day free trial | From $4.99/user/month (billed annually) | Website | |
| 6 | Best for charging billable hours | 30-day free trial | From $6.99/user/month | Website | |
| 7 | Best for mobile time tracking | 14-day free trial | From $6/user/month | Website | |
| 8 | Best for customizability and flexibility | 30-day free trial | From $6/user/month | Website | |
| 9 | Best for managing hourly workforces | Free plan available | From $20/location/month | Website | |
| 10 | Best for automatic time tracking | Free trial available | From $3.99/user/month | Website |
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Accelo
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2
Overviews Of The 10 Best Time Tracking Apps
Here’s a brief description of each time tracking app to showcase each tool’s best use case, and their noteworthy features. I’ve also included screenshots to give you a snapshot of their user interface too.
Deel is a platform that simplifies payroll, HR management, and compliance for businesses with global teams. It enables companies to hire and pay workers in over 150 countries, handling complexities such as compliance, taxes, and local labor laws.
Why I picked Deel: Deel lets your global team clock in and out from both desktop and mobile, with data automatically updated in the timesheet, reducing the chance of errors in payroll. You can also track breaks for more accuracy. Before submitting hours for the day, your workers can review the logged hours and make adjustments if needed. Additionally, Deel offers control permissions for editing timesheets.
Deel Standout Features & Integrations:
Features include global payroll, contractor management, expense management, custom reports, compliance automation, multi-country onboarding, equipment management, and benefits administration.
Integrations include Google Workspace, Hubstaff, Brex, Personio, Sage, Slack, Microsoft Teams, Workable, UKG Ready, QuickBooks, Xero, and BambooHR.
Pros and cons
Pros:
- Emphasizes global compliance
- Good payroll automation features
- Mobile app available
Cons:
- Reports could be more customizable
- Could offer the ability to write more detailed notes for different work periods
New Product Updates from Deel
500+ New Platform Enhancements for Global Hiring and Payroll
Deel announced over 500 platform enhancements focusing on global hiring, HR, payroll, and AI-driven compliance, featuring tools for faster hiring, smarter HR management, strategic planning, and enhanced payroll flexibility. For more details, visit the source: Deel Blog.
Hub Planner is a resource management platform built for project-based teams. It covers project planning, scheduling, capacity forecasting, and includes a built-in time tracking module through its Timesheets feature.
Why I picked Hub Planner: I chose Hub Planner because its time tracking capabilities are tightly integrated into its broader capacity and project planning system. If you're running multiple concurrent projects, you can log actual hours through Timesheets and compare them to your resource forecasts. This helps you catch allocation gaps early, especially if you’re working with distributed or part-time teams.
You can also set up approval workflows to review submitted time entries before they’re finalized, which helps prevent reporting errors. The built-in dashboards give you access to performance and utilization metrics, which are helpful if you’re managing cost-sensitive projects. It’s a solid pick if you’re trying to align real-time tracking with longer-term capacity planning.
Hub Planner Standout Features & Integrations
Features include vacation and paid time off (PTO) management, skills matching for assigning tasks, global public holiday tracking, time off in lieu (TOIL) support, and fixed cost tracking for non-hourly project expenses. You can also add notes to time entries and set up booking categories to sort activities by type or billing status.
Integrations include Slack, Teams, Okta, Zapier, Basecamp, Azure, Power Automate, Google Authenticator, Microsoft Authenticator, OneLogin, Google Calendar, and Apple Calendar.
Pros and cons
Pros:
- Project budgeting included
- Well-suited to professional service companies
- Resource management included
Cons:
- Somewhat rudimentary task management
- Project management is not the primary functionality
Insightful is a workforce analytics suite with separate modules for employee time-tracking, automatic time-mapping, and employee monitoring. It's user-friendly and has a broad set of features that can help organizations manage and monitor growing remote teams.
Why I picked Insightful: It's a great time-tracking solution for organizations with remote employees since it includes additional features to monitor employee activity, including time spent on specific projects and tasks, or on third-party websites or apps. It strikes a great balance between being easy to use and offering advanced features that make it great for scaling a remote business.
Insightful Standout Features & Integrations:
Features include project or task-specific time tracking, automatic or manual time entries, real-time monitoring, attendance tracking, productivity tracking, productivity labels for tasks, time & labor budgeting tools, and detailed reports to help organizations improve their productivity and optimize their workflows. There's also a set of features for remote monitoring—activity tracking, web usage tracking, and screenshot auto-grabs.
Integrations are available with various project management tools, including Asana, Google Docs, Google Hangouts, Jira, Slack, Trello, and others.
Productive.io is a complete work management system for agencies. It combines employee time tracking, project management, resource allocation, and budgeting under one roof.
Why I picked Productive: This software is a good choice for teams that want an all-in-one solution for work management. Designed specifically with the needs of agencies in mind, your team members can track their billable and non-billable hours, and you can sync that up directly with invoicing and billing. You can also leverage your time tracking data for project planning, capacity planning, and resource allocation.
The platform is relatively flexible and customizable. Several views are available for project management, including Gantt charts, boards, timelines, calendars, and more. You can assign work and tasks based not just on employee capacities, but also skill sets. It's a comprehensive tool that covers nearly all aspects of your agency's work management operations.
Productive Standout Features & Integrations
Features include multiple views (Gantt, workload, list, calendar, board, timeline, and table), resource and capacity planning, project budgeting, document management, time tracking, billing, and reporting tools.
Integrations include Dropbox, Exact, Google Calendar, HubSpot, Jira, Harvest Economic, Outlook, Microsoft Calendar, Slack, QuickBooks, and Xero. A Zapier integration is also available, which can unlock more integrations with a paid account.
Hubstaff is a time tracking app designed to help teams and businesses monitor work hours, manage tasks, and improve productivity. It offers tools for tracking time across devices, generating timesheets, and managing payroll.
Why I picked Hubstaff: Hubstaff's time tracking capabilities are comprehensive, allowing you to monitor work hours in real-time across various devices, including desktops, mobile apps, and web browsers. You can start and stop timers, assign time to specific tasks or projects, and even add notes for context. This flexibility ensures accurate time logs, which are crucial for billing and payroll purposes. Additionally, Hubstaff's automatic timesheet generation simplifies the approval process, saving you administrative time.
Hubstaff Standout Features & Integrations:
Features include geofenced job sites, automatic timesheet approvals, activity level tracking, app and URL monitoring, customizable screenshots, manual time entry with notes, real-time dashboards, project budgeting alerts, expense categorization, GPS location tracking, shift scheduling, and time off management.
Integrations include Jira, Slack, Asana, Trello, QuickBooks, Salesforce, GitHub, PayPal, FreshBooks, ClickUp, monday.com, and Zendesk.
Pros and cons
Pros:
- Accurate GPS tracking for remote and field teams
- Automated timesheets simplify payroll processing
- Customizable dashboards and reports for better decision-making
Cons:
- Occasional syncing issues reported between devices
- Timesheet approvals are limited to higher-tier plans
Beebole provides powerful, reliable, and secure project time tracking to companies of all sizes and is currently used by well-known companies like Michelin, Investcloud, Maersk, and Hitachi.
Why I picked Beebole: Their user-friendly interface makes it easy for teams to track time worked for an unlimited number of clients, projects, and tasks. Users can track and manage overtime, time off, work schedules, budgets, costs, and billing, all in one place. In addition, Beebole allows users to configure rates and costs for team members, clients, projects, and tasks right into their app — a very useful feature for organizations that charge their billable hours to clients.
Beebole Standout Features & Integrations:
Features include streamlined client billing tools, unlimited projects and tasks, and configurable reports that help companies control costs, reduce burnout, enhance budgeting, and identify trends and opportunities. You can also easily export their reports, share them, and link real-time data through Excel and Google sheets using Beebole’s add-ons.
Their free mobile app is compatible with any device with a recent web browser, has optional geo-tracking, and works without an internet connection. Their time tracking system also includes flexible roles and permissions, unlimited data retention, single sign-on, automated reminders, audit trails, and multilingual live support. It's available in 11 languages and is compliant with GDPR, DCAA, and most labor regulations worldwide.
Integrations are available with third-party apps like Azure, Excel, Google Sheets, Google Workspace, Microsoft 365, and more.
Replicon's suite of products are all about tracking time, including on iOS and Android mobile devices. Their software is designed to work for remote or hybrid teams, making it a workable option for businesses that have employees scattered across different locations. It's not just a basic time tracker, though. Replicon is a full-blown intelligent time capture app that offers a lot more than just clocking in and out.
Why I picked Replicon: I included Replicon in this list because, in addition to their mobile time-tracking app, their platform can also help with project management, payroll, and even compliance. It's like a Swiss Army knife for time management. Plus, it's super user-friendly, meaning you won't have to spend hours figuring out how to use it either.
Replicon Standout Features & Integrations:
I really like Replicon's 'intelligent time capture' feature, which uses AI to automatically capture time data from different sources, including GPS tracking and geofencing data. Replicon also includes an AI-powered chatbot that can help enter, approve, and edit time entries without requiring employees, or managers, to enter the information manually.
Other advanced features in Replicon's time-tracking app including Face ID, Touch ID, and EMM (enterprise mobility management), which enable employees to quickly clock-in and out with ease while keeping their data secure and protected.
Integrations include ADP, Asana, Atlassian Jira, Microsoft Project, Salesforce, SAP Concur, SAP ERP, Sage, Servicenow, Slack, Quickbooks, Xero, Workday, and others.
actiTIME is a digital project management tool that focuses on time tracking and work management for businesses of various sizes. Its user-friendly interface and comprehensive time management features position it as a top choice for intuitive time tracking management.
Why I Picked actiTIME: actiTIME allows users to tailor the software to their specific needs. This means that businesses can choose which features they want to use and turn off the rest, simplifying the user experience and ensuring that the software aligns perfectly with their workflow and requirements.
actiTIME provides various deployment options, including cloud, on-premise, and hybrid models. This flexibility ensures that businesses of all types and sizes can choose a deployment method that best fits their IT infrastructure and data management policies. Having these options in a largely 'always online' world makes actiTIME stand out for customizability and flexibility.
actiTIME Standout Features & Integrations:
Features include a weekly timesheet format for logging hours, accommodating both billable and non-billable work, with options for tracking overtime and leave. The work scope management feature allows for the definition of projects and tasks, deadline setting, and time estimation, aiding in work organization. Team management tools enable task assignment and monitoring of team member performance and schedules. Billing and invoicing capabilities are included for creating customizable invoices based on tracked time. The software provides detailed reports for project progress and team productivity analysis.
Integrations include QuickBooks, Outlook, GitHub, Jira, and Trello.
Homebase is a time-tracking solution tailored for small and midsize businesses that work for remote and hybrid teams. It has an intuitive user interface (UI) with drag-and-drop functionality, which is a good option if you’re looking for a feature-rich employee scheduling and time-tracking platform that has a relatively short learning curve.
Why I picked Homebase: With Homebase’s scheduling and time tracking app, you can easily drag and drop shifts, make duplicates of employee schedules, and copy current shift schedules to other days with just a click. You can also easily group your employees into teams or departments and view their schedules at a glance, based on their roles. This is useful for businesses like restaurants or organizations with hourly employees, especially those that manage remote or hybrid teams.
Homebase Standout Features & Integrations:
Homebase allows you to create custom schedules, assign shifts, and approve or deny time-off requests. Managers gain real-time insights into the daily activities of their staff, allowing them to effortlessly track daily clock-ins, breaks, and clock-outs regardless of where their employees are working from. Homebase also allows them to keep track of their labor expenses and monitor their schedule to ensure adherence with labor compliance rules and regulations too.
Integrations are available with point-of-sale systems like Clover, Lightspeed, Shopify, Square, Toast, Upserve, and with numerous payroll systems such as ADP, Gusto, Heartland, Paychex, Rippling, SurePayroll, Square Payroll, and others.
WebWork Time Tracker is a versatile tool designed to help you and your team monitor work hours and boost productivity. It offers automated time tracking and detailed activity monitoring, making it easier to manage tasks and projects.
Why I picked WebWork Time Tracker: I like that it offers time tracking with screenshots, which automatically records the hours your team works and captures periodic screenshots to verify their activity. This feature ensures you have a clear view of your team's productivity and helps maintain transparency. It's particularly beneficial when managing remote teams, as it provides an extra layer of accountability.
WebWork Time Tracker Standout Features & Integrations:
Features include productivity monitoring tools that track app and website usage during work hours, providing insights into how time is spent. It also provides attendance monitoring, which keeps track of daily logins and logouts to maintain accurate attendance records, and shift scheduling that allows you to plan and manage employee shifts, ensuring all hours are adequately covered.
Integrations include Asana, Slack, Deel, GitHub, ClickUp, Trello, Jira, Xero, Bitbucket, Zapier, Todoist, and Bitwage.
Other Time Tracking Options
Here are a few more options that didn’t make the best time tracking software list:
- Buddy Punch
Time tracking app for hybrid teams with integrated payroll processing
- Projectworks
Time tracking app with resource and project management tools
- Toggl Track
Time tracking app for monitoring personal website or app usage
- Factorial
Time tracking app for ease of use
- Clockify
Time tracking app that allows unlimited users within their freemium plan
- 7shifts
Time tracking app for managing shift workers in the restaurant industry
- Jibble
Time tracking app with a free forever plan for small teams
- Timesheets.com
Time tracking app for accounting professionals
- Sage HR
Time tracking management solution with additional employee engagement features
Time Tracking App Selection Criteria
When selecting the best time tracking app to include in this list, I considered common buyer needs and pain points like tracking billable hours accurately and managing team productivity. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Track time manually or via timer
- Export timesheets or reports
- Assign time entries to projects or clients
- Integrate with project management tools
- Generate invoices based on tracked time
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Use of AI for automated time tracking
- GPS location tracking for mobile teams
- Offline time tracking capability
- Visual timeline or calendar views
- Integration with payroll processing tools
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Clean and intuitive user interface
- Minimal number of clicks to start tracking time
- Easy-to-navigate dashboard and settings
- Availability of mobile apps with full feature parity
- Performance speed and responsiveness
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Step-by-step product tours or setup wizards
- Availability of onboarding templates for common use cases
- Library of video tutorials and help articles
- Interactive chatbots or guided assistance
- Live webinars or personal onboarding calls
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of 24/7 support channels
- Live chat and quick response time
- Email and phone support options
- Help center or knowledge base quality
- Support for setup and troubleshooting
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing relative to features
- Availability of a free plan or trial
- Flexible pricing for different team sizes
- Transparent billing without hidden fees
- Cost savings from bundled integrations
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Frequency and severity of reported issues
- Positive feedback on reliability and accuracy
- High ratings for customer service
- User satisfaction with ease of use
- Praise for specific standout features
How to Choose a Time Tracking App
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
|---|---|
| Scalability | Can the tool support your team as it grows? Look at user limits, project caps, and whether pricing tiers make sense as your needs increase. Avoid tools that get cost-prohibitive or clunky with scale. |
| Integrations | Does it plug into your PM tools, billing systems, or payroll? Make sure the integrations are direct and well-documented—not clunky workarounds. Zapier support helps but may not be enough. |
| Customizability | Can you tailor settings like time entry fields, approval flows, or project tags? Think about how rigid your workflows are and whether the app can flex to meet them. |
| Ease of use | Will your team actually use it? Look for simple timers, mobile access, and minimal setup. If it’s a chore, you’ll get bad data or none at all. |
| Implementation and onboarding | How long will setup take and who needs to be involved? Consider if you’ll need admin help, how long it’ll take to import projects, and what kind of training is offered. |
| Cost | Can you justify the price per user per month? Watch for hidden limits, long-term contracts, and mandatory add-ons. A free trial or freemium tier helps reduce risk. |
| Security safeguards | Does the vendor follow best practices like SOC 2, SSO, or 2FA? If you're logging client hours or payroll data, make sure it's protected appropriately. |
| Support availability | When things go wrong, can you reach someone? Check if live chat, email, or phone support is included—or if it’s limited to business hours or premium tiers. |
What are Time Tracking Apps?
Time tracking apps are digital tools designed to record and analyze the amount of time spent on tasks and projects. They help improve productivity, ensure efficient time use, and facilitate accurate billing for work done. These apps are useful for both individuals and teams to track work hours and analyze time allocation, whether in-person or remote.
Features include a timer for recording work hours, task and project tracking to allocate time effectively, reporting tools for analyzing time spent, and customizable settings to suit different work styles.
Features of Time Tracking Apps
When selecting a time tracking app, keep an eye out for the following key features:
- Manual time entry: Lets users log hours after the fact, which is useful for tracking time away from devices.
- Real-time timers: Allows users to track time as they work, helping reduce inaccuracies and forgotten hours.
- Project and task tagging: Organizes tracked time by project or task, making reports easier to analyze.
- Billable vs. non-billable hours: Differentiates time types for accurate invoicing and internal cost tracking.
- Timesheet approvals: Enables managers to review and approve submitted hours before they’re finalized.
- Detailed reporting: Generates visual and downloadable reports to show time allocation and productivity trends.
- Mobile app support: Lets users track time from anywhere, especially helpful for field or remote teams.
- Team dashboards: Gives managers visibility into who’s tracking time, when, and on what.
- Invoicing tools: Converts logged hours into client-ready invoices for faster billing.
- Integration support: Connects with other tools like project management, payroll, or calendars to streamline workflows.
Benefits of Time Tracking Apps
Implementing time tracking apps provides several benefits for your team and your business. Here are a few you can look forward to:
- Better time awareness: Helps team members see where their hours go so they can work more efficiently.
- Easier billing: Tracks billable hours accurately so you can invoice clients without second-guessing.
- Clearer project costs: Shows how much time each task or project takes, which helps you stay on budget.
- Improved accountability: Makes it easier to see who's working on what and when, especially with remote teams.
- Simplified payroll: Captures work hours so you can calculate pay without chasing down timesheets.
- Faster reporting: Gives you quick access to time data without needing to build manual spreadsheets.
- Smoother resource planning: Lets you spot workload imbalances so you can assign tasks more evenly.
Costs and Pricing of Time Tracking Apps
Selecting time tracking apps requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in time tracking apps:
Plan Comparison Table for Time Tracking Apps
| Plan Type | Average Price | Common Features |
|---|---|---|
| Free Plan | $0 | Basic time tracking, manual entry, limited projects, and basic reporting. |
| Personal Plan | $5–$10/user/month | Time tracking, mobile access, simple reports, and limited integrations. |
| Business Plan | $10–$25/user/month | Team management, project tracking, invoicing, approval workflows, and advanced reports. |
| Enterprise Plan | $25–$50/user/month | Custom roles, audit logs, dedicated support, SSO options, and advanced security. |
Time Tracking App Frequently Asked Questions
Here are some answers to commonly asked questions you may have about time tracking apps and how they can add value to your processes:
Why should I track my team's time?
Tracking your team’s time helps you understand how work hours are spent across tasks and projects. It gives you clear data to make better decisions about budgeting, staffing, and deadlines. You can identify inefficiencies, spot overwork, and adjust workloads to keep things balanced. Accurate time tracking also supports client billing and payroll without guesswork. Overall, it builds accountability and helps your team work smarter.
What are the main benefits of using time tracking software?
Time tracking software — be they mobile apps or desktop applications — can help businesses in a number of ways. The main benefits you can expect to gain are:
- Automated timesheet workflows
- Automatic client invoicing for billable hours
- Improved productivity and profitability
- Streamlined project management through integrations
- Improved performance management due to higher employee accountability
- Advanced workforce analytics to spot trends in employee behavior
- Integrations with payroll to ensure accurate employee payments (no more manual time adjustments)
- Tools to track other types of employee leaves (i.e., paid time-off and sick leave)
- Integrated employee engagement and communication features
- Employee monitoring tools that flag unproductive workers
How do time tracking apps help productivity?
According to a 2020 Forbes article, employees typically spend around five hours each week on their mobile phones on non-work-related activities. This translates into around 20 hours of non-productive paid time each month, or 260 non-productive hours by the end of a full year!
Since then, not much has changed. In fact, it’s become even more tricky to keep employees accountable with the rise of remote teams.
In 2022, Finances Online released an interesting breakdown of the employee work day spent in minutes. During an average day, they found employees spent roughly 65 minutes browsing news sites, 44 minutes checking social media accounts, and 40 minutes socializing with other workers. That’s a loss of nearly 2.5 working hours to non-productivity each day.
By instituting time tracking across your workforce, your employees will become much more aware of any non-productive hours they are accruing, since they will have no way of logging those hours into their tracking app. Instead, they will become more accountable and productive by reducing or eliminating any time-wasting activities during their working hours.
Are there any free time tracking apps?
Many time tracking app providers do offer free versions of their products, either as an initial trial run, or as a free plan that lasts forever. In the case of the latter, these freemium plans are a great choice for small businesses that have basic time tracking needs. However, it’s worth noting that freemium plans won’t include all the bells and whistles available in their paid plans, and often offer limited customer support.
If you’re running a small team or using freelancers and contractors, you can always test out an app that has a free trial or freemium plan first, so see if it will meet all your needs without stretching your budget.
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