20 Best Notion Alternative Picks in 2025
10 Best Notion Alternatives Shortlist
Here are the best Notion alternatives that I’ve reviewed in detail below.
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If you're finding that Notion isn't the right project management software tool for your team, there are lots of Notion alternatives available that can help you and your project team plan projects, collaborate, and stay organized.
Notion's learning curve might be too steep, or you might need more specific features that are tailored to your workflows. Whatever the case, I've tested and reviewed dozens of alternatives to Notion to help you find the right tool. Here are my top recommendations for the best Notion alternatives.
What Is Notion?
Notion is a workspace platform that combines note-taking, task management, databases, and project management. It caters to individuals and teams that want a central workspace for planning, executing, and collaboration.
Notion is a flexible tool that allows you to create and organize work as you see fit. It offers a customizable environment for various use cases, from personal productivity to company-wide collaboration.
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Best Notion Alternative Summary
Compare pricing and other specs for each of my picks for top alternatives to Notion.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for automating repetitive tasks | Freemium version available | From $10/user/month (min of 2 seats) | Website | |
| 2 | Best for advanced knowledge search | 30-day free trial | From $18/user/month | Website | |
| 3 | Best for visual project management | Free plan available | From $8/user/month | Website | |
| 4 | Best for custom task statuses | 14-day free trial + free plan available | From $7/user/month | Website | |
| 5 | Best for natural language task capture | 30-day free trial | From $4/user/month (billed annually) + free plan available | Website | |
| 6 | Best for progress visualization | 14-day free trial | From $5/user/month (billed annually) + free plan available | Website | |
| 7 | Best for doc-centric projects | 14-day free trial | From $10/user/month (billed annually) | Website | |
| 8 | Best for data visualization | 14-day free trial + free plan available | From $8/user/month (billed annually) | Website | |
| 9 | Best for remote team coordination | 30-day free trial + free plan available | From $5/user/month (billed annually) | Website | |
| 10 | Best for faster decision-making | 30-day free trial | From $4.50/user/month (billed annually) | Website |
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Monitask
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
Smartsheet
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4
Best Notion Alternative Reviews
Here’s my detailed analysis and overview of each Notion alternative. I review pros and cons, key features, and best use cases.
Wrike is a project management tool designed to boost team collaboration and efficiency. It offers a wide range of features that help automate routine tasks, allowing teams more time to focus on critical projects.
Why it's a good Notion Alternative:
I picked Wrike as a good alternative to Notion because of its ability to automate repetitive tasks, which helps streamline high-priority projects. Its customizable request forms implify project initiation by generating tasks and workflows automatically. Wrike also stands out for its centralized data access, which integrates information from various sources into a single, actionable hub. This feature enhances decision-making and collaboration across teams, making it easier to manage complex projects. Additionally, Wrike's mobile accessibility means you and your team can stay updated and manage tasks from anywhere, whether you're in the office or on the go.
Standout Features & Integrations:
Features include customizable request forms that automatically generate tasks and workflows, saving you time at the start of a project. The centralized data access feature integrates data from various sources, providing a single source of actionable information for all users. Wrike also offers mobile apps for Android and Apple devices, allowing your team to manage tasks effectively, no matter where they are.
Integrations include Klaxoon, Intuit/QuickBooks, Skyvia, Power BI, Google Sheets, Miro, Salesforce, Tableau, Wrike for Microsoft Teams, MediaValet, Zoom, and Adobe Creative Cloud.
Pros and cons
Pros:
- Features and scalability cater well to medium to large enterprises
- Google Drive and Slack integrations facilitate in-task discussions and file sharing
- Excellent task and project management features
Cons:
- Can feel overwhelming due to the number of features and options available
- Can be complex to navigate initially
Guru is an AI-powered platform designed for enterprise search, intranet, and wiki functionalities, aimed at improving knowledge sharing and productivity within organizations.
Why it's a good Notion alternative:
One of the primary reasons I picked Guru as a good alternative to Notion is its advanced AI-powered search capabilities. Guru integrates an enterprise AI search engine that allows you to quickly find relevant information within your organization's knowledge base. This feature is particularly beneficial for large organizations where the volume of data can make manual searches cumbersome and time-consuming.
Standout Features & Integrations:
Features include AI-powered answers, GuruGPT, semantic search, in-context knowledge delivery, custom pages, AI content creation, duplicate detection, publishing approvals, templates, analytics and reporting, and document management.
Integrations include Slack, Salesforce, Microsoft Teams, Google Drive, GitHub, Jira, HubSpot, Dropbox, Asana, Trello, BambooHR, Freshdesk, Notion, ServiceNow, Airtable, and Adobe Workfront.
Pros and cons
Pros:
- Analytics to track knowledge usage and identify gaps
- AI suggestions improve information relevancy and retrieval
- Provides a system for verifying information
Cons:
- More for centralized knowledge management than individual productivity
- Can become overwhelming if not properly organized
Miro is a visual project management and collaboration platform that helps teams brainstorm, plan, and execute projects. It also offers visual tools to help teams define and understand task relationships and dependencies.
Why it's a good Notion alternative:
I chose Miro for this list because, compared to other tools like Notion, Miro's ability to integrate visual aids such as Kanban boards, flow charts, and dynamic visualizations stands out. Miro also helps teams collaborate, allowing teams to visualize complex systems, ideas, and organizational structures. This capability is enhanced by Miro's support for real-time data visualization, workshops, and asynchronous collaboration.
Standout Features & Integrations:
Features include its visual project management, diagramming, process mapping capabilities, and ability to support content and data visualization. It also offers workshops and asynchronous collaboration.
Integrations include Microsoft Teams, Webex, Zoom, Atlassian, Slack, Google Workspace, Jira, Azure DevOps, Airtable, Figma, InVision, Adobe XD, Slack, Zoom, Google Meet, Smartsheet, monday.com, Asana, ClickUp, Jira, and Azure DevOps.
Pros and cons
Pros:
- Intuitive and easy-to-use
- Easily accessible from mobile devices and tablets
- Extensive library of shapes, icons, and images
Cons:
- Lack of advanced project management features
- May be expensive for larger teams
ClickUp is a project management software that allows teams of various sizes to customize their workflows and improve productivity across tasks and projects. It allows users to create and manage custom task statuses that fit their specific processes and team dynamics.
Why it's a good Notion Alternative:
I chose ClickUp because it offers specificity and adaptability that Notion doesn't. While Notion is excellent for organizing and sharing information, ClickUp provides customization options for project management. This makes it ideal for teams that must tailor project tracking to precise specifications. ClickUp also offers multiple project views, like lists, boards, calendars, and more advanced options like Gantt charts, mind maps, and timeline views.
Standout Features & Integrations:
Features include customizable task statuses, dashboards tracking project progress, document management, reporting and analytics, collaboration tools, time management tools, resource management, and automation features.
Integrations include Slack, GitHub, GitLab, Webhooks, HubSpot, Everhour, Toggl, Harvest, Google Drive, OneDrive, Dropbox, Outlook, Google Calendar, and Figma.
Pros and cons
Pros:
- Highly customizable task statuses and workflows
- Comprehensive dashboards and reporting tools
- Effective automation and time management features
Cons:
- Most security features are limited to higher-tier plans
- Extensive features may take time to learn
Todoist is a task management application designed to help you organize your personal and professional tasks in one place. It allows you to capture tasks quickly, set deadlines, and track your progress over time.
Why it's a good Notion alternative:
I picked Todoist as a good alternative to Notion because of its strong project and task organization tools. You can create projects with tasks and subtasks, use sections to group related work, and set task priorities to stay focused. It also supports recurring tasks, so you can easily manage ongoing responsibilities. The natural language input lets you quickly schedule tasks by typing phrases like “every Friday at 3 pm,” saving time and reducing manual setup.
Standout Features & Integrations:
Features include task comments, file attachments, labels and filters, task reminders, task priorities, offline access, task duration, calendar view, board view, project sharing, activity log, and project roles.
Integrations include Airmail, Evernote, Google Calendar, IFTTT, Zapier, Jira, Alfred, AI Assistant, Make, Microsoft Teams, Newton Mail, and Slack.
Pros and cons
Pros:
- Quick task capture with natural language input
- Effective task prioritization tools
- Accessible on various devices and platforms
Cons:
- Lacks advanced task management features
- No native time tracking capabilities
Nifty is a project management tool designed to simplify team collaboration and enhance the visualization of project progress. It combines task management, document sharing, and communication tools in a single platform, making it easier for teams to stay aligned.
Why it's a good Notion alternative:
I chose Nifty mainly because of its progress visualization capabilities. While Notion offers a versatile environment for note-taking and project management, Nifty offers project milestones and visual timelines. These features provide a clear overview of progress and deadlines, keeping projects on track.
Standout Features & Integrations:
Features include milestone-based project timelines, interactive Gantt charts, and a unified dashboard aggregating tasks, discussions, and documents.
Integrations include Google Drive, Dropbox, Slack, and GitHub.
Pros and cons
Pros:
- Detailed dashboard that centralizes information
- Seamless integration with popular productivity tools
- Effective visualization of project milestones and timelines
Cons:
- Template options are limited
- May require a learning curve for new users unfamiliar with project management software
Coda blends the functionalities of documents, spreadsheets, and databases into a unified platform, making it ideal for managing doc-centric projects where detail and organization are important.
Why it's a good Notion Alternative:
I chose Coda because it offers a unique approach to integrating text, data, and workflow management in a single document. Unlike Notion, which is broader in its offerings but less focused on documents, Coda stands out with its ability to transform static documents into interactive tools, which is essential for document-based workflows.
Standout Features & Integrations:
Features include creating interactive docs that function like apps, automation capabilities, and customizable templates.
Integrations include Slack, Google Calendar, and Zapier.
Pros and cons
Pros:
- Seamless integration with key productivity tools
- Strong automation and template options
- Highly customizable and interactive documents
Cons:
- May have some scalability issues
- May require a learning curve to leverage its features fully
Zenkit is a project management tool emphasizing data visualization to help teams analyze their work. It offers a range of views and tools to make complex data accessible and actionable.
Why it's a good Notion alternative:
I chose Zenkit because of its data visualization capabilities, which lets teams quickly analyze and interpret complex information. Notion has broad functionality, while Zenkit offers customizable views and charts, making it ideal for data-driven teams.
Standout Features & Integrations:
Features include multiple data views, such as Kanban, table, list, and mind map. It also provides reporting tools and customizable fields.
Integrations include Trello, Asana, Google Calendar, and Zapier.
Pros and cons
Pros:
- User-friendly interface to accommodate both beginners and experienced users
- Solid integration capabilities with major productivity and workflow tools
- Highly customizable views for diverse data visualization needs
Cons:
- Fewer automation features compared to some other tools
- The number of features can be overwhelming for some users
Taskade is a collaborative workspace that aims to improve the productivity and communication of remote teams. It combines task management, real-time collaboration, and video conferencing in one platform.
Why it's a good Notion alternative:
I chose Taskade because it focuses on the specific needs of remote teams, such as real-time synchronization and communication tools. While Notion is versatile for information storage and project planning, Taskade provides live collaboration and helps team members coordinate, regardless of location.
Standout Features & Integrations:
Features include built-in video conferencing, customizable workflow templates, and real-time editing and commenting.
Integrations include Google Calendar, Slack, and Dropbox.
Pros and cons
Pros:
- Real-time editing and updates facilitate quick decision-making
- Customizable templates speed up workflow setup
- Integrated video conferencing enhances real-time collaboration
Cons:
- Advanced features locked behind higher pricing tiers
- May require a learning curve for new users
Flock is a communication and collaboration platform that aims to accelerate decision-making within teams and organizations. It offers direct messaging, group chats, and video calls, which are all important for team interactions.
Why it's a good Notion alternative:
I chose Flock because it emphasizes real-time communication and quick decision-making. Unlike Notion, which is structured more for content management and asynchronous collaboration, Flock provides an environment where immediate feedback and rapid issue resolution are prioritized.
Standout Features & Integrations:
Features include integrated to-dos and reminders, channel-based discussions, video conferencing, and a shared notes and files feature.
Integrations include Google Drive, Trello, Asana, and Zapier.
Pros and cons
Pros:
- User-friendly interface for efficient team collaboration
- Complete integration with other productivity tools
- Streamlined communication for quick decision-making
Cons:
- Some users report having a learning curve
- Limited customization options for more complex workflows
Other Notion Alternatives
Below is a list of additional Notion alternatives that didn’t make my top list, but which are worth a look if you didn’t find a fit above.
- ProofHub
For unified project management
- Evernote Teams
For note-taking capabilities
- Slack
For team communication
- Zoho Projects
For tracking work time
- Confluence
For content collaboration
- Jira Service Management
For issue tracking
- Pneumatic Workflow
For AI-powered workflow creation
- Basecamp
For remote team collaboration
- Asana
For workflow customization
- Smartsheet
For spreadsheet-like project tracking
Related Project Management Software Reviews
If you still haven't found what you're looking for, check out these related project management tools we've tested and reviewed.
- Project Management Software
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- Workflow Automation Software
- Task Management Software
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- Gantt Chart Maker
- AI Task Managers
Notion Alternatives Selection Criteria
When selecting the best Notion alternatives to include in this list, I considered common buyer needs and pain points related to project management software tools, like difficulty in scaling collaboration and the need for native automation features that will help improve workflows.
I used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Task and project management
- Team collaboration and communication
- File and document sharing
- Workflow automation
- Calendar and scheduling integration
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- AI-powered task and document management
- Advanced permission and access controls
- Custom workflow automation builders
- Built-in time tracking and invoicing
- Seamless third-party integrations
Usability (10% of total score)
To get a sense of the usability of each system, I considered whether each tool has the following:
- Intuitive and modern user interface
- Minimal learning curve for new users
- Customizable dashboards and views
- Responsive performance across devices
- Accessibility and mobile-friendliness
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered whether each tool had the following available:
- Interactive product tours
- Access to pre-built templates for quick setup
- In-depth training videos and documentation
- Live chat and chatbot assistance for new users
- Webinars and community forums for support
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered whether each tool offered the following:
- 24/7 live support
- Quick responses for email and ticket-based support
- Access to a comprehensive knowledge base
- Dedicated account managers for enterprise users
- Community forums and peer support options
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered whether each tool offered the following:
- A free plan or trial
- Transparent and flexible pricing tiers
- Key features within lower-tier plans
- Scalability of pricing for growing teams
- Discounts for annual commitments or nonprofits
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered whether customer reviews highlighted the following:
- Overall ease of use and adoption
- Performance and reliability of the platform
- Quality of customer support interactions
- Value delivered for the price paid
- Common pain points or frustrations shared by users
Why Look for a Notion Alternative?
You might consider an alternative to Notion if you need the following.
- Expanded features: You might require more advanced functionalities that Notion currently lacks.
- Intuitive user interface: You prefer a more user-friendly interface for your and your team.
- Superior collaboration tools: You need more options for team communication and collaboration.
- Better security: You need stronger measures to protect sensitive data.
- Cost-effectiveness: You need a more affordable solution that still offers the essential features.
Notion Alternative Key Features
Here are some key features of Notion that your alternative software should replicate or improve upon to be a good fit.
- Task board view: Visualize workflows with a Kanban-style board.
- Gantt and timeline view: Plan and track progress with a timeline view.
- Reporting & statistics: Analyze data with reporting tools and statistics.
- AI assistant: Use an AI assistant for content creation and productivity.
- Integrations: Connect with other tools, such as Google Drive and Google Calendar, to simplify your workflows.
- Collaboration: Work with other team members live, in real-time.
- Heavy customization: Tailor the workspace to your specific needs for personal or professional use.
- Note-taking: Jot down and organize your notes.
- Automation: The use of technology to perform tasks without human intervention.
- Knowledge base/wiki: A repository of information that can be easily accessed and searched.
- Templates: Pre-designed structures or formats that can be used as a starting point for new documents or projects.
- Workspace: A collaborative digital environment where team members can work on projects and tasks.
- Kanban boards: Visual tools for managing work at various process stages using cards and columns.
- Knowledge management: Features that help organize, manage, and share knowledge. Find a list of specific knowledge management software here.
- Task management: Managing a task through its life cycle, including planning, testing, tracking, and reporting.
- Dashboards: Interfaces that display key performance indicators and metrics in a consolidated view.
- Plugins: Add-on software components that add specific capabilities to a larger software application.
- To-do lists: Lists of tasks that must be completed, often used for personal or project management.
- Mobile app: Software designed for mobile devices like smartphones and tablets.
- Time tracking: Recording the amount of time spent on tasks or projects.
- Checklists: Tools for creating lists of items to be completed or checked.
- Customizable databases: Create databases with customizable views like tables, lists, calendars, and Kanban boards.
Find more alternative tools on this list of Coda alternatives (and find Coda's pricing here).
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