Agile is everyone’s favorite project management and delivery buzzword, but what agile tools can you use to help successfully run an agile project? In this agile tools comparison article, we’re going to explore some of our favorite agile development tools and platforms for managing agile projects.
Quickly Compare & Evaluate The Best Agile Tools
The 10 Best Agile Tools Overviews
Everyone loves the idea of “being agile”, but how do you actually apply agile in your agency? And how do you make sure your toolset actually supports your intended processes and methods?
There are an incredible number of agile tool options. Perhaps too many. Everyone likes to manage their projects slightly differently so it’s important to try some tools to find what works for you.
Although there are dozens of great agile PM tools out there, here’s a detailed review of each agile project management tool that made it onto our list:
monday.com is a flexible tool that provides a structure that can easily be configured to suit teams working to agile and various hybrid methodologies. Because they’ve done away with some of the extra trimmings of typical PM tools, monday.com is a great choice for teams who want a simple, unobstructed focus on the work that needs to be done.
When using this tool, you put tasks on a board, and then you add in the steps you’ll need to take to get it done. It’s vaguely similar to a spreadsheet—but a much nicer-looking one that comes with multiple views (Kanban board, Gantt-style charts, list views) alerts, notifications, assignees, automated processes, and a lot more. Other features include a customizable task board for managing task status, assignee, due date, etc.
You can track your agile projects with monday.com’s project dashboards that collect data from multiple boards to easily see work in progress. You’ll also find easy file sharing and communication features such as mentions, comments, and hashtags.
Overall, this is an adaptable, easy-to-learn tool with a strong emphasis on customer service (the company’s customer support is available 24/7 by phone or email).
monday.com integrations include Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more that are accessible via Zapier.
monday.com pricing starts at $17/month for two users.
- Huge focus on collaboration
- Long list of supported integrations
- Spreadsheet-style pulses for task progress
- Complex pricing rubric
- Focus goes beyond Agile only
Wrike is an award-winning collection of agile tools for project management suitable for teams of five or more. This highly configurable agile project management software allows users to customize workflows, dashboards, and reports.
Wrike’s simple interface enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and workload views to visualize priorities. Wrike features a number of easy-to-use agile templates, backlog management functionalities, spaces for collaboration and feedback, and agile reporting and analytics. Other features include agile folder organization and automated task management.
Wrike’s features can be configured for each individual team’s needs, and the tool also offers a variety of different yet specific solutions depending on the type of team or organization, including solutions for marketing teams and professional service teams.
The software offers more than 400 pre-built native integrations, including popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
Pricing for Wrike starts at $9.80/user/month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.
- Holistic, comprehensive task modeling
- Loads of configurable features
- Community feedback voting for roadmap features
- Not tailored for small organizations
- Commenting system could be better
Forecast is perfect for agile teams, as it ensures optimal project deliveries through an adaptive work process and workflow automation to save project managers time and maintain visibility on projects, tasks, and milestones.
The platform uses AI to help make estimates, so you can effectively plan for a more accurate view of your sprint capacity and monitor velocity. Everything is in one place so you can reduce the amount of rework and improve efficiency while grooming the backlog, planning the sprint, tracking progress and velocity, and discerning where processes can be improved.
Forecast also integrates with the tools your developers love, such as Azure DevOps, GitHub, GitLab, as well as two-way sync with Jira, so you can collaborate with ease and deliver value faster.
Forecast is currently used in 40+ countries worldwide, by agencies, consulting companies, and enterprises. Paid plans start at $29/user/month. Forecast has a 14-day free trial.
- Predictive tasks for spreadsheets
- Great UI
- Includes resource management
- Good for RFP processes
- Additional fee for onboarding/training
- Higher learning curve than some other tools
- Caters more to agencies
Smartsheet is an entire online project management suite, but in the suite, they also offer some customizable features for agile teams. You start by setting up a pre-built Kanban sheet template, to which you can import any existing kanban board data from Trello, Microsoft Excel, or Microsoft Project.
Smartsheet helps you organize projects, grids, calendars, dashboards, portals, forms, and more all from a unified control center. They have pre-built Gantt chart templates with customizable fonts and colors, “% Complete” and “Assigned To” columns, and more.
A useful feature of Smartsheet’s Kanban tool is that you can switch between traditional, grid, Gantt, and calendar views, helping you to see tasks in different ways. It offers all the Kanban essentials like attachments, custom fields, and searching for or filtering cards based on different criteria.
Smartsheet offers most of the integrations you’d need in a Kanban tool: integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.
Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.
- Easy to pull data from multiple sources
- Great alternative to Excel spreadsheets
- Well-communicated prepared-by-client (PBC) requests
- Advanced training recommended
- Could use more formatting options for data columns
- Max. number of lines may be insufficient for complex projects
- 15 day free trial
- From $12/12 users/month billed annually. Also has a freemium version upto 5 users for 5 projects
Zoho Sprints is an agile project management tool that aims to provide an iterative and collaborative approach to work. It can be used equally well by seasoned agile practitioners as well as by teams that are starting our their journey of agile transformation.
An intuitive backlog makes it easy to plan and prioritize work items that are in the format of user stories, tasks, and bugs. Scrumban teams can also set WIP limits, sort and view progress in swimlanes, and track sprint summaries on dashboards. Incomplete work items can be moved back to the backlog or moved across other active and upcoming sprints.
The Global View helps in tracking progress across all projects. Each project gets a project dashboard that provides project managers and Scrum masters a birds-eye view of project progress. Actionable insights from velocity charts, burnup and burndown reports, and cumulative flow diagrams help teams iterate their sprint planning.
Teams get live updates about all project activities with the project feed. The Meetings module lets teams schedule sprint planning, review, and retrospective meetings. All users can log billable and non-billable hours while the global timer can be used to start a timer for any work item. The timesheet reports provide a summary of log hours distributed across parameters like duration, sprint, work item type, and user.
Issues from Jira can be imported using the built-in Jira Import wizard. Software development teams can use built-in integrations with tools like GitHub, GitLab, and Bitbucket. There is also a Marketplace that has several pre-built extensions. You can also build and sell extensions as well.
Zoho Sprints offers a free trial for 15 days (no credit card required). Zoho Sprints has one paid plan starting at $12/12 users per month billed annually. Also has a freemium version upto 5 users for 5 projects.
- Robust customization options
- Easily schedule meetings for sprint reviews and daily stand-ups
- Easily turn feed messages into a work item
- No cumulative by-project timesheets for a user
- Doesn’t integrate well with other Zoho apps
- No Kanban boards
Nutcache is a project management tool designed to plan, track, and manage all aspects of your project using a sophisticated toolbox of color-coded schedules, task organization queues, and data reporting. Users can organize with Agile or Scrum project management, depending on your preferences.
Use the Gantt chart to plan, track, and visually organize your tasks with easy drag-drop-and-click editing techniques. Nutcache offers tools to prioritize and focus on critical tasks: build custom workflows and attach multiple assignees to a task, break down each phase of your project, make adjustments to reschedule your tasks, and visualize project deadlines.
Integrations include Dynacom Accounting, PayPal, 2Checkout, Stripe, Authorized.Net, QuickBooks Online, Google Sign In, Google Drive, GitHub, Slack, and hundreds of other apps through Zapier.
Nutcache costs from $6/user/month with a “Pro” plan that requires 5 users.
- Easy to use
- Great time tracking functionality
- Easy to integrate new employees
- Complicated security levels for employees
- Need more third party integrations
Ravetree is a full-featured Agile Work Management ® software platform that includes best-in-class Agile project management, resource planning, time and expense tracking, digital asset management, and CRM.
Unlike other Agile project management tools that are built primarily for software teams, Ravetree is built for Agile organizations. This makes it especially well-suited for marketing & advertising, engineering, architecture, management consulting, legal accounting, higher education, non-profits, and government.
The Agile tools are built directly into Ravetree, without the need for 3rd party integrations or add-ons – including the ability to create Kanban and Scrum teams, epics and user stories, plan sprints, and story point sizing. Teams can easily communicate and collaborate, share files, view burndown charts and much more. Organizations that use Ravetree benefit from having a single source of truth from which they can optimize their operations and see the big picture.
One thing that sets Ravetree apart is the highly intuitive interface that allows everyone to easily find information, whether it’s project managers, executives, or team members. Ravetree also has a great support system, which has given them excellent customer support ratings.
Ravetree costs $29/user/month (with annual agreement — $39/user/month if paid month-to-month) and $20/user/month for non-profits.
- Easily track multiple projects
- Robust budgeting features
- Distinction between billable and non-billable hours
- Reporting tools are lacking
- No public API
- Home board not customizable
Pivotal Tracker is a very simple agile development tool that works well if you’re doing development Kanban style. This tool nails task management and helps to manage projects, track velocity, and predict for the future. It’s great for managing multiple projects with workspaces that enable you to clearly understand your priorities, view projects side-by-side, and move stories across projects.
Pivotal Tracker has some great analytics and reporting that provide quick snapshots of the overall project health, with a birds-eye-view of how well your team’s performing with Burnup, Cumulative Flow, and Cycle Time reports and then drill down for a closer look at project health by iterations, epics, releases, and more.
Pivotal Tracker takes integrations seriously and has more than 140 extensions including GitHub, Slack, and Zendesk, to extend the functionality across productivity, project management, issue tracking, analytics, time tracking and more. They also have a well-documented API so you can integrate with pretty much whatever you want.
Pivotal Tracker is a free agile tool (for teams up to 3) but paid versions cost from $12.50/5 users/month.
- Easy to review previous projects
- Nice analytics features
- Departmentalized stories for tasks/tickets
- Tailor-made for Agile development
- Limited functionality relative to competition
- Information overload on some screens
- Mobile app sometimes runs slowly
Nostromo is the new kid on the block, an all-in-one project management tool for teams who work on digital projects. With features including task management, time administration, to-do’s, reporting and analytics, and design collaboration, it’s a well-rounded Kanban board tool – like Trello on steroids!
If you’re already using Trello and are ready for a more powerful task management Kanban tool with additional functionality around time tracking and reporting out the box, Nostromo could be a good choice. Helpfully, they include a tool to import existing Trello boards and data into their tool so the onboarding process is very easy.
As a lite and simple tool with task management, team collaboration and project metrics out the box, it’s a good choice for teams that have outgrown Trello. It’s weak on integrations, with Slack being the only integration currently on offer. It’s a new tool though, so keep an eye on Nostromo as they continue to add more features and functionality.
Nostromo costs from $10/2 users/month.
- Easily import from Trello/spreadsheets
- Award-winning UX
- Few third party integrations
- Small user base, minimal online presence
MeisterTask is a beautifully designed and incredibly intuitive Kanban tool. Its Kanban boards can be customized to fit any workflow, from software sprints to sales funnels, and from editorial calendars to your company’s onboarding process. Teams can collaborate on one simple platform, where they can communicate, work together on tasks, and easily track the time they spend on them.
With MeisterTask, you can not only visualize processes but also automate them in various ways. Creating recurring tasks, adding predefined checklists, notifying stakeholders when a task is completed, or ensuring that tasks are assigned and tagged correctly when they are moved to a specific section — all of this can be done automatically. Larger teams will find MeisterTask’s sophisticated roles and permissions management as well as the insights gained through various statistics and reports particularly useful.
MeisterTask offers an extensive online help center, free webinars for new users, and fast email support in case you need to talk to a real person. However, thanks to MeisterTask’s focus on simplicity, even companies who are just getting started on their journey to digital organization are usually able to get productive within minutes after signing up.
MeisterTask integrates with the mind mapping app MindMeister where you can brainstorm and plan with a mind map and then export it onto a Kanban board. MeisterTask comes readily integrated with popular tools such as Slack, Microsoft Teams, GitHub, Zendesk, Harvest, and various email apps. In addition to these native integrations, you can use Zapier or IFTTT to connect your projects with hundreds of other tools.
MeisterTask costs from $8.25/user/month. They also offer a free plan with limited functionality.
- Great mobile app
- Useful, user-friendly dashboard
- Easy to create and assign tasks
- Lack of internal calendar
- Does not interface with Gmail
Summary Of The Best Agile Tools
Criteria For Choosing Agile Tools
The best agile management tools supply the following most important elements for agile project management. I look at elements outside of their feature set, such as their user interface, their usability (how easy is it to learn?). I also evaluate how much value the tool offers for the price—how its price stacks up against other tools with similar features and functionality.
I looked for the following features when evaluating the best agile tools in this review:
- Task management – Kanban or Scrum boards with projects, task lists and everything else that goes with it – from files and discussions to time records and expenses.
- Backlog management tools – Features to vote on, label, prioritize, and re-prioritize user stories and bugs.
- User story tools – Basic tools consist of cards on boards, which all online project management software offer. However, more comprehensive agile platforms include more user story tools such as dedicated boards for user story mapping and dedicated features for estimating user stories.
- Team collaboration – Communicate updates with local and distributed teams, and share task lists, feedback, and assignments
- Agile reporting & analytics – Tools should, at the very least, offer an agile dashboard displaying common agile charts like burndown and velocity. More advanced agile reporting features include progress reports for stakeholders, team performance evaluation features, and financial reporting tools.
And finally, I check for integrations. I want to make sure the tool plays well with the right tools. In the case of agile tools, which are often used for developing software, I treat integrations with software development and issue management tools with higher priority. However, keep in mind teams in non-development environments won’t need this type of integration and would benefit more from integrations with other work apps like Slack, Google Apps, Adobe, and others.
Other agile tools worth considering:
None of the above work for you? Check out our list of other agile tools worth having a gander at:
- ZenHub – one of the top software development project management tools for agile teams, built directly into GitHub
- GitScrum – a simple low-cost agile management software for growing businesses
- Hansoft – agile management software with additional portfolio and product backlog management tools, built to scale to the enterprise level
- AgileCRM – one of the few agile tools not designed for software dev teams—this is a CRM, project management, marketing, and customer support tool combined into one and designed to support agile practices across a variety of industries
- Scoro – a general business management software (financial management, work scheduling, project management, CRM, quoting, reporting) with a couple of agile-based tools
- GoodDay – a modern work management platform with some of the best visualizations around. Find multiple views of your projects, tasks, teams, and work in progress, plus beautiful charts and reports.
- Conceptboard – a simple agile tool with collaboration features to sync teams across time zones and departments
- Phabricator – an agile project tracking and planning tool for software development projects that includes tools for code reviews and testing
- Hygger – flexible project management software agile teams can use for making product roadmaps, planning sprints, managing requirements, prioritizing features, managing clients, releases, bugs, issues, and a dozen other use cases.
- OpenProject – comprehensive open source agile project management software
- Kanbanchi – agile project management software made for collaboration on G Suite
- Wrike – a robust work management platform with some agile features like planning boards
- Yanado – great agile productivity tool—this is a task and project management tool that lives inside your Gmail and helps manage emails as tasks on Kanban-style board