Agile is everyone’s favorite project management and delivery buzzword, but what agile tools can you use to help successfully run an agile project? In this agile tools comparison article, we’re going to explore some of our favorite agile development tools and platforms for managing agile projects.
Quickly Compare & Evaluate The Best Agile Tools
Criteria For Choosing Agile Tools
The best agile management tools supply the following most important elements for agile project management. I look at elements outside of their feature set, such as their user interface, their usability (how easy is it to learn?). I also evaluate how much value the tool offers for the price—how its price stacks up against other tools with similar features and functionality.
I looked for the following features in evaluating the best agile tools in this review:
- Task management – Kanban or Scrum boards with projects, task lists and everything else that goes with it – from files and discussions to time records and expenses.
- Backlog management tools – Features to vote on, label, prioritize and re-prioritize user stories and bugs.
- User story tools – basic tools consist of cards on boards, which all online project management software offer. However, more comprehensive agile platforms include more user story tools such as dedicated boards for user story mapping and dedicated features for estimating user stories.
- Team collaboration – Communicate updates with local and distributed teams, and share task lists, feedback, and assignments
- Agile reporting & analytics – tools should, at the very least, offer an agile dashboard displaying common agile charts like burndown and velocity. More advanced agile reporting features include progress reports for stakeholders, team performance evaluation features, and financial reporting tools.
And finally, I check for integrations. I want to make sure the tool plays well with the right tools. In the case of agile tools, which are often used for developing software, I treat integrations with software development and issue management tools with higher priority. However, keep in mind teams in non-development environments won’t need this type of integration and would benefit more from integrations with other work apps like Slack, Google Apps, Adobe, etc
The 10 Best Agile Tools Overviews
Everyone loves the idea of “being agile”, but how do you actually apply agile in your agency? And how do you make sure your toolset actually supports your intended processes and methods?
There are an incredible number of agile tool options. Perhaps too many. Everyone likes to manage their projects slightly differently so it’s important to try some tools to find what works for you.
Although there are dozens of great agile PM tools out there, here’s a detailed review for the list of agile project management tools that have made it onto our list:
1. monday.com – Award-winning, visually intuitive tool for planning, tracking, and collaborating on work.
monday.com is a flexible tool that provides a structure that can easily be configured to suit teams working to agile and various hybrid methodologies. Because they’ve done away with some of the extra trimmings of typical PM tools, monday.com is a great choice for teams who want a simple, unobstructed focus on the work that needs to be done.
When using this tool, you put tasks on a board, and when you add in the steps you’ll need to take to get it done. It’s vaguely similar to a spreadsheet—but a much nicer-looking one that comes with multiple views (kanban board, Gantt-style charts, list views) alerts, notifications, assignees, automated processes, and a lot more. Other features include a customizable task board for managing task status, assignee, due date, etc.
You can track your agile projects with monday.com’s project dashboards that collect data from multiple boards to easily see work in progress. You’ll also find easy file sharing and communication features such as mentions, comments, and hashtags.
Overall, this is an adaptable, easy-to-learn tool with a strong emphasis on customer service (the company’s customer support is available 24/7 by phone or email).
monday.com integrations include Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.
monday.com pricing starts at $17/month for two users.
2. Clarizen – Fully-featured, flexible PM tool easily configured to support agile and hybrid methodologies.
Clarizen is an enterprise-grade professional service automation software solution, designed to speed up the way you do business – integrating work, content, and process tightly together to enable more efficient working. Clarizen’s real focus is making projects happen faster with timesaving workflows. Clarizen is a great project management tool if you have lots of repeatable projects that require repeatable processes as workflow automation is pretty flexible and powerful.
It covers off the PPM basics of task lists, schedules, docs and files, communications and reporting without breaking a sweat. Clarizen’s project planning tools are a powerful mix of functionality across the planning, executing and controlling of a project. Within planning are project workflows, a full-featured resource, schedule, and task planning tools, with project and portfolio optimization so that you can easily and quickly align projects to business objectives.
For project execution, Clarizen enables everyone on the team to be aligned with a dashboard that enables teams to work better together and see how their contribution fits into the bigger picture – from the project timeline and milestones to budget, project discussions, and sharing documents.
Instead of being obligated to make educated guesses, project managers can make accurate data-based decisions that align project selection and investment with big picture priorities. Changing tasks and schedules takes a few clicks, and project managers can run hypothetical scenarios to proactively see the impact of resource changes before they go live, and alert end users via their personal dashboard of any changes to their workload. Because resource scheduling is built-in, Clarizen delivers real-time insights into all available resources, schedules, and tasks.
Clarizen has some really powerful integration options out the box that is worth considering if you have other business-critical systems already in place. You can combine the power of Clarizen with other enterprise tools including Jira, SharePoint, Tableau, Salesforce, and Intaact, among others with a subscription to an App integration so you don’t have to play around with the API’s yourself. As well as the enterprise tool integrations possible, Clarizen has an App marketplace to add additional functionality into the system including helpful add-ons like active directory sync, Excel reporting integration, and priority automation – many of which are free.
Clarizen offers a free trial and costs from $60/user/month.
3. Project Manager – Robust PM software with great real-time reporting features, used by leading brands.
The award-winning software ProjectManager.com is a well-rounded PM tool used by some big-name brands, including NASA and Ralph Lauren.
It’s not a pure-bred agile tool, but it offers a couple of flexible features that agile teams in various settings can take advantage of. For example, Kanban boards with real-time reports and collaboration features. You can attach files to cards, make comments, assign tasks, and check your real-time project stats in the dashboard view. For reporting, it doesn’t specifically have agile reports (for instance, a burndown chart). However, the real-time dashboard serves the same purpose—and you can set up your own custom reports in addition to pre-set reports on expenses, timesheets, team availability, workloads, tasks, and more.
One of the coolest things about this tool is that it lets you seamlessly switch between views. It’s a great tool for teams who have adopted some agile principles into a hybrid methodology because you can easily toggle between Gantt chart, task list, and Kanban board views, adapting the tool to what makes the most sense for the task at hand.
ProjectManager.com integrations include native integrations with GoogleApps like Drive, Gmail, Calendar, etc. as well as Microsoft Office and Microsoft Project. For all other integrations, you can use Zapier to sync ProjectManager.com with other tools.
Pricing for ProjectManager.com starts at $15/user/month, with their basic “Personal” plan requiring a minimum of 5 users. They offer a 30-day free trial (a credit card is required to sign up for a free trial).
4. Hive – Agile project management tool with flexible views including Kanban.
Hive is a project management tool and collaboration platform that powers companies like Starbucks, Google, Comcast, and Toyota. With AI-based analytics, thousands of integrations, flexible project views, and more, Hive streamlines your work in one centralized platform.
Hive’s flexible project views, which include Kanban view, Gantt view, Portfolio, calendar and table view allow users to apply agile methodologies to their work and workflow. The tool’s integration with Jira also allows for enhanced agile planning and collaboration, which is something most other Kanban-style tools do not have. When utilizing one view in the tool, others can be viewing the same information in a totally different view.
The tool also has time-tracking, analytics, and over 1,000 integrations, which includes one of the first full email integrations in any project management tool, allowing you to send and receive Gmail and Outlook messages from the app. Choose Hive if you’re in the market for a well-laid-out, comprehensive project management tool that can be scaled up or down based on team needs.
The tool costs $12/user/month when billed annually.
5. SAM9000 – Easier Project Management powered by AI. Tasks, Kanban, Emails, File sharing and Guest uploads, in one cross-platform app.
SAM9000 is a project management app that uses artificial intelligence and includes task management, document management, email management. It also offers time tracking, notes and memos, and 100 GB for file sharing and client uploads of large files.
The main interface is an easy to use, multi-level Kanban board. The tool connects a global Kanban board with all your projects, to individual Kanban boards for each job. It is very easy to navigate between these interconnected levels.
SAM9000 has a powerful and simple way of prioritizing tasks for the team. Changing priorities automatically reschedules tasks for everyone involved. Sam, the AI, schedules work for each team member, which is then displayed as a Kanban dashboard for each user. The interface can handle many projects and users simultaneously. SAM9000’s AI component functions like your personal assistant helping with your creative, marketing and other professional services.
Email management is built-in, meaning you can attach emails to projects permanently for the team to track, and similarily attach tasks to emails. Document management is also a primary focus, with each subscription including 100 GB of cloud storage that can be used for file sharing with clients and guest uploads. Clients can use a simple link to upload files directly into your projects for the team to access immediately—no need for external cloud accounts.
Sam is fully cross-platform; it works on the web, desktops, phones, and tablets with the same interface.
SAM9000 costs from $2.90/user/month (min. $29/month) and has a 30-day free trial.
6. MeisterTask – beautifully designed, intuitive Kanban tool with a refreshing focus on simplicity.
MeisterTask is a beautifully designed and incredibly intuitive Kanban tool. Its Kanban boards can be customized to fit any workflow, from software sprints to sales funnels, and from editorial calendars to your company’s onboarding process. Teams can collaborate on one simple platform, where they can communicate, work together on tasks, and easily track the time they spend on them.
With MeisterTask, you can not only visualize processes but also automate them in various ways. Creating recurring tasks, adding predefined checklists, notifying stakeholders when a task is completed, or ensuring that tasks are assigned and tagged correctly when they are moved to a specific section — all of this can be done automatically. Larger teams will find MeisterTask’s sophisticated roles and permissions management as well as the insights gained through various statistics and reports particularly useful.
MeisterTask offers an extensive online help center, free webinars for new users, and fast email support in case you need to talk to a real person. However, thanks to MeisterTask’s focus on simplicity, even companies who are just getting started on their journey to digital organization are usually able to get productive within minutes after signing up.
MeisterTask integrates with the mind mapping app MindMeister where you can brainstorm and plan with a mind map and then export it onto a Kanban board. MeisterTask comes readily integrated with popular tools such as Slack, Microsoft Teams, GitHub, Zendesk, Harvest, and various email apps. In addition to these native integrations, you can use Zapier or IFTTT to connect your projects with hundreds of other tools.
MeisterTask costs from $8.25/user/month. They also offer a free plan with limited functionality.
7. Ravetree – Robust platform with project, resource, time, expense, customer relationship, and asset management for agile orgs.
Ravetree is a full-featured Agile Work Management ® software platform that includes best-in-class Agile project management, resource planning, time expense tracking, digital asset management, and CRM.
Unlike other Agile project management tools that are built primarily for software teams, Ravetree is built for Agile organizations. This makes it especially well-suited for marketing & advertising, engineering, architecture, management consulting, legal accounting, higher education, non-profits, and government.
The Agile tools are built directly into Ravetree, without the need for 3rd party integrations or add-ons – including the ability to create Kanban and Scrum teams, epics and user stories, plan sprints, and story point sizing. Teams can easily communicate and collaborate, share files, view burndown charts and much more. Organizations that use Ravetree benefit from having a single source of truth from which they can optimize their operations and see the big picture.
One thing that sets Ravetree apart is the highly intuitive interface that allows everyone to easily find information, whether it’s project managers, executives, or team members. Ravetree also has a great support system, which has given them excellent customer support ratings.
Ravetree costs $29/user/month (with annual agreement — $39/user/month if paid month-to-month) and $20/user/month for non-profits.
8. Pivotal Tracker – Simple tool for managing agile software development projects with 140+ prebuilt integrations
Pivotal Tracker is a very simple agile development tool that works well if you’re doing development Kanban style. This tool nails task management and help to manage projects, track velocity and predict for the future. It’s great for managing multiple projects with workspaces that enable you to clearly understand your priorities, view projects side-by-side and move stories across projects.
Pivotal Tracker has some great analytics and reporting that provide quick snapshots of the overall project health, with a birds-eye-view of how well your team’s performing with Burnup, Cumulative Flow, and Cycle Time reports and then drill down for a closer look at project health by iterations, epics, releases, and more.
Pivotal Tracker takes integrations seriously and has more than 140 extensions including GitHub, Slack, and Zendeck, to extend the functionality across productivity, project management, issue tracking, analytics, time tracking and more. They also have a well-documented API so you can integrate with pretty much whatever you want.
Pivotal Tracker is a free agile tool (for teams up to 3) but paid versions cost from $12.50/5 users/month.
9. Nostromo – New, easy-to-learn PM tool with slick UI and features to support agile teams
Nostromo is the new kid on the block, an all-in-one project management tool for teams who work on digital projects. With features including task management, time administration, to-do’s, reporting and analytics, and design collaboration, it’s a well-rounded Kanban board tool – like Trello on steroids!
If you’re already using Trello and are ready for a more powerful task management Kanban tool with additional functionality around time tracking and reporting out the box, Nostromo could be a good choice. Helpfully, they include a tool to import existing Trello boards and data into their tool so the onboarding process is very easy.
As a lite and simple tool with task management, team collaboration and project metrics out the box, it’s a good choice for teams that have outgrown Trello. It’s weak on integrations, with Slack being the only integration currently on offer. It’s a new tool though, so keep an eye on Nostromo as they continue to add more features and functionality.
Nostromo will cost from $10/2 users/month.
10. Easy Redmine
Redmine is one of the most popular agile tools around – considered by many to be an industry-standard, it’s an open-source project management platform used by countless organizations around the world. Its features include task management and collaboration with issue tracking, Gantt charts, calendars, roadmaps, and file sharing. It’s a powerful, flexible tool but out the box, Redmine is a pretty ugly tool.
Easy Redmine is an improved version of Redmine that provides powerful project management features and a huge range of extensions for customer, finance, and resource management, on the cloud, or locally hosted on your server.
The extensions available include functionality for resource management to help distribute and plan work and capacity, finance functionality to monitors revenue, costs, payroll costs, and the final profit of the project.
For agile teams, the Advanced Plugins are most useful which include a document management system, work breakdown structure (WBS), agile boards for Scrum and Kanban, project knowledge base, test cases, meeting calendar, timesheets, workflows, and project collaboration.
It’s a fully functioning and powerful agile tool but with limited integrations available – they’re tried to create plugins and extensions for everything you could possibly need!
Easy Redmine costs from $33/month/25 users.
Summary Of The Best Agile Tools
Other agile tools worth considering:
None of the above work for you? Check out our list of other agile tools worth having a gander at:
- ZenHub – one of the top software development project management tools for agile teams, built directly into GitHub
- GitScrum – a simple low-cost agile management software for growing businesses
- Hansoft – agile management software with additional portfolio and product backlog management tools, built to scale to the enterprise level
- AgileCRM – one of the few agile tools not designed for software dev teams—this is a CRM, project management, marketing, and customer support tool combined into one and designed to support agile practices across a variety of industries
- Scoro – a general business management software (financial management, work scheduling, project management, CRM, quoting, reporting) with a couple of agile-based tools
- GoodDay – a modern work management platform with some of the best visualizations around. Find multiple views of your projects, tasks, teams, and work in progress, plus beautiful charts and reports.
- Conceptboard – a simple agile tool with collaboration features to sync teams across time zones and departments
- Phabricator – an agile project tracking and planning tool for software development projects that includes tools for code reviews and testing
- Hygger – flexible project management software agile teams can use for making product roadmaps, planning sprints, managing requirements, prioritizing features, managing clients, releases, bugs, issues, and a dozen other use cases.
- OpenProject – comprehensive open source agile project management software
- Kanbanchi – agile project management software made for collaboration on G Suite
- Wrike – a robust work management platform with some agile features like planning boards
- Yanado – great agile productivity tool—this is a task and project management tool that lives inside your Gmail and helps manage emails as tasks on Kanban-style board
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