Best ToolsToolsTools Agile

List of The 10 Best Agile Tools For Managing Projects

By 12/04/2020 15 Comments

Agile is everyone’s favorite project management and delivery buzzword, but what agile tools can you use to help successfully run an agile project? In this agile tools comparison article, we’re going to explore some of our favorite agile development tools and platforms for managing agile projects.

Best Agile Project Management Tools List

Check out 10 of the best agile tools of 2020.

Below you’ll find an overview of these 10 best agile project management software, with screenshots, feature overview, and pricing.

Jump to agile tools reviews

Agile Software Basics

What Is Agile Methodology?

What Is Agile Methodology?

Agile isn’t actually a methodology at all, but a set of principles for developing software. The principles of agile are:

    1. Individuals and interactions over processes and tools
    2. Working software over comprehensive documentation
    3. Customer collaboration over contract negotiation
    4. Responding to change over following a plan

Agile is often compared to Waterfall, a methodology that requires upfront requirements gathering and completes work in sequential phases.

Read more about Agile in our post on project management methodologies.

What Is Scrum Methodology?

What Is Scrum Methodology?

Scrum is a methodology with a set of principles and a process to improve delivery. In software development, Scrum is one of the most popular frameworks applying the principles of agile. It includes a set of Scrum ceremonies and roles to support the process. The goal is to improve communication, teamwork and speed of development. Sprints, Scrums (or stand-up meetings), Retrospectives, backlogs and burndowns are all parts of Scrum.

Read more about Scrum in our post on project management methodologies.

What Are Agile Tools?

What Are Agile Tools?

Agile tools are project management tools designed to support an agile methodology, whether it’s Scrum, Kanban, Scrumban, or other hybrid agile methods. You can read more about agile project management tools in my article, What Are Agile Project Management Tools?

What Are The Tools Used In Agile Methodology?

What Are The Tools Used In Agile Methodology?

Tools used in agile methodology can be used in various ways depending on how you’re carrying out your agile-oriented approach. Your tools might include:

  • Backlogs: Prioritize and re-prioritize user stories and bugs with drag-and-drop backlog cards.
  • Kanban or Scrum boards: Visualize all the user stories with cards displaying the tasks, assignees, and statuses in a sprint.
  • Task swim lanes or columns: Separate epics, assignees, projects (etc) by moving drag-and-drop cards across lanes.
  • Workflows: Create custom workflows that update issues automatically based on specific events.
  • Sprints: Use the backlog to estimate stories and set sprint tasks and priorities for sprints.
  • Daily Scrums or Standups: Use the dashboard to get a snapshot of progress in order to prepare for Scrums or Standups.
  • Burndown chart: Manage progress by tracking the total work remaining in the sprint or epic.
  • Velocity chart: Track your team’s velocity and make accurate forecasts by tracking the amount of work completed in each sprint.
  • Agile software development tools: Development platforms like Jira, GitHub, and Linx.

Just realized that you’re looking for a different breed of agile tool? Have a look at these reviews:

Quickly Compare & Evaluate The Best Agile Tools

Agile Tools - Logo Soup

The Digital Project Manager is reader-supported. When you click through links on our site, we may earn a commission. Learn more.

Criteria For Choosing Agile Tools

The best agile management tools supply the following most important elements for agile project management. I look at elements outside of their feature set, such as their user interface, their usability (how easy is it to learn?). I also evaluate how much value the tool offers for the price—how its price stacks up against other tools with similar features and functionality.

I looked for the following features in evaluating the best agile tools in this review:

  • Task management – Kanban or Scrum boards with projects, task lists and everything else that goes with it – from files and discussions to time records and expenses.
  • Backlog management tools – Features to vote on, label, prioritize and re-prioritize user stories and bugs.
  • User story tools – basic tools consist of cards on boards, which all online project management software offer. However, more comprehensive agile platforms include more user story tools such as dedicated boards for user story mapping and dedicated features for estimating user stories.
  • Team collaboration – Communicate updates with local and distributed teams, and share task lists, feedback, and assignments
  • Agile reporting & analytics – tools should, at the very least, offer an agile dashboard displaying common agile charts like burndown and velocity. More advanced agile reporting features include progress reports for stakeholders, team performance evaluation features, and financial reporting tools.

And finally, I check for integrations. I want to make sure the tool plays well with the right tools. In the case of agile tools, which are often used for developing software, I treat integrations with software development and issue management tools with higher priority. However, keep in mind teams in non-development environments won’t need this type of integration and would benefit more from integrations with other work apps like Slack, Google Apps, Adobe, etc

The 10 Best Agile Tools Overviews

best project management agile tools

Everyone loves the idea of “being agile”, but how do you actually apply agile in your agency? And how do you make sure your toolset actually supports your intended processes and methods?

There are an incredible number of agile tool options. Perhaps too many. Everyone likes to manage their projects slightly differently so it’s important to try some tools to find what works for you.
Although there are dozens of great agile PM tools out there, here’s a detailed review for the list of agile project management tools that have made it onto our list:

  • 14 days days trial
  • From $17/2 users/month

1. monday.com – Award-winning, visually intuitive tool for planning, tracking, and collaborating on work.

monday.com is a flexible tool that provides a structure that can easily be configured to suit teams working to agile and various hybrid methodologies. Because they’ve done away with some of the extra trimmings of typical PM tools, monday.com is a great choice for teams who want a simple, unobstructed focus on the work that needs to be done.

When using this tool, you put tasks on a board, and when you add in the steps you’ll need to take to get it done. It’s vaguely similar to a spreadsheet—but a much nicer-looking one that comes with multiple views (kanban board, Gantt-style charts, list views) alerts, notifications, assignees, automated processes, and a lot more. Other features include a customizable task board for managing task status, assignee, due date, etc.

You can track your agile projects with monday.com’s project dashboards that collect data from multiple boards to easily see work in progress. You’ll also find easy file sharing and communication features such as mentions, comments, and hashtags.

Overall, this is an adaptable, easy-to-learn tool with a strong emphasis on customer service (the company’s customer support is available 24/7 by phone or email).

monday.com integrations include Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.

monday.com pricing starts at $17/month for two users.

  • 30 days free trial
  • From $30/user/month

2. Clarizen – Fully-featured, flexible PM tool easily configured to support agile and hybrid methodologies.

Clarizen is an enterprise-grade professional service automation software solution, designed to speed up the way you do business – integrating work, content, and process tightly together to enable more efficient working. Clarizen’s real focus is making projects happen faster with timesaving workflows. Clarizen is a great project management tool if you have lots of repeatable projects that require repeatable processes as workflow automation is pretty flexible and powerful.

It covers off the PPM basics of task lists, schedules, docs and files, communications and reporting without breaking a sweat. Clarizen’s project planning tools are a powerful mix of functionality across the planning, executing and controlling of a project. Within planning are project workflows, a full-featured resource, schedule, and task planning tools, with project and portfolio optimization so that you can easily and quickly align projects to business objectives.

For project execution, Clarizen enables everyone on the team to be aligned with a dashboard that enables teams to work better together and see how their contribution fits into the bigger picture – from the project timeline and milestones to budget, project discussions, and sharing documents.

Instead of being obligated to make educated guesses, project managers can make accurate data-based decisions that align project selection and investment with big picture priorities. Changing tasks and schedules takes a few clicks, and project managers can run hypothetical scenarios to proactively see the impact of resource changes before they go live, and alert end users via their personal dashboard of any changes to their workload. Because resource scheduling is built-in, Clarizen delivers real-time insights into all available resources, schedules, and tasks.

Clarizen has some really powerful integration options out the box that is worth considering if you have other business-critical systems already in place. You can combine the power of Clarizen with other enterprise tools including Jira, SharePoint, Tableau, Salesforce, and Intaact, among others with a subscription to an App integration so you don’t have to play around with the API’s yourself. As well as the enterprise tool integrations possible, Clarizen has an App marketplace to add additional functionality into the system including helpful add-ons like active directory sync, Excel reporting integration, and priority automation – many of which are free.

Clarizen offers a free trial and costs from $60/user/month.

  • 30 days free trial
  • From $15/user/month

3. Project Manager – Robust PM software with great real-time reporting features, used by leading brands.

The award-winning software ProjectManager.com is a well-rounded PM tool used by some big-name brands, including NASA and Ralph Lauren.

It’s not a pure-bred agile tool, but it offers a couple of flexible features that agile teams in various settings can take advantage of. For example, Kanban boards with real-time reports and collaboration features. You can attach files to cards, make comments, assign tasks, and check your real-time project stats in the dashboard view. For reporting, it doesn’t specifically have agile reports (for instance, a burndown chart). However, the real-time dashboard serves the same purpose—and you can set up your own custom reports in addition to pre-set reports on expenses, timesheets, team availability, workloads, tasks, and more.

One of the coolest things about this tool is that it lets you seamlessly switch between views. It’s a great tool for teams who have adopted some agile principles into a hybrid methodology because you can easily toggle between Gantt chart, task list, and Kanban board views, adapting the tool to what makes the most sense for the task at hand.

ProjectManager.com integrations include native integrations with GoogleApps like Drive, Gmail, Calendar, etc. as well as Microsoft Office and Microsoft Project. For all other integrations, you can use Zapier to sync ProjectManager.com with other tools.

Pricing for ProjectManager.com starts at $15/user/month, with their basic “Personal” plan requiring a minimum of 5 users. They offer a 30-day free trial (a credit card is required to sign up for a free trial).

  • 14 days free trial. No credit card required.
  • From $12/user/month

4. Hive – Agile project management tool with flexible views including Kanban.

Hive screenshot - List of The 10 Best Agile Tools For Managing Projects

Hive's Kanban View

Hive is a project management tool and collaboration platform that powers companies like Starbucks, Google, Comcast, and Toyota. It’s marketed as a tool for fast-moving teams and includes a feature set that’s great for agile agencies, startups, operations, and marketing teams, among others.

Overall, this tool is well-laid out, well-rounded, and always adding useful new features for agile teams. Its flexible project views, which include Kanban, Gantt, portfolio, calendar and table view, allow you to apply agile methodologies to your workflow and allow your teams to adapt to whatever hybrid methodology works best at that time.

Hive also has some useful reporting features that use AI analytics—not just for tracking work in progress but also for tracking time, forecasting resources, and for viewing your key stats on a portfolio level. The interactive dashboards are a great feature of this tool.

One of the top selling points of this tool is its integrations. Hive has a large library of native integrations, including many standard tools like Salesforce, Slack, Microsoft Teams, OneDrive, Zoom, DropBox. It also offers one of the first full email integrations in any project management tool, which means you can send and receive Gmail and Outlook messages from the Hive app. It also has an integration with Jira, which is something a lot of other agile-style tools do not have.

The tool costs $12/user/month when billed annually.

  • 30 days free trial
  • From $2.90/user/month (min. $29/month)

5. SAM9000 – Easier Project Management powered by AI. Tasks, Kanban, Emails, File sharing and Guest uploads, in one cross-platform app.

SAM9000 screenshot - List of The 10 Best Agile Tools For Managing Projects

3D Kanban - AI powered

SAM9000 is a project management app that uses artificial intelligence and includes task management, document management, email management. It also offers time tracking, notes and memos, and 100 GB for file sharing and client uploads of large files.

The main interface is an easy to use, multi-level Kanban board. The tool connects a global Kanban board with all your projects, to individual Kanban boards for each job. It is very easy to navigate between these interconnected levels.

SAM9000 has a powerful and simple way of prioritizing tasks for the team. Changing priorities automatically reschedules tasks for everyone involved. Sam, the AI, schedules work for each team member, which is then displayed as a Kanban dashboard for each user. The interface can handle many projects and users simultaneously. SAM9000’s AI component functions like your personal assistant helping with your creative, marketing and other professional services.

Email management is built-in, meaning you can attach emails to projects permanently for the team to track, and similarily attach tasks to emails. Document management is also a primary focus, with each subscription including 100 GB of cloud storage that can be used for file sharing with clients and guest uploads. Clients can use a simple link to upload files directly into your projects for the team to access immediately—no need for external cloud accounts.

Sam is fully cross-platform; it works on the web, desktops, phones, and tablets with the same interface.

SAM9000 costs from $2.90/user/month (min. $29/month) and has a 30-day free trial.

  • Free plan with limited functionality
  • From $8.25/user/month

6. MeisterTask – beautifully designed, intuitive Kanban tool with a refreshing focus on simplicity.

MeisterTask is a beautifully designed and incredibly intuitive Kanban tool. Its Kanban boards can be customized to fit any workflow, from software sprints to sales funnels, and from editorial calendars to your company’s onboarding process. Teams can collaborate on one simple platform, where they can communicate, work together on tasks, and easily track the time they spend on them.

With MeisterTask, you can not only visualize processes but also automate them in various ways. Creating recurring tasks, adding predefined checklists, notifying stakeholders when a task is completed, or ensuring that tasks are assigned and tagged correctly when they are moved to a specific section — all of this can be done automatically. Larger teams will find MeisterTask’s sophisticated roles and permissions management as well as the insights gained through various statistics and reports particularly useful.

MeisterTask offers an extensive online help center, free webinars for new users, and fast email support in case you need to talk to a real person. However, thanks to MeisterTask’s focus on simplicity, even companies who are just getting started on their journey to digital organization are usually able to get productive within minutes after signing up.

MeisterTask integrates with the mind mapping app MindMeister where you can brainstorm and plan with a mind map and then export it onto a Kanban board. MeisterTask comes readily integrated with popular tools such as Slack, Microsoft Teams, GitHub, Zendesk, Harvest, and various email apps. In addition to these native integrations, you can use Zapier or IFTTT to connect your projects with hundreds of other tools.

MeisterTask costs from $8.25/user/month. They also offer a free plan with limited functionality.

  • 30 days free trial
  • From $29/user/month

7. Ravetree – Robust platform with project, resource, time, expense, customer relationship, and asset management for agile orgs.

Ravetree is a full-featured Agile Work Management ® software platform that includes best-in-class Agile project management, resource planning, time expense tracking, digital asset management, and CRM.

Unlike other Agile project management tools that are built primarily for software teams, Ravetree is built for Agile organizations. This makes it especially well-suited for marketing & advertising, engineering, architecture, management consulting, legal accounting, higher education, non-profits, and government.

The Agile tools are built directly into Ravetree, without the need for 3rd party integrations or add-ons – including the ability to create Kanban and Scrum teams, epics and user stories, plan sprints, and story point sizing. Teams can easily communicate and collaborate, share files, view burndown charts and much more. Organizations that use Ravetree benefit from having a single source of truth from which they can optimize their operations and see the big picture.

One thing that sets Ravetree apart is the highly intuitive interface that allows everyone to easily find information, whether it’s project managers, executives, or team members. Ravetree also has a great support system, which has given them excellent customer support ratings.

Ravetree costs $29/user/month (with annual agreement — $39/user/month if paid month-to-month) and $20/user/month for non-profits.

  • 30 days free trial
  • From $12.50/5 users/month

8. Pivotal Tracker – Simple tool for managing agile software development projects with 140+ prebuilt integrations

Pivotal Tracker is a very simple agile development tool that works well if you’re doing development Kanban style. This tool nails task management and help to manage projects, track velocity and predict for the future. It’s great for managing multiple projects with workspaces that enable you to clearly understand your priorities, view projects side-by-side and move stories across projects.

Pivotal Tracker has some great analytics and reporting that provide quick snapshots of the overall project health, with a birds-eye-view of how well your team’s performing with Burnup, Cumulative Flow, and Cycle Time reports and then drill down for a closer look at project health by iterations, epics, releases, and more.

Pivotal Tracker takes integrations seriously and has more than 140 extensions including GitHub, Slack, and Zendeck, to extend the functionality across productivity, project management, issue tracking, analytics, time tracking and more. They also have a well-documented API so you can integrate with pretty much whatever you want.

Pivotal Tracker is a free agile tool (for teams up to 3) but paid versions cost from $12.50/5 users/month.

  • 30 days free trial
  • From $10/2 users/month

9. Nostromo – New, easy-to-learn PM tool with slick UI and features to support agile teams

Nostromo is the new kid on the block, an all-in-one project management tool for teams who work on digital projects. With features including task management, time administration, to-do’s, reporting and analytics, and design collaboration, it’s a well-rounded Kanban board tool – like Trello on steroids!

If you’re already using Trello and are ready for a more powerful task management Kanban tool with additional functionality around time tracking and reporting out the box, Nostromo could be a good choice. Helpfully, they include a tool to import existing Trello boards and data into their tool so the onboarding process is very easy.

As a lite and simple tool with task management, team collaboration and project metrics out the box, it’s a good choice for teams that have outgrown Trello. It’s weak on integrations, with Slack being the only integration currently on offer. It’s a new tool though, so keep an eye on Nostromo as they continue to add more features and functionality.

Nostromo will cost from $10/2 users/month.

  • 30 days free trial
  • From $33/25 users/month

10. Easy Redmine

Redmine is one of the most popular agile tools around – considered by many to be an industry-standard, it’s an open-source project management platform used by countless organizations around the world. Its features include task management and collaboration with issue tracking, Gantt charts, calendars, roadmaps, and file sharing. It’s a powerful, flexible tool but out the box, Redmine is a pretty ugly tool.

Easy Redmine is an improved version of Redmine that provides powerful project management features and a huge range of extensions for customer, finance, and resource management, on the cloud, or locally hosted on your server.

The extensions available include functionality for resource management to help distribute and plan work and capacity, finance functionality to monitors revenue, costs, payroll costs, and the final profit of the project.

For agile teams, the Advanced Plugins are most useful which include a document management system, work breakdown structure (WBS), agile boards for Scrum and Kanban, project knowledge base, test cases, meeting calendar, timesheets, workflows, and project collaboration.

It’s a fully functioning and powerful agile tool but with limited integrations available – they’re tried to create plugins and extensions for everything you could possibly need!

Easy Redmine costs from $33/month/25 users.

Summary Of The Best Agile Tools

Other agile tools worth considering:

None of the above work for you? Check out our list of other agile tools worth having a gander at:

  1. ZenHub – one of the top software development project management tools for agile teams, built directly into GitHub
  2. GitScrum – a simple low-cost agile management software for growing businesses
  3. Hansoft – agile management software with additional portfolio and product backlog management tools, built to scale to the enterprise level
  4. AgileCRM – one of the few agile tools not designed for software dev teams—this is a CRM, project management, marketing, and customer support tool combined into one and designed to support agile practices across a variety of industries
  5. Scoro – a general business management software (financial management, work scheduling, project management, CRM, quoting, reporting) with a couple of agile-based tools
  6. GoodDay – a modern work management platform with some of the best visualizations around. Find multiple views of your projects, tasks, teams, and work in progress, plus beautiful charts and reports.
  7. Conceptboard – a simple agile tool with collaboration features to sync teams across time zones and departments
  8. Phabricator – an agile project tracking and planning tool for software development projects that includes tools for code reviews and testing
  9. Hygger – flexible project management software agile teams can use for making product roadmaps, planning sprints, managing requirements, prioritizing features, managing clients, releases, bugs, issues, and a dozen other use cases.
  10. OpenProject – comprehensive open source agile project management software
  11. Kanbanchi – agile project management software made for collaboration on G Suite
  12. Wrike – a robust work management platform with some agile features like planning boards
  13. Yanado – great agile productivity tool—this is a task and project management tool that lives inside your Gmail and helps manage emails as tasks on Kanban-style board

Want Help Finding The Right Solution?

This is pretty useful. We’ve partnered with the software comparison portal Crozdesk to give you access to free software advice – taking the hassle out of the research process.

Submit your requirements to get custom product shortlists from their team of software experts (via phone or email) with zero obligations. It’s quick and you’ll get a free comparison report at the end covering the top solutions that best fit your needs. Give it a try below.

Ben Aston

About Ben Aston

I’m Ben Aston, a digital project manager and founder of thedigitalprojectmanager.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

15 Comments

  • Hi Ben
    There are such a large number of elements that Atlassian Jira + Agile has a solid expectation to learn and adapt for new clients, and exchanging between applications can be a pain.

  • Good roundup! I would add ZenHub to this list too though. I’ve enjoyed using it a lot as it feels lighter weight but still allows for sizing tasks with story points.

  • Marc Weiner says:

    Thanks for including us in your list! We’re eager for user feedback and feature requests. Our goal is to make the most user-friendly and useful task-based project management tool for developers, project managers, and designers. Please send feedback to help@ciroapp.com! :)

  • Project Management Apps says:

    @Ben Aston…. Is Asana a Agile tool for project management? If yes then why it is not in the list?

  • Johan says:

    I believe it is worth including Hansoft (www.hansoft.com) on a list like this. It is free up to 9 users and it has a great product backlog combined with support for all major PM practices (scheduling, scrum and kanban) side-by-side. It is a very good on-premise alternative with a unique take on large scale agile project management.

  • I invite you to try alldone.io – we are aiming o combine great usability with effective project management. So we started with full Scrum support out of the box with low learning curve for all team members.

  • HI Ben, Realise this is a competitive marketplace with a plethora of online solutions but would suggest that Barvas at http://www.barvas.com is worthy of addition to your list. Barvas incorporates a clear upfront planning approach to help you break down any project, plan the best way forward and then monitor tasks to a successful conclusion. Regards Ash

  • John Walter says:

    Krosswall ( http://www.krosswall.com ) – One of the best agile project management tool for scrum and Kanban. Team Agility with enterprise visibility.

  • Remko says:

    Hi Ben, one of my favorites is Smartsheet. A very nice and easy to use excel-look-alike projectmanagement program. But with more options for collaboration with teammembers or even clients online. It also had a Kanban board for Agile projectmanagement.

  • World best agile project management tool for small and medium IT companies
    http://www.agilean.in

  • Hey! We use ActiveCollab for all our project management and its a great tool for agile projects. I haven’t yet explored its analytics or reporting section in detail if it provides metrics in the agile environment but it does pretty much everything else!

  • Luis Ortiz says:

    My team built an Atlassian app to host Retros inside Confluence & JIRA. It makes for a quick and productive session, every time.

    Check it out: https://marketplace.atlassian.com/plugins/agileretrospectivesjira/cloud/overview

  • Micha? says:

    If you are looking for something more lightweight than tools mentioned in the article, something that provides more physical-like storyboard experience, then you should definitely check out https://www.storyhub.io

    Disclaimer: I’m the creator of StoryHub.io. Hope you will enjoy it.

  • Nico says:

    Nice list. I found this tool Proggio and it’s great for agile. I am using it for a year now. Features include Plane vs Actual. It has an improved Gantt called the projectmap. it easy easy to use and it’s only $8 per use monthly. https://www.proggio.com

Leave a Reply