“”
Best ToolsPM ToolsRemote PM

10 Best Project Management Tools For Remote Teams In 2021

This project management tools for remote teams review covers 10 tools and all the info you need: pros and cons, pricing, features, integrations, and screenshots to help you choose something that fits your needs.

By 03/01/2021 No Comments

List Of Best Project Management Tools For Remote Teams

Here’s a shortlist of the best project management tools for remote teams:

  1. Hub Planner logoHub Planner

    Best for managing and scheduling remote teams

  2. monday.com logomonday.com

    Best remote PM tool for 3rd-party integrations

  3. Wrike logoWrike

    Best for agile teams

  4. Smartsheet logoSmartsheet

    Best remote project management tool for sales reps

  5. Kissflow Project logoKissflow Project

    Best simple project management software for remote teams

  6. Teamwork logoTeamwork

    Best platform for client work

  7. ProjectManager logoProjectManager

    Best software for remote teams using hybrid project methodologies

  8. Mavenlink logoMavenlink

    Best for business intelligence (BI)

  9. ClickUp logoClickUp

    Best remote project management tool for screen recording

  10. MeisterTask logoMeisterTask

    Best tool for mixed OS teams

Below you’ll find an overview of each of the 10 best project management tools for remote teams, with screenshots, feature overviews, and pricing.

Jump to project management tools for remote teams overviews

Remote work is both a current trend and the way of the future. There are benefits that come along with it, too. Teleworkers are, on average, 35-40% more productive than their in-office counterparts! It’s a great way to attract quality candidates to your company, as you can hire from anywhere. A report by Buffer indicated that a whopping 99% of survey participants preferred some level of remote work in their career.

That being said, remote teams only work if you have the best apps backing you up. Communication tools and Gantt charts, roadmaps and time management, Kanban boards, and file management—you’ll need it all! Here are 10 project management tools for remote teams that I have personally vetted and think you will love.

Criteria For Project Management Tools For Remote Teams Comparison

Here’s a summary of my evaluation criteria for PM software for distributed teams:

  1. User Interface (UI): Remote team members may have a series of apps to switch through every day, so is the software UI intuitive and engaging to prevent burnout? Bonus: Does the project management software for remote work feature any gamification or accountability boosters?
  2. Usability: Can remote workers figure out the tool with no in-person training required? Do virtual teams have access to online tutorials, whitepapers, live chat check-ins, real-time webinars, project templates, and community forums?
  3. Integrations: Remote employees rarely use only one piece of software for their day-to-day; so, does the PM tool integrate with other common types of software (timesheets, collaboration tools, file sharing, messaging, task management, video conferencing, CRM, invoicing)? Does the project management solution easily and securely connect with popular workspace software like Slack, Google Drive and Google Docs, Dropbox, Jira, Skype, Zoom, Microsoft Suite, Proofhub)?
  4. Value for $: Most remote projects require workflow tools that do a bit of everything. Does the functionality of the tool seem fair for the list of services they are providing? Is the pricing scheme accommodating to large and small teams alike? Does the cost include mobile app access for Android or iOS?

Project Management Tools For Remote Teams Key Features

  1. Team communication options – You’ll want the basics (like @-tagging and a commenting system) but look for those that go above and beyond with team collaboration features.
  2. File management and sharing – Every project team is going to have a series of documents or items that must be easily accessible to all team members at any time. Good file management is crucial.
  3. Time tracking – This is a must for remote working. Depending on your needs, you can get time tracking tools with inactivity sensors and other software solutions to prevent time theft.

10 Best Project Management Tools For Remote Teams Tools DPM Logo Soup 2021

The Digital Project Manager is reader-supported. We may earn a commission when you click through links on our site — learn more about how we aim to stay transparent.

Overviews Of The 10 Best Project Management Tools For Remote Teams

Here’s a brief description of each of the tools on my list showing what it does best, plus screenshots to showcase some of the features.

  • 60 days free trial
  • From $7/month

Hub Planner - Best for managing and scheduling remote teams

Users can drag and drop to assign resources, search and filter team schedules, and view planned vs actuals.

Hub Planner is a remote project management tool with robust resource management and team management tools. The tool provides transparency and visibility into which team members are working on what, and allows users to see availability by team member and skill set.

The tool allows users to optimize resource time, handle time off and vacation requests, forecast your demand, and track actuals in timesheets and much more. Visualize team utilization and plan your project schedules effectively. The intuitively designed scheduler gives management and team members a birds eye view of what they are working on in remote environments.

Other useful features include custom fields, timesheets, budget management, and more. Hub Planner can integrate with a variety of other apps through Zapier, and the tool offers an API for further integrations.

Pricing starts at $7 per month.

Pros

  • Excellent capacity planning and forecasting
  • Beautiful user experience and user interface
  • Powerful built-in and custom reporting features

Cons

  • Some features only available through the premium plan
  • Needs more inline integrations
  • Free version with 1 board per dashboard
  • From $14/user/month

monday.com - Best remote PM tool for 3rd-party integrations

Tap into Monday’s native feature set or integrate with hundreds of third party apps.

Used by over 100,000 teams, Monday.com offers a host of tools for planning, tracking, and delivering remote work for different projects. Out-of-office teams will most likely have a collection of apps they need on a daily basis and Monday.com delivers with hundreds on third-party integrations to choose from. They connect with the apps you would expect, like Slack and Microsoft, as well as more niche software like Eventbrite.

monday.com costs from $14/user/month and offers a free version with 1 board per dashboard.

Pros

  • Very easy to invite others, share timelines, and assign tasks
  • Simple organization by dragging and dropping tasks
  • Excellent collaborative features

Cons

  • No bottleneck identification or assistance
  • Automations are not fully customizable
  • Best features locked to Standard or Pro versions
  • Free version for up to 5 users.
  • From $9.80/user/month

Wrike - Best for agile teams

Easy-to-Use Project Timeline.

Wrike is a project management tool best for teams of five to an unlimited number of users in distributed locations. Wrike’s project management tools give teams across time zones a digital information hub with real-time collaboration and remote communication.

Wrike’s project management tools are easy to learn and include task lists, subtasks, schedules, and shared workflows that help with daily workloads. Wrike offers simple navigation with distinct spaces, folders, and tasks, as well as between dashboards, calendars, reports, and the notification and messages stream.

Wrike has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community. The tool also offers templates to assist with standard organizational processes.

Wrike offers 400+ pre-built native integrations that make remote project management possible. Wrike’s integrations include the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Pricing starts at $9.80/user/month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.

Pros

  • Ease of use and setup
  • Holistic, comprehensive task modeling
  • Variety of project views meet different user needs

Cons

  • Best features limited to Business plan
  • The commenting system needs to be more prominent
  • 30 days free trial
  • From $7/user/month

Smartsheet - Best remote project management tool for sales reps

Sales executive dashboard charts confidence of commit, total forecast, and more.

Smartsheet unifies the most important work functions—collaboration, workflows, and content management—in a single, flexible platform. They have plenty of department-specific recommendations but the sales solution stands out in particular thanks to its ability to manage complex customer engagement processes. Deal management and pipeline transparency are just a few of the sales-specific tools remote sales teams will appreciate.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

Pros

  • Customizable sheets and dashboards for different departments
  • Reminders and update requests are great collaborative tools
  • Quick Gantt charts with easy entry of tasks

Cons

  • Power users may hit row and cell link limitations
  • Changes do not autosave instantly when editing
  • Might be over-engineered for simple projects
  • freemium version
  • 15 days free trial
  • From $35/month (Includes 5 users)

Kissflow Project - Best simple project management software for remote teams

Kissflow Project allows users to plan their team’s work, see who’s working on what, and deliver great results with minimal tracking. It ensures 360º visibility into projects with Kanban, list, and Matrix views.

Kissflow Project is a great remote project management tool designed to focus on collaboration, transparency, coordination, and productivity. It offers a collection of essential features and is a good fit for teams who want a simple tool to help them collaborate on and manage tasks.

The main functions of this tool are in task management and file sharing/collaboration. It offers multiple views for projects, including Kanban boards, list views, and swimlanes. You can share project plans, documents, and other files, as well as discuss projects directly within the software, a boon for remote workers. Beyond these main parts of the tool, there are also some simple reporting and timesheets features to help with tracking.

Overall this is a strong fit for small to medium remote teams who want something to collaborate on that’s easy to learn—you’ll find more advanced reporting, finance, and resource management features in other tools. Kissflow Projects is really great for simply managing the flow of work, files, discussions, and time needed to get projects out the door!

Kissflow integrations include native Microsoft and G suite integrations, and the platform offers a REST API and webhooks.

Pros

  • Multiple views like Kanban, lists, and swimlanes
  • On hold, in progress, and done states available for tracking progress
  • Powerful reporting features

Cons

  • No Gantt chart
  • No ability to set up recurring tasks
  • Not intended for complex projects
  • Free version for up to 5 users
  • From $10/user/month

Teamwork - Best platform for client work

Access project overview sheets, milestones, and messages free for 2 projects.

Teamwork is a jack-of-all-trades project management tool that remote teams will love for its task management, time tracking, resource management, and robust reporting capabilities. Small businesses or budget-strapped teams will appreciate their free forever plan for up to 5 users, 2 projects, and 100MB of storage space. Stuff like change history and burndown reporting are limited to the higher plans but many inventive teams can do without.

Teamwork costs from $10/user/month and offers a free version for up to 5 users.

Pros

  • Excellent time tracking features
  • Easy and comprehensive report building
  • Easily track comments and feedback from clients

Cons

  • Billing and invoicing limited to paid plans
  • Doesn’t sync with QuickBooks
  • Can be difficult to move/adjust milestones
  • 30 days free trial
  • From $15/user/month

ProjectManager - Best software for remote teams using hybrid project methodologies

Gantt chart view in ProjectManager, one of the many flexible project view types.

ProjectManager lets users choose their own project view, be it agile, waterfall, or a hybrid methodology—whatever suits their needs. Flexible project views offer kanban boards, Gantt charts, task lists, and other common workflow arrangements. Remote teams will also appreciate their dedication to interdepartmental collaboration through an intuitive commenting system, robust roadmaps, and unlimited file-sharing.

ProjectManager costs from $15/user/month and offers a 30-day free trial.

Pros

  • Good for costing and construction work monitoring
  • Easy to use project scheduling
  • Fits well into an Agile framework

Cons

  • No way to track and update partially complete tasks
  • No way to sort Agile Boards by project, only by task
  • Most reports require a manual clean-up
  • 10 days free trial as well as a free demo
  • From $19/user/month

Mavenlink - Best for business intelligence (BI)

Track detailed data for financials, project health, and other BI metrics.

Mavenlink is a modern collaborative work platform that was named one of the Top Professional Services Automation (PSA) Software products of 2020 according to Crozscore. Along with the typical remote project management functionality you would expect, Mavenlink has a top-notch BI platform with over 60 out-of-the-box service-centric reports and dashboards. Remote team leaders will definitely want to check out their time tracking analytics and RAG status reports.

Mavenlink costs from $19/user/month and offers a 10-day free trial as well as a free demo.

Pros

  • Good for resource planning and project accounting
  • Ability to search all client communication within a single space
  • Easy to track time, develop timelines, and break projects down into tasks

Cons

  • Can’t automatically repeat budgets or resource allocations
  • Some data syncing lag
  • Task and Gantt data columns aren’t fully customizable
  • Free version with limited features
  • From $5/user/month

ClickUp - Best remote project management tool for screen recording

Best remote project management tool for screen recording

ClickUp is a sturdy remote project management tool that offers tasks, docs, chat, goals, and everything else you have come to expect from a modern PM app. Where ClickUp stands out is its intuitive built-in screen recording features, which allow you to demonstrate processes and share data no matter where your team is physically located. You can even embed your recordings right into your group chats, making screen sharing basically effortless.

ClickUp costs from $5/user/month and offers a free version with limited features.

Pros

  • Easy to switch between unrelated project plans
  • Huge number of customization options
  • Impressive organization: create folders, sub-groups, and sub-tasks

Cons

  • Steep learning curve due to the number of features
  • Tricky to email with attachments, files sometimes unopenable
  • More third-party integrations would be welcome
  • Free version for up to 3 projects
  • From $8.25/user/month

MeisterTask - Best tool for mixed OS teams

Access universal task lists across any smart device with iOS, Android, or browser versions.

MeisterTask tackles everything from individual task management to holistic project planning with a simple-to-use interface. Remote teams may be scattered across a variety of device types but that’s not a problem for MeisterTask, which works with iOS, Android, Mac, and Windows. Their smart device apps are no joke, either, with a 4.7-star rating on the Google Play Store at the time of writing this. They were also named Editor’s Choice on the iOS App Store.

MeisterTask costs from $8.25/user/month and offers a free version for up to 3 projects.

Pros

  • Intuitive and user-friendly UI
  • Very easy to manage several projects at the same time
  • Access to unlimited project boards

Cons

  • Timeline and custom fields are restricted to Business accounts
  • File attachments limited to 200 MB per file
  • After loading a file into a task it cannot be downloaded immediately

Summary Of The Best Project Management Tools For Remote Teams

Software Overview Free Option Price Site
Hub Planner Hub Planner logo Read Hub Planner features & functionality

60 days free trial

From $7/month Check out Hub Planner
monday.com monday.com logo Read monday.com features & functionality

Free version with 1 board per dashboard

From $14/user/month Check out monday.com
Wrike Wrike logo Read Wrike features & functionality

Free version for up to 5 users.

From $9.80/user/month Check out Wrike
Smartsheet Smartsheet logo Read Smartsheet features & functionality

30 days free trial

From $7/user/month Check out Smartsheet
Kissflow Project Kissflow Project logo Read Kissflow Project features & functionality Freemium version

15 days free trial

From $35/month (Includes 5 users) Check out Kissflow Project
Teamwork Teamwork logo Read Teamwork features & functionality

Free version for up to 5 users

From $10/user/month Check out Teamwork
ProjectManager ProjectManager logo Read ProjectManager features & functionality

30 days free trial

From $15/user/month Check out ProjectManager
Mavenlink Mavenlink logo Read Mavenlink features & functionality

10 days free trial as well as a free demo

From $19/user/month Check out Mavenlink
ClickUp ClickUp logo Read ClickUp features & functionality

Free version with limited features

From $5/user/month Check out ClickUp
MeisterTask MeisterTask logo Read MeisterTask features & functionality

Free version for up to 3 projects

From $8.25/user/month Check out MeisterTask

Other Project Management Tools For Remote Teams

Here are a few remote project planning tools that didn’t quite make the list but are still worth checking out.

  1. Basecamp – Best for IT teams
  2. Scoro – Best for customizable dashboards
  3. Zoho Projects – Best for CRM
  4. Asana – Best drag-and-drop task list
  5. Trello – Best for Kanban-style organization
  6. Keyedin – Best for PMO analytics
  7. Workzone – Best for robust file management
  8. Proworkflow – Best variety of remote collaboration features
  9. EasyProjects – Best for product lifecycle
  10. Sciforma – Best for scalability

What Are Your Favorite Project Management Tools For Remote Teams?

I hope you enjoyed this article on project management tools for remote teams. What PM tool helps you work remotely, even across different time zones? Have you tried any of the remote team management tools listed above? Are there any additional promote PM tools that you would add to this list? Let me know in the comments.

For updates on our latest articles and podcasts from project management experts, sign up for the DPM newsletter.

You can also share tool recommendations and best practices with other digital PMs in our online community—get involved with our community in DPM Membership.

Ben Aston

About Ben Aston

I’m Ben Aston, a digital project manager and founder of thedigitalprojectmanager.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.