20 Best Project Management Software For Video Production 2025
10 Best Project Management Software For Video Production Shortlist
Here's my pick of the 10 best software from the 20 tools reviewed.
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The right project management software for video production can help you and your team plan, manage, and execute video projects efficiently. They simplify collaboration, track progress, and ensure deadlines are met. This software is ideal for trimming disorganized workflows, missed deadlines, and poor team communication.
Choosing the right project management software for video production is tough with so many options out there. You want to streamline your video projects, but need to figure out which tool fits best. I've got you! With years of experience managing digital projects and using various project management tools, I can help you find the best software for video production. Here are my top software picks for the best video production project management software to help you find the right fit for your team.
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Best Project Management Software For Video Production Summary
This comparison chart summarizes pricing details for my top video production management software in order to help you find the best software for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for managing creative requests | Freemium version available | From $10/user/month (min of 2 seats) | Website | |
| 2 | Best for visualizing production stages | 14-day free trial | From $5/user/month (billed annually) + free plan available | Website | |
| 3 | Best for detailed video feedback | 14-day free trial + freemium plan available | From $10/user/month (billed annually) | Website | |
| 4 | Best for calendar-based production planning | Free demo available | Pricing upon request | Website | |
| 5 | Best for planning production jobs | 30-day free trial | From $40/month, fixed price available | Website | |
| 6 | Best for full-cycle video production | Not available | From $50/user/month (billed annually) | Website | |
| 7 | Best for pre-production planning | Free trial available | From $11.24/month (billed annually) | Website | |
| 8 | Best for detailed script breakdowns | Free plan + free demo available | From $49/month (billed annually) | Website | |
| 9 | Best for complex production timelines | Not available | From $20/user/month (billed annually) | Website | |
| 10 | Best for frame-accurate video collaboration | Not available | From $15/user/month (billed annually) | Website |
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monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
CRM Creatio
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.7 -
Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2
Best Project Management Software For Video Production Reviews
This in-depth analysis provides overviews of each project management software tailored for video production. It covers the pros and cons, features, and best use cases for each tool.
Wrike is a work management platform designed to help teams plan, execute, and track projects in one place. The platform is suitable for various industries, including creative teams and media production.
Why I picked Wrike: Wrike is a great fit for video production teams because it lets you manage creative requests, assign tasks, and track progress. Its proofing and approval tools let you leave frame-specific feedback directly on video files. You can also set up automated workflows triggered by custom request forms, so tasks like editing, scripting, or post-production reviews get assigned without delay.
Standout Features & Integrations:
Features include customizable workflows, real-time collaboration tools, and advanced reporting capabilities, enabling teams to streamline their creative processes and improve productivity.
Integrations include Adobe Creative Cloud, Google Drive, Dropbox, Microsoft Teams, Slack, Salesforce, Zoom, Jira, GitHub, and Box.
Pros and cons
Pros:
- Extensive project tracking
- Strong team collaboration
- Streamlined workflows
Cons:
- Requires regular updates
- Can be overwhelming for new users
New Product Updates from Wrike
Wrike Unveils New Features: API Console and Dashboard
Wrike introduced updates including a modern API console, dashboard home screen feature, workflow views, mobile notification controls, timesheet approvals. More details: Wrike Blog.
Trello is a visual task management tool that uses boards, lists, and cards to organize projects and workflows.
Why I picked Trello: I like that Trello lets you build customizable boards that make every stage of a project visible, like scripting, filming, editing, and publishing. You can use templates to quickly set up workflows tailored to your production needs and keep track of deadlines and deliverables. Trello’s built-in automation also helps manage repetitive tasks, like moving cards between stages or notifying editors when footage is ready.
Standout Features & Integrations:
Features include drag-and-drop task management and collaboration tools like comments and attachments. It also provides a variety of project views, including timelines, calendars, tables, maps, and dashboards.
Integrations include Slack, Google Drive, Dropbox, Microsoft Teams, Zapier, Jira, Salesforce, Evernote, GitHub, and Outlook.
Pros and cons
Pros:
- Great for team collaboration
- Easy to use
- Visual task boards
Cons:
- Basic project management tools
- Limited advanced features
Ziflow is an online proofing platform designed to help creative teams manage feedback and approvals across various media types, including video.
Why I picked Ziflow: I like Ziflow's proofing tools that support frame-by-frame feedback and range-based comments, helping your team give precise input on edits. You can compare video versions side by side to see exactly what's changed. All comments and approvals are tracked in one place, so nothing gets lost.
Standout Features & Integrations:
Features include pixel-level markup tools, real-time collaboration, and automated workflow management, which are essential for detailed video reviews and streamlined approvals.
Integrations include Adobe Premiere Pro, After Effects, Dropbox, Google Drive, Slack, Trello, Asana, Microsoft Teams, Box, and monday.
Pros and cons
Pros:
- Supports various file formats
- Simplifies feedback collection
- Excellent for online proofing
Cons:
- Not suited for large projects
- Limited project management features
Assemble is a project management platform designed for video production teams. It brings together your files, tasks, feedback, and timelines in a single visual calendar.
Why I picked Assemble: I picked Assemble because it’s built specifically for managing video production timelines and feedback in one place. Its visual calendar makes it easy to plan, shift, and assign tasks, while the built-in review tools let your team leave frame-specific comments and track approvals. You can also manage version control and share review links with clients who don’t need a login.
Standout Features & Integrations:
Features include a drag-and-drop timeline, customizable document templates, and collaborative review tools, ensuring efficient project tracking and management.
Integrations include Adobe Premiere Pro, Final Cut Pro, Slack, Google Drive, Dropbox, Vimeo, Frame.io, Box, Asana, and Trello.
Pros and cons
Pros:
- Designed for film and video
- Detailed scheduling features
- End-to-end project management
Cons:
- May require support for full functionality
- Higher pricing tiers
Streamtime is a project management tool tailored for creative businesses, offering features for task management, scheduling, invoicing, and time tracking.
Why I picked Streamtime: I like that Streamtime covers both the creative workflow and business needs of video production teams. You can plan jobs visually, assign team members, and track milestones, while also managing quoting, invoicing, and profitability in the same space. Its scheduling tools also help you respond quickly to changes on set, while kanban boards make it easy to track progress.
Standout Features & Integrations:
Features include intuitive task scheduling, real-time project tracking, and integrated time logging, which help simplify creative workflows and enhance productivity.
Integrations include Slack, Xero, QuickBooks, Trello, Jira, Google Calendar, Outlook, Adobe Creative Cloud, Microsoft Teams, and Harvest.
Pros and cons
Pros:
- Best for creative teams
- User-friendly design
- Combines task management and time tracking
Cons:
- Basic reporting features
- Limited integration options
Yamdu is a project management tool designed for film and media production, offering features for planning, collaboration, and workflow management.
Why I picked Yamdu: I picked Yamdu because it’s built specifically for managing all stages of video production, from script breakdown to shooting. You can import scripts and tag elements like props, costumes, and characters, which then connect to scheduling and planning tools. Its visual shooting schedule builder also lets you rearrange scenes and generate Day-Out-Of-Days reports on the fly.
Standout Features & Integrations:
Features include a centralized production calendar that consolidates events, plans, and off-periods for the entire team. Additionally, the cast and crew management tool allows team members to input their information, upload work, and review changes collaboratively.
Integrations include Final Draft, Celtx, Adobe Premiere Pro, Dropbox, Google Drive, Slack, Microsoft Teams, Trello, Asana, and Jira.
Pros and cons
Pros:
- Designed for video production
- Effective scheduling tools
- Integrates all production aspects
Cons:
- Limited integrations
- Higher cost
Celtx is a cloud-based platform designed to support the entire video production process, from initial scripting to final production.
Why I picked Celtx: I picked Celtx because it offers a full suite of tools built specifically for managing the pre-production phase. Its script breakdown and shot list features help your team organize scenes, props, and camera setups well before filming begins. Additionally, the scheduling tool lets you build production calendars and manage cast and crew tasks in one place, which supports better planning and clearer communication.
Standout Features & Integrations:
Features include a storyboard, script goals and insights, a catalog, shot lists, cast and crew management, script sides, budgeting, and a call sheet template.
Integrations include Adobe Premiere Pro, HubSpot, Snowflake, Salesforce Pardot, Atlassian Confluence, Adobe Experience Manager, Microsoft Power BI, Salesforce, Microsoft Teams, Google Sheets, and Microsoft Office 365.
Pros and cons
Pros:
- Asset cataloging and budgeting tools support resourcing
- Script breakdown and scheduling features
- Comprehensive suite of tools for scriptwriting and production planning
Cons:
- Lacks extensive features for production and post-production phases
- Limited language support
StudioBinder is a full-featured production management platform built for filmmakers, video producers, and creative teams.
Why I picked StudioBinder: StudioBinder breaks down scripts by tagging key elements like props, locations, and cast, which then flow directly into your shooting schedules and call sheets. Its stripboard tool auto-sorts scenes by filters like location and time of day, making scheduling easier. I also like the shot list and storyboard tools that let you visually plan each scene, switch between views, and quickly rearrange shots. Overall, these features help you keep your creative and production planning tightly aligned.
Standout Features & Integrations:
Features include a call sheet builder that pulls in weather data, maps, and hospital details automatically, and a production calendar for a centralized view of tasks, deadlines, and shoot dates, helping your team stay organized.
Integrations include Google Drive, Dropbox, Vimeo, Slack, Trello, Zapier, Final Draft, Celtx, Box, and Asana.
Pros and cons
Pros:
- Designed for film and video
- Robust scheduling features
- End-to-end project management
Cons:
- Can be feature-heavy
- Higher pricing tiers
Ftrack is a project management platform built for creative teams working in video production, animation, and visual effects.
Why I picked Ftrack: I picked Ftrack because it’s built with video production teams in mind. Its task and project scheduling tools help manage complex production timelines, while its customizable workflows adapt to your team’s creative process. The media review feature is especially useful, letting stakeholders leave frame-accurate feedback in real time.
Standout Features & Integrations:
Features include customizable dashboards, reporting and analytics tools, and resource management to help organize production workflows.
Integrations include Adobe Creative Cloud, Nuke, Shotgun, Autodesk Maya, 3ds Max, Houdini, RV, Unity, Slack, and Jira.
Pros and cons
Pros:
- Suitable for large-scale projects
- Powerful workflow tracking tools
- Excellent for team collaboration
Cons:
- Setup can be slightly complex
- Higher cost for small teams
Frame.io is a cloud-based platform designed for creative teams to manage media assets, collaborate on content, and deliver high-quality video projects.
Why I picked Frame.io: Frame.io offers specialized frame-accurate feedback features, which are essential for detailed video reviews. Its collaboration tools go beyond simple commenting—you can leave time-stamped notes, draw directly on frames, tag teammates, and track feedback in one place, making it easier for your team to work together in real time and stay aligned throughout the production process.
Standout Features & Integrations:
Features include project templates for various production use cases, version control, and advanced sharing options, ensuring organized video review workflows and feedback collection.
Integrations include Adobe Premiere Pro, After Effects, Final Cut Pro, Slack, Dropbox, Google Drive, Vimeo, DaVinci Resolve, Microsoft Teams, and Avid Media Composer.
Pros and cons
Pros:
- User-friendly interface
- Real-time collaboration
- Excellent video review tools
Cons:
- Limited project management features
- Slight learning curve for new users
Other Project Management Software For Video Production
Below is a list of additional project management software for video production that we shortlisted, but did not make it to the top list. Definitely worth checking them out.
- Dramatify
For handling multi-format scripts
- Streamwork
For video approval routing
- Notion
For video production templates
- monday.com
For customizable workflows and automation
- Brandfolder
For digital asset management
- ProofHub
For mapping production dependencies
- Asana
For task prioritization and workflow management
- Project.co
For client collaboration and project visibility
- Workzone
For team collaboration and project tracking
- Plaky
For simple and intuitive task management
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Project Management Software for Video Production Selection Criteria
When selecting project management software for video production, it's crucial to evaluate how well the software meets specific use cases and functionality needs. Each criterion is tailored to address the unique pain points and requirements of video production teams, ensuring the chosen tool enhances productivity and collaboration. I have personally tried and researched these tools to ensure they meet the highest standards.
Core Functionality: 25% of total weighting score
- Task Management: Efficiently create, assign, and track tasks.
- Scheduling and Calendars: Use drag-and-drop calendars for scheduling shoots and editing sessions.
- Asset Management: Organize and retrieve video assets with filtering and tagging capabilities.
- Collaboration Tools: Enable real-time feedback and communication within the team.
- Project Tracking: Monitor project progress and deadlines to keep everything on track.
Additional Standout Features: 25% of total weighting score
- Integration with Editing Tools: Seamlessly integrate with video editing software like Adobe Premiere Pro or Final Cut Pro.
- Frame-accurate Feedback: Provide precise feedback on specific frames of a video, such as in Frame.io.
- Real-time Collaboration: Facilitate live collaboration sessions for instant feedback and adjustments.
- Customizable Workflows: Adapt workflows to fit the specific needs of different projects.
- Advanced Reporting: Generate detailed reports on project performance and team productivity.
Usability: 10% of total weighting score
- Intuitive Interface: Ensure the software has a user-friendly and visually appealing design.
- Ease of Navigation: Evaluate how easy it is to find and use key features.
- Customization Options: Assess the ability to customize the interface and workflows to fit specific team needs.
- Performance: Consider the software’s speed and reliability during use.
Onboarding: 10% of total weighting score
- Training Resources: Availability of training videos, webinars, and tutorials.
- Product Tours: Interactive product tours to guide new users through the features.
- Templates: Pre-built templates for common workflows to help teams get started quickly.
- Support during Migration: Assistance in migrating existing data and projects into the new software.
Customer Support: 10% of total weighting score
- Availability: 24/7 customer support via various channels like chat, email, and phone.
- Responsiveness: Quick and helpful responses from the support team.
- Knowledge Base: Comprehensive and easily accessible knowledge base and FAQs.
- Customer Feedback: Regularly incorporating customer feedback into software updates and improvements.
Value For Money: 10% of total weighting score
- Pricing: Competitive pricing compared to similar tools in the market.
- Feature-to-Cost Ratio: Evaluating the range of features offered for the price.
- Flexible Plans: Availability of different pricing plans to cater to various team sizes and needs.
- Hidden Costs: Transparency in pricing with no hidden fees or costs.
Customer Reviews: 10% of total weighting score
- User Satisfaction: High overall satisfaction ratings from users.
- Feature Ratings: Positive feedback on key features and functionalities.
- Ease of Use: High ratings for ease of use and intuitive design.
- Support Experience: Positive reviews regarding the quality of customer support and service.
By focusing on these criteria, you can ensure that the project management software selected not only meets but exceeds the requirements of video production teams and creative agencies, enhancing productivity and streamlining workflows.
How To Choose Project Management Software for Video Production
As you work through your own unique software selection process, keep the following points in mind:
- Integration with Editing Tools: The ability to seamlessly integrate with popular video editing software like Adobe Premiere Pro, Final Cut Pro, or DaVinci Resolve is crucial. This ensures that your team can move between project management tasks and video editing without friction. For instance, having project management software that syncs with your editing tools can streamline the post-production workflow, allowing for real-time updates and collaboration.
- Asset Management: Video production involves handling a vast amount of media assets, including raw footage, audio files, graphics, and more. The right software should offer fast and intuitive asset management features, such as tagging, categorization, file sharing, and easy retrieval. This helps in keeping the production process organized and reduces the time spent searching for specific files, especially during critical phases like storyboards, final edits, or revisions.
- Collaborative Features: Video production is inherently a collaborative process involving directors, editors, sound designers, and other team members. Software that offers real-time collaboration features, such as shared workspaces, comments, messaging, and version control, can significantly enhance productivity. For example, the ability to leave timestamped comments on video drafts can speed up feedback and approval processes. If you are outsourcing to freelancers, you need a way to keep their assets organized in a central place so you can make quick edits yourself and access their original files.
- Timeline and Scheduling Capabilities: Managing a video production project requires precise scheduling to meet deadlines and coordinate different phases like pre-production, shooting, and post-production. Look for software that provides advanced timeline and scheduling tools, allowing you to map out each step of the production and filmmaking process. This is particularly important for avoiding bottlenecks and ensuring that every team member knows their responsibilities and deadlines.
- Scalability and Customization: As your production company grows, your project management needs will evolve. Choose software that can scale with your operations and offers customization options to tailor the platform to your specific workflows. For example, customizable templates and workflow automation can adapt to different types of projects, from short commercials to feature-length films, ensuring that the software remains relevant as your projects become more complex.
By focusing on these key considerations, you are more likely to select the right production management tool that not only meets your current needs but also supports your team's growth and evolving workflows in the video production process.
Trends for Project Management Software for Video Production
Project management software for video production is evolving rapidly. Below are the top trends shaping the industry this year.
- AI-Driven Automation: AI-driven workflow automation is speeding up repetitive tasks such as scheduling and task assignment. This trend increases efficiency and allows creative teams to focus more on content creation. It's important because it reduces human error and speeds up production timelines.
- Real-Time Collaboration: These tools are becoming more sophisticated, enabling teams to work together from different locations in real-time. These tools support live editing and instant feedback, which can be helpful in those fast-paced production environments. This trend could likely boost productivity and quick turnaround times.
- Cloud-Based Solutions: Cloud-based project management is on the rise, providing access to project files and tools from anywhere. This trend supports remote work and enhances team flexibility. It is significant for its ability to ensure continuity and accessibility regardless of physical location.
- Integrated Asset Management: This feature allows for better organization and retrieval of media files. This trend helps teams manage large volumes of video content more effectively. It's crucial as it saves time and reduces the risk of losing important assets.
- Enhanced Security Features: Enhancing project security is being increasingly prioritized to protect sensitive production data. This includes advanced encryption and secure access controls. This trend is important due to the increasing threats of cyber attacks and the need to safeguard intellectual property.
These trends illustrate the dynamic nature of project management software for video production, from greater security features to cloud-based solutions and integrated asset management, we will see media assets being increasingly mobile and accessible allowing for greater collaboration. These remote-friendly upgrades combined with AI-automation mean more production can be done from anywhere and faster. If you're considering a new project management software for your video projects, keep these trends in mind while considering related features that could help your business grow and scale.
What Is Project Management Software for Video Production?
Project management software for video production are tools designed to help video production teams plan, organize, and manage creative workflows from start to finish. It is commonly used by video producers, directors, editors, and other team members to coordinate tasks, schedules, and resources, ensuring that video projects are completed on time and within budget.
The software typically includes components such as task management, scheduling, resource allocation, and collaboration tools. These features allow team members to assign tasks, set deadlines, track progress, and communicate effectively, providing a centralized platform to manage all aspects of video production.
Features of Project Management Software for Video Production
When evaluating project management software for video production, I focus on the essential features that streamline workflows and enhance collaboration. Below are ten key features that are critical for effective video production management.
- Task Management: Assign and track tasks with ease.
- Scheduling and Calendars: Plan and organize shoots and deadlines.
- Asset Management: Store and retrieve video assets efficiently.
- Collaboration Tools: Facilitate team communication and feedback.
- Real-time Editing: Enable live edits and updates.
- Version Control: Keep track of different versions of files.
- Script Breakdown: Analyze scripts to plan production details.
- Budget Tracking: Monitor project expenses and budgets.
- Reporting and Analytics: Generate insights on project performance.
- Integration with Editing Tools: Sync with software like Adobe Premiere Pro.
These features help ensure the smooth execution of video production projects, from planning to final edits. They provide the tools needed to manage complex workflows and enhance team productivity.
Benefits of Project Management Software for Video Production
Project management software tailored for video production offers numerous advantages for both users and organizations. It enhances efficiency, fosters collaboration, and ensures that projects are delivered on time and within budget. By integrating specialized tools and features, this software addresses the unique challenges of video production, from pre-production planning to post-production editing. Here are five primary benefits of using project management software for video production:
- Enhanced Workflow Organization: Streamlines the entire production process, from pre-production planning to post-production edits, ensuring all tasks are efficiently managed and deadlines are met. This benefit ensures that every phase of the production cycle is organized, preventing any critical steps from being overlooked and allowing for smoother transitions between tasks.
- Improved Team Collaboration: Facilitates seamless communication and collaboration on video production among team members, allowing for real-time updates and feedback, which is crucial in a dynamic video production environment. With features like shared workspaces, instant messaging, and collaborative editing tools, team members can work together more effectively, even if they are in different locations.
- Resource Management: Helps allocate and track resources effectively, including equipment, personnel, and budget, ensuring optimal use and avoiding overbooking or underutilization. By providing a clear overview of resource availability and allocation, this software helps production managers make informed decisions, reducing waste and ensuring that the right resources are available when needed.
- Task Automation: Automates repetitive tasks such as scheduling, task assignments, and status updates, freeing up time for creative work and reducing the likelihood of human error. Automation tools can handle routine administrative tasks, allowing team members to focus on the creative aspects of video production, which can lead to higher quality outcomes and a more efficient production process.
- Real-Time Progress Tracking: Project tracking tools can provide real-time insights into project status through dashboards and reports, enabling quick identification of potential issues and timely interventions to keep the project on track. This feature allows production managers to monitor the progress of various tasks and identify any bottlenecks or delays early on, ensuring that corrective actions can be taken before they escalate into major problems.
By leveraging these benefits, video production teams can achieve higher quality outputs and greater client satisfaction. Additionally, the ability to track progress in real-time and automate routine tasks allows for a more streamlined production process, ultimately leading to a more successful and enjoyable video production experience for all involved.
Costs and Pricing of Project Management Software for Video Production
When considering project management software for video production, it's important to understand the various pricing plans and what features they offer. These plans cater to different team sizes and needs, ensuring that you can find an option that fits your budget and requirements.
| Plan Type | Average Price | Common Features |
| Free | $0 /user /month | Basic task management, limited storage, and basic collaboration tools |
| Basic | $10 /user /month | Task management, calendar and scheduling, limited integrations, and standard support |
| Standard | $25/user /month | All basic features, enhanced collaboration tools, advanced integrations, additional storage, and reporting tools |
| Premium | $50/user /month | All standard features, priority support, unlimited storage, advanced reporting and analytics, and custom workflows |
Selecting the right plan depends on your team's size and specific needs. Evaluate each plan's features to ensure it aligns with your project management requirements and budget.
Project Management Software For Video Production FAQs
Here are some answers to frequently asked questions you may have about project management software for video production and how it works:
Can project management software integrate with my existing video editing tools?
Yes, many project management tools offer integrations with popular video editing software like Adobe Premiere Pro and Final Cut Pro. This allows seamless transitions between editing and project management tasks.
Is it necessary to have cloud-based project management software for video production?
While not necessary, cloud-based software offers the advantage of accessing files and tools from anywhere, enhancing remote collaboration and flexibility. It also ensures data is backed up and easily retrievable.
How do I ensure the security of my video assets in project management software?
Choose software with advanced security features like encryption and secure access controls. Regularly update passwords and limit access to sensitive data to authorized users.
Can project management software handle large-scale video projects?
Yes, many tools are designed to handle complex and large-scale projects with features like advanced scheduling, resource management, and robust reporting tools. Ensure the software you choose can scale with your project needs.
How easy is it to onboard a team to new project management software?
Most project management software offers onboarding resources like training videos, product tours, and templates. These resources help teams quickly adapt and start using the software effectively.
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