30 Best Professional Services Software Reviewed for 2025

Accelo is a comprehensive professional services automation (PSA) platform designed to enhance the operations of service-based businesses. It offers a suite of tools for client relationship management (CRM), project management, time tracking, billing, invoicing, and client communication. 

The platform's automation capabilities offer numerous opportunities to reduce repetitive, manual tasks, freeing up more time for billable client work. For instance, the quote-to-project conversion feature allows users to create new projects based on approved quotes in just a few clicks. Additionally, bulk client billing automates the generation of accurate client invoices into pre-made templates. 

Furthermore, Accelo's project management features allow teams to collaborate, plan, manage, and deliver client projects efficiently through project templates, automated time tracking, custom workflows, and project triggers. Other features include branded invoice templates, custom payment terms, and accounting software integrations that save time and improve processes. 

Integrations include Google Workspace, Microsoft 365, Microsoft Exchange & Microsoft Outlook, Xero, QuickBooks Online, HubSpot, Mailchimp, Salesforce, Zapier, Stripe, PayPal, Jira, Continuum, Zendesk, Microsoft Power BI, Expensify, Gusto, HubSpot Partner Portal, Practice Ignition, Google Analytics, and others.

Scoro is a comprehensive work management software designed for professional services, offering a wide range of features to help boost service profitability. It caters to various industries and roles within the business, providing tools for project management, quoting and budgeting, invoicing, sales and CRM, resource planning, time tracking, and reporting.

One of Scoro's standout features is its project management tool, which can handle multiple projects simultaneously, with capabilities to assign tasks, set deadlines, track progress in real time, and manage resources effectively. Additionally, the platform's dynamic scheduling tools allow for adjustments on the fly, accommodating last-minute changes without disrupting the entire project workflow.

Furthermore, Scoro's advanced reporting and analytics features provide invaluable insights into every aspect of business operations. These reports are fully customizable and cover everything from detailed financial reports that analyze profits and losses to performance analytics that gauge project success and team productivity. 

Integrations include Google Calendar, Microsoft Exchange, Xero, QuickBooks, Sage Intacct, Expensify, Stripe, Jira, Slack, Asana, Dropbox, PayPal, and more.

Productive is a comprehensive software solution designed to handle end-to-end processes for professional services and agencies. It integrates a wide range of tools necessary for managing projects, tracking time, allocating resources, and handling financial aspects, all within a single platform. 

The platform offers advanced project management capabilities, such as Gantt charts for visualizing project timelines, task management to keep teams organized, and workload management to ensure resources are used effectively. Additionally, Productive includes tools for time tracking and billing, allowing agencies to accurately log hours, generate invoices, and manage payments.

Furthermore, the platform's CRM and sales tools help manage client relationships and streamline the sales process. Agencies can easily plan schedules, create pipelines, and track the status of projects and deals. Productive’s document management and automation features also reduce administrative overhead by automating repetitive tasks and ensuring that all team members have access to the latest project information and documentation.

Key integrations include Jira, Slack, QuickBooks, Xero, Zapier, Google Drive, Sage, BambooHR, and HubSpot.

Screendragon is an AI-driven professional services automation platform designed for agencies, marketing teams, and in-house creative departments. It helps you manage the entire project lifecycle—from briefing and resource allocation to execution, approval, and reporting—all within a no-code, customizable workflow engine.

I picked Screendragon because it’s one of the few PSA tools that embeds AI directly into your workflows, not just as an add-on. This helps your teams automate repetitive work, speed up approvals, and maintain governance across complex marketing or agency environments. If you manage multiple campaigns or creative deliverables simultaneously, you’ll appreciate how adaptable its workflow designer is.

Features include AI-assisted briefing, no-code workflow automation, resource and project management, and real-time analytics.

Integrations include Slack, Microsoft Teams, Power BI, and Zapier (for 1000+ connected apps).

VOGSY is a unified project and resource platform that helps organizations set up new countries, track international projects, and connect local finance packages. The professional services automation (PSA) software offers end-to-end solutions built for services businesses so they can focus on what they do best—providing services—without worrying about the complexities of international expansion.

The cloud-based PSA platform also provides tools for project management, task management, resource management, performance monitoring, as well as automated billing and invoicing. It allows professional services firms to keep track of every client and deal, engage in a more efficient and sustainable quote-to-cash approach, and generate a more concise and reliable statement of work (SOW) on soft-booked services and projects.

With VOGSY’s professional service software, startups and SMEs can effectively plan their projects with great detail. They can leverage the platform’s robust work breakdown structure to design and implement a cohesive project roadmap based on key objectives and desired outcomes. The software allows them to budget the required work, resources, potential revenue, and margins accordingly, oftentimes even before the deal is finalized.

With the task management feature, users can allocate tasks and assign them to the appropriate personnel with the right skill set to finish them on time and on budget. Users can set tasks for themselves or their entire team, addressing everything from their quote-to-cash cycle, which includes the clients, the nature of the deal, the proposed projects, and the billing and invoicing.

This means that services businesses can focus on what they do best—providing services—without worrying about the complexities of international expansion.

Features include resource and project management, international project views and resource allocation, collaboration, reporting dashboards, budgeting, professional services automation, Gantt charts, notifications & alerts. 

Integrations include Google Workspace, Jira, Microsoft Excel, Xero, Intuit Quickbooks Online, Copper, Hubspot, Salesforce, and Zoho.

VOGSY has a free version that is accessible through a personal Gmail account. It comes with all the features and is limited to a single user. Paid plans cost from $13/user/month. All paid plans require a minimum of 10 users and include a free trial.

Wrike is a project management software that is designed for marketing agencies, project teams, and professional service providers. Wrike offers an all-in-one collaboration solution, which simplifies the project management process as well as resource allocation and people management.

The platform enables users to collaborate on projects without having to constantly call, text, or email to communicate. Users get access to collaborative features like automated notifications, dynamic reports, live editing, and real-time comments to make sure that every team member, stakeholder, and project contributor is on the same page throughout the project development process. Apart from the ability to share information and digital assets within the team, the platform is also tailored to make it easier for project managers and professional service providers to share updates with clients as needed.

Project managers can significantly improve client collaboration by simply inviting their clients into Wrike and making them a part of the work process. This allows clients to provide direct feedback and approvals on critical project decisions. And project managers can reduce the tedious back-and-forth process of getting requirements from clients on project requests or scope changes by using customizable request forms. This will enable agencies and teams to quickly collect all the necessary information from clients in one location and trigger fully planned projects with predefined actions, task assignees, and timelines.

Polaris PSA is an advanced Professional Services Automation (PSA) software designed to elevate project management for service-based businesses. Its key features include AI-driven resource allocation and scheduling, real-time project health monitoring, predictive analytics, and comprehensive project portfolio management. With Polaris PSA, organizations can optimize resource utilization, gain valuable insights into project performance, mitigate risks, and make data-driven decisions, leading to improved project success rates, enhanced profitability, and streamlined operations.

Polaris PSA handles project portfolio management with a comprehensive and strategic approach. The platform offers a centralized dashboard that provides a holistic view of an organization's projects, resources, and financials in real-time. Through its AI-driven resource allocation and scheduling capabilities, Polaris optimizes resource utilization across multiple projects, preventing overallocation and ensuring efficient workload distribution. Additionally, the system's predictive analytics helps identify potential risks, forecast project outcomes, and propose mitigation strategies.

A pro tip for working with Polaris PSA is to leverage its customizable reporting and data visualization features to gain deeper insights into your projects and resources. Beyond the standard reports, explore the platform's capabilities to create tailored reports that align with your specific business needs and KPIs. Utilizing custom reports and visualizations can help you uncover valuable trends, identify areas for improvement, and make more informed decisions, ultimately maximizing the benefits of Polaris PSA for your organization's success.

Integrations include SAP, ADP, Salesforce, Quickbooks, Atlassian, Microsoft Dynamics, Sage, Servicenow, Zero, Zoom, Outlook Calendar, Microsoft Teams, Microsoft Azure DevOps, Google Meet, Google Calendar, and other popular business software. 

For project time tracking, you're subscription fee will start at $12/month. To access the PSA components of the software, you'll need to subscribe to their PSA/PM plan at $29/month. They have a 14-day free trial for new users.

Kantata is a professional services platform purpose-built to help firms manage complex client engagements with ease. Instead of relying on disconnected tools for projects, resources, and reporting, it brings everything together so your team can plan, deliver, and analyze work in one streamlined system.

What makes Kantata stand out is how it supports the full lifecycle of service delivery—estimating, planning, executing, analyzing, and optimizing. You can forecast demand, align resources with project needs, and track budgets and profitability in real time. By connecting projects, financials, and staffing in a single view, Kantata gives you the clarity to make confident decisions and keep engagements running smoothly from start to finish.

Kantata also emphasizes collaboration and business intelligence. Activity feeds, task boards, and built-in surveys keep both teams and clients engaged throughout delivery, while customizable dashboards and 70+ prebuilt reports surface insights into utilization, portfolio health, and profitability. This combination of people-focused planning and data-driven visibility makes it easier to deliver consistently successful client outcomes.

Zoho Projects is an online project management tool that provides a unified platform for managing tasks, automating processes, and tracking time. Its comprehensive feature set makes it ideal for diverse industries, including professional services.

I chose Zoho Projects for this list because it provides essential tools to manage client work. For example, time tracking lets you log work hours manually or use timers. Combined with its integration with Zoho Invoice, you can automatically generate invoices and ensure accurate billing. The software also allows you to organize and prioritize projects with its task management features, while its automation capabilities let you set up workflows to handle routine tasks, freeing up your time to focus on more strategic activities. 

Other features include a template library, which provides pre-defined project templates to kickstart your planning process. It also has AI capabilities through Zia that help you make data-driven decisions by offering insights and recommendations. Additionally, the platform's comprehensive reporting tools let you generate detailed reports that provide a clear overview of your project's progress and performance.

Integrations include Google Calendar, Microsoft Teams, Jira, Basecamp, Dropbox, GitHub, Zendesk, and a range of Zoho Apps.

Float provides a comprehensive solution for those in professional services seeking to optimize their resource management and project delivery. Tailored for industries looking to streamline operations, Float offers key features such as real-time scheduling, capacity planning, and financial insights. Whether you're managing a team or overseeing multiple projects, Float helps you stay on top of resource allocation and enhances your ability to deliver projects on time and within budget, addressing the common challenges faced in professional service environments.

Why I Picked Float

I picked Float for its standout ability to enhance resource management and project delivery, crucial aspects for any professional services software. With real-time scheduling, you can allocate resources effectively and adjust plans as projects evolve. Its capacity planning feature helps you forecast future needs and avoid overbooking your team. Additionally, the project cost estimation tools provide real-time financial updates, allowing you to protect margins and make informed pricing decisions. These features align well with the needs of businesses looking to optimize operations and improve profitability.

Float Key Features

In addition to its core capabilities, I also found several other features beneficial for professional services:

• Time Tracking: Automatically record work hours and analyze time spent on tasks to better manage team output.
• Performance Monitoring: Gain insights into project performance to ensure timely delivery and quality standards.
• Resource Availability Indicators: Easily see who is available and when, avoiding scheduling conflicts and ensuring balanced workloads.
• Integration Suite: Connect with various tools to maintain data integrity and streamline workflow processes.

Float Integrations

Integrations include Slack, Asana, Jira, Trello, Google Calendar, Microsoft Teams, QuickBooks, Xero, Zapier, and an API for custom integrations.