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Project management software with time tracking can be a game-changer, but with the myriad of options out there, choosing the right one can be challenging. The right software should enable you to monitor project progress and track time with precision in one integrated platform. 

With years of experience managing digital projects and using a variety of project management tools, I've seen firsthand what works and what doesn't. Here's my selection of the top project management software that includes time tracking features.

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Best Project Management Software with Time Tracking Summary

Tools Price
Bonsai Agency Software $10/user/month
TimeCamp From $3/user/month (billed annually)
Nifty From $5/user/month (billed annually) + free plan available
Forecast Pricing upon request
Freedcamp From $1.49/user/month (billed annually) + free plan available
Teamwork From $11/user/month (billed annually)
Hubstaff From $7/user/month
Quickbase From $35/user/month with a 20 user minimum
Replicon From $6/user/month
Beebole From $6.99/user/month
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How to Choose Project Management Software with Time Tracking

As you work through your unique software selection process, keep the following points in mind:

  • Integration Capabilities: Ensure the software can integrate with your existing systems. This is crucial for maintaining data consistency and reducing the need for manual data entry. For instance, if your team uses a specific CRM or accounting software, the project management tool should be able to connect with these systems to streamline workflows.
  • User-Friendly Interface: Select software that is intuitive and easy to navigate. A complex system can lead to a steep learning curve and resistance from team members. Consider a tool that offers a clear view of time tracking and project progress to keep everyone on the same page without extensive training.
  • Customization and Scalability: Look for software that can be tailored to your business's evolving needs. As your company grows, your project management tool should adapt, offering features like custom fields for time entries or adjustable permissions for different team members.
  • Reporting and Analytics: Choose a tool that provides comprehensive reporting features. Effective time tracking is not just about recording hours; it's about analyzing that data to make informed decisions. For example, a marketing agency might need detailed reports to understand time spent on different client projects for billing purposes.
  • Support and Training: Consider the level of support and training the software provider offers. Even with an intuitive tool, questions, and technical issues can arise. A provider that offers responsive support and comprehensive training materials can be invaluable, especially when deploying the tool across large teams or departments.

Best Project Management Software with Time Tracking Reviews

Choosing the right project management software that includes time tracking capabilities can significantly enhance productivity and project oversight. These software options vary in functionality, user interface, and pricing, but all are designed to provide a comprehensive solution for managing projects and tracking time simultaneously.

Best for tracking against budgets and capacities

  • Free trial available
  • $10/user/month
Visit Website
Rating: 4.4/5

Bonsai is a comprehensive business management tool that offers project management with time-tracking capabilities as well as features for client and financial management.

Why I picked Bonsai: I like that Bonsai offers more than just a time-tracking feature. Users can take this a step further and track time against set project budgets and resource capacities to get a better idea of overall utilization and profitability. It allows you to see profitability and time by each team member, track billable and non-billable hours and create invoices for clients.

Standout features & integrations:

Features include automatic invoice reminders, the ability to log time off, task management, Kanban board views, templates for various business functions, financial management, automation of repetitive tasks, a client portal, and file-sharing capabilities.

Integrations include ClickUp, Trello, Google Drive, Google Sheets, Zapier, Slack Google Calendar, Calendly, QuickBooks Online, HubSpot, Gmail, Xero, and more.

Pros and cons

Pros:

  • Comprehensive time tracking and reports
  • Automated workflow features
  • A client portal for easy communication

Cons:

  • Resource planning features limited to higher-tier plans
  • Mobile app could be more robust

Best for automated time tracking

  • 14-day free trial
  • From $3/user/month (billed annually)
Visit Website
Rating: 4.7/5

TimeCamp is best for automated time tracking due to its ability to capture time spent on tasks without manual input, ensuring accurate and effortless time recording.

Why I picked TimeCamp: I chose TimeCamp for this list because of its emphasis on automation, which sets it apart from other project management tools. Its automated time-tracking feature minimizes the need for manual timesheet entries, making it a standout choice for efficiency.

Standout features & integrations:

Features include automatic time tracking, detailed reporting, invoicing, budgeting, and productivity tracking. It also boasts timesheet approvals, billing rates, expense tracking, pivot tables, screenshots, and unlimited integrations. 

Integrations include Trello, Asana, Jira, QuickBooks, Xero, Google Calendar, Outlook Calendar, Slack, Microsoft Teams, and Monday.com.

Pros and cons

Pros:

  • Wide range of integrations with popular tools
  • Comprehensive reporting and invoicing capabilities
  • Automated time tracking reduces manual effort

Cons:

  • Lacks detailed task dependencies, resource management, and project planning stages
  • Outdated interface and navigation

Best for project automation

  • 14-day free trial
  • From $5/user/month (billed annually) + free plan available
Visit Website
Rating: 4.7/5

Nifty is a project management tool that centralizes project communication, planning, and tracking. It is acclaimed for its ability to automate project updates and workflows.

Why I picked Nifty: I chose Nifty for the list because it excels in automating project updates and workflows, which is a game-changer for project management efficiency. Its robust automation features reduce the need for manual updates and streamline project progress.

Standout features & integrations:

Features include task automation, milestone tracking, and progress reporting, which collectively contribute to a more efficient project management experience. It also offers document collaboration, which simplifies team time and interactions.

Integrations include Google Drive, Slack, Zoom, and more. 

Pros and cons

Pros:

  • Provides milestone tracking and progress reporting
  • Offers document collaboration
  • Automates project updates and workflows

Cons:

  • Mobile app limitations
  • May be costly for small businesses

Best for AI-enhanced project insights

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4.7/5

Forecast employs artificial intelligence to improve project planning and resource management, offering real-time insights into project performance.

Why I picked Forecast: I selected Forecast for its distinctive AI capabilities that elevate project management. Its predictive analytics and efficiency in resource allocation distinguish it from other project management tools. 

Standout features & integrations:

Features include AI-driven task estimation, resource allocation, and financial forecasting. It also provides project scoping, Gantt charts, kanban boards, and time tracking. 

Integrations include Slack, Google Drive, Trello, GitHub, GitLab, Asana, Jira, QuickBooks, Xero, and Salesforce. 

Pros and cons

Pros:

  • AI-driven predictive insights for project timelines
  • Broad integration capabilities
  • Extensive project and financial management features

Cons:

  • Potential learning curve for AI features
  • High minimum user requirement

Best for versatile project organization

  • 14-day free trial
  • From $1.49/user/month (billed annually) + free plan available
Visit Website
Rating: 4.5/5

Freedcamp is a project management tool that facilitates organization across various project types.

Why I picked Freedcamp: Freedcamp has a comprehensive approach to project management, which allows for effective organization across diverse project types. Its versatility is unmatched, providing a range of tools that are essential for managing complex projects. 

Standout features & integrations:

Features include task management, project templates, time tracking, issue tracking, calendar and milestone tools, discussion boards, file management, invoicing and billing capabilities, CRM, wiki, mobile access, third-party integrations, and customizable dashboards.

Integrations include Google Drive, Dropbox, OneDrive, Zapier, and more, which supports efficient workflows and data sharing.

Pros and cons

Pros:

  • Wide range of native integrations
  • Direct time tracking on tasks and issues
  • Comprehensive set of project management tools

Cons:

  • Limited advanced features
  • May become less responsive when handling larger projects

Best for client work management

  • 30-day free trial + free plan available
  • From $11/user/month (billed annually)
Visit Website
Rating: 4.4/5

Teamwork is recognized as the best for managing client work due to its comprehensive set of features tailored for client services businesses, including employee time tracking, resource management, and project planning.

Why I picked Teamwork: Teamwork offers a unique combination of project management tools and time tracking specifically designed for teams handling client work. Its focus on client services businesses makes it stand out from other project management software.

Standout features & integrations:

Features include time tracking, which allows for a detailed understanding of where the team's hours are spent, and resource management, which helps track capacity and reassign tasks to avoid bottlenecks. The software also offers project planning capabilities and a variety of templates to streamline the setup process. 

Integrations include Slack, Zapier, Microsfot Teams, Google Drive, QuickBooks, and HubSpot.

Pros and cons

Pros:

  • Centralized platform for all client work management needs Variety of templates and integrations with popular tools
  • Centralized platform for all client work management needs
  • Comprehensive time tracking and resource management

Cons:

  • Limited mobile functionalities
  • Minimum user requirement for paid plans

Best for comprehensive workforce management

  • 14-day free trial
  • From $7/user/month
Visit Website
Rating: 4.3/5

Hubstaff is a project management and time-tracking solution. It excels in comprehensive workforce management due to its robust feature set.

Why I picked Hubstaff: Hubstaff stands out for its comprehensive approach to workforce management. It offers a unique combination of time tracking, productivity monitoring, and detailed reporting. Its capabilities are particularly beneficial for businesses looking to maintain visibility and control over their operations.

Standout features & integrations:

Features include time tracking with screenshots, activity levels, and automated payroll, which are essential for managing teams effectively. Additionally, it offers GPS tracking, budgeting, and invoicing tools. 

Integrations include Asana, Trello, QuickBooks, Slack, GitHub, Salesforce, Basecamp, Jira, Zapier, and Google Calendar.

Pros and cons

Pros:

  • Budgeting and invoicing tools integrated into the platform
  • GPS tracking for location-based workforce management
  • Automated time tracking with screenshots and activity levels

Cons:

  • Complex setup and use
  • Minimum of two users required for the paid plan

Best for custom app development

  • 30-day free trial + free demo available
  • From $35/user/month with a 20 user minimum
Visit Website
Rating: 4.4/5

QuickBase is recognized as the best for custom app development due to its powerful no-code platform that allows users to create custom applications that fit their specific project management needs.

Why I picked QuickBase: I selected QuickBase for its exceptional ability to enable users to build custom applications without requiring programming skills. This unique feature sets it apart from other project management software and is the primary reason I consider it the best for custom app development. It provides the flexibility needed to design applications that align perfectly with the specific processes and workflows of a business.

Standout features & integrations:

Features include no-code application development, real-time data tracking, automated workflows, and comprehensive reporting tools. These features are crucial for businesses looking to maintain agility and adaptability in their project management practices.

Integrations include Salesforce, NetSuite, Zendesk, QuickBooks, Gmail, Box, and Dropbox.

Pros and cons

Pros:

  • Extensive integration options
  • Real-time data tracking and reporting
  • No-code application development

Cons:

  • Requires a minimum of 20 users for the starting plan
  • Annual billing cycle

Best for global compliance

  • 14-day free trial
  • From $6/user/month
Visit Website
Rating: 4.3/5

Replicon is a comprehensive solution for project time tracking and global compliance. It is best for ensuring adherence to labor laws and regulations across different geographies.

Why I picked Replicon: Replicon boasts robust compliance features and global reach. It stands out for its ability to manage time tracking by varying international labor standards. Replicon's built-in compliance and rules engine helps businesses adhere to key policies and regulations worldwide.

Standout features & integrations:

Features include AI-powered automatic time capture, customizable interfaces, and global compliance management. It offers error-free time tracking for accurate billing and analytics to transform time data into actionable insights. 

Integrations include Slack, Jira, Asana, Zoom, and more.

Pros and cons

Pros:

  • Global compliance management for labor laws and regulations
  • Customizable time-tracking software for various use cases
  • AI-powered automatic time capture across multiple work apps

Cons:

  • Less intuitive interface
  • Complex setup with a steep learning curve

Best for flexible time management

  • 30-day free trial
  • From $6.99/user/month
Visit Website
Rating: 4.5/5

Beebole specializes in flexible time tracking. It's designed to help teams thrive by keeping track of work, breaks, billable time, and time spent on clients, projects, and tasks.

Why I picked Beebole: Beebole has a robust feature set that caters to businesses seeking flexible time management solutions. Its ability to adapt to various project requirements and its user-friendly interface set it apart from other time tracking apps. 

Standout features & integrations:

Features include an easy-to-use timer, tasks and projects tracking, data encryption, GDPR compliance, approval workflow, mobile app, billable hours tracking, SSO, budgeting, and powerful reports. These features are designed to help businesses save time and money while ensuring data security and compliance.

Integrations include Google Sheets, Excel, and Google Workspace, and more. 

Pros and cons

Pros:

  • Flat rate pricing with no surprises
  • In-depth reporting capabilities
  • Customizable project time tracking

Cons:

  • Mobile experience is less efficient than desktop version
  • Complex user interface

Other Project Management Software with Time Tracking To Consider

Below is a list of additional project management software with time tracking that I shortlisted, but may still be of value to you.

If you still haven't found what you're looking for here, check out these other related tools that we've tested and evaluated:

Project Management Software with Time Tracking Selection Criteria

When selecting project management software with time tracking, it's crucial to consider functionality and how well it aligns with specific use cases that are most relevant to buyers. The criteria should reflect the needs and pain points of users, as well as the primary purposes for which project management software with time tracking is utilized. 

As an expert who has personally tried and researched these tools, I have developed a set of criteria that are essential for evaluating and choosing the right software.

Core Functionality: 25% of Total Weighting Score

  • Task assignment and progress tracking
  • Time tracking for individual tasks and projects
  • Reporting tools for time spent and project status
  • Integration with calendars and scheduling
  • Collaboration features for team communication and file sharing

Additional Standout Features: 25% of Total Weighting Score

  • Innovative dashboards that provide a comprehensive view of project timelines and resources
  • Unique automation features that reduce manual entry and increase efficiency
  • Advanced analytics that offers insights beyond basic time tracking
  • Customizable workflows that cater to specific project management methodologies
  • Integration capabilities with other business systems for a cohesive workflow

Usability: 10% of Total Weighting Score

  • Intuitive interface design that simplifies navigation and task management
  • The balance between powerful features and user-friendly operation
  • Visual project timelines, such as Gantt charts, that are easy to adjust with drag-and-drop functionality
  • Clear and concise layout of time tracking data for quick comprehension

Onboarding: 10% of Total Weighting Score

  • Availability of comprehensive training materials, such as videos and templates
  • Interactive product tours that guide new users through the software's features
  • Support channels like chatbots and webinars that assist with initial setup and use
  • A streamlined process for importing data and integrating with existing workflows

Customer Support: 10% of Total Weighting Score

  • Responsive and knowledgeable support team accessible through multiple channels
  • Extensive knowledge base with answers to common questions and issues
  • Proactive outreach and follow-up to ensure customer satisfaction and resolve problems
  • Community forums where users can share experiences and solutions

Value For Money: 10% of Total Weighting Score

  • Transparent pricing models that align with the features and benefits provided
  • Comparison of cost versus the range and quality of features offered
  • Assessment of scalability to ensure the software grows with the user's needs
  • Evaluation of free trials or demos to test the software before committing financially

Customer Reviews: 10% of Total Weighting Score

  • Analysis of feedback on user experience and software performance
  • Consideration of testimonials regarding the impact on project efficiency and time management
  • Attention to recurring themes in reviews that indicate strengths or areas for improvement
  • Assessment of overall satisfaction rates and how they compare to competitors

Project management software is evolving rapidly and time-tracking features are becoming more sophisticated. Here’s a look at the trends I’ve noticed for project management software with time tracking in 2024: 

  • Integration with AI and Machine Learning: Artificial intelligence and machine learning are being integrated into project management software, enabling predictive analytics for time tracking. This trend allows for more accurate forecasting of project timelines. It is important because it helps in proactive project adjustments.
  • Enhanced Mobile Accessibility: Mobile accessibility for project management tools is improving, allowing users to track time and manage tasks on the go. This trend is significant as it supports remote and flexible work environments. It is interesting because it caters to the increasingly mobile workforce.
  • Real-Time Collaboration Features: Real-time collaboration capabilities are being incorporated within time-tracking functionalities. This enables teams to synchronize their efforts more effectively. The importance lies in its ability to improve team coordination and productivity.
  • Focus on User Experience: There is a growing trend towards user-friendly interfaces in project management software with time tracking. Simplified data entry and intuitive navigation are becoming standard. This is important as it encourages wider adoption across various user skill levels.
  • Customization and Personalization: Customization options are expanding, allowing users to tailor time tracking to their specific project needs. Personalization of dashboards and reports is becoming more common. This trend is interesting for its potential to increase user engagement and data relevance.

These trends indicate a move towards more intelligent, accessible, and user-centric project management tools.

What is Project Management Software with Time Tracking?

Project management software with time tracking is a digital tool designed to assist teams in managing work and measuring the time spent on project tasks. It is utilized by project managers, team members, and stakeholders to plan, execute, and monitor project progress. The software serves to track the duration of tasks, ensuring projects stay on schedule and within budget.

Features of Project Management Software with Time Tracking

When selecting project management software that includes time tracking, it's crucial to consider the array of features that can significantly impact the success of your projects. Here, I'll discuss the most important features to look for in such software.

  • Integrated Time Tracking: This feature allows users to record the time spent on tasks directly within the project management tool. It's vital to ensure that all time spent on project work is captured and can be analyzed for productivity and billing purposes.
  • Task Management: Task management is the backbone of project management, enabling teams to stay on top of their workloads and deadlines.
  • Resource Allocation: Knowing who is working on what and whether resources are over or underutilized helps in balancing workloads and planning future projects.
  • Gantt Charts: Gantt charts provide a clear overview of the project schedule and progress, which is essential for planning and tracking.
  • Collaboration Tools: Collaboration tools such as message boards, file sharing, and real-time chat are crucial for keeping team members aligned and informed.
  • Reporting and Analytics: Reporting features allow you to create detailed reports on time spent, project progress, and resource utilization, which are critical for making informed decisions.
  • Customizable Dashboards: Dashboards that can be customized ensure that you have quick access to the information that matters most to you and your team.
  • Mobile Access: With mobile access, team members can update tasks and track time from anywhere, ensuring that project information is always up-to-date.
  • Billing and Invoicing: For projects that require billing clients based on time spent, having integrated billing and invoicing features streamlines the process.
  • User Permissions: Setting user permissions ensures that team members have access to the appropriate level of information for their role.

These features form the core of robust project management software with time tracking, each playing a pivotal role in the successful delivery of projects. By ensuring that the software you choose excels in these areas, you equip your team with the tools necessary to track time effectively, manage workloads, and collaborate efficiently, ultimately leading to better project outcomes.

Benefits of Project Management Software with Time Tracking

Project management software with time-tracking capabilities offers a multitude of advantages that can significantly improve the efficiency and productivity of both individual users and organizations. These tools are designed to assist in managing workloads, deadlines, and resources more effectively. 

Here are some of the primary benefits that potential buyers should consider when evaluating such software:

  • Improved Project Planning and Scheduling Project: Management software with time tracking allows for accurate planning and scheduling by providing visibility into how much time tasks take, enabling better estimation for future projects.
  • Enhanced Accountability and Transparency: These features promote accountability as team members log their hours, which fosters a transparent work environment where everyone's contributions are visible and measurable.
  • Increased Productivity and Efficiency: By identifying where time is spent, these tools help users focus on high-priority tasks and reduce time spent on less critical activities, thereby increasing overall productivity.
  • Better Budget Management: Tracking time against tasks provides insights into labor costs, helping businesses manage project budgets more effectively and make informed financial decisions.
  • Data-Driven Decision Making: The software generates data on time expenditure, which can be analyzed to make informed decisions about resource allocation, project timelines, and process improvements.

For organizations looking to gain a competitive edge, project management software with time tracking is an invaluable asset. It not only streamlines the management process but also provides critical insights that drive smarter business decisions. As the business landscape becomes increasingly complex, the ability to accurately track and manage time is essential for staying on schedule and within budget.

Costs and Pricing for Project Management Software with Time Tracking

The cost and subscription models for project management software with time tracking can differ significantly, based on the capabilities they provide and the number of users.

Here is a table that outlines the plan types, average prices, and common features for project management software with time tracking:

Plan Comparison Table for Project Management Software with Time Tracking

Plan TypeAverage PriceCommon Features
Free$0Basic task management, limited projects, time tracking, and collaboration tools
Basic/Individual$7 - $10/user/monthTask management, time tracking, file sharing, basic Gantt charts, and limited automation
Standard$10 - $12/user/monthAdvanced task management, time tracking, file sharing, Gantt charts, and some automation and integration
Professional$20 - $30/user/monthFull project planning, time tracking, budgeting, resource management, and advanced reporting
EnterpriseQuote-basedCustomizable features, advanced security, unlimited projects, comprehensive analytics, and priority support
A breakdown of plan types, costs, and features for project management software with time tracking.

In selecting a project management software with time tracking, buyers must evaluate the scale of their team, the intricacy of their projects, and the specific functionalities they require for efficient management. Software buyers should carefully consider their project management needs and select a plan that not only fits their budget but also includes the features necessary for their operations. 

Project Management Software with Time Tracking FAQs

How does time tracking in project management software improve productivity?

Time tracking within project management software can improve productivity by providing insights into how much time is spent on specific tasks and projects. It allows for better planning and resource allocation, as managers can identify which tasks take longer than expected and adjust deadlines or workflows accordingly. Additionally, it can help in pinpointing areas where processes may be improved to save time in the future.

Can I generate reports based on time-tracking data?

Yes, most project management software with time-tracking capabilities allows users to generate reports based on the time-tracking data. These reports can include detailed breakdowns of time spent on each project or task, summaries for individual team members, and overviews of time allocation across different projects. These reports are valuable for analyzing productivity, planning future projects, and billing clients accurately.

Is it possible to integrate project management software with other tools?

Many project management software solutions with time-tracking features offer integration with other tools such as calendars, communication platforms, and accounting software. This integration helps maintain a unified workflow and ensures that all aspects of project management and time tracking are connected, reducing the need for manual data entry and potential errors.

How secure is my data in project management software with time tracking?

Security varies by software, but reputable project management tools with time tracking prioritize data security. Look for software that offers encryption, regular backups, and compliance with industry-standard security protocols. It’s also important to review the software provider’s privacy policy to understand how your data will be handled.

Can project management software with time tracking support remote teams?

Yes, project management software with time tracking is particularly beneficial for remote teams. It allows team members to log their hours from anywhere, provides managers with visibility into remote work, and helps ensure that everyone is aligned on project objectives and deadlines, regardless of their location.

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Hermann Fink
By Hermann Fink

Hermann Fink is a technology enthusiast and the co-founder of Rünna Advertising, a multinational digital agency that has been active for over a decade and served clients like Ford, AstraZeneca, Disney, and Didi. In addition to being a business owner, Hermann gathered corporate experience in project management during his time at Hewlett Packard in the mid-2010s.