20 Best Project Management Software With Time Tracking Reviewed In 2025
10 Best Project Management Software With Time Tracking Shortlist
Here’s my shortlist of the best project management software with time tracking:
Get free help from our project management software advisors to find your match.
Time tracking shouldn’t feel like a chore. But for many project managers, it’s a constant struggle—chasing updates, checking spreadsheets, and hoping the numbers add up.
That’s where project management software with time tracking comes in. The right tool helps you keep tabs on your team’s hours, spot bottlenecks early, and make smarter decisions about workload and deadlines.
In this article, I’ve reviewed the best options on the market. I’ve tested each one myself and focused on tools that are actually useful day-to-day—not just packed with features you won’t touch.
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Best Project Management Software with Time Tracking Summary
This comparison chart summarizes pricing details for my top project management software with time tracking selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for detailed time tracking | 14-day free trial + free demo available | From $19.90/user/month (billed annually) | Website | |
| 2 | Best for global compliance | 14-day free trial | From $6/user/month | Website | |
| 3 | Best for real-time project visibility | Freemium version available | From $10/user/month (min of 2 seats) | Website | |
| 4 | Best for comprehensive agency project management | 14-day free trial | From $9/month (billed annually) | Website | |
| 5 | Best for time and resource management | Free trial available | From $9/user/month (billed annually) | Website | |
| 6 | Best for understanding project costs | 10-day free trial + free plan available | From $4/user/month (billed annually) | Website | |
| 7 | Best for capacity planning | 7-day free trial | Pricing upon request | Website | |
| 8 | Best for tracking expenses alongside time | 14-day free trial | From $29/user/month (billed annually, min 5 seats) | Website | |
| 9 | Best for automated time tracking | 14-day free trial | From $2.99/user/month (billed annually) | Website | |
| 10 | Best for project automation | 14-day free trial | From $5/user/month (billed annually) + free plan available | Website |
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monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
CRM Creatio
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.7 -
Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2
Best Project Management Software with Time Tracking Reviews
Below are my detailed summaries of the best project management software with time tracking that made it onto my shortlist. My reviews offer a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
Scoro is a comprehensive business management solution designed to streamline your work processes by integrating project management, time tracking, and financial management into a single platform.
Why I picked Scoro: One of the key reasons to consider Scoro is its detailed time-tracking capabilities. You can log both billable and non-billable hours, ensuring accurate invoicing and a clear understanding of where your team's time is allocated. This feature helps in monitoring productivity and identifying areas where efficiency can be improved. I also like that its project management tools integrate with time tracking. You can assign tasks, set deadlines, and monitor progress in real time. This integration ensures that time tracking is contextually linked to specific projects and tasks, providing a holistic view of project timelines and resource utilization.
Standout features & integrations:
Features include task management, resource planning, CRM, invoicing, expense tracking, calendar management, file sharing, Gantt charts, pipeline management, work scheduling, utilization reporting, and profitability tracking.
Integrations include Google Calendar, Microsoft Exchange, QuickBooks, Xero, Stripe, PayPal, Jira, Asana, HubSpot, Salesforce, Dropbox, and Zapier.
Pros and cons
Pros:
- Robust reporting and analytics
- Effective time tracking capabilities
- Comprehensive project management features
Cons:
- Some time tracking features limited to higher-tier plans
- Mobile app could be improved
New Product Updates from Scoro
Scoro's New Updates: AI Insights, Project Metrics, and Usability Enhancements
Scoro's update introduces ELI insights for AI-driven reporting, enhanced project metrics with trends and alerts, and usability improvements like a revamped task list. For more details, visit Scoro Updates.
Replicon is a comprehensive solution for project time tracking and global compliance. It is best for ensuring adherence to labor laws and regulations across different geographies.
Why I picked Replicon: Replicon boasts robust compliance features and global reach. It stands out for its ability to manage time tracking by varying international labor standards. Replicon's built-in compliance and rules engine helps businesses adhere to key policies and regulations worldwide.
Standout features & integrations:
Features include AI-powered automatic time capture, customizable interfaces, and global compliance management. It offers error-free time tracking for accurate billing and analytics to transform time data into actionable insights.
Integrations include Slack, Jira, Asana, Zoom, and more.
Pros and cons
Pros:
- Global compliance management for labor laws and regulations
- Customizable time-tracking software for various use cases
- AI-powered automatic time capture across multiple work apps
Cons:
- Less intuitive interface
- Complex setup with a steep learning curve
Wrike is a versatile cloud-based project management tool aimed at improving collaboration and efficiency for teams of any scale. It provides a suite of features such as task management, resource allocation, and workflow automation, accessible through web, desktop, and mobile applications.
Why I picked Wrike: Wrike offers the ability to log hours using a live timer or by manually adding entries. This flexibility allows team members to track their time in a way that best suits their workflow, whether they are working on a single task or juggling multiple projects. Wrike also provides real-time project visibility, approval workflows, and resource management, which simplifies task assignments and enhances team collaboration. The software's adaptability also allows teams to customize workflows and templates to fit their specific needs.
Standout features & integrations:
Features include dashboards, AI and automation, Gantt charts, Kanban boards, proofing, capacity planning, dynamic request forms, workspace configuration, effort management, and robust reporting and analytics.
Integrations include Google Sheets, Trello, Slack, Zendesk, Jotform, Todoist, HubSpot, Microsoft Teams, Zoom, Adobe Creative Cloud, Salesforce, Marketo, NetSuite, ServiceNow, and Workday.
Pros and cons
Pros:
- Good time and resource tracking features
- Flexible project templates
- Enhanced visibility with robust reporting tools
Cons:
- Can be complex to customize the platform
- No built-in chat option
New Product Updates from Wrike
Wrike Unveils New Features: API Console and Dashboard
Wrike introduced updates including a modern API console, dashboard home screen feature, workflow views, mobile notification controls, timesheet approvals. More details: Wrike Blog.
Productive is a versatile project management software tailored for agencies and professional services. It provides a comprehensive suite of tools to manage projects, track time, allocate resources, and handle financials.
Why I picked Productive: The platform offers robust time-tracking capabilities, allowing teams to log hours and use the data for accurate billing and resource allocation. This ensures that projects stay on budget and deadlines are met. Additionally, Productive’s project management tools, such as dynamic Gantt charts and workload management, enable managers to plan, track, and adjust projects in real-time.
Standout features & integrations:
Features include budget management, profitability tracking, invoicing, forecasting, purchase orders, revenue recognition, sales CRM, document management, and automations.
Integrations include Jira, Slack, QuickBooks, Xero, Zapier, Sage, BambooHR, and HubSpot.
Pros and cons
Pros:
- User-friendly interface
- Comprehensive overview of resources
- Provides profitability reporting and insights
Cons:
- Initial setup can be time-consuming
- Could benefit from more integrations
Bonsai is a comprehensive business management tool that offers project management with time-tracking capabilities as well as features for client and financial management.
Why I picked Bonsai: I like that Bonsai offers more than just a time-tracking feature. Users can take this a step further and track time against set project budgets and resource capacities to get a better idea of overall utilization and profitability. It allows you to see profitability and time by each team member, track billable and non-billable hours and create invoices for clients.
Standout features & integrations:
Features include automatic invoice reminders, the ability to log time off, task management, Kanban board views, templates for various business functions, financial management, automation of repetitive tasks, a client portal, and file-sharing capabilities.
Integrations include ClickUp, Trello, Google Drive, Google Sheets, Zapier, Slack Google Calendar, Calendly, QuickBooks Online, HubSpot, Gmail, Xero, and more.
Pros and cons
Pros:
- Comprehensive time tracking and reports
- Automated workflow features
- A client portal for easy communication
Cons:
- Resource planning features limited to higher-tier plans
- Mobile app could be more robust
Zoho Projects is an online project management platform that provides a wide range of tools for planning, tracking, and collaborating on projects. It is suitable for businesses of all sizes, freelancers, and consultants.
Why I picked Zoho Projects: I like that users can log billable and non-billable hours manually or with timers. Timesheets can then be used to generate invoices through integration with Zoho Invoice. Additionally, this time-tracking ability provides detailed insights into costs associated with a project and overall productivity, allowing project managers to make more informed decisions about resource allocations.
Standout features & integrations:
Features include task creation and assignment, drag-and-drop task automation, forums, chats, feeds, document management, Gantt charts, utilization reports, issue tracking, resource allocation, budget management, and email and in-platform notifications.
Integrations include Slack, Microsoft Teams, Google Drive, Dropbox, OneDrive, GitHub, Bitbucket, Zapier, Basecamp, Evernote, Microsoft Outlook, Google Calendar, Microsoft Project, Trello, Jira, Asana, Zendesk, Mailchimp, and other Zoho apps.
Pros and cons
Pros:
- Good project management and communication features
- Dashboards for workflow visualization
- Platform is highly customizable
Cons:
- Time tracking is not available on the free version
- Mobile app could be more robust
Screendragon is a work management platform tailored for marketing, agency, and professional services teams. It combines project management, workflow automation, resource management, and budget tracking in one solution.
Why I picked Screendragon: The platform offers a 360-degree view of resource capacity, allowing you to see how much new work your team can handle and identify potential bottlenecks before they become issues. The drag-and-drop scheduler makes it easy to book resources and manage vacations, ensuring optimal utilization of your team's time.
Standout features & integrations:
Features include budget management, customizable dashboards, advanced permissions, online proofing and collaboration, visual task management with Gantt charts and Kanban boards, resource capacity heatmaps, real-time insights, and custom reports.
Integrations include MS Power BI, Slack, MS Teams, Zapier, Google Drive, Trello, Microsoft 365, Box, Jira, Microsoft OneDrive, and PeopleSoft.
Pros and cons
Pros:
- Integrates various tools like project management and budget tracking
- Good resource planning features
- Can tailor the platform to your specific needs
Cons:
- The platform's depth can lead to complexity
- Time-consuming setup
Ravetree is an all-in-one work management platform designed to help your team manage projects, track time, and collaborate effectively. It combines project management, resource planning, and time tracking into a single, unified system.
Why I picked Ravetree: You can monitor the time spent on each task and project, which helps in assessing productivity and ensuring efficient resource allocation. By tracking expenses alongside time, you gain a full view of your project costs, allowing you to make informed financial decisions and keep everything within budget. The resource planning tools in Ravetree also give you a clear picture of your team's capacity in real time. You can assign tasks and projects based on who's available and their skill sets, helping you manage workloads.
Standout features & integrations:
Features include request management, file management, billing, team management, dashboards and alerts, company utilization insights, financial overview, retainer tracking, approval management, and custom approval workflows.
Integrations include Dropbox, Google Drive, OneDrive, Outlook, Gmail, QuickBooks, Google Calendar, Stripe, Exchange, Facebook, Instagram, and GitHub.
Pros and cons
Pros:
- Consolidates multiple functions
- Allows customization of approval workflows
- Efficient management of client relationships
Cons:
- Extensive features may come with a learning curve
- Could offer more integrations
TimeCamp is best for automated time tracking due to its ability to capture time spent on tasks without manual input, ensuring accurate and effortless time recording.
Why I picked TimeCamp: I chose TimeCamp for this list because of its emphasis on automation, which sets it apart from other project management tools. Its automated time-tracking feature minimizes the need for manual timesheet entries, making it a standout choice for efficiency.
Standout features & integrations:
Features include automatic time tracking, detailed reporting, invoicing, budgeting, and productivity tracking. It also boasts timesheet approvals, billing rates, expense tracking, pivot tables, screenshots, and unlimited integrations.
Integrations include Trello, Asana, Jira, QuickBooks, Xero, Google Calendar, Outlook Calendar, Slack, Microsoft Teams, and Monday.com.
Pros and cons
Pros:
- Wide range of integrations with popular tools
- Comprehensive reporting and invoicing capabilities
- Automated time tracking reduces manual effort
Cons:
- Lacks detailed task dependencies, resource management, and project planning stages
- Outdated interface and navigation
Nifty is a project management tool that centralizes project communication, planning, and tracking. It is acclaimed for its ability to automate project updates and workflows.
Why I picked Nifty: I chose Nifty for the list because it excels in automating project updates and workflows, which is a game-changer for project management efficiency. Its robust automation features reduce the need for manual updates and streamline project progress.
Standout features & integrations:
Features include task automation, milestone tracking, and progress reporting, which collectively contribute to a more efficient project management experience. It also offers document collaboration, which simplifies team time and interactions.
Integrations include Google Drive, Slack, Zoom, and more.
Pros and cons
Pros:
- Provides milestone tracking and progress reporting
- Offers document collaboration
- Automates project updates and workflows
Cons:
- Mobile app limitations
- May be costly for small businesses
Other Project Management Software with Time Tracking
Here are some additional project management software with time tracking options that didn’t make it onto my shortlist, but are still worth checking out:
- Freedcamp
For versatile project organization
- Teamwork.com
For client work management
- Harvest
For intuitive time tracking
- Smartsheet
For timesheet-based tracking
- Accelo
For project profitability insights
- Quickbase
For custom app development
- Beebole
For flexible time management
- Hubstaff
For comprehensive workforce management
- Kantata
For professional services optimization
- Forecast
For AI-enhanced project insights
Project Management Software with Time Tracking Selection Criteria
When selecting the best project management software with time tracking to include on this list, I considered common buyer needs and pain points like keeping accurate records of billable hours and managing team workload visibility. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion on this list, each solution had to fulfill these common use cases:
- Tracking time manually and with timers
- Assigning tasks and deadlines
- Monitoring project progress
- Viewing timesheets by team member or task
- Exporting time tracking data
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Integrated invoicing based on tracked time
- Mobile time tracking apps
- Automated time tracking suggestions
- Role-based access controls
- Real-time workload forecasting
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Clear, clutter-free interface design
- Logical task and time navigation
- Low learning curve for basic use
- Easy access to time tracking from tasks
- Consistent layout across devices
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Step-by-step setup guides or product tours
- Access to training videos or webinars
- Availability of pre-built templates
- Onboarding emails or checklists
- In-app help like tooltips or chatbots
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of live chat or phone support
- Helpful and fast response times
- Access to a searchable knowledge base
- Community forums or user groups
- Support team availability across time zones
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Features offered at each pricing tier
- Free trial or free plan availability
- Clarity and transparency of pricing
- Flexible plans for different team sizes
- Competitive pricing in the category
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Reports of time tracking reliability
- Positive feedback on ease of use
- Comments about helpful support
- Notes on mobile app performance
- Mentions of improved team productivity
How to Choose Project Management Software with Time Tracking
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
| Scalability | Make sure the software can grow with your team, supporting more users, projects, and data over time. |
| Integrations | Look for tools that connect with the software your team already uses, like Slack, Google Calendar, or QuickBooks. |
| Customizability | Choose software that lets you adjust workflows, labels, or reports to fit how your team actually works. |
| Ease of Use | Your team should be able to pick it up quickly without weeks of training. Look for simple interfaces and clear navigation. |
| Budget | Know what you’re getting at each price point. Check if time tracking features are included or add-ons. |
| Security Safeguards | Ensure the software has features like two-factor authentication and data encryption to keep your project data safe. |
| Mobile Access | If your team tracks time on-the-go, make sure the mobile app is easy to use and syncs accurately. |
| Reporting Tools | Look for time tracking reports that help you spot delays, track billable hours, and measure team performance. |
Trends for Project Management Software with Time Tracking in 2025
In my research, I sourced countless product updates, press releases, and release logs from different project management software with time tracking vendors. Here are some of the emerging trends I’m keeping an eye on:
- AI-Powered Time Suggestions: Some tools now use AI to suggest time entries based on your activity, like which apps you used or websites you visited. This helps reduce missed logs and makes tracking less manual.
- Time-Based Forecasting: Vendors are starting to use past time tracking data to predict future workloads, helping you spot resourcing issues before they happen. This is especially helpful when managing multiple projects at once.
- Granular Time Reports: Time tracking reports are getting more detailed, breaking down time by task, project phase, or team member. This helps teams with billing, accountability, and identifying workflow issues.
- Task-Level Time Budgets: More tools now let you set time limits for individual tasks, not just entire projects. This helps you stay on track and gives you better visibility into time spent across smaller deliverables.
- Focus and Distraction Metrics: Some platforms are introducing ways to track how focused your work time really is. Features like focus sessions, idle time tracking, or distraction alerts help teams understand work habits and improve productivity.
What is Project Management Software with Time Tracking?
Project management software with time tracking is a tool that helps teams plan, assign, and track work while keeping tabs on how much time each task takes. It's mainly used by project managers, team leads, and freelancers who need to stay on top of deadlines, workloads, and billable hours.
Task assignments, built-in timers, and detailed time reports help with keeping projects on schedule, spotting delays early, and managing workloads more clearly. These tools make it easier to track what’s getting done, how long it takes, and where time is going.
Features of Project Management Software with Time Tracking
When selecting project management software with time tracking, keep an eye out for the following key features:
- Offline time tracking: Lets users track time without internet access, syncing when back online.
- Built-in timers: Lets users track time in real-time without switching tools, helping reduce forgotten or inaccurate logs.
- Manual time entry: Allows users to log hours after the fact, which is useful for missed sessions or offline work.
- Task linking: Connects time entries directly to specific tasks or projects, making it easier to see where time is spent.
- Billable vs. non-billable tracking: Separates time that can be invoiced from internal work, which is helpful for client reporting.
- Timesheet approvals: Gives managers a way to review and approve logged hours before they’re finalized or billed.
- Project-level time budgets: Helps teams stay within planned time limits by showing progress against estimated hours.
- Reporting dashboards: Displays time data in charts or tables to help spot trends, overages, and bottlenecks.
- Alerts and reminders: Notifies users to start or stop timers or submit timesheets, reducing missed entries.
- Role-based permissions: Controls who can view or edit time data, keeping sensitive info secure.
Benefits of Project Management Software with Time Tracking
Implementing project management software with time tracking provides several benefits for your team and your business. Here are a few you can look forward to:
- Better time visibility: You can see exactly where time is going across tasks and projects, helping you catch issues early.
- Improved project estimates: Past time tracking data helps you make more accurate estimates for future work.
- Easier billing: Time entries linked to billable hours make it simpler to invoice clients with fewer mistakes.
- Stronger team accountability: When everyone tracks their time, it’s easier to stay focused and own their work.
- Simplified reporting: Built-in reports save time pulling data together and give you a quick view of team performance.
- Fewer missed hours: Timer reminders and offline tracking help make sure time isn’t lost or forgotten.
- More informed decisions: Time data shows what’s working and what’s not, so you can adjust workloads or timelines as needed.
Costs and Pricing for Project Management Software with Time Tracking
Selecting project management software with time tracking requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in time tracking project management software solutions:
Plan Comparison Table for Project Management Software with Time Tracking
| Plan Type | Average Price | Common Features |
| Free | $0 | Basic task management, limited projects, time tracking, and collaboration tools |
| Basic/Individual | $7 - $10/user/month | Task management, time tracking, file sharing, basic Gantt charts, and limited automation |
| Standard | $10 - $12/user/month | Advanced task management, time tracking, file sharing, Gantt charts, and some automation and integration |
| Professional | $20 - $30/user/month | Full project planning, time tracking, budgeting, resource management, and advanced reporting |
| Enterprise | Quote-based | Customizable features, advanced security, unlimited projects, comprehensive analytics, and priority support |
Project Management Software with Time Tracking FAQs
How does time tracking in project management software improve productivity?
Time tracking within project management software can improve productivity by providing insights into how much time is spent on specific tasks and projects. It allows for better planning and resource allocation, as managers can identify which tasks take longer than expected and adjust deadlines or workflows accordingly. Additionally, it can help in pinpointing areas where processes may be improved to save time in the future.
Can I generate reports based on time-tracking data?
Yes, most project management software with time-tracking capabilities allows users to generate reports based on the time-tracking data. These reports can include detailed breakdowns of time spent on each project or task, summaries for individual team members, and overviews of time allocation across different projects. These reports are valuable for analyzing productivity, planning future projects, and billing clients accurately.
Is it possible to integrate project management software with other tools?
Many project management software solutions with time-tracking features offer integration with other tools such as calendars, communication platforms, and accounting software. This integration helps maintain a unified workflow and ensures that all aspects of project management and time tracking are connected, reducing the need for manual data entry and potential errors.
How secure is my data in project management software with time tracking?
Security varies by software, but reputable project management tools with time tracking prioritize data security. Look for software that offers encryption, regular backups, and compliance with industry-standard security protocols. It’s also important to review the software provider’s privacy policy to understand how your data will be handled.
Can project management software with time tracking support remote teams?
Yes, project management software with time tracking is particularly beneficial for remote teams. It allows team members to log their hours from anywhere, provides managers with visibility into remote work, and helps ensure that everyone is aligned on project objectives and deadlines, regardless of their location.
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