Projectworks Review: Pros, Cons, Features and Pricing Explained
Projectworks is project management software for professional services designed to help you balance client demands, resources, and revenue with less manual work. If you're comparing project management software hoping to fix scattered resourcing, clunky timesheets, or visibility gaps, Projectworks brings projects, people, and financial tracking into one place.
In this review, I'll cover the features, use cases, pros, cons, and pricing to help you decide if Projectworks fits your team's delivery reality.
Projectworks Evaluation Summary
- From $17.10/user/month (billed annually)
- 21-day free trial + free demo available
Why You Can Trust Us
We’ve been testing and reviewing project management software since 2012. As project managers ourselves, we know how critical and difficult it is to make the right decision when selecting software.
We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different project management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & our software review methodology.
Projectworks Overview
When judging Projectworks, I think its all-in-one project, resource, and financial management saves teams from bouncing between tools and spreadsheets. Compared to others, onboarding is quicker, reporting is clearer, and pricing is fair for growing firms. Some integrations could go deeper, but support is responsive and the interface isn't intimidating. I'd suggest Projectworks for consultancies and agencies — including management consulting practices — that want visibility across projects and people without the bloat or learning curve of more generic platforms.
pros
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Combines project, resource, and financial management in one view
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Dashboard gives real-time forecasting and utilization insights
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Billing and timesheets integrate directly into project workflows
cons
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No built-in task dependency mapping for complex workflows
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Limited template options for project setup and reporting
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Capacity planning tools lack customizable scenario modeling
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Our Review Methodology
How We Test & Score Tools
We’ve spent years building, refining, and improving our software testing and scoring system. The rubric is designed to capture the nuances of software selection and what makes a tool effective, focusing on critical aspects of the decision-making process.
Below, you can see exactly how our testing and scoring works across seven criteria. It allows us to provide an unbiased evaluation of the software based on core functionality, standout features, ease of use, onboarding, customer support, integrations, customer reviews, and value for money.
Core Functionality (25% of final scoring)
The starting point of our evaluation is always the core functionality of the tool. Does it have the basic features and functions that a user would expect to see? Are any of those core features locked to higher-tiered pricing plans? At its core, we expect a tool to stand up against the baseline capabilities of its competitors.
Standout Features (25% of final scoring)
Next, we evaluate uncommon standout features that go above and beyond the core functionality typically found in tools of its kind. A high score reflects specialized or unique features that make the product faster, more efficient, or offer additional value to the user.
We also evaluate how easy it is to integrate with other tools typically found in the tech stack to expand the functionality and utility of the software. Tools offering plentiful native integrations, 3rd party connections, and API access to build custom integrations score best.
Ease of Use (10% of final scoring)
We consider how quick and easy it is to execute the tasks defined in the core functionality using the tool. High scoring software is well designed, intuitive to use, offers mobile apps, provides templates, and makes relatively complex tasks seem simple.
Onboarding (10% of final scoring)
We know how important rapid team adoption is for a new platform, so we evaluate how easy it is to learn and use a tool with minimal training. We evaluate how quickly a team member can get set up and start using the tool with no experience. High scoring solutions indicate little or no support is required.
Customer Support (10% of final scoring)
We review how quick and easy it is to get unstuck and find help by phone, live chat, or knowledge base. Tools and companies that provide real-time support score best, while chatbots score worst.
Customer Reviews (10% of final scoring)
Beyond our own testing and evaluation, we consider the net promoter score from current and past customers. We review their likelihood, given the option, to choose the tool again for the core functionality. A high scoring software reflects a high net promoter score from current or past customers.
Value for Money (10% of final scoring)
Lastly, in consideration of all the other criteria, we review the average price of entry level plans against the core features and consider the value of the other evaluation criteria. Software that delivers more, for less, will score higher.
Core Features
Resource Planning
Assign team members to projects based on real capacity and skills. Heatmaps show who's over or under-utilized at a glance.
Project Financials
Track project budget, margins, and billing directly within each project. Get instant visibility into project profitability and revenue.
Time Tracking
Log time against projects with integrated timesheets and approval flows. Project hours roll up for accurate invoicing and reporting.
Forecasting
Predict revenue and resourcing with rolling forecasts tied to actuals. Scenario views help you plan months ahead.
Invoicing
Generate invoices from project data, including billable hours and expenses. Sync billing with project milestones and client agreements.
Analytics & Dashboards
Build custom dashboards for project, portfolio, and financial KPIs. Share reports automatically with leadership and stakeholders.
Ease of Use
Projectworks feels approachable even for teams new to professional services project software. The navigation is straightforward, onboarding steps are clearly explained, and dashboards make data easy to find. I've noticed users like the at-a-glance views for resource allocation and profitability, plus timesheets and project updates don't require much training. This helps teams adopt it fast without getting buried in settings or menus.
Integrations
Projectworks integrates with Xero, QuickBooks, HubSpot, Salesforce, Jira, and Microsoft Outlook calendar, among others.
Projectworks also offers an API and connects with Zapier for third-party integrations.
New Product Updates from Projectworks
Projectworks Adds HubSpot Line Item Budget Creation
Projectworks adds the ability to create budgets directly from HubSpot Deal Line Items with automatic syncing of names and amounts. This improves workflow efficiency by keeping project budgets aligned with CRM deal data. Here are the details of the update:
- Integration with HubSpot Line Items: Enables the creation of budgets directly from HubSpot Deals, streamlining project budget breakdown processes.
- Simplified Budget Allocation: Allows users to manage financials more efficiently by drawing budget data from existing valuable resources in HubSpot.
Visit Projectworks' official site for more details.
for more details.Projectworks Updates: Publish to Forecasts & Audit Columns
Projectworks' new updates help you keep forecasts aligned with actual schedules and give you more visibility into who and when budgets change. You can instantly update monthly forecasts and choose which audit columns to display via the Budgets list’s Hide/Show control. Here's the breakdown of what to expect:
- Publish to Forecasts action: Enables you to update monthly project forecasts with the latest timecode allocations, ensuring your financial projections match current plans.
- Created By column: Shows who created each budget record for better accountability.
- Created Date column: Displays when each record was first added to aid historical referencing.
- Updated By column: Indicates who last modified a record to enhance change tracking.
- Updated Date column: Provides the date of the most recent modification for easy monitoring.
Visit Projectworks’s website for more details.
Projectworks's Improved Leave Integration and Refreshed Interface
Projectworks introduces improvements to enhance usability and accuracy across its platform. The update focuses on refining the Employment Hero integration and delivering a refreshed, modern interface for a better user experience. Here are more details:
- Employment Hero Leave Integration: Now records the exact hours of leave per day for each approved request, ensuring precise synchronization between HR data and timesheets.
- Redesigned Interface: A cleaner and more consistent UI that enhances navigation and improves overall workflow efficiency.
Visit Projectworks’ official site for more details.
Projectworks Specs
- API
- Billing/Invoicing
- Budgeting
- CRM Integration
- Dashboards
- Data Export
- Data Import
- Document Management
- Expense Tracking
- External Integrations
- Financial Analysis
- Forecasting
- Gantt Charts
- Inventory Tracking
- Multi-Currency
- Multi-User
- Notifications
- Project Management
- Resource Management
- Scheduling
- Status Notifications
- Task Scheduling/Tracking
- Time Management
- Workflow Management
