Agile PM Software FAQ
The gist of agile basically is that “every project must be aligned to clearly defined business goals and must focus on the early delivery of products that provide real added value to the business organization,” according to Henny Portman in their article on agile methodologies.
Agile development can use one of 50+ known agile approaches and frameworks, including the very popular Scrum, its cousin Kanban, or other practices like Extreme Programming (XP), and Feature Driven Development (FDD).
Agile frameworks are adapted and hybridized—there’s no one right way to be agile. Whatever version you follow, you’re working with the basic principles laid out in the agile manifesto, focusing on communication, collaboration, self-organization, and responding quickly to new information.
Before agile project management, development teams were often beholden to rigid, hierarchical practices with “permission gates” between phases. It was a slow, lumbering process that featured long development cycles and no way to adapt to big changes in scope, budget, or resources. Agile management is the exact opposite.
The agile development process is all about communication, collaboration, and being able to react at whiplash speed to new information and goals. Agile software development ensures that every action is taken and resource spent contributes to predefined business goals, KPIs, and/or provides some sort of ROI. That way, no money or effort feels wasted as the team struggles to navigate an uncertain roadmap.
Running agile projects means moving quickly, being flexible, and reiterating on work using feedback cycles. By prioritizing communication and collaboration, every team member can be sure that they are spending their time on tasks that contribute directly to a set of overarching goals.
Agile PM can be adapted to A) develop a new product from scratch, or B) perform ongoing improvement of already-finished products. Iteration and evolution are key for an agile development cycle, meaning that you can expect multiple iterations and much end-user feedback and product testing. Really, anyone can follow agile development—not just software teams. After all, who doesn’t like being fast and flexible in their work?
Yes, there are plenty of free agile project management software, or freemium (a free forever plan with limited features or users). For example:
Even if you start using agile PM software for free, you should check out their paid plans to make sure you’re on board with them, as you might grow into those paid plans down the road.
Agile project management software has similar features to standard project management software (time tracking tools, task management, project reporting). However, agile PM software delivers them in feature sets for agile work: Kanban boards or swimlanes, burndown charts, real-time collaboration & messaging features, and story points management.
Agile project management tools are software designed to support and bolster agile ways of working. Agile tools support project planning through robust goal development and task prioritization that aligns with these overall project goals.
These features are meant to enable agile teams to have better sprint planning, real-time change management, and high-impact team collaboration.
Further reading: What Are Agile Project Management Tools?
To help you work to an agile approach, I’ve compiled a list of the best agile project management software for you to evaluate and compare.
What do I look for when I select the best agile project management software? Here’s a summary of my evaluation criteria:
- User Interface (UI): Is it clean and attractive? Is the tool UI-optimized for Android and iPhone mobile devices?
- Usability: Agile project management software is usually for evolving, dynamic teams who work at a fast pace. To rank well in terms of usability, the software should be easy to learn, easy to integrate with other tools, and easy to use in real-time for quick collaboration. Does the tool have usability bonuses like a project wiki or drag-and-drop organization?
- Integrations: Is it easy to connect with other tools? Any pre-built integrations? Does it integrate with agile-oriented integrations for collaboration (like Slack, Teamwork Chat, or Google Docs); continuous adaptation tools, like bug tracking (Zoho Bug Tracker, DebugMe); and customer satisfaction tools (Qualtrics Customer XM, Hively)?
- Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible? Typical agile project management software ranges from $10 to $25 per month or per user; do these tools fall along that expected curve? How many users and projects are included in the price? Is scaling easy?
Key Features Of Agile Project Management Software
The best agile project management software will have all or most of these features:
- Roadmap Maintenance & Backlog Grooming: Agile PM is a constant flow of adaptation and evolution, which means constantly having to rethink important planning items like roadmaps and backlogs. Do the tools have anything in the way of product backlog management and roadmap revision and tracking?
- Use Case Document Template: Does the tool have built-in structures to help with Use Case summaries? Is there a place to store use case descriptions and information, like from interviews with SMEs and market research?
- Discovery Tracks & Delivery Tracks: Can the tool easily separate and prioritize fantabulous new ideas/planning vs critical delivery items?
- Team Velocity Gamification: Does the tool somehow encourage and reward speed? Agile means reacting fast to ongoing twists and turns, so the tool should have some way to ensure this is happening reliably—even if it’s just a really cool way of putting alerts in front of the right people quickly.
- Sprint Review Reports: After an agile sprint, does the tool have the capacity to provide critical feedback needed for any sprint review meetings?
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Overviews Of The 10 Best Agile Project Management Software
Here’s a brief description of each of the software for agile project management on my list showing what it does best, plus screenshots to showcase some of the features.
monday.com makes it easy to manage your agile projects in one place. Users can save time with workflow automations, visualize their information in views they prefer (Gantt, Kanban, timeline, calendar, tasklist), and make use of tons of templates and integrations.
Because monday.com so easy to navigate, most users can onboard quickly using the built-in tutorial wizard and training videos. Features like private messaging, uploading files, user tagging, drag-and-drop charts, and click-to-edit data fields are intuitive enough that even low tech individuals can learn fast.
monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible through a paid plan with Zapier.
monday.com costs from $10/user/month and they offer a free forever plan for 2 seats and limited features. Enterprise pricing details are available upon request.
Hubstaff Tasks is a project management software with multiple task tracking and collaboration features. Its interface is based on the agile methodology; it lets you organize tasks in different project stages, which are represented by columns. Each task can be categorized using color-coded labels. One of its notable features is custom workflows. These let you automate assigning tasks to team members at different project stages and moving them forward with one click.
You can create checklists within each task and track them from the project view using progress bars. Files can also be attached to task cards, but the free plan only allows up to 100 MB of storage per user. Switching to the sprints view displays all your assigned tasks, organized by sprint. You can move tasks to current or future sprints or to the backlog with a drag-and-drop mechanism similar to Kanban.
Hubstaff Tasks integrates with Active Collab, Asana, Breeze, ClickUp, GitHub, GitLab, Insightly, JIRA, LiquidPlanner, Mavenlink, Paymo, PivotalTracker, Podio, Redbooth, Redmine, Teamwork Projects, Trello, Unfuddle, Wrike, Zoho Projects, Slack, Zendesk, Salesforce, QuickBooks, and other apps. You can boost your integration options with a paid plan through Zapier, unlocking hundreds of other possible connections.
Hubstaff Tasks is free for up to 5 users and 10 projects. The premium plan starts at $5/user/month.
Wrike is a project management software with a collection of agile tools for managing projects, and the tool is suitable for teams of five or more. This highly configurable agile project management software allows users to customize workflows, dashboards, and reports.
Wrike’s simple interface enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and workload views to visualize priorities. Wrike features a number of easy-to-use agile templates, backlog management functionalities, spaces for collaboration and feedback, and agile reporting and analytics. Other features include agile folder organization and automated task management.
Wrike’s features can be configured for each individual team’s needs, and the tool also offers a variety of specific solutions depending on the type of team or organization, including solutions for marketing teams and professional service teams.
The software offers more than 400 pre-built native integrations, including popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
Pricing for Wrike starts at $9.80/user/month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.
Forecast is an agile project management software for agile teams. The tool offers adaptive work processes and workflow automation to save project managers time and track projects, tasks, and milestones.
The platform uses AI to help make estimates, so users can get a more accurate view of sprint capacity and monitor velocity. Also included are AI-powered auto-scheduling and time entry suggestions. Forecast offers a centralized location for the team to groom the backlog, plan sprints, track progress and velocity, and discern where processes can be improved.
Forecast also integrates with the tools for developers, such as Azure DevOps, GitHub, GitLab, and Jira.
Forecast paid plans start at $29/user/month, and a 14-day free trial is available.
TeamGantt is an online project planning software that lets users create visual charts and timelines where you can easily plan, schedule, and manage your projects with flexible deadlines, milestones, and dependancies. TeamGantt is trusted by largely successful companies like Amazon, Netflix, and Nike.
TeamGantt gives you the ability to create and customize project charts by dragging and dropping items, switching between different project views with a click, and filtering tasks according to signee, priority, or other tags.
TeamGantt integrates with quite a number of productivity apps like Slack, Trello, Dropbox, Zapier, and RESTful API just to name a few.
TeamGantt is free for personal use for up to 3 people and costs from $24.95/month. TeamGantt offers a 30-day free trial.
Nutcache is an all-in-one agile solution for managing your entire project lifecycle with an emphasis on team collaboration. Within Nutcache, users can customize tasks within a workplace, track project budgets, and manage time and expenses.
Nutcache offers a variety of easy-to-use project budgeting tools that agile teamswill love, including budget analytics with motion graphics and notification flags for overruns. Agile teams struggling with cost and scope maintenance will also appreciate their easy estimates vs actuals reports.
Nutcache integrates with PayPal, Stripe, QuickBooks, Dynacom Accounting, 2Checkout, Authorized.Net, Gmail, Google Drive, Github, Slack, and hundreds more using a paid plan through Zapier.
Nutcache is free for a maximum of 20 users. For paid plans, Nutcache costs from $7.95/user/month. Customized pricing for more than 150 users is available upon request.
Process Street is an agile project management software used by popular retail and consumer brands like Anytime Fitness, H&M, Hitachi, and The Economist. They also service companies across industries such as technology, services, non-profit, real estate, financial & insurance, and healthcare & pharma.
Process Street has everything you would expect from an agile PM solution: project planning, resource tracking, process management, workflow automations, proofing & approvals, and templates & checklists to keep things running smoothly. Retail and consumer companies will appreciate the ability to add rich media to your documents including images, videos, and text files for a more comprehensive product database.
Process Street integrates natively with Close.io, Google Workspace, Gmail, Yammer, Salesforce, Zendesk, Typeform, Slack, Pipedrive, Asana, Wufoo, Trello, ITGlue, Zoho CRM, HelloSign, GitHub, Evernote, Watershed, Airtable, and other popular apps. You can also access 2000+ integrations using a Zapier account, which comes at an additional cost.
Process Street is free to use for up to 5 team members. Paid plans cost from $25/user/month (min. 5 users) and come with a14-day free trial.
Asana helps teams succeed at every project by staying in sync, hitting their deadlines, and reaching their goals with Asana’s Work Graph data model. All over the world, teams of all sizes trust Asana with their projects, programs, and processes.
Asana lets you view your data in the following views: board, list, timeline, and calendar where you can store and visualise information on your projects including tasks, subtasks, milestones, task assignees, sections, custom fields, and so much more. Users can make Asana as simple or as comprehensive as they see fit.
Asana integrates with Microsoft Teams, Adobe Creative Cloud, JIRA Cloud, Salesforce, Tableau, Slack, Clockwise, MS Office 365, Google Calendar, Gmail, Power BI, Outlook, ServiceNow, JotForm, Google Drive, Looker, Vimeo, DropBox, Trello, GitLab, and a growing list of other apps. Plus, a plan with Zapier or Tray.io can let you access other apps to connect with Asana.
Asana is free for users just starting out. Paid plans with Asana costs from $10.99/user/month and they offer customized enterprise pricing details upon request.
Pivotal Tracker is a project management tool that features shared backlog and priority views and iteration guides to give your teams a real-time source of truth and the ability to produce results quickly and consistently no matter how many projects you’re working on.
With Pivotal Tracker, users can automate planning to get rid of time spent on managing timelines and missing deadlines. Emergent integrations are addressed from the get-go thanks to Pivotal Tracker’s team velocity calculations that also help teams sustain a healthy rhythm and steady progress.
Pivotal Tracker integrates with many popular productivity tools like Slack, GitHub, Jira, Zendesk to name a few.
Pivotal Tracker costs from $10/month for upto 10 users. Pivotal Tracker offers a free trial along with customized pricing upon request.
ProjectManager.com offers agile and scrum project management tools that let users respond to change and deliver results with its easy task management features: visual workflows like kanban boards, dashboards to track progress with, and a “My Work” page view for your personal tasks, to name a few.
With a focus on catering to massive industries that span continents, ProjectManager.com is best for users in the construction, manufacturing, IT, and engineering sectors. Attention to detail and a focus on comprehensive reporting is evident in their broad-range Reports feature.
ProjectManager integrates with MS Project, Excel, Office 365, Salesforce CRM, QuickBooks, Xero, Dropbox, Desk.com, JIRA, Hubspot, Slack,Zendesk, Evernote, OneLogin, OneDrive, and the complete Google Suite. They also have a powerful REST API to help you build against internal or external tools.
ProjectManager.com is free forever for 3 users and 3 projects. ProjectManager.com paid plans cost from $14/user/month and they also offer customized pricing upon request.
The Best Agile Project Management Software Comparison Chart
Other Software for Agile Project Management Options
Here’s a few more that didn’t make the top list.
- Microsoft Projects – Microsoft’s answer to project management software; great for those already working within the MS system with Office or Microsoft 365.
- Trello – A simple Kanban board tool for agile projects with a generous freemium plan for up to 10 boards/workspace & 250 automation.
- Atlassian JIRA – Project management software that’s great for software developers with issue and bug tracking built in. Free to use for up to 10 users.
- GitHub – Where you can code, collaborate, develop, automate, and secure software in one place plus learn from an active community of millions of developers. Free with limited features, paid plans start at $4/user/month.
- Perforce – Project management software for developers in just about every industry including gaming, automotive, healthcare, government, finance, and even film and animation. Perforce’s Hansoft is free.
- Workfront – By Adobe, this enterprise project management software prioritizes producing reports within minutes, making risk mitigation and waste reduction the standard. Pricing details are available upon request.
- ActiveCollab – Simple and easy-to-use all-in-one project management tool for those who need to stick to a budget, maximize Budget vs Cost reports within the platform. Free for 14 days, and costs from $7/user/month.
- SprintGround – Built for software and web developers for task management, bug tracking, collaboration, and supports various methodologies. Free forever for 3 users and 2 projects.
- TargetProcess – Highly visual and modern platform to manage portfolio, products, and teams for a truly agile organization. Pricing details are available upon request.
What Do You Think About This Agile Project Management Tools List?
What agile project management software do you use—are you looking to switch it up anytime soon or are you happy with what you have?
Is there any software for agile project management that you would add to this list? What do you think the best agile project management software is?
Share your thoughts in the comments!
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