Skip to main content

Pipefy is a powerful workflow management tool that helps teams automate processes and improve efficiency by providing customizable templates and integrations. However, some users may seek alternatives due to specific feature needs or pricing concerns. Here, I’ll share my suggestions for the best Pipefy alternatives.

Why Trust Our Software Reviews

We’ve been testing and reviewing workflow software since 2012. As project managers ourselves, we know how critical and difficult it is to make the right decision when selecting software. 

We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different project management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent and our software review methodology.

Best Pipefy Alternatives Summary

This comparison chart summarizes basic details about each of my top Pipefy alternatives. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best alternative for your budget and business needs.

Tools Price
Airtable From $20/user/month (billed annually) + free plan available
Todoist From $4/user/month (billed annually) + free plan available
Teamwork.com From $11/user/month (billed annually) + free plan available
Asana From $10.99/user/month (billed annually) + free plan available
Taskworld From $8/user/month
Basecamp From $15/user/month
Businessmap From $149/user/month (billed annually, min 15 seats)
Trello From $5/user/month (billed annually) + free plan available
Notion From $10/user/month (billed annually) + free plan available
MeisterTask From $8.25/user/month (billed annually) + free plan available
Compare Software Specs Side by Side

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

What is Pipefy?

Pipefy is a workflow management software designed to help teams automate and streamline their processes. It is used by project managers, operations teams, and business analysts to create, manage, and optimize workflows. Pipefy improves efficiency, ensures consistency, and provides visibility into processes.

Why Look for a Pipefy Alternative

You might be looking for an alternative to Pipefy because you:

  • Require more flexible and extensive customization options
  • Prefer a more intuitive and user-friendly interface
  • Need better integration with other tools and software
  • Seek a more cost-effective solution that fits your budget
  • Desire more advanced features and functionalities

Alternatives to Pipefy can provide greater customization, a more intuitive user experience, and better integration options. They may also offer more advanced features and a pricing structure that better suits your needs.

Best Pipefy Alternatives Reviews

Here’s my in-depth analysis and overview of each Pipefy alternative. I’ll cover the pros and cons, features, and best use cases for each tool.

Best for custom app building

  • 14-day free trial
  • From $20/user/month (billed annually) + free plan available
Visit Website
Rating: 4.6/5

Airtable is a versatile platform that allows teams to build custom business apps without writing code. It allows users to create tailored applications to meet specific workflow needs.

Why it's a good Pipefy alternative:

I chose Airtable for this list because it combines the simplicity of a spreadsheet with the power of a database, offering customizable templates and flexible views to manage workflows efficiently. Its no-code app-building capabilities allow teams to create solutions that can adapt to various business processes which makes it a strong alternative to Pipefy and ideal for teams seeking to optimize their processes and enhance productivity.

Standout features and integrations:

Features include its Interface Designer for creating custom interfaces, customizable templates, flexible views, powerful database capabilities, seamless integration with numerous apps, automation features, real-time collaboration, user-friendly interface, versatile project management tools, robust reporting and analytics, and support for multiple field types.

Integrations include Slack, Google Drive, Salesforce, Jira, Zendesk, Dropbox, Box, Evernote, GitHub, and Mailchimp.

Pros and cons

Pros:

  • Strong data visualization and reporting features
  • Extensive integration options
  • Highly customizable without needing coding skills

Cons:

  • Can be complex for new users to set up
  • Limited record capacity on lower-tier plans

Best for tracking personal and work tasks

  • 30-day free trial
  • From $4/user/month (billed annually) + free plan available
Visit Website
Rating: 4.4/5

Todoist is a task management tool designed to help users organize their personal and professional lives. It creates, organizes, and tracks tasks and projects across different devices. 

Why it's a good Pipefy alternative:

I picked Todoist as an alternative to Pipefy because it provides a simpler and more intuitive interface for task management. While Pipefy is for bigger business process automation, Todoist streamlines the experience for both personal and professional task tracking, making it a versatile choice for individual users and small teams.

Standout features and integrations:

Features include task prioritization, recurring due dates, and project templates. It also offers productivity tracking and a clean, user-friendly interface.

Integrations include Google Calendar, Slack, and Dropbox. 

Pros and cons

Pros:

  • Excellent task prioritization options
  • Comprehensive project tracking capabilities
  • Effective cross-platform synchronization

Cons:

  • Complex projects require a premium plan
  • No built-in time tracking

Best for client-focused project management

  • 30-day free trial
  • From $11/user/month (billed annually) + free plan available
Visit Website
Rating: 4.4/5

Teamwork is a project management tool for teams that do client work, offering features like time tracking and resource management. It provides comprehensive tools to manage client relationships, track billable hours, and optimize resource allocation.

Why it's a good Pipefy alternative:

I chose Teamwork for this list because it offers features tailored for client-focused project management, making it a strong alternative to Pipefy. Its robust project management features, excellent client collaboration tools, and comprehensive time tracking capabilities enable it to handle complex client projects and streamline workflows effectively. This combination makes Teamwork a compelling option for those looking to manage and automate processes efficiently.

Standout features and integrations:

Features include time tracking, resource management, and customizable project templates. These features help teams manage their time efficiently, avoid bottlenecks, and deliver timely projects. 

Integrations include Slack, HubSpot, QuickBooks, Xero, Google Drive, Dropbox, Microsoft Teams, Zapier, Harvest, and OneDrive.

Pros and cons

Pros:

  • Customizable project templates
  • Time tracking and resource management
  • Comprehensive client management features

Cons:

  • Limited customization options for reports
  • Complex interface for new users

Best for AI-driven work management

  • 30-day free trial
  • From $10.99/user/month (billed annually) + free plan available
Visit Website
Rating: 4.3/5

Asana is a work management platform designed to help teams organize, track, and manage their work. It is best for AI-driven work management due to its advanced AI capabilities that enhance productivity and streamline workflows.

Why it's a good Pipefy alternative:

I chose Asana for this list because of its powerful AI features that improve work management efficiency. Its customizable templates, advanced task dependencies, and powerful automation platform enhance productivity and efficiency, making it a strong Pipefy alternative. Additionally, Asana’s seamless integration with numerous apps and real-time collaboration capabilities make it ideal for teams looking to improve coordination and manage complex projects effectively.

Standout features and integrations:

Features include project views (list, board, calendar, and timeline), custom fields, task dependencies, and advanced search. Its AI capabilities, known as Asana Intelligence, provide smart fields, summaries, and status updates to help teams work smarter.

Integrations include Microsoft 365, Google Workspace, Slack, Salesforce, Tableau, Power BI, Jira Cloud, Zoom, Dropbox, and Adobe Creative Cloud.

Pros and cons

Pros:

  • Extensive integration options
  • Advanced AI capabilities for task automation
  • Comprehensive project management features

Cons:

  • Complex task dependency management
  • Steep learning curve for beginners

Best for chat integration

  • 14-day free trial + free plan available
  • From $8/user/month
Visit Website
Rating: 4.3/5

Taskworld is a project management tool that combines task management with integrated chat features. It allows seamless communication within tasks, enhancing team collaboration and efficiency.

Why it's a good Pipefy alternative:

I chose Taskworld for the list because it offers a unique combination of task management and integrated chat essential for teams needing constant communication. This makes it a strong alternative to Pipefy, especially for teams prioritizing real-time collaboration.

Standout features and integrations:

Features include Kanban boards, task assignments, timelines, reminders, and integrated chat for direct communication within tasks. It also offers performance analytics and multiple views to manage projects effectively.

Integrations include Slack, Google Drive, Dropbox, Microsoft Teams, Zapier, Trello, Asana, Jira, GitHub, and OneDrive.

Pros and cons

Pros:

  • Comprehensive performance analytics
  • Multiple project views
  • Integrated chat within tasks

Cons:

  • Limited customization options
  • Higher starting price compared to some competitors

Best for small teams

  • 30-day free trial
  • From $15/user/month
Visit Website
Rating: 4.1/5

Basecamp is a project management tool designed to help small teams manage their projects efficiently. It features a simple interface, comprehensive tools, and consolidates multiple functionalities into one platform.

Why it's a good Pipefy alternative:

I chose Basecamp for this list because it offers an easy approach to project management, making it an excellent alternative to Pipefy. Its all-in-one platform reduces the need for multiple apps, which can streamline workflows and improve team collaboration.

Standout features and integrations:

Features include real-time chat, to-do lists, scheduling, and document storage. The platform also offers unique tools like Hill Charts for visualizing project progress and Card Table for Kanban-style task management.

Integrations include Slack, Asana, Google Workspace, Dropbox, Zapier, Trello, GitHub, Microsoft Teams, Zoom, and Evernote.

Pros and cons

Pros:

  • Affordable pricing for small teams
  • Comprehensive feature set
  • Simple and intuitive interface

Cons:

  • No built-in time tracking
  • Limited advanced features for large enterprises

Best for outcome-driven enterprise

  • 14-day free trial
  • From $149/user/month (billed annually, min 15 seats)
Visit Website
Rating: 3.9/5

Businessmap is a software platform that enhances enterprise agility through outcome-driven project management. It aligns strategy with execution, making it ideal for organizations focused on achieving specific business outcomes.

Why it's a good Pipefy alternative:

I chose Businessmap for its strong features that support enterprise-level agility and strategic alignment. Its multi-layered Kanban boards and advanced workflow management tools make it a strong contender for organizations looking for an alternative to Pipefy.

Standout features and integrations:

Features include multi-layered Kanban boards, management dashboards, and workflow analytics. It also supports dependency management and project forecasting, making it a comprehensive tool for enterprise project management.

Integrations include Jira, Trello, Asana, Slack, Microsoft Teams, Google Drive, Dropbox, GitHub, Zapier, and Salesforce.

Pros and cons

Pros:

  • Comprehensive analytics and reporting
  • Strong focus on strategic alignment
  • Advanced workflow management

Cons:

  • Complex setup for smaller teams
  • Limited user community and resources

Best for visual task management

  • 14-day free trial
  • From $5/user/month (billed annually) + free plan available

Trello is a project management tool that uses boards, lists, and cards to help teams organize tasks visually. Its intuitive Kanban-style boards allow users to see the status of tasks at a glance.

Why it's a good Pipefy alternative:

I chose Trello because it offers intuitive visual task management through its customizable boards, lists, and cards, making it easy to organize and track projects. Its powerful integration capabilities and real-time collaboration features streamline workflow management. Additionally, Trello's drag-and-drop functionality and robust automation with Butler enhance productivity and efficiency, making it ideal for teams looking to simplify their project management processes.

Standout features and integrations:

Features include visual task management boards, drag-and-drop functionality, customizable cards and lists, powerful integration with numerous apps, real-time collaboration, checklists and due dates, team member assignments, labels and filters, mobile app accessibility, and robust automation with Butler.

Integrations include Slack, Google Drive, Salesforce, Microsoft 365, Jira, Dropbox, Evernote, GitHub, Mailchimp, and Zendesk.

Pros and cons

Pros:

  • Robust free plan
  • Extensive integration options
  • Customizable boards, lists, and cards

Cons:

  • Basic reporting and analytics
  • Limited advanced project management features

Best for an all-in-one workspace

  • 14-day free trial
  • From $10/user/month (billed annually) + free plan available

Notion is a versatile tool that offers a connected workspace for wiki, docs, and projects. It centralizes functions like note-taking, project management, and collaboration in one platform.

Why it's a good Pipefy alternative:

I chose Notion for the list because it provides a comprehensive workspace that can replace multiple tools, similar to Pipefy. Notion stands out with its flexibility and extensive customization options, making it an excellent alternative for users looking to optimize their workflow, enhance productivity, and reduce tool fatigue

Standout features and integrations:

Features include its powerful building blocks that allow users to visualize, filter, and sort information in various ways, and its ability to create custom labels, tags, and owners for better organization. Additionally, Notion's drag-and-drop interface makes building and customizing pages easy.

Integrations include Slack, Google Drive, Trello, Jira, GitHub, Asana, Figma, Typeform, Zapier, and Intercom.

Pros and cons

Pros:

  • Strong community and support resources
  • Centralizes multiple functions in one platform
  • Highly customizable and flexible user interface

Cons:

  • Limited offline functionality
  • Can be overwhelming for new users

Best for intuitive task management

  • Free trial available
  • From $8.25/user/month (billed annually) + free plan available
Visit Website
Rating: 4.6/5

MeisterTask is a task management tool that offers Kanban boards, project documentation, and integrations with other tools for effective team collaboration. Its user-friendly interface and customizable features simplify task tracking and project management.

Why it's a good Pipefy alternative:

I chose MeisterTask for its intuitive design and ease of use, which makes it accessible for teams of all sizes. Its Kanban-style boards and customizable workflows stand out as a good alternative to Pipefy, especially for teams looking for a simple task management solution.

Standout features and integrations:

Features include Kanban-style project boards, project documentation with MeisterNote, and advanced search capabilities. It also includes automation options to streamline repetitive tasks and built-in time tracking for productivity monitoring.

Integrations include Slack, Microsoft Teams, Google Drive, Dropbox, GitHub, Zendesk, Bitbucket, Outlook, Zapier, MindMeister.

Pros and cons

Pros:

  • Integration with popular third-party apps
  • Customizable project management boards
  • Attractive and user-friendly interface

Cons:

  • Limited reporting capabilities
  • Higher starting price compared to some competitors

Other Pipefy Alternatives

Below is a list of additional Pipefy alternatives that I shortlisted, but did not make it to the top list. It’s worth checking them out.

  1. Zoho Projects

    Best for comprehensive project tracking

  2. Jira

    Best for software development teams

  3. Wrike

    Best for team collaboration

  4. Scoro

    Best for business management

  5. Freshservice

    Best for IT service management

  6. ClickUp

    Best for all-in-one project management

  7. ProofHub

    Best for proofing and collaboration

  8. Nifty

    Best for milestone tracking

  9. Smartsheet

    Best for spreadsheet enthusiasts

  10. Hive

    Best for productivity analytics

  11. Adobe Workfront

    Best for marketing teams

  12. Planview

    Best for portfolio management

  13. Clarizen

    Best for enterprise project management

  14. monday.com

    Best for visual project tracking

  15. TeamGantt

    Best for Gantt chart enthusiasts

If you still haven't found what you're looking for here, check out these other project management tool reviews we've curated for you:

Selection Criteria for Pipefy Alternatives

When selecting alternatives to Pipefy, functionality and meeting specific use cases matter most. This ensures the chosen software aligns with what your team needs, addresses pain points, and serves its intended purpose effectively. Having personally evaluated these tools, I can provide insights into the criteria that guide this selection process.

Core Functionality (25% of Total Weighting Score): To be considered for inclusion on my list of the best Pipefy alternatives, the solution had to offer the following basic services and software functionalities first:

  • Workflow automation
  • Task management
  • Form creation and customization
  • Integration with other tools
  • Reporting and analytics

Additional Standout Features (25% of Total Weighting Score): To help me narrow further, I also took note of any unique or less common services, including:

  • AI-driven insights
  • Visual task management
  • Custom app building
  • Proofing and collaboration
  • Productivity analytics

Usability (10% of Total Weighting Score): To evaluate usability, I looked for:

  • Intuitive interface design
  • Easy navigation
  • Minimal learning curve
  • Responsive support within the app
  • Customizable dashboards

Onboarding (10% of Total Weighting Score): To get a sense of each provider's onboarding process, I considered the following factors:

  • Availability of training videos and templates
  • Interactive product tours
  • Chatbot assistance
  • Webinars and live demos
  • Comprehensive documentation

Customer Support (10% of Total Weighting Score): Since Pipefy alternatives might be complex to implement, you'll want a service provider with excellent customer support systems in place. To evaluate the level of customer support each company offered, I considered the following:

  • Availability of multiple support channels (email, chat, phone)
  • Responsiveness and helpfulness of support staff
  • Quality of support documentation and resources
  • Availability of a comprehensive knowledge base, help center or community forum

Value For Money (10% of Total Weighting Score): To gauge the value of each software, I considered the following factors:

  • Pricing in comparison to the competition
  • Range of features offered at different pricing tiers
  • Overall cost-benefit ratio
  • Hidden costs or additional fees

Customer Reviews (10% of Total Weighting Score): Evaluating customer reviews is the final element of my selection process, which helps me understand how well a product performs in the hands of real users. Here are the factors I considered:

  • Overall customer satisfaction
  • Common praises or reported complaints
  • Quality of customer support as described by users
  • Feedback on usability and onboarding experience
  • The reliability and performance of the product

Using this assessment framework helped me identify the Pipefy alternatives that go beyond basic requirements to offer additional value through unique features, intuitive usability, smooth onboarding, effective support, and overall value for price.

Features of Pipefy Alternatives

Here are some key features of Pipefy that your alternative software should be able to replicate or improve upon to be a good fit.

  • Automation: Automatically trigger actions based on predefined events
  • SLA Management: Track and manage service level agreements to ensure timely task completion
  • Advanced Reports: Generate detailed reports to analyze workflow efficiency and productivity
  • Secure Database: Store data securely with 256-bit encryption and other security measures
  • Custom Workflows: Create and customize workflows without needing technical skills
  • Integrations: Connect with other applications via open API or Zapier for seamless data flow
  • Real-Time Communication: Centralize communication threads to avoid long email exchanges
  • Visual Management: Use Kanban-style boards for a clear view of process stages and responsibilities
  • Pre-Designed Templates: Utilize templates for common processes like task management and sales pipelines
  • AI-Driven Efficiency: Leverage artificial intelligence to optimize and automate business process management

What’s Next?

Want to connect with other digital project managers to share resources and best practices? Join our membership community and get access to 100+ templates, samples, and examples and connect with 100s of other digital project managers in Slack.

Hermann Fink
By Hermann Fink

Hermann Fink is a technology enthusiast and the co-founder of Rünna Advertising, a multinational digital agency that has been active for over a decade and served clients like Ford, AstraZeneca, Disney, and Didi. In addition to being a business owner, Hermann gathered corporate experience in project management during his time at Hewlett Packard in the mid-2010s.