Trello vs. Notion: Comparison & Expert Reviews For 2025
Trello provides an intuitive platform for managing tasks and projects with ease. Notion offers a flexible workspace for organizing information and collaborating with your team. While Trello excels in simple task management, Notion offers a broader range of organizational features.
In this article, you'll find a detailed comparison of these tools, including their features, pros and cons, and pricing, helping you choose the right project management software for your needs.
Trello vs. Notion: An Overview
Trello
Notion
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Trello vs. Notion Pricing Comparison
| Trello | Notion | |
|---|---|---|
| Free Trial | 14-day free trial | 14-day free trial + free plan available |
| Pricing | From $5/user/month (billed annually) + free plan available | From $10/user/month (billed annually) |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowTrello pricing offers a freemium model with optional paid tiers that add advanced features, but users should be aware of potential costs for integrations.
Notion pricing also follows a freemium structure, with premium plans for additional workspace and collaboration capabilities, and may include costs for team expansions.
To choose the right pricing, evaluate your team's size, the features you need, and any additional costs you might incur as your team grows.
Trello vs. Notion Feature Comparison
Trello’s Kanban boards make it easy to visualize your team’s workflow, ideal for managing ongoing tasks in fast-paced environments.
Notion’s flexible databases allow you to customize workspaces for different project needs, making it a strong choice for teams that require detailed documentation. Trello excels at visual task tracking, while Notion is better suited for organizing complex project information.
| Trello | Notion | |
|---|---|---|
| API | ||
| Budgeting | ||
| Calendar Management | ||
| Contact Management | ||
| Dashboards | ||
| Dependency Tracking | ||
| Document Sharing | ||
| Expense Tracking | ||
| External Integrations | ||
| File Sharing | ||
| Gantt Charts | ||
| Inventory Tracking | ||
| Kanban Boards | ||
| Project Management | ||
| Resource Management | ||
| Supplier Management | ||
| Task Scheduling/Tracking | ||
| Time Management | ||
| Workflow Management |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowTrello vs. Notion Integrations
| Integration | Trello | Notion |
| Slack | ✅ | ✅ |
| Google Drive | ✅ | ✅ |
| Microsoft Teams | ✅ | ❌ |
| GitHub | ✅ | ❌ |
| Zapier | ✅ | ✅ |
| Asana | ❌ | ✅ |
| Jira | ✅ | ❌ |
| Figma | ❌ | ✅ |
| API | ✅ | ✅ |
Trello’s Slack integration delivers instant task updates, helping teams stay aligned in real time. Notion’s Figma integration supports smooth collaboration between design and project planning. While Trello focuses on real-time communication, Notion is stronger at connecting design work with project documentation.
Trello vs. Notion Security, Compliance & Reliability
| Factor | Trello | Notion |
| Data Encryption | Notion provides granular permission settings to manage access to the workspace and pages. | Notion also employs AES-256 bit encryption for data at rest and TLS for data in transit. |
| Regulatory Compliance | Trello complies with GDPR and CCPA, providing data protection to users. | Notion adheres to GDPR and CCPA standards, ensuring user data privacy and protection. |
| Access Control | Trello offers role-based permissions to control access to boards and data. | Notion also employs AES-256-bit encryption for data at rest and TLS for data in transit. |
| Backup & Recovery | Trello provides regular data backups and offers recovery options in case of data loss. | Notion ensures data reliability with automatic backups and recovery systems. |
Trello and Notion both offer strong security and compliance features, but Trello's comprehensive access controls may be more suitable for teams with strict data governance needs.
Consider your team's specific security requirements, such as encryption standards and compliance obligations, to determine which tool aligns best with your organization's policies.
Trello vs. Notion Ease of Use
| Factor | Trello | Notion |
| User Interface | Trello offers a straightforward Kanban-style interface that’s easy to navigate. | Notion provides a customizable workspace, but its flexibility can be overwhelming at first. |
| Onboarding Experience | Trello’s quick-start guides and templates make onboarding simple for new users. | Notion’s onboarding involves more learning due to its extensive feature set. |
| Setup | Trello requires minimal setup, allowing teams to get started quickly. | Notion’s setup is more involved, requiring time to configure workspaces and databases. |
| Support | Trello offers a comprehensive help center and community support. | Notion provides detailed guides and active community forums for support. |
Trello stands out for its ease of use, offering an intuitive interface and minimal setup, which makes it great for quick task management. Notion has a steeper learning curve due to its wide range of customization options, but it becomes a powerful tool for teams willing to invest time in learning its features.
Trello vs Notion: Pros & Cons
Trello
- Trello adapts to your team's workflow, offering flexibility in task management.
- It's simple to use, making it accessible for team members of all skill levels.
- You can easily visualize your tasks with Trello's board and card layout.
- Trello's simplicity might not suit large teams with detailed project management needs.
- You can't create intricate task dependencies, which may limit complex project planning.
- Trello lacks advanced reporting features you might find in more complex tools.
Notion
- You can take notes, manage projects, and maintain your databases in one place.
- The intuitive design makes it easy for users to navigate and organize their projects.
- You can tailor your workspace to fit your needs with flexible layouts and templates.
- The mobile app is less intuitive than the desktop version.
- You might experience slow performance if you have large databases or complex setups.
- It can be challenging for new users to master without spending time on tutorials.
Best Use Cases for Trello and Notion
Trello
- Creative Agencies Trello's visual task management makes it easy for you to track projects, ideas, and client feedback.
- Startups The flexibility Trello offers helps your team adapt quickly as you grow and change.
- Marketing Teams You can easily plan campaigns and track progress with Trello's board system.
- Design Departments Trello's simple interface allows you to manage design projects and revisions efficiently.
- Freelancers You can organize your tasks and deadlines without getting overwhelmed by complex features
- Product Development Trello's adaptability helps your team streamline workflows and manage product roadmaps effectively.
Notion
- Creative agencies You can use customizable templates within a flexible workspace to manage creative projects and collaborate with the team.
- Freelancers You can manage multiple projects and clients in a single, organized platform.
- Startups You can tailor your workspace to your needs in order to manage rapid growth and changing project requirements.
- Remote teams Notion supports constant communication and project tracking across different locations.
- Education departments You can use Notion's database capabilities to organize curricula, schedules, and educational materials.
- Content writers You can use the note-taking and organization features to manage research, drafts, and editorial calendars efficiently.
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowWho Should Use Trello, and Who Should Use Notion?
Trello is best for teams that need a simple, visual way to manage tasks and projects, especially in fast-paced environments like startups or small teams. Notion is better suited for those who need a more comprehensive tool for complex documentation and customization, making it ideal for creative teams or projects with varied requirements.
If your team values ease of use and quick setup, Trello is a strong choice. If you need flexibility and depth, Notion is the better fit.
Differences Between Trello and Notion
| Trello | Notion | |
|---|---|---|
| Automation | Trello includes built-in automation with Butler for repetitive tasks. | Notion lacks native automation but can be extended through integrations |
| Customization | Trello’s customization is limited to board and card settings. | Notion allows extensive customization with databases and templates. |
| Documentation | Trello focuses on visual task tracking rather than documentation. | Notion excels in combining project management with detailed documentation |
| Pricing | Trello employs a freemium model, offering paid tiers for additional features. | Notion also uses a freemium model but charges for added workspaces and features |
| User Interface | Trello offers a simple Kanban board layout for task management. | Notion provides a customizable workspace with various layout options. |
| Visit TrelloOpens new window | Visit NotionOpens new window |
Similarities Between Trello and Notion
| Cloud-Based Access | Trello and Notion are cloud-based, so you can access your projects from anywhere, whether you’re in the office or on the go. |
|---|---|
| Collaboration | Both Trello and Notion support team collaboration by allowing multiple users to edit and comment on projects in real time. |
| Freemium Model | Trello and Notion both have a freemium pricing model, letting you start with basic features and scale up as your needs grow. |
| Integrations | Both tools offer a range of integrations with popular apps like Slack and Google Drive, enhancing their functionality. |
| User Support | Each platform has an active user community and provides extensive online resources, helping you get the most out of their features. |
| Visit TrelloOpens new window Visit NotionOpens new window | |