14 Best AI Note-Taking Apps Reviewed in 2025
10 Best AI Note-Taking Apps Shortlist
Here's my pick of the 10 best software from the 14 tools reviewed.
Managing projects can quickly become messy when you're tracking tasks, meetings, and ideas simultaneously. That’s where AI note-taking apps come in; they handle the tedious work like transcribing calls, sorting information, and surfacing what’s most important so you don’t have to.
I’ve spent time testing these tools myself, and some really do make work smoother. Below, you’ll find my top picks based on real use, including which ones stand out for smart features and team-friendly workflows
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Best AI Note-Taking Apps Summary
This comparison chart summarizes pricing details for my top AI note-taking apps selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for AI-assisted organization | 14-day free trial + free plan available | From $10/user/month (billed annually) | Website | |
| 2 | Best for AI-powered voice analysis | Free plan + free demo available | From $10/seat/month (billed annually) | Website | |
| 3 | Best for collaboration with AI | 30-day free trial | From $6.99/user/month | Website | |
| 4 | Best for linking notes with AI | Free plan available | From $4/user/month (billed annually) | Website | |
| 5 | Best for transcribing meetings | Free plan available | From $8.33/user/month (billed annually) | Website | |
| 6 | Best for eco-friendly AI note-taking | Free plan available | From $14/user/month | Website | |
| 7 | Best for automating meeting notes | Free plan available | From €25/user/month | Website | |
| 8 | Best for AI-enhanced audio notes | Free trial available | From $21.99/user/month | Website | |
| 9 | Best for AI-driven memory recall | Free plan available | From $12/user/month | Website | |
| 10 | Best for generating meeting summaries | Free plan available | From $10/user/month (billed annually) | Website |
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Accelo
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
Smartsheet
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4
Best AI Note-Taking App Reviews
Below are my detailed summaries of the best AI note-taking apps that made it onto my shortlist. My reviews offer a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
Notion is a workspace that combines note-taking, task management, and collaboration, catering to both individuals and teams. It offers AI-driven features that help users organize information and streamline workflows efficiently.
Why I picked Notion: Notion's AI capabilities assist in organizing information through smart suggestions and automated content categorization. Its flexibility allows you to create custom databases and templates tailored to your needs. The tool's ability to integrate tasks, notes, and projects in one place can increase productivity.
Standout Features & Integrations:
Features include the ability to create custom templates for different project types, which is designed to limit repetitive tasks. You can embed various types of media, from videos to code snippets, enriching your workspace. Notion's drag-and-drop interface makes it easy to rearrange content and adapt to changing project needs.
Integrations include Slack, Google Drive, Trello, Asana, Figma, GitHub, Typeform, Zapier, Jira, and Microsoft Teams.
Pros and cons
Pros:
- Supports embedding various media types
- Drag-and-drop interface simplifies organization
- Customizable templates for diverse projects
Cons:
- Limited offline capabilities
- Free plan does not offer full scope of the tool
Fireflies is an AI-driven meeting assistant that transcribes and analyzes conversations for teams and professionals. It helps capture meeting notes and insights, leveraging AI to improve understanding and collaboration.
Why I picked Fireflies: Fireflies provides AI-powered voice analysis by transcribing meetings in real-time and highlighting key topics. Its AI capabilities allow you to search and review past conversations quickly, ensuring no detail is missed. The tool's ability to analyze sentiment and track speaker participation adds depth to its transcription functionality.
Standout Features & Integrations:
Features include the ability to create action items directly from meeting notes, which helps with follow-up tasks. You can also set up reminders for important deadlines based on meeting discussions. Fireflies offers a searchable archive of all your meetings, making it easy to revisit past conversations.
Integrations include Slack, Google Meet, Zoom, Microsoft Teams, Salesforce, Asana, Trello, Dropbox, Evernote, and Zapier.
Pros and cons
Pros:
- Searchable archive of past meetings
- Sentiment analysis for conversation insights
- Real-time transcription of meetings
Cons:
- Action items can feel overly literal
- Some users need repeated “training” for voice accuracy
Microsoft OneNote is a digital note-taking app that caters to individuals and teams looking for a collaborative workspace. With AI-enhanced features, it helps users organize notes, share ideas, and collaborate efficiently across projects.
Why I picked Microsoft OneNote: The tool's AI capabilities make it ideal for collaboration by enabling real-time sharing and editing of notes. It integrates with other Microsoft products, which increases productivity for teams using the Microsoft ecosystem. AI-driven features like handwriting recognition and search make it easy to find and organize information.
Standout Features & Integrations:
Features include the ability to clip web content directly into your notes, making research more efficient. You can organize your notes with sections and pages, providing a structured approach to note-taking. Additionally, the drawing tools allow you to sketch ideas or annotate documents directly within OneNote.
Integrations include Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Teams, OneDrive, SharePoint, PowerPoint, Skype, Yammer, and Planner.
Pros and cons
Pros:
- Integrates with Microsoft products
- Handwriting recognition for easy note search
- Real-time collaboration with team members
Cons:
- Requires a Microsoft account for full features
- Mobile versions offer fewer features than desktop versions
Obsidian is a note-taking app designed for users who need to organize complex information and connections between notes. It caters mainly to individuals and teams looking for a way to visualize their thoughts and ideas through interconnected notes and AI-assisted linking.
Why I picked Obsidian: The app's standout feature is its ability to link notes using AI, making it easier for you to create a web of related ideas. Obsidian uses AI to suggest connections between your notes, which can increase your ability to discover relationships. Its AI capabilities also help in categorizing and organizing your notes automatically.
Standout Features & Integrations:
Features include a graph view that visually represents the links between your notes, aiding in better comprehension. You can also customize your workspace with plugins to suit your needs. Additionally, Obsidian offers markdown support, which allows you to format notes with ease.
Integrations include Markdown, Git, Dropbox, Google Drive, Evernote, OneDrive, Todoist, Trello, and Notion.
Pros and cons
Pros:
- Supports markdown for easy formatting
- Customizable with community plugins
- Visual graph view for note connections
Cons:
- Requires manual setup for full functionality
- Mobile app interface is less feature-rich than desktop version
Otter is a transcription service tailored for professionals who need to capture meetings and conversations accurately. It offers AI-driven transcription capabilities, making it a popular choice among teams and individuals who rely on detailed meeting notes.
Why I picked Otter: Otter excels in transcribing meetings by using advanced AI algorithms to convert speech into text in real time. It can distinguish between different speakers and provides time-stamped notes, ensuring you capture every detail. Its voice recognition technology is considered quite accurate, which minimizes the need for manual edits.
Standout Features & Integrations:
Features include live transcription during meetings, which allows you to follow along in real time. You can also highlight important parts of the conversation for easy reference later. Additionally, Otter offers keyword searching to quickly locate specific information within your transcripts.
Integrations include Zoom, Microsoft Teams, Google Meet, Dropbox, Google Calendar, Microsoft Outlook, Google Drive, Slack, and Evernote.
Pros and cons
Pros:
- Easy keyword searching in transcripts
- Real-time transcription capabilities
- Accurate speaker identification
Cons:
- Limited functionality in noisy environments
- Transcript can include errors, garbled output, and missed wording
Granola is an AI-powered notepad aimed at professionals who frequently attend meetings and need efficient note-taking solutions. It focuses on transcribing audio directly from your device, eliminating the need for additional meeting bots and enhancing the note-taking experience with AI-driven features.
Why I picked Granola: Granola's eco-friendly approach is reflected in its ability to transcribe audio directly from your computer, reducing the reliance on external servers. Its AI capabilities assist in creating detailed meeting notes quickly, which is ideal for back-to-back meetings. Users can customize templates to fit various meeting types, ensuring that the tool adapts to specific needs.
Standout Features & Integrations:
Features include customizable templates that let you tailor notes to different meeting formats. The AI support for post-meeting tasks helps you manage follow-ups. Additionally, Granola enables easy sharing of notes across platforms, making collaboration straightforward.
Integrations include Zoom, Slack, Microsoft Teams, Google Meet, Skype, Webex, Asana, Trello, Notion, and Evernote.
Pros and cons
Pros:
- AI support for managing post-meeting tasks
- Customizable templates for different meetings
- Direct transcription from your device
Cons:
- No audio or video playback available
- Limited to Mac and iPhone users
Jamie is an AI note-taking tool designed for meeting productivity by automatically generating detailed notes, transcripts, and action items. It caters to professionals and teams who need to focus on discussions without the distraction of manual note-taking.
Why I picked Jamie: Jamie excels in automating meeting notes, allowing your team to capture essential details without interruption. Its AI capabilities include speaker recognition and support for several languages, ensuring accurate transcription. The tool's focus on privacy and security, with GDPR compliance and data encryption, adds value for enterprise users.
Standout Features & Integrations:
Features include speaker recognition, which helps distinguish between different participants for clarity. Jamie supports over 99 languages, making it accessible for diverse teams. It also offers admin controls and single sign-on options for enterprise use.
Integrations include Notion, Google Docs, Microsoft Teams, Slack, Zoom, Google Meet, Salesforce, Asana, Trello, and monday.com.
Pros and cons
Pros:
- Automates action items from meetings
- Integrated AI assistant for follow-ups
- Works online and in-person meetings
Cons:
- No live transcription during meetings
- Desktop-only app, no full mobile support
Wave is an AI-driven audio note-taking tool designed for professionals who need to capture and organize spoken content. It caters to users who prioritize audio over text, offering AI features that pair with the accessibility and organization of audio notes.
Why I picked Wave: Wave provides AI-enhanced audio notes by offering features like automatic transcription and keyword tagging. Its AI capabilities allow you to search through audio content quickly, making it easier to find specific information. The tool's ability to convert voice to text accurately is ideal for users who prefer speaking over typing.
Standout Features & Integrations:
Features include real-time transcription, which allows you to see your audio notes converted into text instantly. You can also organize your notes with keyword tagging, making retrieval straightforward. Additionally, Wave offers a user-friendly interface for managing and reviewing audio content.
Integrations include Slack, Google Drive, Dropbox, Evernote, Trello, Asana, Microsoft Teams, Zoom, Google Calendar, and Notion.
Pros and cons
Pros:
- Keyword tagging for easy note organization
- Real-time transcription of audio content
- Accurate voice-to-text conversion
Cons:
- Requires an internet connection for full functionality
- Limited features for text-based notes
Mem is an AI-powered note-taking application tailored for professionals and teams who need efficient information retrieval and organization. It uses AI to enhance memory recall, allowing users to access and manage their notes.
Why I picked Mem: Mem's AI-driven features focus on knowledge management and memory recall, helping you find notes quickly with contextual search capabilities. The tool learns from your usage patterns to suggest relevant content and connections. Its AI organizes notes automatically, reducing manual effort. This makes it ideal for those who need to recall information quickly and accurately without sorting through a pile of documents.
Standout Features & Integrations:
Features include a timeline view that organizes notes chronologically for easy access. You can also create tasks and reminders, ensuring you never miss important deadlines. Mem's tagging system helps categorize and retrieve notes efficiently, intuitively create a collection of notes through hashtags, or pull in links to previous mems by hitting “@” and searching for relevant notes. Instead of a hierarchical folder system, mem enables you to create a fluid map of relevant documentation, easily retrievable without leaving the note you are currently working on.
Integrations include Slack, Google Calendar, Notion, Zapier, Trello, Asana, Microsoft Teams, Google Drive, Dropbox, and Evernote.
Pros and cons
Pros:
- Automatic note organization
- AI suggests relevant content and connections
- Contextual search for quick information retrieval
Cons:
- Note structure and features take some time to fully understand
- Free plan limits usage per month
Supernormal is an AI-powered tool designed for professionals who need to enhance meeting productivity. It automates note-taking and task management, allowing users to focus on discussions while the AI handles documentation and summarization.
Why I picked Supernormal: Supernormal's standout feature is its ability to generate meeting summaries using its AI assistant, Norma. This assistant joins meetings and produces concise summaries, helping your team keep track of key points and actionable steps. The platform supports multiple languages and offers customizable display names for a personalized experience.
Standout Features & Integrations:
Features include customizable display names, which help personalize your meeting experience. The platform supports over 60 languages, ensuring accessibility for diverse teams. Additionally, users can easily share meeting notes and track tasks through its intuitive interface.
Integrations include Salesforce, Slack, HubSpot, Asana, Zoom, Microsoft Teams, Google Meet, Notion, and the Radiant app for M1 Macs.
Pros and cons
Pros:
- Strong integrations with productivity workflows & CRM
- Supports over 60 languages
- AI assistant joins and summarizes meetings
Cons:
- May require setup for optimal use
- Free plan lacks key advanced features
Other AI Note-Taking Apps
Here are some additional AI note-taking apps that didn’t make it onto my shortlist, but are still worth checking out:
- Equal Time
For meeting time management
- Krisp
For noise cancellation in calls
- Avoma
For collaborative meeting insights
- Fellow
For team feedback and notes
AI Note-Taking App Selection Criteria
When selecting the best AI note-taking apps to include in this list, I considered common buyer needs and pain points like transcription accuracy and ease of integration with existing tools. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Transcribing audio to text
- Organizing and categorizing notes
- Searching and retrieving notes quickly
- Sharing notes with team members
- Syncing across multiple devices
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- AI-driven meeting summaries
- Voice recognition for multiple speakers
- Integration with third-party apps
- Customizable templates for note-taking
- Real-time collaboration features
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive user interface
- Easy navigation and accessibility
- Minimal learning curve
- Responsive design on all devices
- Customization options for user preferences
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Interactive product tours
- Access to templates and guides
- Support from chatbots or live chat
- Webinars and live training sessions
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of 24/7 support
- Response time to inquiries
- Access to a help center
- Personalized support options
- Community forums and user groups
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing compared to the features offered
- Flexibility in pricing plans
- Discounts for annual subscriptions
- Availability of a free trial or demo
- Clear and transparent pricing structure
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall satisfaction ratings
- Feedback on ease of use
- Comments on customer support experiences
- Reports on reliability and performance
- User testimonials on feature effectiveness
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How to Choose an AI Note-Taking App
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
| Scalability | How well can the app grow with your team? Consider if it supports adding users or expanding features without significant cost increases. |
| Integrations | Does the app connect with your current tools? Check for compatibility with platforms like Slack, Google Workspace, or Microsoft Office. |
| Customizability | Can you tailor the app to your workflow? Look for options to adjust templates, dashboards, or note organization to fit your needs. |
| Ease of Use | Is the app intuitive for everyone on your team? Evaluate the learning curve and see if non-tech team members can use it without frustration. |
| Implementation and Onboarding | How quickly can you start using the app? Assess the availability of setup guides, training resources, and support during the onboarding phase. |
| Cost | Does the app fit your budget? Compare pricing plans, and check for hidden fees or the need for additional purchases to access full functionality. |
| Security Safeguards | Are your notes secure? Ensure the app offers encryption, regular updates, and compliance with data protection standards like GDPR. |
What Are AI Note-Taking Apps?
AI note-taking apps are digital tools that use artificial intelligence to enhance the capturing and organizing of notes. These tools are generally used by professionals like project managers, students, and business executives who need efficient and accurate documentation.
Features like real-time transcription, automatic organization, and context-based search help with improving productivity and reducing manual effort. Overall, these tools save time and enhance the accuracy and accessibility of information.
Features
When selecting AI note-taking apps, keep an eye out for the following key features:
- Real-time transcription: Converts spoken words from meetings, phone calls, or audio files into text instantly, allowing you to stay focused on conversations instead of typing.
- Automatic organization: AI categorizes and sorts notes intelligently, saving you time managing meeting records or brainstorming sessions.
- Context-based search: Lets you use AI to find notes by topic, keyword, or context. Ideal for quickly revisiting past meeting details.
- Speaker recognition: Identifies and separates speakers clearly, improving transcript accuracy during group discussions and client calls.
- Meeting summaries: Creates AI summaries of each session so you can review key points and action items without replaying the full audio.
- Keyword tagging: Highlights critical terms and decisions automatically, helping you scan and organize content faster.
- Integration support: Connects with popular platforms like Slack, Google Workspace, and Microsoft Office, supporting collaboration for both free version and paid plans.
- Sentiment analysis: Uses AI to detect tone and sentiment within discussions, helping you gauge engagement and alignment during meetings.
- Customizable templates: Provides ready-made templates for different meeting types, whether for a quick check-in or for a detailed project review.
- Voice-to-text conversion: Converts voice notes or audio recordings into accurate written text. Perfect for all-in-one meeting note taker apps across devices.
Benefits
Implementing AI note-taking apps provides several benefits for your team and your business. Here are a few you can look forward to:
- Time savings: Real-time transcription and automatic organization reduce the time spent on manual note-taking and sorting.
- Improved accuracy: AI-driven features like speaker recognition and context-based search enhance the precision of your notes and make retrieval easier.
- Enhanced collaboration: Integration support allows for easy sharing and collaboration with team members across different platforms.
- Deeper insights: Sentiment analysis and meeting summaries provide valuable insights into conversations, helping you make informed decisions.
- Increased accessibility: Voice-to-text conversion and keyword tagging make your notes easily accessible and navigable from any device.
- Customization options: Customizable templates let you tailor the note-taking experience to fit various meeting types and workflows.
- Better organization: AI features automatically categorize and tag notes, keeping your information well-organized and easy to find.
Costs and Pricing
Selecting AI note-taking apps requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in AI note-taking apps solutions:
Plan Comparison Table for AI Note-Taking Apps
| Plan Type | Average Price | Common Features |
| Free Plan | $0 | Basic note-taking, limited storage, and basic search functionality. |
| Personal Plan | $5-$15/user/month | Advanced search, customizable templates, and integrations with popular apps. |
| Business Plan | $20-$35/user/month | Team collaboration tools, real-time transcription, and enhanced security features. |
| Enterprise Plan | $50-$75/user/month | Custom integrations, dedicated support, and analytics and reporting. |
AI Note-Taking Apps FAQs
Here are some answers to common questions about AI note-taking apps:
Can AI note-taking apps integrate with my existing tools?
Most AI note-taking apps work smoothly with tools like Google Workspace, Slack, and Microsoft Office. Many also connect with popular video conferencing and productivity apps, letting you share AI meeting notes or voice notes without extra steps. If a direct connection isn’t available, platforms like Zapier can help link your favorite tools or automate tasks across them. Before choosing an app, check which integrations support your specific workflow.
Are AI note-taking apps secure for sensitive information?
Security is a priority for most AI meeting assistants and productivity apps. They typically use encryption, two-factor authentication, and GDPR compliance to protect your data. If you handle confidential meeting transcripts or audio recordings, look for tools that offer access controls and regular security updates. Reviewing an app’s privacy policy before storing sensitive information is always a good idea.
How can AI note-taking apps improve team collaboration?
AI note-taking apps help teams stay aligned by automatically generating meeting summaries, transcripts, and action items. Whether you’re using ChatGPT-powered features, Fireflies.ai, or Otter.ai, these tools make it easy for everyone to review discussions and next steps. Some even support AI chat for quick brainstorming or follow-ups after meetings. Choose a solution that fits your team’s preferred communication channels and workflow to keep collaboration productive and clear.
What’s Next:
If you're in the process of researching AI note-taking apps, connect with a SoftwareSelect advisor for free recommendations.
You fill out a form and have a quick chat where they get into the specifics of your needs. Then you'll get a shortlist of software to review. They'll even support you through the entire buying process, including price negotiations.