15 Herramientas de Colaboración en Línea Para Aumentar la Eficiencia de tu Proyecto
En esta reseña, analizamos en profundidad las siguientes herramientas para la colaboración en línea:
Ya que el 43% de nosotros pasamos al menos algún tiempo trabajando de forma remota, las herramientas de colaboración en línea se están convirtiendo en un elemento vital del lugar de trabajo moderno.
Y como el lugar de trabajo moderno a menudo no es un lugar en absoluto, debemos adoptar un espacio central bien organizado donde vivan toda la documentación y la comunicación del proyecto. Nuestros clientes pueden estar ubicados en Nueva York, nuestros desarrolladores en Bali y nuestro equipo de marketing en Londres. Pero nuestros documentos, procesos, plazos y horarios viven bajo el mismo techo.
Al menos, deberían.

¿No te convence? Considera esto: un informe de McKinsey Global Institute determinó que el 61% de la semana laboral es dedicada a estas tres tareas:
- leer y responder correos electrónicos
- buscar o recopilar información
- comunicación y colaboración interna
La mayoría de nuestras horas de trabajo se dedican a tareas de colaboración y coordinación. El software de colaboración elimina parte de la redundancia y la confusión de las tareas de colaboración, por lo que podemos liberar horas para un trabajo más específico.
Sí, muchos de nosotros estamos luchando con una combinación no tan elegante de aplicaciones de Google o Microsoft coordinadas a través de una red de correos enredados. Si este eres tú, lee atentamente. Hay una manera mucho mejor…
¿Qué Son Las Herramientas de Colaboración de Proyectos? (Y Cómo Pueden Ayudarte)
¿Qué Son Las Herramientas de Colaboración?
Una herramienta de colaboración en línea permite un flujo de trabajo más coordinado al proporcionar una plataforma unificada para la discusión en equipo, el intercambio de archivos, el almacenamiento en línea para la documentación, las tareas asignadas y la colaboración de proyectos en tiempo real. En el fondo, las herramientas de colaboración tienen que ver con sincronizar a las personas.
El software de colaboración viene en muchas formas. Probablemente estés familiarizado con Slack, un software de comunicación común que se centra en la mensajería de grupo (si usas Slack, siéntete libre de unirte a nuestra comunidad en rápido crecimiento Digital Project Manager en nuestro Foro). Y, sin duda, estás familiarizado con las herramientas de colaboración de Google ampliamente utilizadas (Drive, Docs, Sheets, Hangouts) o quizás con las herramientas de colaboración de Microsoft (SharePoint, One Drive). Sí, las herramientas de comunicación en internet pueden ser básicas, como el conocido Skype (una de las herramientas de colaboración de MS) o incluso la antigua cuenta de correo electrónico. Las aplicaciones de colaboración modernas llevan la colaboración un paso más allá al unificar todas estas interacciones de trabajo dentro de una única plataforma.
¿Qué Características Incluyen Las Herramientas de Colaboración?
Si ya estás utilizando software de gestión de proyectos, entonces ya tienes acceso a algunas herramientas de colaboración de red. En estos días, todo software de gestión de proyectos, incluidas las herramientas de programación de recursos, ofrece funciones de colaboración, como actualizaciones de estado de tareas, intercambio de archivos y gráficos de visualización de progreso. Sin embargo, una herramienta diseñada específicamente para la colaboración en proyectos puede incluir características adicionales, como videoconferencia, uso compartido en vivo para editar documentos conjuntamente y portales orientados al cliente.
¿Cuáles Son Los Beneficios Del Software de Colaboración?

Cuando todas las comunicaciones, los archivos y el progreso del proyecto se centralizan en un solo lugar, tu equipo se beneficia de un intercambio más claro de información que te ayudará a evitar la falta de comunicación. Si alguna vez cometiste el error de enviar una versión obsoleta de un documento compartido a un cliente, entenderás por qué la colaboración es importante. Sin embargo, los beneficios de las herramientas de colaboración van mucho más allá de las mejoras en la comunicación: con todo a lo que se puede acceder en un solo lugar, tu proceso se vuelve más eficiente y obtendrás una visión más precisa del progreso de tu proyecto.

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Las Mejores Herramientas de Colaboración de Proyectos Para Aumentar la Eficiencia de su Proyecto
He aquí una lista de herramientas de colaboración para que comiences. Cubrimos el diferencial clave del software (cuáles son sus principales ventajas y desventajas en comparación con otras herramientas), seguido de un vistazo a sus características y funciones, y finalmente a sus integraciones y precios.
monday.com
Best for connecting goals, projects, and tasks
monday.com is a collaboration and task management software that's well-known for its simplistic design and user-friendly features.
Why I picked monday.com: There are many collaboration tools in this platform to help you work on your projects and tasks as a team. But the main reason it made my list is because of its goal-setting capabilities. You can develop your strategic goals, and then connect them to projects and tasks. This helps keep everyone aligned and on track in their work, and contributes to better teamwork.
As for project management, it's highly customizable. You can select from an array of views to keep track of progress. Shared documents allow users to co-create meeting minutes, brainstorm, and engage with others in the team. Everything related to your project can live in one place.
monday.com Standout Features & Integrations
One standout feature is the platform's a whiteboard product, called Workcanvas. You and your team can easily create mind maps, presentations, and workflows, and engage in real-time multiplayer activities using the whiteboard. Another cool feature is the built-in communication tools, like mentions and comments, that help keep project discussions contextual and centralized.
Integrations include Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Zoom, and Typeform. Many more are accessible via a paid Zapier account.
Pros
- Free-forever plan available
- User-friendly and intuitive interface
- Complete work management platform
Cons
- Limited reporting in basic and free plans
- Limited storage in basic and free plans
Smartsheet
Best for a high level of security
Smartsheet is a spreadsheet-based project management software that helps you manage projects, automate processes, and scale up to enterprise-level programs and portfolios.
Why I picked Smartsheet: This software is designed with enterprise businesses in mind and as such, has a very high level of security. I picked it for teams who are looking to collaborate virtually, but keep their data well-governed. Granular access controls help you ensure only approved collaborators have access to specific information. Request forms and approval workflows ensure an effective transfer of data and information, with the right people getting the data they need at the right time.
Smartsheet Standout Features & Integrations
Standout features include the no-code, automated workflow builder and the system's document management capabilities. You can set up automated workflows to streamline your processes and reduce manual tasks. As for file management, proofing and approvals are included as well as version control to ensure no important information is lost.
Integrations include Google Workspace, Microsoft Office 365, Box, DocuSign, Slack, Microsoft Teams, Skype for Business, Gmail, Outlook, and many other apps. Some integrations require Business or Enterprise plans.
Pros
- Plenty of self-serve knowledge base content
- Ability to collaborate with external partners
- Comprehensive enterprise work management platform
Cons
- Robust system, comes with a learning curve
- Freemium limited to 2 editors
Wrike
Best collaboration tool for teams of all sizes
Wrike is a workflow management software that's highly configurable and easy to use, making it suitable for teams of all sizes.
Why I picked Wrike: This platform made my list because of its versatility. It has a large suite of project management features, from resource management to approval flows to request forms and more. As for collaboration, team members can share files and chat in real-time with threaded messages and @-mentions to stay in the loop and work together more effectively. You can easily jump around from your home screen to timesheets, dashboards, calendars, and an activity stream to keep up with project progress, roadblocks, and updates.
Wrike Standout Features & Integrations
One standout feature is the customizability of the platform. If categories like 'task' and 'project' don't quite fit your team's workflow, you can update it to a custom work type. Another great feature is the depth of detail with which you can outline projects and tasks. Task lists, subtasks, in-task discussions, and more ensure no detail goes undocumented.
Integrations include Microsoft Suite, Google Workspace, Asana, Basecamp, Dropbox, Salesforce, HubSpot, Jira, Slack, Shopify, and hundreds more.
Pros
- Lots of smart AI and automation features
- Guest access available
- Free plan with unlimited users
Cons
- Resource management limited to higher-tier plans
- Real-time reports not included in free or basic plan
Workmates
Best for employee communications and intranet
Workmates is a staff communication and employee engagement software that facilitates company announcements, recognition and rewards, and provides an intranet solution.
Why I picked Workkmates: If you're looking for a tool that focuses on communication and information exchange, this platform is a good option. I included it in my list because it's well-suited to the needs of field teams and teams working in warehouses. You can easily set up a complete intranet with procedures, policies, and important employee information that anyone can access through the mobile-friendly platform.
In addition to providing an information hub, you can also send out timely company-wide communications through the software. Specific channels can also be set up for more streamlined communications, and individual chats facilitate one-on-one discussions. An employee directory and org chart is also included, so people know who to go to for what.
Workmates Standout Features & Integrations
Standout features include the system's recognition and rewards module. Team members can send peer-to-peer recognition through the platform, boosting morale and highlighting great work. You can also set up company challenges and gamified goals, encouraging everyone to perform at their best. Another great feature is the surveys and polls, which help you measure employee sentiments and engagement levels.
Integrations include ADP, Slack, QuickBooks, Workday, SAP, Google Workspace, Lever, Zoom, and Microsoft Teams, among others. You can also connect a Zapier account for additional integrations.
Pros
- Encourage peer feedback and recognition
- Streamlined announcements and information sharing
- Communication, engagement, and recognition in one
Cons
- Limited features in basic plan
- No free plan or trial
GatherContent
Best for collaborative content management
GatherContent is a content collaboration and management platform that helps teams plan, organize, and produce content for their projects.
Why I picked GatherContent: This is a good collaboration platform for teams working specifically on content projects, such as marketing teams, publishers, or companies in the media industry. I added it to my list because it's not just a generic project management tool that you have to adapt to your needs; it's built with content creators in mind.
The built-in content editor allows multiple team members to contribute and review content at once. You can set content guidelines and field rules, leave inline comments, and keep a revision history on every document. You can also build out a template library for future content production, and embed your style guide in the system to ensure every piece meets your standards.
GatherContent Standout Features & Integrations
One of the software's standout features is its workflow management capabilities. You can manage design various workflows to represent how content is created and the various stages of development. Then, you can track all your pieces through execution. You can also have the software auto-assign tasks to specific team members and create a publication calendar for an overview of what's coming up.
Integrations include Adobe PDF, Microsoft Word, Wordpress, Slack, Drupal, Kentico, Adobe Experience Manager, Sitecore, Sitefinity, Craft CMS, Gatsby, and Episerver, among others.
Pros
- Unlimited users with all plans
- Specifically designed for content management
- Built-in content editor
Cons
- No free-forever plan available
- Limited revision history with start and scale plans
Height
Best for cross-functional collaboration
Height is a cloud-based project management platform that's particularly helpful for collaboration between teams and departments.
Why I picked Height: When it comes to project management features, this platform has everything you need. The reason I chose it for my list is because of how easily team members from different departments or functions can work together on projects and tasks. You can assign multiple people to a single task, and add as many attributes as needed to outline that task.
What's more, you can collaborate with third parties using the software. You can create customized views for freelancers, clients, or other external collaborators. This includes project plans, tasks, and progress boards.
Height Standout Features & Integrations
Some of the standout features of this product are its customizability. You can set granular access permissions to ensure users have visibility into only the things they need to see. Meanwhile, the entire platform is highly flexible to meet your preferences. Kanban boards, Gantt charts, calendar, and spreadsheet views are all available. You can add multiple checklists and custom attributes to your tasks, too.
Integrations include Figma, Notion, Sentry, Zendesk, Slack, Discord, Fivetran, GitHub and GitLab.
Pros
- User-friendly interface
- Multiple view options for project plans
- Highly customizable and flexible
Cons
- Security and attribute activity logs locked to Enterprise plan
- Limited task features with free plan
Miro
Best virtual whiteboarding solution
Miro is a collaborative online whiteboard built to facilitate brainstorming, ideation, team meetings, project planning, and other team activities.
Why I picked Miro: I decided to include this platform because of how versatile and flexible it is. Your team can start with a blank canvas or choose from the 1,000+ pre-built templates included. It's a visual, interactive space for real-time teamwork. The elements you can use in your whiteboard include sticky notes, shapes, lines, arrows, graphs, GIFs, and even videos. Team members can then use emoji reacts and comments to collaborate on ideas.
Miro Standout Features & Integrations
Some of the standout features of Miro include its robust resources for continuous learning. Miro Academy, online events, and a community forum help you uncover new uses and features of the product and improve your teamwork skills. Some other nice features are timers, music, and voting, which are useful for meetings and brainstorming sessions.
Integrations include Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.
Pros
- Highly versatile and flexible solution
- Thousands of customizable templates
- Intuitive and easy setup
Cons
- Zooming can be jumpy on larger projects
- No high-quality PDF export with free plan
Troop Messenger
Best virtual team communication tool
Troop Messenger is a team communication platform that helps remote and hybrid teams keep in touch and stay aligned on their work.
Why I picked Troop Messenger: This platform's main features include instant messaging, voice and video calling, video conferencing, file sharing, and screen sharing and remote screen control. The main reason it made it onto my list is because of its extensive capabilities for connecting team members working together, but apart. It keeps all of your communications in a single platform, making it easier to find information and keep conversations centralized. It's worth noting that although it’s a SaaS tool, self-hosting, API, and custom application options are available, too.
Troop Messenger Standout Features & Integrations
Standout features I find especially useful in this tool are its more advanced capabilities. It has a 'respond later' option and a 'burnout' option that lets you set a message to send at a later time. The self-messaging feature is also unique—a simple but useful feature that lets you send reminders and notes to yourself. Finally, the 'forkout' feature lets you send bulk text messages and files to multiple users at once, and when viewing files you see a preview so you don't have to download to see them.
Integrations include Google Drive, Dropbox, and LDAP. You can also connect it to a paid Zapier account for additional integrations. The app is available across Windows, Linux, Mac, Android, and iOS.
Pros
- High level of security (end-to-end encryption, MFA)
- Extensive filters for search function
- Ability to invite guest collaborators
Cons
- Group calling not included in basic plan
- No free-forever plan available
Forecast
Best for collaboration between teams and clients
Forecast is a project and resource management software that's well-suited to the needs of professional services teams and agencies.
Why I picked Forecast: Teams can manage their projects and tasks easily with the software's Kanban boards, task cards with subtasks and dependencies, and velocity tracking tools. Team members can collaborate by commenting, sharing files, and logging hours in task cards. But what stood out most to me about this tool is its client-facing capabilities. You can set up access permissions for your projects and tasks so that external collaborators can stay up to date and contribute to the work.
Forecast Standout Features & Integrations
Some standout features this product offers are its AI capabilities and financial management tools. The software's AI can provide timesheet suggestions, calculate time estimates for tasks, and assign resources to specific projects or tasks. You can also run your billing and invoicing through the software, keeping it in the same place you're sharing project information with clients.
Integrations include Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.
Pros
- Designed for agencies and service providers
- Smart AI tools streamline and automate your workflows
- Manage projects, financials, and resources in one place
Cons
- 20 user minimum for all plans
- No free plan available
MeisterTask
Best for having discussions within tasks
MeisterTask is an online task management tool with intuitive dashboards and individual agendas for each team member.
Why I picked MeisterTask: This software made it onto my list because of its task-specific communication tools. It has Kanban-style project boards that you can customize to fit your team's workflow and track the progress of tasks. Within each task card, you can store relevant files and links, and carry out discussions to keep everyone on the same page.
MeisterTask Standout Features & Integrations
Standout features include the software's individual agendas. Each team member can set up and customize their own personal board view, showing the tasks they need to accomplish across multiple projects. You can create an unlimited number of sections on your board and pin specific tasks that are high-priority or particularly important.
Integrations include Google Workspace, Slack, and GitHub. You can also set up more integrations with a paid Zapier account.
Pros
- Easy to create and assign tasks
- User-friendly and easy to navigate
- Free plan for up to 3 projects
Cons
- Personal agendas not included in free plan
- Roles and permissions not included in lower-tier plans
Blink
Best collaboration software for deskless workers
Blink is an online communication tool designed to fit the needs of a deskless workforce.
Why I picked Blink: Workplace communication is at the heart of this software, which offers direct messaging, group chats, and top-down communications via a company news feed. I decided to include it in my list because of how friendly it is to non-office workers. The mobile app is available for both iOS and Android devices, so your team members can have access from their personal or company-provided mobile devices.
In addition to the communication features, the platform also offers an employee recognition tool and engagement tracking tools. You can facilitate peer-to-peer recognition messages and automated messages for things like anniversaries and birthdays. Employee surveys are also included to help you keep a pulse on morale and engagement levels.
Blink Standout Features & Integrations
Some standout features include the platform's analytics capabilities for admins features. You can track post-by-post analytics, and track hub analytics to measure interactions and adoption. You can also track metrics at a company and team level to dig deeper. Another cool feature is the mandatory reads option, which can be added to communications to ensure employees read through important announcements.
Integrations include Jira, Trello, ADP, Workday, Typeform, Dropbox, GitHub, Box, Office 365, and Google Workplace, among others. You can also build new integrations with the software's public APIs.
Pros
- 24/7 support with all plans
- User-friendly and intuitive to navigate
- Custom branding can be implemented
Cons
- API access restricted to Enterprise plan
- No free forever plan available
Approval Studio
Best collaboration software for creative agencies
Approval Studio is a design approval software that allows for design feedback and annotation through the creation process.
Why I picked Approval Studio: This software made it onto my list because of how useful it is for creative teams, especially creative agencies. You can manage your creative projects and set up approval flows to ensure feedback and proofing rounds are done in an efficient and consistent way. There are 4 different annotation types, which allows for more granular version control and supports collaborative iteration on creative assets. You can also have real-time review sessions using the software's live updates.
Approval Studio Standout Featuress & Integrations
Standout features include the free online demo and training sessions available from the company. These are super helpful for getting your team up to speed on all the features and functionalities of the platform. They can also help you discover new ways of using the product to better suit your workflows.
Integrations include Shopify and Slack. You can also set up tons of other integrations with a paid Zapier account.
Pros
- Unlimited projects and external reviews with all plans
- Custom branding options with all plans
- Supports over 20 different file types
Cons
- No free plan available
- Several feature restrictions with the Lite plan
Evernote
Best collaborative note taking app
Evernote is a note-taking app where teams can store records and documents, plan projects, and communicate.
Why I picked Evernote: I picked this platform because it's a great way to keep track of multimedia notes and information in one place. You can collect web clippings, meeting notes, images, to-do lists and more, and share them with other team members as needed. The dashboard is super customizable with lots of widgets to choose from, so you can set it up however you like. There's also a virtual bulletin board, which makes it easy to share info and announcements with your whole team.
Evernote Standout Features & Integrations
Some of the software's standout features include the ability to search through handwritten notes, and digitize paper documents. You can also create your own custom templates, speeding up your future note-taking and records-keeping activities. Another cool feature is the ability to annotate PDFs.
Integrations include Google Drive, Outlook, Salesforce, Slack, and Microsoft Teams.
Pros
- Free plan available for individual users
- Excellent web clipping capabilities
- Fast, accurate search functionality
Cons
- Limited offline capabilities
- Admin tools not included in basic team plan
Filestage
Best for feedback management
Filestage is a review and approval platform used by agencies and in-house creative teams around the world. From sharing files to collecting feedback, it speeds up every step of your creative review process.
Why I picked Filestage: Feedback management is where Filestage really shines. You can invite reviewers to add comments and discuss ideas right alongside your content and create review steps to group feedback from different types of stakeholders, like Creative, Account management, and Client. Add in automated timecodes, version comparisons, annotations, and attachments, and Filestage is a great feedback platform.
Additionally, you can see every review step, file format, version, and reviewer in your project, with status indicators to show who’s approved what in a centralized dashboard. So at any stage in your creative review process, you can see exactly where things are at a glance.
Filestage Standout Features & Integrations
Features include unlimited reviewers, one-click approvals, annotations, project dashboards, file attachments, version comparisons, centralized approvals, threaded comments, mentions, and custom branding.
Integrations include Slack, Microsoft Teams, Adobe Creative Cloud, and Asana. Additionally, you can access thousands more apps through their integration partners, like Pabbly.
You can also invite an unlimited number of reviewers and external uploaders to your account for free.
Backlog
Best for development teams
Backlog's feature set is unique in that it offers project management, bug tracking, and version control management in a single app. If you're looking for a tool to help manage development projects or working closely with a team of developers, this is the app for you.
Because this app offers more features than most project management apps, it's visually more complex than some of the other apps on this list. Backlog provides a hands-on tool your developers can use to take projects from start to release to maintenance while ensuring transparency and accountability across teams.
Backlog works for a range of team sizes, and they offer a self-hosted Enterprise option for larger companies. Collaboration features include task management (including subtasks, checklists, and custom fields), milestones, file management, wikis, and more. For collaborating on code, you get SVN and Git repositories, a differences viewer and inline comments, plus pull requests, merge requests, and branches. Visually, the app provides burndown charts, Git graphs, Kanban boards, and Gantt charts, so users can quickly assess projects at a glance.
They also provide a mobile app on both iOS and Android for collaborating on-the-go. It integrates with Nulab's other apps and provides both Redmine and Jira importers.
Backlog is free for up to 10 users with some feature limitations or $35/month for up to 30 users. For $100/month, your team gets unlimited users, i.e. their Standard Plan.
Summary of Backlog:
- Project discussions: Pass
- File upload and sharing: Pass
- To-do list and assigning tasks: Pass
- Events/project milestones: Pass
- Integration (with other types of tools): Pass
Las Herramientas de Colaboración: Resumen
Tool | Free Option | Price | ||
---|---|---|---|---|
1 | monday.com Best for connecting goals, projects, and tasks | 14-day free trial + free plan available | From $8/user/month (billed annually, min 3 seats) | Visit Website |
2 | Smartsheet Best for a high level of security | Freemium version available | From $7/user/month | Visit Website |
3 | Wrike Best collaboration tool for teams of all sizes | Free plan available | From $9.80/user/month | Visit Website |
4 | Workmates Best for employee communications and intranet | Free demo available | From $3.50/user/month | Visit Website |
5 | GatherContent Best for collaborative content management | 14-day free trial available | From $109/month | Visit Website |
6 | Height Best for cross-functional collaboration | 30-day free trial | From $8.50/user/month | Visit Website |
7 | Miro Best virtual whiteboarding solution | Free plan available | From $10/user/month | Visit Website |
8 | Troop Messenger Best virtual team communication tool | 7-day free trial | From $2.50/user/month | Visit Website |
9 | Forecast Best for collaboration between teams and clients | 14-day free trial | From $29/user/month | Visit Website |
10 | MeisterTask Best for having discussions within tasks | Free trial available | From $8.25/month (billed annually) | Visit Website |
11 | Blink Best collaboration software for deskless workers | 14-day free trial + free demo | From $6.18/user/month | Visit Website |
12 | Approval Studio Best collaboration software for creative agencies | 14 days free trial for Lite/Pro packages and 30 days for Enterprise package. No credit card required. | From $35/5 user/month | Visit Website |
13 | Evernote Best collaborative note taking app | Free plan available | From $17.99/month | Visit Website |
14 | Filestage Best for feedback management | 7-day free trial | From $24/user/month | Visit Website |
15 | Backlog Best for development teams | 30-day free trial | From $30/month | Visit Website |
Otras Herramientas
Aunque no las hayamos incluido en la reseña, hay otras herramientas de colaboración en las que aún no hemos tenido la oportunidad de profundizar. A continuación se muestra una lista de algunas opciones adicionales de herramientas de colaboración para tu agencia o estudio:
- Todoist
Best collaborative task management
- MindGenius
Best for small teams of 10 or less
- Creately
Canvas in-app video conferencing
- Redbooth
Best for creating team dashboards
- Gmelius
Best collaboration tool for Gmail
- Asana
Best for individual project views
- ProjectManager.com
Best with built-in employee onboarding
- Podio
Best for low-code automated workflows
- Hibox
Best with meeting management tools
- Basecamp
Best collaboration tool for scaling teams
Herramientas de Colaboración del Proyecto Criterios de Selección
Para ser útil para ti y tu equipo, las mejores herramientas de colaboración en línea incluirán algunos componentes esenciales que se describen a continuación.
- Discusiones del proyecto: por naturaleza, las herramientas de colaboración grupal deben involucrar al grupo. Las funciones de discusión incluyen conversaciones, menciones, comentarios, chat grupal y discusiones privadas 1-a-1. Las aplicaciones más robustas también ofrecerán herramientas de voz y videoconferencia.
- Carga y uso compartido de archivos: la herramienta debe proporcionar una infraestructura organizada para la carga de archivos, así como niveles adecuados de permisos para compartir archivos con contratistas, clientes, socios, etc. Las agencias creativas se beneficiarán de las funciones de creación conjunta de archivos (como la edición sincronizada en tiempo real y las pizarras virtuales compartidas). Las agencias que comparten archivos con los clientes se beneficiarán de un portal de clientes personalizable que proporciona un acceso fácil y directo a los archivos compartidos.
- Lista de tareas y asignación de tareas: las tareas deben poder verse en varios diseños, con la capacidad de asignar prioridad y miembros a la tarea. Esto debe incluir un calendario y un sistema de notificación para el seguimiento de los plazos, actualizaciones y fechas límite.
- Eventos / hitos del proyecto: la herramienta debe proporcionar una visión general de la línea de tiempo del proyecto con la capacidad de establecer y realizar un seguimiento de los hitos. Esto es un diagrama de Gantt o un informe similar que muestra tareas, subtareas, fechas de inicio y finalización, dependencias y recursos asignados.
- Integración (con otros tipos de herramientas): la colaboración en el entorno laboral de hoy requiere uso compartido—la comunicación y colaboración—en múltiples plataformas. Tus necesidades de integración son específicas, pero una buena herramienta de colaboración debe incluir lo básico: integración con aplicaciones de programación de recursos, aplicaciones de documentación de Google y Microsoft, herramientas de rastreo de tiempo y aplicaciones de comunicación.
- Precio: incluimos información básica de precios para cada aplicación para facilitar la evaluación. Ten en cuenta que el precio promedio para las herramientas de colaboración ronda los $8/usuario/mes.
¿Cómo Elegir la Mejor Herramienta de Colaboración en Línea Para su Equipo?
Antes de elegir una herramienta de colaboración para proyectos, reduce tus opciones considerando estas preguntas:
¿Para Qué la Necesitas?
Haz una lista de sus requisitos y priorícelos. Por ejemplo, algunas herramientas de colaboración en equipo están diseñadas teniendo en cuenta los equipos creativos, teniendo en cuenta las pizarras virtuales y las herramientas interactivas de mapeo de ideas, mientras que otras son adecuadas para equipos que requieren un flujo de trabajo estructurado y automatizado para administrar dependencias de tareas complejas. Algunas herramientas son más adecuadas para los entornos orientados al cliente que otras; si te mantienes en estrecha colaboración con socios y clientes, asegúrate de que tu herramienta de colaboración facilita esto con múltiples niveles de permisos para compartir comunicaciones, actualizaciones y archivos de proyectos.
¿Cuál es el Tamaño de tu Equipo?
¿Cuántas personas utilizarán la herramienta de colaboración y dónde están? El hecho de que tu equipo sea pequeño no significa que puedas salir adelante con algo liviano. Por ejemplo, un equipo pequeño que es completamente remoto probablemente requerirá una de las herramientas de colaboración grupal más sólidas, en contraste con un equipo que comparte una oficina. Si trabajas con un gran número de contratistas, necesitas una herramienta que te permita colaborar con terceros. Si tienes un numeroso equipo de desarrolladores, tener una wiki del equipo, junto con un montón de almacenamiento para la documentación, será una consideración importante.
¿Cómo Encajaría Eso en tu Flujo de Trabajo?
¿Tu equipo siempre está en línea o necesitas algo que funcione sin conexión? ¿Qué tan bien encaja con todas las demás herramientas? Se pueden usar muchas herramientas de colaboración para reemplazar una combinación de las existentes, realizando las funciones de aplicaciones para compartir archivos y aplicaciones de comunicación, todo en uno.
¿Cuánto Tiempo Toma Configurarlo?
¿Es fácil de implementar? ¿Importa datos de las herramientas que está utilizando actualmente? ¿La aplicación ofrece soporte técnico (y lo necesitarás)? Finalmente, verifica si la solución tiene su propio alojamiento o si tú mismo mantendrás la infraestructura detrás de ella.
¿Qué es la Curva de Aprendizaje?
¿Qué tan fácil será integrar a los miembros del equipo?
¿Cuánto Cuesta?
La mayoría de las aplicaciones cobran por usuario, por mes. Si planeas hacer crecer tu equipo, ¿cómo afectará el aumento de precio a tu presupuesto? Del mismo modo, ¿necesitarás ampliar las capacidades de la aplicación, pagando por una funcionalidad adicional a medida que tu negocio se expanda?
¿Necesitas Ayuda Para Reducir las Opciones?
Esta herramienta es bastante útil. Nos hemos asociado con Crozdesk para brindarte acceso a su “Buscador de software”.
Si ingresas algunos de los detalles sobre tu proyecto y las funciones que buscas en una herramienta de administración de proyectos, generará una lista de herramientas que coinciden con tus preferencias. Sólo debes proporcionar tu correo electrónico y te enviarán una bonita guía en PDF con un resumen de las mejores coincidencias.
¿Qué Opinas?
Esta es sólo una pequeña lista de las muchas herramientas de colaboración que existen. ¿Cuáles crees que son las mejores herramientas de colaboración online? ¿Cómo decides qué es mejor para tu proyecto y tu equipo?
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