15 Herramientas de Colaboración en Línea Para Aumentar la Eficiencia de tu Proyecto
En esta reseña, analizamos en profundidad las siguientes herramientas para la colaboración en línea:
- 6. Smartsheet — Best for its client approvals and communication made simple through Smartsheet proofs
Ya que el 43% de nosotros pasamos al menos algún tiempo trabajando de forma remota, las herramientas de colaboración en línea se están convirtiendo en un elemento vital del lugar de trabajo moderno.
Y como el lugar de trabajo moderno a menudo no es un lugar en absoluto, debemos adoptar un espacio central bien organizado donde vivan toda la documentación y la comunicación del proyecto. Nuestros clientes pueden estar ubicados en Nueva York, nuestros desarrolladores en Bali y nuestro equipo de marketing en Londres. Pero nuestros documentos, procesos, plazos y horarios viven bajo el mismo techo.
Al menos, deberían.

¿No te convence? Considera esto: un informe de McKinsey Global Institute determinó que el 61% de la semana laboral es dedicada a estas tres tareas:
- leer y responder correos electrónicos
- buscar o recopilar información
- comunicación y colaboración interna
La mayoría de nuestras horas de trabajo se dedican a tareas de colaboración y coordinación. El software de colaboración elimina parte de la redundancia y la confusión de las tareas de colaboración, por lo que podemos liberar horas para un trabajo más específico.
Sí, muchos de nosotros estamos luchando con una combinación no tan elegante de aplicaciones de Google o Microsoft coordinadas a través de una red de correos enredados. Si este eres tú, lee atentamente. Hay una manera mucho mejor…
¿Qué Son Las Herramientas de Colaboración de Proyectos? (Y Cómo Pueden Ayudarte)
¿Qué Son Las Herramientas de Colaboración?
Una herramienta de colaboración en línea permite un flujo de trabajo más coordinado al proporcionar una plataforma unificada para la discusión en equipo, el intercambio de archivos, el almacenamiento en línea para la documentación, las tareas asignadas y la colaboración de proyectos en tiempo real. En el fondo, las herramientas de colaboración tienen que ver con sincronizar a las personas.
El software de colaboración viene en muchas formas. Probablemente estés familiarizado con Slack, un software de comunicación común que se centra en la mensajería de grupo (si usas Slack, siéntete libre de unirte a nuestra comunidad en rápido crecimiento Digital Project Manager en nuestro Foro). Y, sin duda, estás familiarizado con las herramientas de colaboración de Google ampliamente utilizadas (Drive, Docs, Sheets, Hangouts) o quizás con las herramientas de colaboración de Microsoft (SharePoint, One Drive). Sí, las herramientas de comunicación en internet pueden ser básicas, como el conocido Skype (una de las herramientas de colaboración de MS) o incluso la antigua cuenta de correo electrónico. Las aplicaciones de colaboración modernas llevan la colaboración un paso más allá al unificar todas estas interacciones de trabajo dentro de una única plataforma.
¿Qué Características Incluyen Las Herramientas de Colaboración?
Si ya estás utilizando software de gestión de proyectos, entonces ya tienes acceso a algunas herramientas de colaboración de red. En estos días, todo software de gestión de proyectos, incluidas las herramientas de programación de recursos, ofrece funciones de colaboración, como actualizaciones de estado de tareas, intercambio de archivos y gráficos de visualización de progreso. Sin embargo, una herramienta diseñada específicamente para la colaboración en proyectos puede incluir características adicionales, como videoconferencia, uso compartido en vivo para editar documentos conjuntamente y portales orientados al cliente.
¿Cuáles Son Los Beneficios Del Software de Colaboración?

Cuando todas las comunicaciones, los archivos y el progreso del proyecto se centralizan en un solo lugar, tu equipo se beneficia de un intercambio más claro de información que te ayudará a evitar la falta de comunicación. Si alguna vez cometiste el error de enviar una versión obsoleta de un documento compartido a un cliente, entenderás por qué la colaboración es importante. Sin embargo, los beneficios de las herramientas de colaboración van mucho más allá de las mejoras en la comunicación: con todo a lo que se puede acceder en un solo lugar, tu proceso se vuelve más eficiente y obtendrás una visión más precisa del progreso de tu proyecto.

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Las Mejores Herramientas de Colaboración de Proyectos Para Aumentar la Eficiencia de su Proyecto
He aquí una lista de herramientas de colaboración para que comiences. Cubrimos el diferencial clave del software (cuáles son sus principales ventajas y desventajas en comparación con otras herramientas), seguido de un vistazo a sus características y funciones, y finalmente a sus integraciones y precios.
monday.com
Best for external user collaboration using guest invites to a board
monday.com is a collaboration and task management software that has been topping charts for best task management apps since it won the 2019 Webby Award for productivity platform. Its simplistic design and user-friendly features make collaborating within, and between, teams easy.
Why I picked monday.com: With this platform, you have many ways to collaborate. Its shared documents allow users to co-create meeting minutes, brainstorm, and engage with others in the team. The platform also has mentions and comments that promote team discussions around certain tasks and call on each other for input. And, if required, people can add attachments to tasks, instead of relying on emails. Everything related to the project can live in one place.
Additionally, monday.com has a whiteboard product called Workcanvas where you and your team can easily create mind maps, presentations, and workflows, and engage in real-time multiplayer activities.
monday.com Standout Features & Integrations
Features include project management, task scheduling/tracking, resource management, scheduling, budgeting, calendar management, Gantt charts, file sharing, time management, email integration, third-party plugins, and notifications.
Integrations include apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Zoom, Typeform, and many more, accessible via Zapier.
They offer a free plan for up to 2 users.
Wrike
Best collaboration tool for teams of all sizes
Wrike is an award-winning, easy-to-use collaborative work management software trusted by 20,000+ organizations worldwide. It's suitable for teams of anywhere from five to an unlimited number. The tool is highly configurable and allows users to customize workflows, dashboards, reports, request forms, and more.
Why I picked Wrike: Its simple interface enables users to chat in real-time, and offers threaded messages and @ mentions for ease of communication. Wrike also features task lists, subtasks, calendars, shared workflows, and file sharing. Within Wrike, teams can share and assign tasks, have in-task discussions, and share and proof digital files together.
Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. Toggle quickly between the home screen and timesheets, dashboards, calendars, reports, and an activity stream. The tool also offers a variety of specific solutions depending on the type of team or organization — including marketing teams and professional service teams.
Wrike Standout Features & Integrations
Features include project management, task scheduling/tracking, resource management, expense tracking, API, budgeting, Gantt charts, marketing automations, collaboration support, and reporting.
Integrations include 400+ pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.
Ziflow
Best collaboration tool to share and review videos, websites, images and more.
Ziflow is the leading creative collaboration platform for content review and approval. It supports rich comment threads for clear feedback, workflows for fast approval, integrations with your favorite apps and tools, and does this for all your creative assets in one platform.
Why I picked Ziflow: With this platform, your team can collaborate on all your content (video, digital, web, print, packaging and much more) in one creative collaboration platform. You can automate your entire creative content review process for shorter feedback cycles and faster approval times—all with less manual work. Ziflow is currently used by creative project management teams from Showtime, Splash Worldwide, AWS, Hilton, Weber Grills, WeatherTech, Olly, and Everyday Health.
Regular Ziflow users report it being a versatile and easy-to-use creative project management solution. It will excel for teams with numerous feedback cycles or rigorous asset/content approval processes. Graphic design teams, editorial teams, creative agency teams, and marketing departments are just a few examples of groups that will benefit from what Ziflow has to offer.
Ziflow Standout Features & Integrations
Features include over 1,200 file types supported, SOC2 compliance and capabilities like automated workflow, rich comment threads, auto compare, version management, and integrations with leading project management solutions. They have mark-up tools like real-time discussions threads, shapes/arrows, @-mentions, and change management for audits.
Integrations include Slack, Clarizen, monday.com, Microsoft Teams, JIRA, Dropbox, Trello, Google Drive, and Asana.
ClickUp
Best collaboration tool with collaboration detection to prevent overlap
ClickUp is a project management app where you can plan, track, and manage any type of work regardless of geographical location and using any device.
Why I picked ClickUp: This is a platform that puts a lot of thinking into what they develop. One of the most recent updates includes an in-app video recording tool that can help any team member record their screen, share a link to the video, and requires no downloads. The opportunity to collaborate in ClickUp includes comments, mentions, notifications, collaborative documents, whiteboards, and task management.
Task management features include task checklists, subtasks, reminders, priorities, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks. ClickUp includes time tracking as well, both through integrations and natively.
ClickUp features color-coding for further organization and clarity, as well as multiple task views such as lists, calendars, Gantt charts, Kanban boards, and more.
Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.
ClickUp Standout Features & Integrations
Features include task scheduling/tracking, project management, resource management, budgeting, contact management, data visualizations, employee database, expense tracking, file sharing, third-party plugins, collaboration support, timesheets, roadmapping, chat, customer management, email integration, feedback management, and process reporting.
Integrations include native connections with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.
ClickUp's free plan is robust and includes all primary features.
Connecteam
Best for facilitating collaboration through communication and operations management
Connecteam is a workplace software company that provides operational, communication, and HR tools for businesses. Each comprehensive solution can be purchased and implemented separately, giving you the flexibility to implement it however it makes sense for your organization.
Why I picked Connecteam: Both the operations and communication tools can contribute to collaboration at your company. The operations platform has time tracking and scheduling as well as task management, forms, and checklists. Managers can use these tools to help their teams work more effectively together and stay aligned on priorities and tasks that need to be accomplished.
As for the communication platform, you can build out a knowledge base for your staff where they can access important documents, policies, and procedures. It also hosts a company directory and has a live chat tool that team members can use to get in touch with each other. Administrators can send out announcements, schedule events, and collect employee feedback via surveys through the system.
Connecteam Standout Features & Integrations
Features include time tracking, scheduling, internal communications tools, employee surveys, company directory, knowledge base, task management, forms, and checklists.
Integrations include Azure AD, Dropbox, Google Suite, Gusto, QuickBooks Payroll, NextBee, Xero, and others.
Smartsheet
Best for its client approvals and communication made simple through Smartsheet proofs
Smartsheet is a spreadsheet-based project management software that helps you manage projects, automate processes and scale up to enterprise-level programs and portfolios.
Why I picked Smartsheet: It has collaboration features that make it a fit for almost any team, but especially a creative, content, design, or marketing team that needs to collaborate on content. For instance, you can use the “Forms” feature which offers the ability to create and customize forms to collect essentially any data from anyone in a structured format—you could use it for collecting information, including images and files, from clients in order to make briefs, for example.
For teams searching for lots of different files, Smartsheet offers searchable databases, multiple viewing options to see tasks, cards, files (etc). You’ll find version control, and proofing and approval workflows to help your team move work through the pipeline.
The tool is also easy to share, even with outside users. It has permission-based access which allows you to set permission levels to Owner, Admin, Editor, and Viewer. Similarly, you can create portals that give you customized views of your projects depending on what you want to track for each one.
Smartsheet Standout Features & Integrations
Features include member notifications of critical changes in real-time, shared views, detail history, activity logs, automated alerts, reminder, and status reports to keep everyone aligned and informed. There are content collaboration features like pinned feedback, approvals, and annotations that make it easier to collaborate on creative work.
Integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, servicenow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.
Homebase
Best for team communication via a full-featured mobile app
Homebase is an all-in-one employee management platform that helps teams communicate and manage tasks in one place. It offers a range of features including team communication tools, in-app messaging, time-tracking, and payroll, making it a comprehensive option for teams needing more than just collaboration tools.
Why I picked Homebase: I included Homebase because of the depth of its team communication and collaboration features. Team members can connect through voice and video calls, or through in-app chat rooms, or group messaging. Their platform also supports screen-sharing and file-sharing to make collaboration smoother.
You can use Homebase to share documents digitally, eliminating the need for physical copies, which is a useful feature for teams who are remote, hybrid, distributed, or working asynchronously.
Homebase Standout Features and Integrations
Features include team announcements and shout-outs, shift notes, employee scheduling tools, data and analytics, automated reminders and notifications, and a full-featured mobile app.
Integrations are available with numerous payroll and point-of-sale providers, including ADP, Clover, Gusto, Rippling, Shopify, and others.
Pros
- Mobile app is intuitive and easy-to-use
- Includes additional scheduling features if needed
- Designed to support employees working on an hourly basis
Cons
- Could use more native integrations with other popular communication and collaboration tools
- Team communication features are not included in their free plan
Height
Best cloud-based platform for cross-functional collaborative work
Height is a cloud-based platform that enables teams to collaborate and work together online. It's a comprehensive tool that simplifies the entire process of collaboration and helps teams improve their productivity.
Why I picked Height: the user interface is intuitive and straightforward, which makes it easy to navigate. The platform is also versatile and can be used for a wide range of collaboration needs, making it suitable for various types of teams.
Height Standout Features & Integrations
Features of Height include its project management capability. It allows users to create and manage projects, assign tasks, and track progress, all in one place. This feature is incredibly helpful for teams that need to collaborate on a project remotely. Another standout feature is its real-time collaboration capabilities. The platform allows team members to work on documents and projects together in real-time, which can improve the speed and quality of collaboration.
Integrations include Figma, Notion, Sentry, Zendesk, Slack, Discord, Fivetran, GitHub and GitLab.
Nifty
Best for individual project discussion threads
Nifty is a collaboration hub that unites goals, actions, and communications across your projects.
Why I picked Nifty: With this tool, every project comes with its own discussion board and a Zoom integration that you can use to call your team any time. Further, you can collaborate on documents from the documents tab. This lightweight document solution integrates with Google docs so that you can work on documents in real-time without leaving Nifty.
The tool also includes direct messaging, which is great for facilitating team-wide communication from planning to delivery, as well as its ability to automatically update project milestones as tasks are completed.
Nifty Standout Features & Integrations
Features include milestones management, forms, time tracking, project portfolios, file management, task lists, recurring tasks, task automation, and reporting.
Integrations. Nifty allows you to import data from Asana, Basecamp, ClickUp, and Trello so you can quickly establish your workflow. Nifty has built-in native integrations such as Slack, Zoom, GitHub, Dropbox, Google Drive, GSuite, and Google Calendar, as well as over 1000 additional integrations through Zapier.
Kintone
Best dedicated threads within each workspace to discuss specific topics
Kintone is a customizable collaboration tool used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide.
Why I picked Kintone: Their unique platform allows you to build a wide variety of customizable no-code “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps are not only customizable but they allow you to communicate where the data lives so your team is always on the same page.
Kintone Team Space feature lets you start conversations with your team. You can create different spaces for different projects or teams, which keeps your conversations relevant. Pretty much like conversations within tasks, every project data record within Kintone has its comment section where you can mention team members which helps add context to your conversations.
There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.
Kintone Standout Features & Integrations
Features include project management, dashboards, resource management, analytics, calendar management, conversion tracking, employee onboarding, forecasting, lead scoring, timesheets, collaboration support, reports, pipeline management, budgeting, and process modeling.
Integrations include tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.
Kintone offers discounted prices for nonprofits and educators. Its team also offers a free custom app build as part of the free trial process.
Lucidspark
Best visual collaboration software for ideation, brainstorming and sprint planning
Lucidspark is a virtual whiteboard for real-time collaboration that can help your team come together to brainstorm.
Why I picked Lucidspark: Lucidspark is ideal for all types of work, including agile and project planning, customer journey mapping, UX research, and strategic analysis. The tool lets you leverage the power of visual collaboration by using sticky notes, shapes and freehand sketches to help remote and hybrid teams get their ideas down on an infinite canvas. Plus, with live cursors you can see what everyone is adding to the table.
Voting sessions, commenting, and in-product chat lets you track feedback in real time and move projects forward to the execution phase quickly.
Lucidspark Standout Features & Integrations
Features include voting sessions, commenting, in-app chat, drag-and-drop canvas, infinite canvas, sticky notes, and a library of templates.
Integrations include apps like Zoom, Slack, Microsoft Teams, Loom, Google apps, Notion, Confluence and more.
Confluence
Best flexibility & customization capabilities to adapt to your unique workflows
Confluence is a remote-friendly online workspace for team project collaboration, project management, and knowledge management. It allows for efficient access and flow of project-related information, giving remote teams the ability to collaborate, store and organize documents, and maintain project updates using a single unified platform.
Why I picked Confluence: It enables users to share relevant knowledge while managing communications for the entire organization by configuring various role-based permissions for user feedback and collaborator/contributor content.
Confluence is built on a simple structure of spaces and pages. Its pages are dynamic documents that enable users to create, edit, and discuss work-related knowledge and processes. The software also provides a workspace; i.e., a flexible area that features different pages for projects, teams, and departments. Its Macro feature is designed to enable users to incorporate interactivity into the pages for added functionality.
To deliver efficient and useful online collaboration tools for teams, Confluence enables real-time editing and co-authoring. It comes with a built-in page versioning feature that allows users to track the history of changes made to every page. This allows them to view changes and compare multiple versions or revert the changes. The software enables users to post in-line and page comments.
Confluence Standout Features & Integrations
Features include project management, data & document storage, powerful search capabilities, mobile support, collaboration, permission & access management, version history, and third-party integrations/add-ons.
Integrations include other Atlassian products, including Jira Software, and Jira Service Management. It also connects with third-party tools like Jira, Slack, Trello, Google Drive, Zoom, and Microsoft Office. Additionally, Confluence has a marketplace where you can find other plugins and add-ons to extend its functionality.
A free plan is available for up to 10 users.
Miro
Co-creation and team alignment through interactive whiteboards
Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.
On Miro, you can track and visualize team communications in whatever form you see fit, with the help of comments, sticky notes, emojis, stickers, and more. Creative and visual teams will especially love how visual and interactive Miro can be.
At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).
Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.
Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).
Troop Messenger
Best internal collaboration tool for remote teams
Troop Messenger is a team collaboration and instant messaging app that allows people of in-house/remote to have transparent office communication through quite an advanced feature stack.
Why I picked Troop Messenger: Overall this tool does a standout job with its feature offering and hits all of the criteria I look for in a collaboration tool, plus more. The main features include instant messaging, voice-video calling, video conferencing, file sharing, and desktop sharing.
But something I find especially useful in this tool are its more advanced features that really enhance the day-to-day user experience. I like both the 'respond later' option as well as the 'burnout' option which lets you set a message to send at a later time. The self-messaging feature is also unique—a simple but useful feature that lets you send reminders and notes to yourself. The 'forkout' feature lets you send bulk text messages and files to multiple users at once, and when viewing files you see a preview so you don't have to download to see them.
Troop Messenger Standout Features & Integrations
Features include one-on-one messaging, audio messages, broadcast messaging, attachments, group chats, and group calling.
Integrations include many native and third-party integration such as employee monitoring and tracking apps, attendance management systems, Google Drive, Dropbox, and LDAP. It's available across Windows, Linux, Mac, Android, and iOS.
It's worth noting that although it’s a SaaS model, it offers the delivery models of self-hosting, API, and custom application.
Forecast
Best collaboration tool with built-in project management capabilities
Forecast is a project management and collaboration tool that allows users to manage projects, resources, and finances, and includes capabilities for managing entire portfolios and single project milestones or tasks.
Why I picked Forecast: Forecast includes a task list feature that displays priorities for each team member. Users can also create task cards where team members can comment, share files, and register time. Task cards also include accessible information on dependencies and subtasks.
Forecast’s AI capabilities include timesheet suggestions based on historical data, as well automatic estimates for task durations, resource assignments, and more. Workflow automations are also available.
Forecast Standout Features & Integrations
Features include batch permissions & access, budgeting, billing/invoicing, calendar management, contact management, customer management, dashboards, data export, data import, data visualization, expense tracking, external integrations, file transfer, forecasting, Gantt charts, multi-currency, notifications, status notifications, and reports.
Integrations include Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.
Las Herramientas de Colaboración: Resumen
Tool | Free Option | Price | ||
---|---|---|---|---|
1 | monday.com Best for external user collaboration using guest invites to a board | 14-day free trial + freemium plan available | From $8/user/month (billed annually, min 3 seats) | Visit Website |
2 | Wrike Best collaboration tool for teams of all sizes | Free plan available | From $9.80/user/month | Visit Website |
3 | Ziflow Best collaboration tool to share and review videos, websites, images and more. | 14-day free trial + freemium plan available | From $40/user/month | Visit Website |
4 | ClickUp Best collaboration tool with collaboration detection to prevent overlap | Freemium plan available | From $9/user/month | Visit Website |
5 | Connecteam Best for facilitating collaboration through communication and operations management | Free plan available | From $29/month (30 users) | Visit Website |
6 | Smartsheet Best for its client approvals and communication made simple through Smartsheet proofs | Freemium version available | From $7/user/month | Visit Website |
7 | Homebase Best for team communication via a full-featured mobile app | Free plan available (unlimited employees) | From $20/month (payroll add-on is $6/user/month + $39/month) | Visit Website |
8 | Height Best cloud-based platform for cross-functional collaborative work | 30-day free trial available | From $8.50/user/month | Visit Website |
9 | Nifty Best for individual project discussion threads | 14-day free trial | From $9 /user/month | Visit Website |
10 | Kintone Best dedicated threads within each workspace to discuss specific topics | 30-day free trial | From $24/user/month | Visit Website |
11 | Lucidspark Best visual collaboration software for ideation, brainstorming and sprint planning | 7-day free trial + free plan available | From $7.95/user/month | Visit Website |
12 | Confluence Best flexibility & customization capabilities to adapt to your unique workflows | Free plan available | From $5.75/user/month | Visit Website |
13 | Miro Co-creation and team alignment through interactive whiteboards | Free plan available | From $10/user/month | Visit Website |
14 | Troop Messenger Best internal collaboration tool for remote teams | 7-day free trial | From $2.50/user/month | Visit Website |
15 | Forecast Best collaboration tool with built-in project management capabilities | 14-day free trial | From $29/user/month | Visit Website |
Otras Herramientas
Aunque no las hayamos incluido en la reseña, hay otras herramientas de colaboración en las que aún no hemos tenido la oportunidad de profundizar. A continuación se muestra una lista de algunas opciones adicionales de herramientas de colaboración para tu agencia o estudio:
- Evernote
Best dedicated collaboration spaces with user-based permissions
- Filestage
Best for its variety of collaboration tools within the platform
- Backlog
Best collaboration tool for development teams
- Samepage
Best real-time collaboration tool
- Todoist
Best user experience
- Creately
Canvas collaboration with in-app video conferencing feature
- Approval Studio
Best collaboration software for creative agencies
- Redbooth
AI-powered collaboration software with threaded conversations to prevent misunderstandings
- MindGenius
Best collaboration tool for small teams of 10 or less
- Gmelius
Best collaboration tool for Gmail
Herramientas de Colaboración del Proyecto Criterios de Selección
Para ser útil para ti y tu equipo, las mejores herramientas de colaboración en línea incluirán algunos componentes esenciales que se describen a continuación.
- Discusiones del proyecto: por naturaleza, las herramientas de colaboración grupal deben involucrar al grupo. Las funciones de discusión incluyen conversaciones, menciones, comentarios, chat grupal y discusiones privadas 1-a-1. Las aplicaciones más robustas también ofrecerán herramientas de voz y videoconferencia.
- Carga y uso compartido de archivos: la herramienta debe proporcionar una infraestructura organizada para la carga de archivos, así como niveles adecuados de permisos para compartir archivos con contratistas, clientes, socios, etc. Las agencias creativas se beneficiarán de las funciones de creación conjunta de archivos (como la edición sincronizada en tiempo real y las pizarras virtuales compartidas). Las agencias que comparten archivos con los clientes se beneficiarán de un portal de clientes personalizable que proporciona un acceso fácil y directo a los archivos compartidos.
- Lista de tareas y asignación de tareas: las tareas deben poder verse en varios diseños, con la capacidad de asignar prioridad y miembros a la tarea. Esto debe incluir un calendario y un sistema de notificación para el seguimiento de los plazos, actualizaciones y fechas límite.
- Eventos / hitos del proyecto: la herramienta debe proporcionar una visión general de la línea de tiempo del proyecto con la capacidad de establecer y realizar un seguimiento de los hitos. Esto es un diagrama de Gantt o un informe similar que muestra tareas, subtareas, fechas de inicio y finalización, dependencias y recursos asignados.
- Integración (con otros tipos de herramientas): la colaboración en el entorno laboral de hoy requiere uso compartido—la comunicación y colaboración—en múltiples plataformas. Tus necesidades de integración son específicas, pero una buena herramienta de colaboración debe incluir lo básico: integración con aplicaciones de programación de recursos, aplicaciones de documentación de Google y Microsoft, herramientas de rastreo de tiempo y aplicaciones de comunicación.
- Precio: incluimos información básica de precios para cada aplicación para facilitar la evaluación. Ten en cuenta que el precio promedio para las herramientas de colaboración ronda los $8/usuario/mes.
¿Cómo Elegir la Mejor Herramienta de Colaboración en Línea Para su Equipo?
Antes de elegir una herramienta de colaboración para proyectos, reduce tus opciones considerando estas preguntas:
¿Para Qué la Necesitas?
Haz una lista de sus requisitos y priorícelos. Por ejemplo, algunas herramientas de colaboración en equipo están diseñadas teniendo en cuenta los equipos creativos, teniendo en cuenta las pizarras virtuales y las herramientas interactivas de mapeo de ideas, mientras que otras son adecuadas para equipos que requieren un flujo de trabajo estructurado y automatizado para administrar dependencias de tareas complejas. Algunas herramientas son más adecuadas para los entornos orientados al cliente que otras; si te mantienes en estrecha colaboración con socios y clientes, asegúrate de que tu herramienta de colaboración facilita esto con múltiples niveles de permisos para compartir comunicaciones, actualizaciones y archivos de proyectos.
¿Cuál es el Tamaño de tu Equipo?
¿Cuántas personas utilizarán la herramienta de colaboración y dónde están? El hecho de que tu equipo sea pequeño no significa que puedas salir adelante con algo liviano. Por ejemplo, un equipo pequeño que es completamente remoto probablemente requerirá una de las herramientas de colaboración grupal más sólidas, en contraste con un equipo que comparte una oficina. Si trabajas con un gran número de contratistas, necesitas una herramienta que te permita colaborar con terceros. Si tienes un numeroso equipo de desarrolladores, tener una wiki del equipo, junto con un montón de almacenamiento para la documentación, será una consideración importante.
¿Cómo Encajaría Eso en tu Flujo de Trabajo?
¿Tu equipo siempre está en línea o necesitas algo que funcione sin conexión? ¿Qué tan bien encaja con todas las demás herramientas? Se pueden usar muchas herramientas de colaboración para reemplazar una combinación de las existentes, realizando las funciones de aplicaciones para compartir archivos y aplicaciones de comunicación, todo en uno.
¿Cuánto Tiempo Toma Configurarlo?
¿Es fácil de implementar? ¿Importa datos de las herramientas que está utilizando actualmente? ¿La aplicación ofrece soporte técnico (y lo necesitarás)? Finalmente, verifica si la solución tiene su propio alojamiento o si tú mismo mantendrás la infraestructura detrás de ella.
¿Qué es la Curva de Aprendizaje?
¿Qué tan fácil será integrar a los miembros del equipo?
¿Cuánto Cuesta?
La mayoría de las aplicaciones cobran por usuario, por mes. Si planeas hacer crecer tu equipo, ¿cómo afectará el aumento de precio a tu presupuesto? Del mismo modo, ¿necesitarás ampliar las capacidades de la aplicación, pagando por una funcionalidad adicional a medida que tu negocio se expanda?
¿Necesitas Ayuda Para Reducir las Opciones?
Esta herramienta es bastante útil. Nos hemos asociado con Crozdesk para brindarte acceso a su “Buscador de software”.
Si ingresas algunos de los detalles sobre tu proyecto y las funciones que buscas en una herramienta de administración de proyectos, generará una lista de herramientas que coinciden con tus preferencias. Sólo debes proporcionar tu correo electrónico y te enviarán una bonita guía en PDF con un resumen de las mejores coincidencias.
¿Qué Opinas?
Esta es sólo una pequeña lista de las muchas herramientas de colaboración que existen. ¿Cuáles crees que son las mejores herramientas de colaboración online? ¿Cómo decides qué es mejor para tu proyecto y tu equipo?
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