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Las Mejores Herramientas
Herramientas de Colaboración: El Mejor Software Colaborativo de 2022

15 Herramientas de Colaboración en Línea Para Aumentar la Eficiencia de tu Proyecto

En esta reseña, analizamos en profundidad las siguientes herramientas para la colaboración en línea:

  1. monday.com

    External user collaboration using guest invites to a board

  2. Smartsheet

    Client approvals, comments, and team feedback made simple through Smartsheet proofs

  3. MeisterTask

    Centralized communication within tasks to focus team discussions

  4. Kintone

    Dedicated threads within each workspace to discuss specific topics

  5. Assembly

    Measure the pulse of your teams with this collaboration-centric platform

  6. Teamwork

    Company-wide chat feature with video call capability to improve communication

  7. Asana

    Dedicated space for conversations and discussions related to a project

  8. Nutcache

    Task progress sharing directly on the project Gantt chart

  9. Evernote

    Dedicated collaboration spaces with permissions so you decide who has access

  10. Pastel

    Focused collaboration on digital assets to fast track approvals

  11. Gain

    Team collaboration on marketing collateral to streamline content creation

  12. Milanote

    Visual collaboration through team built visual boards

  13. Creately

    Canvas collaboration with in-app video conferencing feature

  14. Redbooth

    AI-powered collaboration software with threaded conversations to prevent misunderstandings

  15. Podio

    Best collaboration tool for automating workflows

Ya que el 43% de nosotros pasamos al menos algún tiempo trabajando de forma remota, las herramientas de colaboración en línea se están convirtiendo en un elemento vital del lugar de trabajo moderno.

Y como el lugar de trabajo moderno a menudo no es un lugar en absoluto, debemos adoptar un espacio central bien organizado donde vivan toda la documentación y la comunicación del proyecto. Nuestros clientes pueden estar ubicados en Nueva York, nuestros desarrolladores en Bali y nuestro equipo de marketing en Londres. Pero nuestros documentos, procesos, plazos y horarios viven bajo el mismo techo.

Al menos, deberían.

Collaboration Tools DPM Logo Soup 2021

¿No  te convence? Considera esto: un informe de McKinsey Global Institute determinó que el 61% de la semana laboral es dedicada a estas tres tareas:

  • leer y responder correos electrónicos
  • buscar o recopilar información
  • comunicación y colaboración interna

La mayoría de nuestras horas de trabajo se dedican a tareas de colaboración y coordinación. El software de colaboración elimina parte de la redundancia y la confusión de las tareas de colaboración, por lo que podemos liberar horas para un trabajo más específico.

Sí, muchos de nosotros estamos luchando con una combinación no tan elegante de aplicaciones de Google o Microsoft coordinadas a través de una red de correos enredados. Si este eres tú, lee atentamente. Hay una manera mucho mejor…

¿Qué Son Las Herramientas de Colaboración de Proyectos? (Y Cómo Pueden Ayudarte)

¿Qué Son Las Herramientas de Colaboración?

Una herramienta de colaboración en línea permite un flujo de trabajo más coordinado al proporcionar una plataforma unificada para la discusión en equipo, el intercambio de archivos, el almacenamiento en línea para la documentación, las tareas asignadas y la colaboración de proyectos en tiempo real. En el fondo, las herramientas de colaboración tienen que ver con sincronizar a las personas.

El software de colaboración viene en muchas formas. Probablemente estés familiarizado con Slack, un software de comunicación común que se centra en la mensajería de grupo (si usas Slack, siéntete libre de unirte a nuestra comunidad en rápido crecimiento Digital Project Manager en nuestro Foro). Y, sin duda, estás familiarizado con las herramientas de colaboración de Google ampliamente utilizadas (Drive, Docs, Sheets, Hangouts) o quizás con las herramientas de colaboración de Microsoft (SharePoint, One Drive). Sí, las herramientas de comunicación en internet pueden ser básicas, como el conocido Skype (una de las herramientas de colaboración de MS) o incluso la antigua cuenta de correo electrónico. Las aplicaciones de colaboración modernas llevan la colaboración un paso más allá al unificar todas estas interacciones de trabajo dentro de una única plataforma.

¿Qué Características Incluyen Las Herramientas de Colaboración?

Si ya estás utilizando software de gestión de proyectos, entonces ya tienes acceso a algunas herramientas de colaboración de red. En estos días, todo software de gestión de proyectos, incluidas las herramientas de programación de recursos, ofrece funciones de colaboración, como actualizaciones de estado de tareas, intercambio de archivos y gráficos de visualización de progreso. Sin embargo, una herramienta diseñada específicamente para la colaboración en proyectos puede incluir características adicionales, como videoconferencia, uso compartido en vivo para editar documentos conjuntamente y portales orientados al cliente.

¿Cuáles Son Los Beneficios Del Software de Colaboración?

Online Collaboration Tools Benefits

Cuando todas las comunicaciones, los archivos y el progreso del proyecto se centralizan en un solo lugar, tu equipo se beneficia de un intercambio más claro de información que te ayudará a evitar la falta de comunicación. Si alguna vez cometiste el error de enviar una versión obsoleta de un documento compartido a un cliente, entenderás por qué la colaboración es importante. Sin embargo, los beneficios de las herramientas de colaboración van mucho más allá de las mejoras en la comunicación: con todo a lo que se puede acceder en un solo lugar, tu proceso se vuelve más eficiente y obtendrás una visión más precisa del progreso de tu proyecto.

Best Online Collaboration Tools

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Las Mejores Herramientas de Colaboración de Proyectos Para Aumentar la Eficiencia de su Proyecto

He aquí una lista de herramientas de colaboración para que comiences. Cubrimos el diferencial clave del software (cuáles son sus principales ventajas y desventajas en comparación con otras herramientas), seguido de un vistazo a sus características y funciones, y finalmente a sus integraciones y precios.

1

monday.com

External user collaboration using guest invites to a board

monday.com is a collaboration and task management software that won the 2019 Webby Award for productivity platform. Its simplistic design and user-friendly features make collaborating within, and between, teams easy.

monday.com’s features include task management boards for resource planning, timeline views to manage deadlines and projects, and updates and comments to give feedback or define next-steps in order to keep everyone aligned. Teams can use monday.com to share and organize files, centralize communication, plan out resources, and easily @mention any person or team to keep them in the loop. Because it’s so flexible, any team can customize monday.com to fit their unique needs.

monday.com’s integrations include apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Zoom, Typeform, and many more, accessible via Zapier.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

14 days free trial

From $6/user/month

2

Smartsheet

Client approvals, comments, and team feedback made simple through Smartsheet proofs

Smartsheet has collaboration features that make it a fit for almost any team, but especially a creative, content, design, or marketing team that needs to collaborate on content.

For instance, you can use the “Forms” feature which offers the ability to create and customize forms to collect essentially any data from anyone in a structured format—you could use it for collecting information, including images and files, from clients in order to make briefs, for example.

Team collaboration features are great—members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminder, and status reports to keep everyone aligned and informed. There are content collaboration features like pinned feedback, approvals, and annotations that make it easier to collaborate on creative work. It doesn’t have a real-time activity stream on the kanban board, but it does display real-time project data in dashboards to keep your teams in sync.

For teams searching for lots of different files, Smartsheet offers searchable databases, multiple viewing options to see tasks, cards, files (etc). You’ll find version control, and proofing and approval workflows to help your team move work through the pipeline.

The tool is also easy to share, even with outside users. It has permission-based access which allows you to set permission levels to Owner, Admin, Editor, and Viewer. Similarly, you can create portals that give you customized views of your projects depending on what you want to track for each one.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, servicenow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

30 days free trial

From $7/user/month

3

MeisterTask

Centralized communication within tasks to focus team discussions

MeisterTask is an intuitive online task management tool that uses smart integrations and automation. The tool has Kanban-style project boards that you can customize to fit your team’s workflow or any agile workflow, including classic project and task management workflows, as well as software sprints.

Other features include: Gantt chart style timelines, automation, comments and mentions, statistics and reports, and an agenda feature that lets users create their own personal dashboards to which tasks from any project can be pinned and organized.

MeisterTask comes natively integrated with widely-used apps and platforms such as G Suite, Slack, and GitHub, as well as more than 2000 other productivity, cloud storage, and data management applications via Zapier. With its free mobile app for iOS, you can stay on top of your to-dos wherever you are.

MeisterTask costs $8.25/user/month.

Offers a free basic plan, and paid subscriptions start at $8.25/user/month

4

Kintone

Dedicated threads within each workspace to discuss specific topics

Kintone is a customizable collaboration tool used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique platform allows you to build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps are not only customizable but they allow you to communicate where the data lives so your team is always on the same page.

Kintone lets you build no-code project tracking apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your collaboration tool can look and work however you want it to.

Kintone’s built-in communication features also allow teams to discuss projects directly in the app and in topic or project-based threads. Dedicated “spaces” organize everything your team needs for your project, including task-tracking apps and searchable conversation threads.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone lets you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial (no credit card required) and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process.

30 days free trial

From $24/user/month

5

Assembly

Measure the pulse of your teams with this collaboration-centric platform

Assembly is a FREE no-code communication and productivity software where you can easily automate and create custom workflows or choose from over 100+ workflow templates.

As a project manager, Assembly helps you create clarity within any project or task. It gives your team a place to communicate and store critical information to increase productivity and accelerate decision-making.

Assembly is all about building transparent communication within teams and giving employees a place to communicate. You can engage your team with powerful features such as recognition, 1:1’s, standup, games and icebreakers, employee nominations, announcements, contests and more.

Assembly integrates with SSO, 40+ HRIS, and communication platforms. Some of the popular ones are Slack, Ceridian, Workday, BambooHR, Google G Suite, and ADP.

Assembly has a free starter plan for up to 10 users, and its paid plans start at $2.80/user/month.

Free forever until 10 employees

From $2.80/user/month

6

Teamwork

Company-wide chat feature with video call capability to improve communication

Teamwork is a collaboration tool that makes it easier for everyone to see what projects they’re working on, communicate with their team, and plan ahead. Teamwork contains a full-suite of tools: project management, helpdesk, team chat, CRM, and content collaboration (called “Spaces”).

Teamwork’s Chat app builds communication into your workflow across your organization, no matter what team or department you’re working with, so you can get quick answers to your queries. The tool provides one central place for teams to share ideas and look for feedback, which means teams can reach a consensus and make collaborative decisions faster. Collaborative conversations can be transformed into actionable items using Teamwork’s tasks features.

Teamwork caters to users of all skill levels and provides support through additional materials, such as their blog, ebooks and guides, webinars, and 24/7 customer support. You can lean on email, live chat, or phone to get your questions answered fast.

Teamwork integrates with Gmail, HubSpot, Slack, Float, KingswaySoft, Databox, Numerics, Automate.io, Easy Insights, Integromat, Chatify, Zapier, and Import2.

Teamwork has a freemium plan for up to 3 projects and 5 users. Their paid plan starts at $10/user/month, requiring 5 users or more.

30 days free trial

From $10/user/month

7

Asana

Dedicated space for conversations and discussions related to a project

Asana is visually simple and intuitive; the task management interface uses kanban-style cards to visually organize tasks, statuses, and deadlines. Lightweight and clutter-free, learning to use Asana is a very straightforward process, making it a great choice for users who haven’t worked with any online collaboration tools before. Asana is also good for small, growing teams who work closely together and who don’t need a ton of project or resource management functions upfront.

In addition to collaboration features like messaging and file sharing, Asana offers a customizable dashboard, basic automation features like automatic status updates, and the ability to workflows with task dependencies. It’s not a feature factory, but the features included in Asana make it more than your basic collaboration tool.

With unlimited projects and basic dashboard features for up to 15 users, Asana’s free version delivers above-average value among the free online collaboration tools. As your requirements expand, you can add from Asana’s app directory, providing 100+ integrations for time-tracking, reporting, and other business functions. Asana also has a mobile app for iOS and Android.

Asana costs from $9.99/user/month.

Free version

From 9.99/user/month

8

Nutcache

Task progress sharing directly on the project Gantt chart

Nutcache is a collaboration tool designed to plan, track, and manage all aspects of your project with features such as color-coded schedules, task organization queues, and data reporting.

The tool includes a Gantt chart to plan, track, and visually organize your tasks with drag-and-drop editing. You’ll also find time logging tools, which are useful for any remote workforce; users can log, track, and invoice time and expenses, so that project managers can keep track of where project money is going.

Nutcache makes it easy to create, customize, and manage unlimited invoices with a credit card and online payments. PMs will appreciate being able to control project costs by reviewing, approving, or rejecting timesheets and expenses on a daily or weekly basis.

Nutcache is easy to adopt. An intuitive, colorful interface makes for easy discussions around the project with other team members. Uploading files to Nutcache and attaching them to projects is a convenient way to keep all of your project data in one place, and also to share information with everyone involved in the project.

Integrations include Dynacom Accounting, PayPal, 2Checkout, Stripe, Authorized.Net, QuickBooks Online, Google Sign In, Google Drive, GitHub, Slack, and hundreds of other apps through Zapier.

Nutcache costs from $6/user/month with a “Pro” plan that requires 5 users.

14 days free trial

From $6/user/month

9

Evernote

Dedicated collaboration spaces with permissions so you decide who has access

Evernote provides a place to store everything from personal moments to business projects. This notes and tasks app has a dedicated collaboration tool called “Spaces” that acts as a central source of information, a data-sharing hub, and a messaging/communication space.

Evernote auto-syncs across all your devices, including desktop, smartphone, and tablet. Your ideas, photos, and clipped pages are always available, no matter where your team is located physically. Every member of a space has access to everything kept there, so information is accessible for all.

Their virtual bulletin board is another cool feature, allowing users to make announcements across the whole team. You can also create your own custom templates, save emails to Evernote, link Google Drive files, annotate PDFs, and scan and digitize business cards.

Evernote for Mac and Windows supports up to 5 different accounts of any type (at least one must be Premium or Business); Evernote for iOS and Android supports one personal account and one business account.

The tool integrates with Google Drive, Outlook, Salesforce, Slack, and Microsoft Teams.

Evernote’s basic plan is free and allows 60 MB of new uploads/month and syncing across 2 devices. Their premium plan starts at $9.99/month and they offer a discount for students on annual subscriptions.

Free trial

From $9.99/month

10

Pastel

Focused collaboration on digital assets to fast track approvals

Pastel is a collaboration tool specifically designed for website design and feedback. Type in a website URL and share a link with anyone to invite them to comment on elements of the website. Every comment is pinned to a specific element and records information like screen resolution and browser type to solve UI/UX issues faster.

You can toggle between commenting and browsing to navigate your website projects and absorb all suggestions and feedback. Another cool feature is Pastel’s ability to pull in the latest version of the site any time changes are made to it.

In addition to live websites, you can upload wireframes and mockups to get design feedback from clients and teammates. You can also make your conversations more actionable by exporting comments, screen size, browser type, and screenshots to enrich each task.

Pastel integrations include export options for Trello, Asana, Monday, and Jira, as well as additional export possibilities to a webhook or Zapier.

Pastel is free to use for 1 user with unlimited canvases. Paid plans start at $49/month.

14 days free trial

From $49/month

11

Gain

Team collaboration on marketing collateral to streamline content creation

Gain brings content producers and clients together to facilitate a seamless workflow with feedback loops and collaboration prompts. This ensures product approvals can move faster and that no notes are missed.

With this tool, you can share your content with your clients no matter what program it was built in originally. Whether it’s a JPEG, a PDF, a Photoshop file, a PowerPoint, or even a Google spreadsheet, Gain will create previews for your approvers and team members to review.

Communication in this tool is easy: share feedback, tag team members, assign tasks, and keep a complete record of every activity as you track progress.

Gain integrates easily with Canva. No additional integrations are listed.

Gain costs from $99/month. If you pay for a full year upfront, you can get 2 months free.

30 days free trial

From $99/month

12

Milanote

Visual collaboration through team built visual boards

Milanote is an easy tool to organize your ideas and projects into visual boards. It’s designed for the early stages of projects – for mapping out ideas, writing project briefs, and planning the steps in a project – before moving into a robust project management tool for executing and assigning tasks.

The drag and drop interface lets you put your work side by side on an infinite virtual pinboard. It handles notes, links, images and files. It also has a library of templates to make it easier to start new projects faster – project briefs, roadmaps, user journey maps, etc.

You can also collaborate in real-time, making it perfect for brainstorming workshops with remote teams. There are three different ways of sharing boards with team members – edit mode, comments only, or read only.

Overall it’s an easy to use tool to organize all the important information about your project in one place.

Milanote’s free version lets you add 100 notes, images or links (with no time limit.) Milanote PRO gives you unlimited storage from $9.99/month per person.

From $9.99/user/month

13

Creately

Canvas collaboration with in-app video conferencing feature

Creately is an online canvas that teams can use to collaborate on planning, strategizing, brainstorming, analyzing, or designing anything in real-time, using different formats like diagrams, visuals, text, symbols, and more.

Multiple collaborators can be added to a Creately document, and all changes will be synchronized across all devices in real-time. Movement across the canvas can be monitored with live mouse tracking. Using the in-app video conferencing feature, you can communicate with teammates as you draw and collaborate on the canvas together.

Creately’s comments feature comes in handy for maintaining threaded discussions, listing to-dos, and even annotating screenshots. Users can share Creately documents with other team members, stakeholders, or clients, and change its access settings to view only or edit for the reviewers.

It integrates seamlessly with other team collaboration and management apps such as Slack, Confluence, Google Drive, and Google Docs, allowing you to streamline cross-functional team workflows as well.

Creately’s team plan for 3 users starts at $18 per month with a 30-day money-back guarantee.

From $18/month with a 30-day money back guarantee

14

Redbooth

AI-powered collaboration software with threaded conversations to prevent misunderstandings

Redbooth is a well-rounded and flexible collaboration tool that can be adapted for use in small and mid-sized teams as well as enterprise. Something unique about Redbooth is that they rolled out an AI component in early 2018: “Smart Redbooth”. It uses a prediction algorithm for various aspects of task assignment, such as selecting the best member for the task or predicting the amount of time needed to complete the task.

Redbooth features include multiple task management views (timeline, list, and board views), dashboards, and reports, whose intuitive graphic visualizations are above average. Right now, their communication tools include comments and HD video meetings (available in the Pro plan at $9/user/month), and a group chat feature is on their roadmap. Redbooth also provides higher-level project management tools such as Gantt charts and the ability to turn work processes into templates.

Redbooth integrations include dozens of apps: Box, Slack, Zapier, WebEx, Evernote, Clockify, Dropbox, Google Drive, and several others. It also integrates with Gmail and Outlook in order to quickly convert emails into tasks in Redbooth. They offer a mobile app for both iOS and Android.

Redbooth costs from $9/user/month.

14 days free trial

From $9/user/month

15

Podio

Best collaboration tool for automating workflows

Podio covers a range of project management functions such as task management, file sharing, and project communication, but its main emphasis is on workflow automation. For teams whose collaboration requires clearly defined roles and process workflows, Podio is a good choice.

Podio’s collaboration tools include essentials like file sharing (including with clients), chat, and an activity stream that provides an overview of progress. And although you’d need an extension to make a Gantt chart, the scheduling tool does allow you to manage milestones and deadlines. Something unique about Podio is that it enables you to quickly create customized “apps”, which in this case are built with a drag-and-drop tool and use to build custom workflows.

Podio also comes with a number of useful out-of-the-box integrations like Dropbox, Evernote, and GoToMeeting (among others), and if that doesn’t fit your requirements, their open API can be used to connect to additional services. Additionally, they offer a library of extensions built by third-party developers, which can add functionality for time-tracking, resource scheduling, CRM, and more. Podio also has a mobile app for Android and iOS.

Podio costs from $7.20/user/month.

Summary of Podio:

  1. Project discussions: Pass
  2. File upload and sharing: Pass
  3. To-do list and assigning tasks: Pass
  4. Events/project milestones: Pass
  5. Integration (with other types of tools): Pass

From $7.20/user/month

Las Herramientas de Colaboración: Resumen

Tool Free Option Price
1
monday.com

External user collaboration using guest invites to a board

14 days free trial

From $6/user/month Visit Website
2
Smartsheet

Client approvals, comments, and team feedback made simple through Smartsheet proofs

30 days free trial

From $7/user/month Visit Website
3
MeisterTask

Centralized communication within tasks to focus team discussions

Freemium version

Offers a free basic plan, and paid subscriptions start at $8.25/user/month Visit Website
4
Kintone

Dedicated threads within each workspace to discuss specific topics

30 days free trial

From $24/user/month Visit Website
5
Assembly

Measure the pulse of your teams with this collaboration-centric platform

Free forever until 10 employees

From $2.80/user/month Visit Website
6
Teamwork

Company-wide chat feature with video call capability to improve communication

Freemium version

30 days free trial

From $10/user/month Visit Website
7
Asana

Dedicated space for conversations and discussions related to a project

Free version

From 9.99/user/month Visit Website
8
Nutcache

Task progress sharing directly on the project Gantt chart

14 days free trial

From $6/user/month Visit Website
9
Evernote

Dedicated collaboration spaces with permissions so you decide who has access

Free trial

From $9.99/month Visit Website
10
Pastel

Focused collaboration on digital assets to fast track approvals

14 days free trial

From $49/month Visit Website
11
Gain

Team collaboration on marketing collateral to streamline content creation

30 days free trial

From $99/month Visit Website
12
Milanote

Visual collaboration through team built visual boards

Freemium version

From $9.99/user/month Visit Website
13
Creately

Canvas collaboration with in-app video conferencing feature

Freemium version

From $18/month with a 30-day money back guarantee Visit Website
14
Redbooth

AI-powered collaboration software with threaded conversations to prevent misunderstandings

14 days free trial

From $9/user/month Visit Website
15
Podio

Best collaboration tool for automating workflows

Freemium version

From $7.20/user/month Visit Website

Otras Herramientas

Aunque no las hayamos incluido en la reseña, hay otras herramientas de colaboración en las que aún no hemos tenido la oportunidad de profundizar. A continuación se muestra una lista de algunas opciones adicionales de herramientas de colaboración para tu agencia o estudio:

  1. Notion

    Best for simple, clean user interface

  2. Basecamp

    Best collaboration tool for scaling teams

  3. Gmelius

    Best collaboration tool for Gmail

  4. Huddle

    Best document collaboration tool

  5. Todoist

    Best user experience

  6. Moovia

    Best collaboration tool for beginners

  7. Samepage

    Best real-time collaboration tool

  8. ClickUp

    Doc collaboration with live cursor and collaboration detection to prevent overlap

Herramientas de Colaboración del Proyecto Criterios de Selección

Para ser útil para ti y tu equipo, las mejores herramientas de colaboración en línea incluirán algunos componentes esenciales que se describen a continuación.

  1. Discusiones del proyecto: por naturaleza, las herramientas de colaboración grupal deben involucrar al grupo. Las funciones de discusión incluyen conversaciones, menciones, comentarios, chat grupal y discusiones privadas 1-a-1. Las aplicaciones más robustas también ofrecerán herramientas de voz y videoconferencia.
  2. Carga y uso compartido de archivos: la herramienta debe proporcionar una infraestructura organizada para la carga de archivos, así como niveles adecuados de permisos para compartir archivos con contratistas, clientes, socios, etc. Las agencias creativas se beneficiarán de las funciones de creación conjunta de archivos (como la edición sincronizada en tiempo real y las pizarras virtuales compartidas). Las agencias que comparten archivos con los clientes se beneficiarán de un portal de clientes personalizable que proporciona un acceso fácil y directo a los archivos compartidos.
  3. Lista de tareas y asignación de tareas: las tareas deben poder verse en varios diseños, con la capacidad de asignar prioridad y miembros a la tarea. Esto debe incluir un calendario y un sistema de notificación para el seguimiento de los plazos, actualizaciones y fechas límite.
  4. Eventos / hitos del proyecto: la herramienta debe proporcionar una visión general de la línea de tiempo del proyecto con la capacidad de establecer y realizar un seguimiento de los hitos. Esto es un diagrama de Gantt o un informe similar que muestra tareas, subtareas, fechas de inicio y finalización, dependencias y recursos asignados.
  5. Integración (con otros tipos de herramientas): la colaboración en el entorno laboral de hoy requiere uso compartido—la comunicación y colaboración—en múltiples plataformas. Tus necesidades de integración son específicas, pero una buena herramienta de colaboración debe incluir lo básico: integración con aplicaciones de programación de recursos, aplicaciones de documentación de Google y Microsoft, herramientas de rastreo de tiempo y aplicaciones de comunicación.
  6. Precio: incluimos información básica de precios para cada aplicación para facilitar la evaluación. Ten en cuenta que el precio promedio para las herramientas de colaboración ronda los $8/usuario/mes.

¿Cómo Elegir la Mejor Herramienta de Colaboración en Línea Para su Equipo?

Antes de elegir una herramienta de colaboración para proyectos, reduce tus opciones considerando estas preguntas:

¿Para Qué la Necesitas?

Haz una lista de sus requisitos y priorícelos. Por ejemplo, algunas herramientas de colaboración en equipo están diseñadas teniendo en cuenta los equipos creativos, teniendo en cuenta las pizarras virtuales y las herramientas interactivas de mapeo de ideas, mientras que otras son adecuadas para equipos que requieren un flujo de trabajo estructurado y automatizado para administrar dependencias de tareas complejas. Algunas herramientas son más adecuadas para los entornos orientados al cliente que otras; si te mantienes en estrecha colaboración con socios y clientes, asegúrate de que tu herramienta de colaboración facilita esto con múltiples niveles de permisos para compartir comunicaciones, actualizaciones y archivos de proyectos.

¿Cuál es el Tamaño de tu Equipo?

¿Cuántas personas utilizarán la herramienta de colaboración y dónde están? El hecho de que tu equipo sea pequeño no significa que puedas salir adelante con algo liviano. Por ejemplo, un equipo pequeño que es completamente remoto probablemente requerirá una de las herramientas de colaboración grupal más sólidas, en contraste con un equipo que comparte una oficina. Si trabajas con un gran número de contratistas, necesitas una herramienta que te permita colaborar con terceros. Si tienes un numeroso equipo de desarrolladores, tener una wiki del equipo, junto con un montón de almacenamiento para la documentación, será una consideración importante.

¿Cómo Encajaría Eso en tu Flujo de Trabajo?

¿Tu equipo siempre está en línea o necesitas algo que funcione sin conexión? ¿Qué tan bien encaja con todas las demás herramientas? Se pueden usar muchas herramientas de colaboración para reemplazar una combinación de las existentes, realizando las funciones de aplicaciones para compartir archivos y aplicaciones de comunicación, todo en uno.

¿Cuánto Tiempo Toma Configurarlo?

¿Es fácil de implementar? ¿Importa datos de las herramientas que está utilizando actualmente? ¿La aplicación ofrece soporte técnico (y lo necesitarás)? Finalmente, verifica si la solución tiene su propio alojamiento o si tú mismo mantendrás la infraestructura detrás de ella.

¿Qué es la Curva de Aprendizaje?

¿Qué tan fácil será integrar a los miembros del equipo?

¿Cuánto Cuesta?

La mayoría de las aplicaciones cobran por usuario, por mes. Si planeas hacer crecer tu equipo, ¿cómo afectará el aumento de precio a tu presupuesto? Del mismo modo, ¿necesitarás ampliar las capacidades de la aplicación, pagando por una funcionalidad adicional a medida que tu negocio se expanda?

¿Necesitas Ayuda Para Reducir las Opciones?

Esta herramienta es bastante útil. Nos hemos asociado con Crozdesk para brindarte acceso a su “Buscador de software”.

Si ingresas algunos de los detalles sobre tu proyecto y las funciones que buscas en una herramienta de administración de proyectos, generará una lista de herramientas que coinciden con tus preferencias. Sólo debes proporcionar tu correo electrónico y te enviarán una bonita guía en PDF con un resumen de las mejores coincidencias.

¿Qué Opinas?

Esta es sólo una pequeña lista de las muchas herramientas de colaboración que existen. ¿Cuáles crees que son las mejores herramientas de colaboración online? ¿Cómo decides qué es mejor para tu proyecto y tu equipo?

By Ben Aston

Soy Ben Aston, gerente de proyectos digitales. He estado en la industria durante más de 10 años trabajando en el Reino Unido en las principales agencias digitales de Londres, incluidas Dare, Wunderman, Lowe y DDB. He entregado de todo, desde videos virales a CMS, juegos flash, anuncios publicitarios y eCRM a sitios de comercio electrónico. He tenido la suerte de trabajar en una amplia gama de grandes clientes; marcas automotrices como Land Rover, Volkswagen y Honda; Empresas de servicios públicos como BT, British Gas y Exxon, y de bienes de consumo como Unilever, así como también marcas de productos electrónicos, como por ejemplo Sony.

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1 Comment

  • Un artículo muy bueno! Algunas de las herramientas ya las estamos usando en la empresa y otras son algo nuevo. Lo que más me sorprendió es el hecho de que kanbantool.com/es no se haya incluido en la lista. Es un tablero tipo kanabn muy útil. :)

    Reply

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