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Ya que el 43% de nosotros pasamos al menos algún tiempo trabajando de forma remota, las herramientas de colaboración en línea se están convirtiendo en un elemento vital del lugar de trabajo moderno.

Y como el lugar de trabajo moderno a menudo no es un lugar en absoluto, debemos adoptar un espacio central bien organizado donde vivan toda la documentación y la comunicación del proyecto. Nuestros clientes pueden estar ubicados en Nueva York, nuestros desarrolladores en Bali y nuestro equipo de marketing en Londres. Pero nuestros documentos, procesos, plazos y horarios viven bajo el mismo techo.

Al menos, deberían.

Collaboration Tools DPM Logo Soup 2021

¿No  te convence? Considera esto: un informe de McKinsey Global Institute determinó que el 61% de la semana laboral es dedicada a estas tres tareas:

  • leer y responder correos electrónicos
  • buscar o recopilar información
  • comunicación y colaboración interna

La mayoría de nuestras horas de trabajo se dedican a tareas de colaboración y coordinación. El software de colaboración elimina parte de la redundancia y la confusión de las tareas de colaboración, por lo que podemos liberar horas para un trabajo más específico.

Sí, muchos de nosotros estamos luchando con una combinación no tan elegante de aplicaciones de Google o Microsoft coordinadas a través de una red de correos enredados. Si este eres tú, lee atentamente. Hay una manera mucho mejor…

¿Qué Son Las Herramientas de Colaboración de Proyectos? (Y Cómo Pueden Ayudarte)

¿Qué Son Las Herramientas de Colaboración?

Una herramienta de colaboración en línea permite un flujo de trabajo más coordinado al proporcionar una plataforma unificada para la discusión en equipo, el intercambio de archivos, el almacenamiento en línea para la documentación, las tareas asignadas y la colaboración de proyectos en tiempo real. En el fondo, las herramientas de colaboración tienen que ver con sincronizar a las personas.

El software de colaboración viene en muchas formas. Probablemente estés familiarizado con Slack, un software de comunicación común que se centra en la mensajería de grupo (si usas Slack, siéntete libre de unirte a nuestra comunidad en rápido crecimiento Digital Project Manager en nuestro Foro). Y, sin duda, estás familiarizado con las herramientas de colaboración de Google ampliamente utilizadas (Drive, Docs, Sheets, Hangouts) o quizás con las herramientas de colaboración de Microsoft (SharePoint, One Drive). Sí, las herramientas de comunicación en internet pueden ser básicas, como el conocido Skype (una de las herramientas de colaboración de MS) o incluso la antigua cuenta de correo electrónico. Las aplicaciones de colaboración modernas llevan la colaboración un paso más allá al unificar todas estas interacciones de trabajo dentro de una única plataforma.

¿Qué Características Incluyen Las Herramientas de Colaboración?

Si ya estás utilizando software de gestión de proyectos, entonces ya tienes acceso a algunas herramientas de colaboración de red. En estos días, todo software de gestión de proyectos, incluidas las herramientas de programación de recursos, ofrece funciones de colaboración, como actualizaciones de estado de tareas, intercambio de archivos y gráficos de visualización de progreso. Sin embargo, una herramienta diseñada específicamente para la colaboración en proyectos puede incluir características adicionales, como videoconferencia, uso compartido en vivo para editar documentos conjuntamente y portales orientados al cliente.

¿Cuáles Son Los Beneficios Del Software de Colaboración?

Online Collaboration Tools Benefits

Cuando todas las comunicaciones, los archivos y el progreso del proyecto se centralizan en un solo lugar, tu equipo se beneficia de un intercambio más claro de información que te ayudará a evitar la falta de comunicación. Si alguna vez cometiste el error de enviar una versión obsoleta de un documento compartido a un cliente, entenderás por qué la colaboración es importante. Sin embargo, los beneficios de las herramientas de colaboración van mucho más allá de las mejoras en la comunicación: con todo a lo que se puede acceder en un solo lugar, tu proceso se vuelve más eficiente y obtendrás una visión más precisa del progreso de tu proyecto.

Best Online Collaboration Tools

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Las Mejores Herramientas de Colaboración de Proyectos Para Aumentar la Eficiencia de su Proyecto

He aquí una lista de herramientas de colaboración para que comiences. Cubrimos el diferencial clave del software (cuáles son sus principales ventajas y desventajas en comparación con otras herramientas), seguido de un vistazo a sus características y funciones, y finalmente a sus integraciones y precios.

Best for custom workflows

  • Freemium version available
  • From $9.80/user/month min. 2 seats
Visit Website
Rating: 4.2/5

Wrike is a workflow management software that's highly configurable and easy to use, making it suitable for teams of all sizes.

Why I picked Wrike: This platform made my list because of its versatility. It has a large suite of project management features, from resource management to approval flows to request forms and more. As for collaboration, team members can share files and chat in real-time with threaded messages and @-mentions to stay in the loop and work together more effectively. You can easily jump around from your home screen to timesheets, dashboards, calendars, and an activity stream to keep up with project progress, roadblocks, and updates.

Wrike Standout Features & Integrations

One standout feature is the customizability of the platform. If categories like 'task' and 'project' don't quite fit your team's workflow, you can update it to a custom work type. Another great feature is the depth of detail with which you can outline projects and tasks. Task lists, subtasks, in-task discussions, and more ensure no detail goes undocumented.

Integrations include Microsoft Suite, Google Workspace, Asana, Basecamp, Dropbox, Salesforce, HubSpot, Jira, Slack, Shopify, and hundreds more.

Pros and cons

Pros:

  • Lots of smart AI and automation features
  • Guest access available
  • Free plan with unlimited users

Cons:

  • Resource management limited to higher-tier plans
  • Real-time reports not included in free or basic plan

Best collaboration tool with collaboration detection to prevent overlap

  • Freemium plan available
  • From $7/user/month
Visit Website
Rating: 4.7/5

ClickUp is a project management app where you can plan, track, and manage any type of work regardless of geographical location and using any device.

Why I picked ClickUp: This is a platform that puts a lot of thinking into what they develop. One of the most recent updates includes an in-app video recording tool that can help any team member record their screen, share a link to the video, and requires no downloads. The opportunity to collaborate in ClickUp includes comments, mentions, notifications, collaborative documents, whiteboards, and task management.

Task management features include task checklists, subtasks, reminders, priorities, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks. ClickUp includes time tracking as well, both through integrations and natively.

ClickUp features color-coding for further organization and clarity, as well as multiple task views such as lists, calendars, Gantt charts, Kanban boards, and more.

Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp Standout Features & Integrations

Features include task scheduling/tracking, project management, resource management, budgeting, contact management, data visualizations, employee database, expense tracking, file sharing, third-party plugins, collaboration support, timesheets, roadmapping, chat, customer management, email integration, feedback management, and process reporting.

Integrations include native connections with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp's free plan is robust and includes all primary features.

Best for remote team collaboration

  • 14-day free trial.
  • From $7.25/user/month (billed annually)
Visit Website
Rating: 4.5/5

Slack is a communication platform designed to facilitate team interaction and collaboration. It provides a centralized space for conversations and provides easy access to information for in-person, hybrid, or remote team members.

Why I picked Slack: Slack is a collaboration tool that not only promotes real-time exchange of ideas but also allows for communication through asynchronous means. I like that teams have the ability to create different channels for specific projects to make collaboration more organized.

Overall, Slack's adaptability aligns with organizations operating remotely in different time zones. The platform caters to a wide range of team sizes and industries. Small teams appreciate the simplicity and flexibility of the platform, while large businesses benefit from its scalable features. Additionally, integrations with other software tools allow teams to streamline their workflows by receiving notifications and updates directly within the platform. 

Slack Standout Features & Integrations

Standout features include huddles for live audio or video collaboration, clips for asynchronous messaging, channels that can organize teams and projects, workflow builder to automate routine tasks and communications, and canvas which allows you to create documents that can be shared and collaborated on within the platform.

Integrations include Google Drive, Trello, Asana, Zoom, Salesforce, Jira, GitHub, Dropbox, Microsoft Teams, and over 2,600 other tools. 

Pros and cons

Pros:

  • Synchronous and asynchronous communication options
  • Canvases for collaboration
  • Thousands of integrations available

Cons:

  • Limited users in huddles
  • Message history can get buried

Best for instant answers in your workflow

  • 30-day free trial + free plan available
  • From $10/user/month
Visit Website
Rating: 4.6/5

Guru is an AI-powered enterprise search, intranet, and wiki tool that provides a comprehensive solution for businesses. It features AI-driven company knowledge search, a customizable employee engagement hub, and an automated centralized knowledge base, along with integrations with existing workflows and tools. 

Why I picked Guru: I selected Guru for this list because it aids team collaboration by centralizing and organizing company knowledge, making it easily accessible to employees. The platform aims to increase productivity and drive businesses forward by unblocking knowledge and eliminating time-wasting silos.

Guru's features include AI-driven knowledge search, customizable employee engagement hubs, and automated knowledge bases, which help reduce time spent searching for information. The platform also integrates with existing workflows and tools, allowing users to search for information without leaving their current workspace. Guru additionally supports various industries and teams, offering resources like field guides and templates to enhance knowledge sharing and management. 

Guru Standout Features & Integrations

Standout features include a browser extension, automated verification workflows, usage analytics and user feedback tools, comments and mentions, role-based access, and content expiration dates.

Integrations include Google Chrome, Slack, Microsoft Teams, Adobe Workfront, Airtable, BambooHR, GitHub, Intercom, Jira, Monday.com, and Trello.

Pros and cons

Pros:

  • Includes secure data encryption
  • Customizable knowledge boards
  • Offers automated content verification
  • Includes secure data encryption
  • Customizable knowledge boards
  • Offers automated content verification

Cons:

  • Requires regular maintenance for updates
  • Initial setup can be time-consuming
  • Requires regular maintenance for updates
  • Initial setup can be time-consuming

Best for application development

  • 30-day free trial + free demo available
  • From $35/user/month with a 20 user minimum
Visit Website
Rating: 4.4/5

QuickBase is a platform that enables the development of custom applications without requiring deep coding skills. It stands out for its no-code approach, allowing users to build industry-specific solutions with features like integrations, automations, and mobile capabilities.

Why I picked QuickBase: I selected QuickBase as a collaboration tool after judging its capabilities to enable teams to create and customize applications without the need for extensive coding skills. What differentiates QuickBase is its user-friendly interface and the empowerment it offers to citizen developers, allowing them to automate workflows and connect data effortlessly. I believe QuickBase is best for no-code app development because of its flexibility and the comprehensive solutions it provides, which cater to a wide range of business needs without requiring deep technical expertise.

QuickBase stands out as an excellent tool for collaboration due to its user-friendly interface and customizable features that cater to a wide range of business needs. It enables teams to create and share interactive, data-driven applications without requiring extensive technical knowledge. This flexibility allows for seamless integration of data from various sources, fostering efficient teamwork and decision-making.

QuickBase Standout Features & Integrations

Standout features include a no-code platform that enables users to build custom applications tailored to their business needs without requiring coding expertise. It offers a visual Builder for application development, Integrations to connect with various other software tools, and Automations to help manage workflows efficiently. 

Integrations include Salesforce, Microsoft Teams, Google Calendar, Tableau, QuickBase Pipelines, Slack and Zapier.

Pros and cons

Pros:

  • Robust notifications and reminders
  • Workflows are easy to set up and customize
  • Simple no-code platform is easy for non-tech people to learn

Cons:

  • May be cost prohibitive for small businesses
  • Team plan requires a minimum of 20 users

Best for internal communication

  • 14-day free trial
  • From $1,300/year for 50 users

MyHub Intranet Solutions is an internal intranet platform for businesses. It can be used for various use cases and contexts, and helps improve and streamline knowledge sharing among a workforce.

Why I picked MyHub Intranet Solutions: I added this tool to my list because it helps users keep documents, policies, processes, and more organized. It's a flexible intranet that can be used to create different types of content and communications channels, including blogs, forums, calendars, newsfeeds, and more.

In addition to content and information management, the software offers task automation and collaboration tools for teams. You'll be able to set up automated workflows to facilitate repeated processes and tasks, and discuss things in real-time with live chat. Surveys and feedback forms help tap into ideas and sentiments of your workforce.

MyHub Intranet Solutions Standout Features & Integrations

Standout features include the platform's template library, which boasts over 60 ready-made templates you can use to quickly set up a page or wiki. Another cool feature is the ability to create quizzes. This helps make training and learning more engaging, and ensures staff have the information they need.

Integrations include Salesforce, Microsoft 365, Gmail, Google Cloud Platform, Google Calendar, and Microsoft Azure.

Pros and cons

Pros:

  • Intuitive, friendly, and easy to learn
  • Remote access via mobile devices
  • Step-by-step guides and videos available

Cons:

  • Limited customization options
  • Limitations in analytics capabilities

Best for knowledge management

  • 14-day free trial
  • From $2,000/month for up to 200 users
Visit Website
Rating: 4.2/5

Axero is a knowledge sharing platform that can be used to build out content hubs for internal and external collaboration. It's a flexible solution that's adaptable to the needs of various types and sizes of businesses.

Why I picked Axero: I decided to give this platform a spot on my list for its capacity to build a knowledge base for either internal or external collaborators (or both). It's flexible enough to suit various contexts, yet provides the necessary structure to keep information organized, accessible, and accounted for.

You can create both public and private spaces in your company wiki, and build out content in various formats. Blog posts, forums, surveys, and broadcasts are among the supported content types. Meanwhile, commenting and like buttons allow for engagement and interaction, and live chat lets you keep all communications centralized in one space.

Axero Standout Features and Integrations

Standout features of this tool include its best-in-class mobile apps. Your knowledge base will be fully accessible from iOS and Android devices, helping to enable a distributed or mobile workforce. Higher-tier plans also allow for white labeling of the mobile apps, so you can customize it to reflect your company branding and provide a familiar environment to your collaborators.

Integrations include Outlook 365, Sharepoint, OneDrive, Microsoft Teams, Google Workspace, Slack, Zoom, Dropbox, Box, Unsplash, and Twilio, among others.

Pros and cons

Pros:

  • Suitable to the needs of larger organizations
  • Can be used for internal and external knowledge sharing
  • Highly flexible and customizable to various contexts

Cons:

  • Takes time to get familiar with all features
  • Integrations not included in starter plan

Best for online whiteboarding

  • 30-day free trial + free plan available
  • From $8/user/month (billed annually)
Visit Website
Rating: 4.8/5

Miro is a collaborative online whiteboard built to facilitate brainstorming, ideation, team meetings, project planning, and other team activities.

Why I picked Miro: I decided to include this platform because of how versatile and flexible it is. Your team can start with a blank canvas or choose from the 1,000+ pre-built templates included. Miro supports a diverse expression of ideas, including numerical data and brand elements, alongside traditional visuals like sticky notes and videos.

Unique features such as Stickies Capture and TalkTrack can also help users convert physical notes to digital and recording explanatory videos for asynchronous collaboration, respectively. With integrations like Jira and Asana, plus Confluence and Notion, Miro bridges idea generation with project execution, facilitating a cohesive team collaboration environment.

Miro Standout Features & Integrations

Some of the standout features of Miro include its robust resources for continuous learning. Miro Academy, online events, and a community forum help you uncover new uses and features of the product and improve your teamwork skills. Some other nice features are Miro's planner tool, privacy mode, the Miro Assist AI, as well as timers, music, and voting, which are useful for meetings and brainstorming sessions. 

Integrations include Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, monday.com, Confluence Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Pros and cons

Pros:

  • Highly versatile and flexible solution
  • Thousands of customizable templates
  • Intuitive and easy setup

Cons:

  • Zooming can be jumpy on larger projects
  • No high-quality PDF export with free plan

Best for design collaboration

  • Free plan available
  • From $3/user/month
Visit Website
Rating: 4.7/5

FigJam is an online whiteboard that supports team collaboration, and connects easily with Figma's design platform. Its functionalities cater to various group activities, like stand-up meetings and brainstorming sessions.

Why I chose FigJam by Figma: This platform is highly flexible and well-suited to the needs of various types of teams. But I chose it because its integration with Figma's design platform makes it a good choice for teams looking for a collaboration tool that complements their existing design processes. In a world where disjointed tech stacks continually make teamwork more challenging, I love that FigJam allows design teams to work together within the same environment they use to do their work.

The whiteboard tool is highly flexible and can be used for all kinds of purposes. You can use its stickers, comments, shapes, lines, arrows, images, and more to map out concepts, ideas, and plans. There are also tons of pre-built templates to help you get started, from brainstorming outlines to retrospective structures to project management and roadmapping tools.

FigJam by Figma Standout Features & Integrations

Some standout features I really appreciate about FigJam are the precise ways it connects with the Figma design platform. You can share assets between the two systems, turning your rough concepts into more structured prototypes. It also has some super useful automations, which can do things like auto-sort your sticky notes or consolidate notes into clear action items.

Integrations include Figma, Microsoft Teams, Asana, Jira, Mixpanel, and Github.

Pros and cons

Pros:

  • Freemium plan for up to 3 files
  • User-friendly and intuitive
  • Super helpful integration with Figma

Cons:

  • Non-Figma users may not get all the benefits
  • Onboarding and account support locked to enterprise plan

Best for team collaboration

  • 14-day free trial
  • From $5/user/month (billed annually) + free plan available
Visit Website
Rating: 4.7/5

Nifty is a collaboration hub that unites goals, actions, and communications across your projects.

Why I picked Nifty: I selected Nifty for this list for its ability to integrate collaboration tools with individual projects. With this tool, every project comes with its own discussion board and a Zoom integration that you can use to call your team any time. Further, you can collaborate on documents from the documents tab. I also like how this lightweight document solution integrates with Google Docs so that you can work on documents in real-time without leaving Nifty.

The tool also includes direct messaging, which I think is great for facilitating team-wide communication from planning to delivery. Its ability to automatically update project milestones as tasks are completed also stood out to me.

Nifty Standout Features & Integrations

Features include milestones management, forms, time tracking, project portfolios, file management, task lists, recurring tasks, task automation, and reporting.

Integrations. Nifty allows you to import data from Asana, Basecamp, ClickUp, and Trello so you can quickly establish your workflow. Nifty has built-in native integrations such as Slack, Zoom, GitHub, Dropbox, Google Drive, GSuite, and Google Calendar, as well as over 1000 additional integrations through Zapier.

Best for secure messaging

  • 7-day free trial
  • From $2.50/user/month
Visit Website
Rating: 4.8/5

Troop Messenger is a team communication platform that helps remote and hybrid teams keep in touch and stay aligned on their work.

Why I picked Troop Messenger: This platform's major features caught my attention, include instant messaging, voice and video calling, video conferencing, file sharing, and screen sharing and remote screen control. The main reason Troop Messenger made it onto my list, however, is because of its extensive capabilities for connecting team members working together but apart. It keeps all of your communications in a single platform, making it easier to find information and keep conversations centralized. I also want to note that, although it’s a SaaS tool, self-hosting, API, and custom application options are available, too.

Troop Messenger Standout Features & Integrations

Standout features I find especially useful in this tool are its more advanced capabilities. It has a 'respond later' option and a 'burnout' option that lets you set a message to send at a later time. The self-messaging feature is also unique—a simple but useful feature that lets you send reminders and notes to yourself. Finally, the 'forkout' feature lets you send bulk text messages and files to multiple users at once, and when viewing files you see a preview so you don't have to download to see them.

Integrations include Google Drive, Dropbox, and LDAP. You can also connect it to a paid Zapier account for additional integrations. The app is available across Windows, Linux, Mac, Android, and iOS.

Pros and cons

Pros:

  • High level of security (end-to-end encryption, MFA)
  • Extensive filters for search function
  • Ability to invite guest collaborators

Cons:

  • Group calling not included in basic plan
  • No free-forever plan available

Best for AI project planning

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4.7/5

Forecast is a project and resource management software that's well-suited to the needs of professional services teams and agencies.

Why I picked Forecast: I selected Forecast for this list primarily due to its extremely organized approach to team collaboration. Teams can manage their projects and tasks easily with the software's Kanban boards, task cards with subtasks and dependencies, and velocity tracking tools, which I think makes this tool excellent for teams that have intersecting project management and team collaboration needs. Team members can also collaborate by commenting, sharing files, and logging hours in task cards.

But what stood out most to me about this tool is its client-facing capabilities. You can set up access permissions for your projects and tasks so that external collaborators can stay up to date and contribute to the work.

Forecast Standout Features & Integrations

Some standout features this product offers are its AI capabilities and financial management tools. The software's AI can provide timesheet suggestions, calculate time estimates for tasks, and assign resources to specific projects or tasks. You can also run your billing and invoicing through the software, keeping it in the same place you're sharing project information with clients.

Integrations include Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

Pros and cons

Pros:

  • Designed for agencies and service providers
  • Smart AI tools streamline and automate your workflows
  • Manage projects, financials, and resources in one place

Cons:

  • 20 user minimum for all plans
  • No free plan available

Best dedicated threads within each workspace to discuss specific topics

  • 30-day free trial
  • From $24/user/month
Visit Website
Rating: 4.6/5

Kintone is a customizable collaboration tool used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide.

Why I picked Kintone: Their unique platform allows you to build a wide variety of customizable no-code “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps are not only customizable but they allow you to communicate where the data lives so your team is always on the same page.

Kintone Team Space feature lets you start conversations with your team. You can create different spaces for different projects or teams, which keeps your conversations relevant. Pretty much like conversations within tasks, every project data record within Kintone has its comment section where you can mention team members which helps add context to your conversations.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone Standout Features & Integrations

Features include project management, dashboards, resource management, analytics, calendar management, conversion tracking, employee onboarding, forecasting, lead scoring, timesheets, collaboration support, reports, pipeline management, budgeting, and process modeling.

Integrations include tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone offers discounted prices for nonprofits and educators. Its team also offers a free custom app build as part of the free trial process.

Best for mobile collaboration

  • 14-day free trial + free demo
  • From $6.18/user/month
Visit Website
Rating: 4.6/5

Blink is an online communication tool designed to fit the needs of a deskless workforce.

Why I picked Blink: If you ask me, workplace communication is at the heart of this software. I love that Blink offers direct messaging, group chats, and top-down communications via a company news feed. Moreover, I decided to include it in my list because of how friendly it is to non-office workers. The mobile app is available for both iOS and Android devices, so your team members can have access from their personal or company-provided mobile devices.

In addition to the communication features, the platform also offers an employee recognition tool and engagement tracking tools. You can facilitate peer-to-peer recognition messages and automated messages for things like anniversaries and birthdays. Employee surveys are also included to help you keep a pulse on morale and engagement levels.

Blink Standout Features & Integrations

Some standout features include the platform's analytics capabilities for admins features. You can track post-by-post analytics, and track hub analytics to measure interactions and adoption. You can also track metrics at a company and team level to dig deeper. Another cool feature is the mandatory reads option, which can be added to communications to ensure employees read through important announcements.

Integrations include Jira, Trello, ADP, Workday, Typeform, Dropbox, GitHub, Box, Office 365, and Google Workplace, among others. You can also build new integrations with the software's public APIs.

Pros and cons

Pros:

  • 24/7 support with all plans
  • User-friendly and intuitive to navigate
  • Custom branding can be implemented

Cons:

  • API access restricted to Enterprise plan
  • No free forever plan available

Best for creative review

  • 14 days free trial for Lite/Pro packages and 30 days for Enterprise package. No credit card required.
  • From $35/5 user/month
Visit Website
Rating: 4.9/5

Approval Studio is a design approval software that allows for design feedback and annotation throughout the creation process.

Why I picked Approval Studio: This software made it onto my list because of how useful it is for creative teams, especially creative agencies. You can manage your creative projects and set up approval flows to ensure feedback and proofing rounds are done in an efficient and consistent way. I am especially impressed by the level of detailed feedback that the platform encourages people to provide. For example, there are 4 different annotation types, which allows for more granular version control and supports collaborative iteration on creative assets. You can also have real-time review sessions using the software's live updates.

Approval Studio Standout Featuress & Integrations

Standout features include the free online demo and training sessions available from the company. I found these super helpful for getting teams up to speed on all the features and functionalities of the platform. They can also help you discover new ways of using the product to better suit your workflows.

Integrations include Shopify and Slack. You can also set up tons of other integrations with a paid Zapier account.

Pros and cons

Pros:

  • Unlimited projects and external reviews with all plans
  • Custom branding options with all plans
  • Supports over 20 different file types

Cons:

  • No free plan available
  • Several feature restrictions with the Lite plan

Las Herramientas de Colaboración: Resumen

Tools Price
Wrike From $9.80/user/month min. 2 seats
ClickUp From $7/user/month
Slack From $7.25/user/month (billed annually)
Guru From $10/user/month
Quickbase From $35/user/month with a 20 user minimum
MyHub From $1,300/year for 50 users
Axero From $2,000/month for up to 200 users
Miro From $8/user/month (billed annually)
FigJam by Figma From $3/user/month
Nifty From $5/user/month (billed annually) + free plan available
Troop Messenger From $2.50/user/month
Forecast Pricing upon request
Kintone From $24/user/month
Blink From $6.18/user/month
Approval Studio From $35/5 user/month
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

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Otras Herramientas

Aunque no las hayamos incluido en la reseña, hay otras herramientas de colaboración en las que aún no hemos tenido la oportunidad de profundizar. A continuación se muestra una lista de algunas opciones adicionales de herramientas de colaboración para tu agencia o estudio:

Herramientas de Colaboración del Proyecto Criterios de Selección

Para ser útil para ti y tu equipo, las mejores herramientas de colaboración en línea incluirán algunos componentes esenciales que se describen a continuación.

  1. Discusiones del proyecto: por naturaleza, las herramientas de colaboración grupal deben involucrar al grupo. Las funciones de discusión incluyen conversaciones, menciones, comentarios, chat grupal y discusiones privadas 1-a-1. Las aplicaciones más robustas también ofrecerán herramientas de voz y videoconferencia.
  2. Carga y uso compartido de archivos: la herramienta debe proporcionar una infraestructura organizada para la carga de archivos, así como niveles adecuados de permisos para compartir archivos con contratistas, clientes, socios, etc. Las agencias creativas se beneficiarán de las funciones de creación conjunta de archivos (como la edición sincronizada en tiempo real y las pizarras virtuales compartidas). Las agencias que comparten archivos con los clientes se beneficiarán de un portal de clientes personalizable que proporciona un acceso fácil y directo a los archivos compartidos.
  3. Lista de tareas y asignación de tareas: las tareas deben poder verse en varios diseños, con la capacidad de asignar prioridad y miembros a la tarea. Esto debe incluir un calendario y un sistema de notificación para el seguimiento de los plazos, actualizaciones y fechas límite.
  4. Eventos / hitos del proyecto: la herramienta debe proporcionar una visión general de la línea de tiempo del proyecto con la capacidad de establecer y realizar un seguimiento de los hitos. Esto es un diagrama de Gantt o un informe similar que muestra tareas, subtareas, fechas de inicio y finalización, dependencias y recursos asignados.
  5. Integración (con otros tipos de herramientas): la colaboración en el entorno laboral de hoy requiere uso compartido—la comunicación y colaboración—en múltiples plataformas. Tus necesidades de integración son específicas, pero una buena herramienta de colaboración debe incluir lo básico: integración con aplicaciones de programación de recursos, aplicaciones de documentación de Google y Microsoft, herramientas de rastreo de tiempo y aplicaciones de comunicación.
  6. Precio: incluimos información básica de precios para cada aplicación para facilitar la evaluación. Ten en cuenta que el precio promedio para las herramientas de colaboración ronda los $8/usuario/mes.

¿Cómo Elegir la Mejor Herramienta de Colaboración en Línea Para su Equipo?

Antes de elegir una herramienta de colaboración para proyectos, reduce tus opciones considerando estas preguntas:

¿Para Qué la Necesitas?

Haz una lista de sus requisitos y priorícelos. Por ejemplo, algunas herramientas de colaboración en equipo están diseñadas teniendo en cuenta los equipos creativos, teniendo en cuenta las pizarras virtuales y las herramientas interactivas de mapeo de ideas, mientras que otras son adecuadas para equipos que requieren un flujo de trabajo estructurado y automatizado para administrar dependencias de tareas complejas. Algunas herramientas son más adecuadas para los entornos orientados al cliente que otras; si te mantienes en estrecha colaboración con socios y clientes, asegúrate de que tu herramienta de colaboración facilita esto con múltiples niveles de permisos para compartir comunicaciones, actualizaciones y archivos de proyectos.

¿Cuál es el Tamaño de tu Equipo?

¿Cuántas personas utilizarán la herramienta de colaboración y dónde están? El hecho de que tu equipo sea pequeño no significa que puedas salir adelante con algo liviano. Por ejemplo, un equipo pequeño que es completamente remoto probablemente requerirá una de las herramientas de colaboración grupal más sólidas, en contraste con un equipo que comparte una oficina. Si trabajas con un gran número de contratistas, necesitas una herramienta que te permita colaborar con terceros. Si tienes un numeroso equipo de desarrolladores, tener una wiki del equipo, junto con un montón de almacenamiento para la documentación, será una consideración importante.

¿Cómo Encajaría Eso en tu Flujo de Trabajo?

¿Tu equipo siempre está en línea o necesitas algo que funcione sin conexión? ¿Qué tan bien encaja con todas las demás herramientas? Se pueden usar muchas herramientas de colaboración para reemplazar una combinación de las existentes, realizando las funciones de aplicaciones para compartir archivos y aplicaciones de comunicación, todo en uno.

¿Cuánto Tiempo Toma Configurarlo?

¿Es fácil de implementar? ¿Importa datos de las herramientas que está utilizando actualmente? ¿La aplicación ofrece soporte técnico (y lo necesitarás)? Finalmente, verifica si la solución tiene su propio alojamiento o si tú mismo mantendrás la infraestructura detrás de ella.

¿Qué es la Curva de Aprendizaje?

¿Qué tan fácil será integrar a los miembros del equipo?

¿Cuánto Cuesta?

La mayoría de las aplicaciones cobran por usuario, por mes. Si planeas hacer crecer tu equipo, ¿cómo afectará el aumento de precio a tu presupuesto? Del mismo modo, ¿necesitarás ampliar las capacidades de la aplicación, pagando por una funcionalidad adicional a medida que tu negocio se expanda?

¿Necesitas Ayuda Para Reducir las Opciones?

Esta herramienta es bastante útil. Nos hemos asociado con Crozdesk para brindarte acceso a su “Buscador de software”.

Si ingresas algunos de los detalles sobre tu proyecto y las funciones que buscas en una herramienta de administración de proyectos, generará una lista de herramientas que coinciden con tus preferencias. Sólo debes proporcionar tu correo electrónico y te enviarán una bonita guía en PDF con un resumen de las mejores coincidencias.

¿Qué Opinas?

Esta es sólo una pequeña lista de las muchas herramientas de colaboración que existen. ¿Cuáles crees que son las mejores herramientas de colaboración online? ¿Cómo decides qué es mejor para tu proyecto y tu equipo?