Herramientas de Colaboración: El Mejor Software Colaborativo de 2023

monday.com is a collaboration and task management software that has been topping charts for best task management apps since it won the 2019 Webby Award for productivity platform. Its simplistic design and user-friendly features make collaborating within, and between, teams easy.

Why I picked monday.com: With this platform, you have many ways to collaborate. Its shared documents allow users to co-create meeting minutes, brainstorm, and engage with others in the team. The platform also has mentions and comments that promote team discussions around certain tasks and call on each other for input. And, if required, people can add attachments to tasks, instead of relying on emails. Everything related to the project can live in one place.

Additionally, monday.com has a whiteboard product called Workcanvas where you and your team can easily create mind maps, presentations, and workflows, and engage in real-time multiplayer activities.

monday.com Standout Features & Integrations

Features include project management, task scheduling/tracking, resource management, scheduling, budgeting, calendar management, Gantt charts, file sharing, time management, email integration, third-party plugins, and notifications.

Integrations include apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Zoom, Typeform, and many more, accessible via Zapier.

They offer a free plan for up to 2 users.

Wrike is an award-winning, easy-to-use collaborative work management software trusted by 20,000+ organizations worldwide. It's suitable for teams of anywhere from five to an unlimited number. The tool is highly configurable and allows users to customize workflows, dashboards, reports, request forms, and more.

Why I picked Wrike: Its simple interface enables users to chat in real-time, and offers threaded messages and @ mentions for ease of communication. Wrike also features task lists, subtasks, calendars, shared workflows, and file sharing. Within Wrike, teams can share and assign tasks, have in-task discussions, and share and proof digital files together.

Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. Toggle quickly between the home screen and timesheets, dashboards, calendars, reports, and an activity stream. The tool also offers a variety of specific solutions depending on the type of team or organization — including marketing teams and professional service teams.

Wrike Standout Features & Integrations

Features include project management, task scheduling/tracking, resource management, expense tracking, API, budgeting, Gantt charts, marketing automations, collaboration support, and reporting.

Integrations include 400+ pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.

Ziflow is the leading creative collaboration platform for content review and approval. It supports rich comment threads for clear feedback, workflows for fast approval, integrations with your favorite apps and tools, and does this for all your creative assets in one platform.

Why I picked Ziflow: With this platform, your team can collaborate on all your content (video, digital, web, print, packaging and much more) in one creative collaboration platform. You can automate your entire creative content review process for shorter feedback cycles and faster approval times—all with less manual work. Ziflow is currently used by creative project management teams from Showtime, Splash Worldwide, AWS, Hilton, Weber Grills, WeatherTech, Olly, and Everyday Health.

Regular Ziflow users report it being a versatile and easy-to-use creative project management solution. It will excel for teams with numerous feedback cycles or rigorous asset/content approval processes. Graphic design teams, editorial teams, creative agency teams, and marketing departments are just a few examples of groups that will benefit from what Ziflow has to offer.

Ziflow Standout Features & Integrations

Features include over 1,200 file types supported, SOC2 compliance and capabilities like automated workflow, rich comment threads, auto compare, version management, and integrations with leading project management solutions. They have mark-up tools like real-time discussions threads, shapes/arrows, @-mentions, and change management for audits.

Integrations include Slack, Clarizen, monday.com, Microsoft Teams, JIRA, Dropbox, Trello, Google Drive, and Asana.

ClickUp is a project management app where you can plan, track, and manage any type of work regardless of geographical location and using any device.

Why I picked ClickUp: This is a platform that puts a lot of thinking into what they develop. One of the most recent updates includes an in-app video recording tool that can help any team member record their screen, share a link to the video, and requires no downloads. The opportunity to collaborate in ClickUp includes comments, mentions, notifications, collaborative documents, whiteboards, and task management.

Task management features include task checklists, subtasks, reminders, priorities, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks. ClickUp includes time tracking as well, both through integrations and natively.

ClickUp features color-coding for further organization and clarity, as well as multiple task views such as lists, calendars, Gantt charts, Kanban boards, and more.

Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp Standout Features & Integrations

Features include task scheduling/tracking, project management, resource management, budgeting, contact management, data visualizations, employee database, expense tracking, file sharing, third-party plugins, collaboration support, timesheets, roadmapping, chat, customer management, email integration, feedback management, and process reporting.

Integrations include native connections with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp's free plan is robust and includes all primary features.

Connecteam is a workplace software company that provides operational, communication, and HR tools for businesses. Each comprehensive solution can be purchased and implemented separately, giving you the flexibility to implement it however it makes sense for your organization.

Why I picked Connecteam: Both the operations and communication tools can contribute to collaboration at your company. The operations platform has time tracking and scheduling as well as task management, forms, and checklists. Managers can use these tools to help their teams work more effectively together and stay aligned on priorities and tasks that need to be accomplished.

As for the communication platform, you can build out a knowledge base for your staff where they can access important documents, policies, and procedures. It also hosts a company directory and has a live chat tool that team members can use to get in touch with each other. Administrators can send out announcements, schedule events, and collect employee feedback via surveys through the system.

Connecteam Standout Features & Integrations

Features include time tracking, scheduling, internal communications tools, employee surveys, company directory, knowledge base, task management, forms, and checklists.

Integrations include Azure AD, Dropbox, Google Suite, Gusto, QuickBooks Payroll, NextBee, Xero, and others.

Smartsheet is a spreadsheet-based project management software that helps you manage projects, automate processes and scale up to enterprise-level programs and portfolios.

Why I picked Smartsheet: It has collaboration features that make it a fit for almost any team, but especially a creative, content, design, or marketing team that needs to collaborate on content. For instance, you can use the “Forms” feature which offers the ability to create and customize forms to collect essentially any data from anyone in a structured format—you could use it for collecting information, including images and files, from clients in order to make briefs, for example.

For teams searching for lots of different files, Smartsheet offers searchable databases, multiple viewing options to see tasks, cards, files (etc). You’ll find version control, and proofing and approval workflows to help your team move work through the pipeline.

The tool is also easy to share, even with outside users. It has permission-based access which allows you to set permission levels to Owner, Admin, Editor, and Viewer. Similarly, you can create portals that give you customized views of your projects depending on what you want to track for each one.

Smartsheet Standout Features & Integrations

Features include member notifications of critical changes in real-time, shared views, detail history, activity logs, automated alerts, reminder, and status reports to keep everyone aligned and informed. There are content collaboration features like pinned feedback, approvals, and annotations that make it easier to collaborate on creative work.

Integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, servicenow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Homebase is an all-in-one employee management platform that helps teams communicate and manage tasks in one place. It offers a range of features including team communication tools, in-app messaging, time-tracking, and payroll, making it a comprehensive option for teams needing more than just collaboration tools.

Why I picked Homebase: I included Homebase because of the depth of its team communication and collaboration features. Team members can connect through voice and video calls, or through in-app chat rooms, or group messaging. Their platform also supports screen-sharing and file-sharing to make collaboration smoother.

You can use Homebase to share documents digitally, eliminating the need for physical copies, which is a useful feature for teams who are remote, hybrid, distributed, or working asynchronously.

Homebase Standout Features and Integrations

Features include team announcements and shout-outs, shift notes, employee scheduling tools, data and analytics, automated reminders and notifications, and a full-featured mobile app.

Integrations are available with numerous payroll and point-of-sale providers, including ADP, Clover, Gusto, Rippling, Shopify, and others.

Height is a cloud-based platform that enables teams to collaborate and work together online. It's a comprehensive tool that simplifies the entire process of collaboration and helps teams improve their productivity.

Why I picked Height: the user interface is intuitive and straightforward, which makes it easy to navigate. The platform is also versatile and can be used for a wide range of collaboration needs, making it suitable for various types of teams.

Height Standout Features & Integrations

Features of Height include its project management capability. It allows users to create and manage projects, assign tasks, and track progress, all in one place. This feature is incredibly helpful for teams that need to collaborate on a project remotely. Another standout feature is its real-time collaboration capabilities. The platform allows team members to work on documents and projects together in real-time, which can improve the speed and quality of collaboration.

Integrations include Figma, Notion, Sentry, Zendesk, Slack, Discord, Fivetran, GitHub and GitLab.

Nifty is a collaboration hub that unites goals, actions, and communications across your projects.

Why I picked Nifty: With this tool, every project comes with its own discussion board and a Zoom integration that you can use to call your team any time. Further, you can collaborate on documents from the documents tab. This lightweight document solution integrates with Google docs so that you can work on documents in real-time without leaving Nifty.

The tool also includes direct messaging, which is great for facilitating team-wide communication from planning to delivery, as well as its ability to automatically update project milestones as tasks are completed.

Nifty Standout Features & Integrations

Features include milestones management, forms, time tracking, project portfolios, file management, task lists, recurring tasks, task automation, and reporting.

Integrations. Nifty allows you to import data from Asana, Basecamp, ClickUp, and Trello so you can quickly establish your workflow. Nifty has built-in native integrations such as Slack, Zoom, GitHub, Dropbox, Google Drive, GSuite, and Google Calendar, as well as over 1000 additional integrations through Zapier.

Kintone is a customizable collaboration tool used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide.

Why I picked Kintone: Their unique platform allows you to build a wide variety of customizable no-code “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps are not only customizable but they allow you to communicate where the data lives so your team is always on the same page.

Kintone Team Space feature lets you start conversations with your team. You can create different spaces for different projects or teams, which keeps your conversations relevant. Pretty much like conversations within tasks, every project data record within Kintone has its comment section where you can mention team members which helps add context to your conversations.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone Standout Features & Integrations

Features include project management, dashboards, resource management, analytics, calendar management, conversion tracking, employee onboarding, forecasting, lead scoring, timesheets, collaboration support, reports, pipeline management, budgeting, and process modeling.

Integrations include tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone offers discounted prices for nonprofits and educators. Its team also offers a free custom app build as part of the free trial process.

Lucidspark is a virtual whiteboard for real-time collaboration that can help your team come together to brainstorm.

Why I picked Lucidspark: Lucidspark is ideal for all types of work, including agile and project planning, customer journey mapping, UX research, and strategic analysis. The tool lets you leverage the power of visual collaboration by using sticky notes, shapes and freehand sketches to help remote and hybrid teams get their ideas down on an infinite canvas. Plus, with live cursors you can see what everyone is adding to the table.

Voting sessions, commenting, and in-product chat lets you track feedback in real time and move projects forward to the execution phase quickly.

Lucidspark Standout Features & Integrations

Features include voting sessions, commenting, in-app chat, drag-and-drop canvas, infinite canvas, sticky notes, and a library of templates.

Integrations include apps like Zoom, Slack, Microsoft Teams, Loom, Google apps, Notion, Confluence and more.

Confluence is a remote-friendly online workspace for team project collaboration, project management, and knowledge management. It allows for efficient access and flow of project-related information, giving remote teams the ability to collaborate, store and organize documents, and maintain project updates using a single unified platform.

Why I picked Confluence: It enables users to share relevant knowledge while managing communications for the entire organization by configuring various role-based permissions for user feedback and collaborator/contributor content.

Confluence is built on a simple structure of spaces and pages. Its pages are dynamic documents that enable users to create, edit, and discuss work-related knowledge and processes. The software also provides a workspace; i.e., a flexible area that features different pages for projects, teams, and departments. Its Macro feature is designed to enable users to incorporate interactivity into the pages for added functionality.

To deliver efficient and useful online collaboration tools for teams, Confluence enables real-time editing and co-authoring. It comes with a built-in page versioning feature that allows users to track the history of changes made to every page. This allows them to view changes and compare multiple versions or revert the changes. The software enables users to post in-line and page comments.

Confluence Standout Features & Integrations

Features include project management, data & document storage, powerful search capabilities, mobile support, collaboration, permission & access management, version history, and third-party integrations/add-ons. 

Integrations include other Atlassian products, including Jira Software, and Jira Service Management. It also connects with third-party tools like Jira, Slack, Trello, Google Drive, Zoom, and Microsoft Office. Additionally, Confluence has a marketplace where you can find other plugins and add-ons to extend its functionality.

A free plan is available for up to 10 users.

Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.

On Miro, you can track and visualize team communications in whatever form you see fit, with the help of comments, sticky notes, emojis, stickers, and more. Creative and visual teams will especially love how visual and interactive Miro can be.

At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).

Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).

Troop Messenger is a team collaboration and instant messaging app that allows people of in-house/remote to have transparent office communication through quite an advanced feature stack.

Why I picked Troop Messenger: Overall this tool does a standout job with its feature offering and hits all of the criteria I look for in a collaboration tool, plus more. The main features include instant messaging, voice-video calling, video conferencing, file sharing, and desktop sharing.

But something I find especially useful in this tool are its more advanced features that really enhance the day-to-day user experience. I like both the 'respond later' option as well as the 'burnout' option which lets you set a message to send at a later time. The self-messaging feature is also unique—a simple but useful feature that lets you send reminders and notes to yourself. The 'forkout' feature lets you send bulk text messages and files to multiple users at once, and when viewing files you see a preview so you don't have to download to see them.

Troop Messenger Standout Features & Integrations

Features include one-on-one messaging, audio messages, broadcast messaging, attachments, group chats, and group calling.

Integrations include many native and third-party integration such as employee monitoring and tracking apps, attendance management systems, Google Drive, Dropbox, and LDAP. It's available across Windows, Linux, Mac, Android, and iOS.

It's worth noting that although it’s a SaaS model, it offers the delivery models of self-hosting, API, and custom application.

Forecast is a project management and collaboration tool that allows users to manage projects, resources, and finances, and includes capabilities for managing entire portfolios and single project milestones or tasks.

Why I picked Forecast: Forecast includes a task list feature that displays priorities for each team member. Users can also create task cards where team members can comment, share files, and register time. Task cards also include accessible information on dependencies and subtasks.

Forecast’s AI capabilities include timesheet suggestions based on historical data, as well automatic estimates for task durations, resource assignments, and more. Workflow automations are also available.

Forecast Standout Features & Integrations

Features include batch permissions & access, budgeting, billing/invoicing, calendar management, contact management, customer management, dashboards, data export, data import, data visualization, expense tracking, external integrations, file transfer, forecasting, Gantt charts, multi-currency, notifications, status notifications, and reports.

Integrations include Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.