While ClickUp is quickly becoming one of the most popular project and task management tools around – you might need something a bit different, and so we’ve pulled together this list of the best ClickUp alternatives in 2021.
ClickUp bills itself as ‘one app to replace them all.’ It combines in one tool a huge range of functionality rarely combined together in a single app. Clickup’s vast array of features include to-do lists, project management, docs, wikis, spreadsheets, email, events, reminders, goal tracking, time tracking, time tracking, screenshots and recording, resource management, comments, chat and more. It’s big, powerful, and can be pretty complex.
So while Clickup keeps that promise of its potential to replace lots of other apps, some teams might find that Clickup is too complicated and has stretched itself too thin with some features that are not as fully baked or as simple as a stand-alone app or tool.
Furthermore, trying to do everything means that some advanced features are missing. Some marketing teams and enterprise-scale companies—or those looking for an app that integrates, rather than replaces—might want to consider one of the ClickUp alternatives on this list.
Why Might You Need A ClickUp Alternative?
You want a simpler tool (and you don’t want to replace your other tools)
ClickUp is big, complex and powerful. There’s good reason to believe that it could replace a lot of your other tools. But if you already have and are happy with many of your other project or work management tools, you might not want or need Clickup to replace them all – you might just want to integrate them with what you’ve already got.
You send a lot of invoices
ClickUp isn’t a complete project management platform. Missing features like no invoicing and billing options mean you’ll need to finish your projects in another project management tool.
You need more advanced reporting capabilities
While ClickUp does provide reporting to some extent, it tends to provide basic insights rather than using business intelligence or machine learning to elevate the informational output.
You might want a simpler interface
The huge bundle of features this project management app comes with implies you’ll get an interface that’s cluttered and confusing for newbies. There are also only two subscription plans, free and paid, meaning you can’t cut out features you don’t need with a mid-tier subscription.
Key Project Management Features For A Viable ClickUp Alternative
Task and work management
ClickUp already does task management pretty well by providing multiple ways of viewing tasks, subtasks, and task lists: List, Time, Kanban Board. Alternatives to this task manager should offer more options or advanced versions of these views.
The ClickUp scheduler offers weak limited capacity insights, making it suitable for small teams, startups, and freelancers only. A solid resource scheduler will help you oversee capacity, no matter the team’s size.
Time tracking and timesheets
Time tracking is done either manually or automatically through the ClickUp extension. Timesheets and time reports are a must when switching to another tool.
It’s hard to beat their collaboration features, so the alternatives need a communication suite that’s at least as strong.
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5 Best ClickUp Alternatives Compared
In this overview, we break down the pros and cons, pricing, trial info, and expert opinion for each of the tools. We’re also comparing every solution to ClickUp so you can understand if it’s a better choice for your team members and specific project needs.
monday.com - Best ClickUp alternative if you’re looking for improved ease of use and a shorter learning curve
Why monday.com is a great ClickUp alternative
If your team’s having a hard time getting used to ClickUp’s UI, monday.com’s interface is much more intuitive thanks to its flat method of organizing information through grids. In essence, everything is managed within a sleek and colorful visual workspace. Unlike ClickUp, monday.com has multiple subscription tiers meaning you can pick what features you want and slice and dice to keep your workspace lean. Additionally, monday.com has a superior mobile app in terms of functionality and GUI.
Why Hive is a great ClickUp alternative
If you’re looking to bring your team’s communication in a single platform, Hive provides a full stack of collaboration features, including emails, documents and files, as well as real-time chat. Compared to ClickUp, Hive boasts an interface more like Slack so teams of all sizes can use it with minimal training. Hive’s analytics suite is stronger than ClickUp’s, with over 50 interactive dashboards that leverage machine learning for accurate insights into your team’s productivity.
Why Wrike is a great ClickUp alternative
Wrike has two separate plans for agile marketers and creative teams that come with tailored features: like Wrike Publish, an extension for Adobe Creative Cloud, and lots of tailored templates for your workspace. ClickUp has yet to build a native Adobe integration to help creatives connect all of their work. Just note that invoicing, budgeting, and billing are impossible in Wrike too unless you’re using one of their third-party integrations.
Why Smartsheet is a great ClickUp alternative
Smartsheet has an entirely different interface from ClickUp. If your team prefers using spreadsheets and database-like tables, Smartsheet might be a better pick to help you reduce the learning curve. Large companies can also use Smartsheet to connect their CRM or ERP so project managers can oversee everything via a single platform. You can create a CRM lookalike in ClickUp; however, you’ll have to build everything as task lists rather than more typical database-style formatting.
Why Mavenlink is a great ClickUp alternative
Compared to ClickUp—which is a preference for SMBs—Mavenlink is better suited for large enterprises looking to manage dynamic portfolios of complex projects with diverse needs. Mavenlink offers extensive reporting capabilities that translates real-time, contextual business intelligence into over 60 services-centric reports. Plus, Mavenlink comes with an invoicing module so you can consolidate the entire project lifecycle from planning to payment.
5 Best ClickUp Alternatives Summary
|monday.com||Read monday.com features & functionality|| |
14 days free trial
|From $24/month||Check out monday.com|
|Hive||Read Hive features & functionality|| |
14 days free trial
|From $12/user/month||Check out Hive|
|Wrike||Read Wrike features & functionality|| |
14 days free trial
|From $9.80/user/month||Check out Wrike|
|Smartsheet||Read Smartsheet features & functionality|| |
30 days free trial
|From $18/month||Check out Smartsheet|
|Mavenlink||Read Mavenlink features & functionality|| |
10 days free trial and a free demo
|From $19/user/month||Check out Mavenlink|