25 Best Workfront Alternatives Reviewed In 2024
Best Workfront Alternatives Shortlist
Here are my picks for the top 10 alternatives to Workfront, from the 24 that I reviewed.
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Workfront has long stood out as a valuable tool for managing tasks, projects, and workflows efficiently. However, every team has unique needs, and while Workfront might be ideal for one team, it might not work for you.
To help you find the right Workfront alternative, I used my extensive experience with project management software to source and review several options. Whether you need specific features like agile project tracking, better collaboration tools, or a more intuitive user interface, you'll find an option on my list that fits your organizational needs perfectly.
What is Workfront?
Workfront is a cloud-based project management platform designed to help you and your team manage work and complete projects. Its centralized dashboard allows you to connect strategy to delivery and have visibility into all stages of a project. This ultimately helps you better collaborate with your team and meet project goals and business objectives.
Why Use a Workfront Alternative
You might be looking for an alternative to Workfront if you:
- Require a lower cost: Workfront might be too expensive if you are a small business or startup operating on a tight budget.
- Find it too complex: You might find Workfront to be too complex or feature-rich, and you want a simpler alternative that is easier to use and manage.
- Need specific features: You need specific features not offered covered by Workfront, such as advanced analytics, better agile project management tools, or deeper CRM integrations.
- Prefer a better user experience: Workfront's interface and user experience are outmatched by other tools, and you may prefer a more intuitive tool.
- Need something to scale with your business: You need a solution that scales with your team and projects, or one that offers better support and training for larger teams.
- Need more integration options: If Workfront doesn't offer integrations with the other tools you're currently using, you're better off looking for an option that does.
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Best Workfront Alternatives Summary
| Tools | Price | |
|---|---|---|
| Teamwork.com | From $10.99/user/month (min 3 users, billed annually) | Website |
| ProofHub | From $45/month (billed annually) | Website |
| Taskworld | From $15/user/month (billed annually) | Website |
| Podio | From $11.20/month (billed annually) | Website |
| Notion | From $10/user/month (billed annually) | Website |
| Trello | From $5/user/month (billed annually) | Website |
| nTask | From $3/user/month (min 5 seats) | Website |
| Jira | From $7.16/user/month + free plan available | Website |
| Zoho Projects | From $4/user/month (billed annually) | Website |
| Wrike | From $10/user/month (min of 2 seats) | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
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Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
Hub Planner
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Miro
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8
Best Workfront Alternatives Reviews
Here is my detailed analysis and overview for each Workfront alternative. I examine the advantages and limitations of each tool, and provide insights into features and scenarios where they excel the most.
Teamwork is a project management and collaboration software designed to help teams organize, track, and manage their work. It excels in tracking tasks, timelines, project status, and billable minutes, making it best for client project tracking.
Why it's a good Workfront alternative: I chose Teamwork for the list because it offers a specialized focus on client project tracking, which is essential for businesses that manage multiple client projects simultaneously. Its ability to provide detailed tracking and management of tasks, timelines, and billable minutes makes it a standout Workfront alternative.
Standout features & integrations:
Features include task management with subtasks and dependencies, time tracking, Gantt charts, milestones, real-time collaboration, document management, reporting tools, resource scheduling, Kanban boards, risk register, billing and invoicing, client portals, and customizable templates.
Integrations include HubSpot, QuickBooks, Xero, Dropbox, Google Drive, Box, and Microsoft Office.
Pros and cons
Pros:
- Resource management capabilities
- Offers a 30-day free trial
- Specialized in client project tracking
Cons:
- Requires a minimum of 5 seats
- No mention of a free plan
ProofHub is a project management and team collaboration software that centralizes control over projects. It's best for centralized project control because it offers a single platform to plan, execute, track, and manage projects, ensuring everyone is aligned and informed.
Why it's a good Workfront alternative: I chose ProofHub for the list because it provides a wide-range of tools for centralized project management, which is essential for teams that need to maintain a high level of organization and real-time collaboration. Its ability to centralize project control makes it a standout alternative to Workfront, especially for teams that require a unified view of their projects and tasks.
Standout features & integrations:
Features include task management with multiple views such as table, board, and Gantt chart, real-time collaboration, discussions and chat, file sharing and version control, custom roles and permissions, time tracking, calendar and scheduling, notes, announcements, reports, and proofing and feedback tools.
Integrations include Google Drive, Dropbox, Box, OneDrive, FreshBooks, QuickBooks, and Xero.
Pros and cons
Pros:
- Flat-rate pricing that scales well
- Intuitive interface
- Unified view for projects and work management
Cons:
- Missing advanced project management features
- Limited options for customization
Taskworld is a project management tool designed to help teams organize tasks, communicate effectively, and monitor progress. It offers various features to assist in planning, tracking, and completing projects efficiently.
Why it's a good Workfront alternative: I picked Taskworld as a great Workfront alternative for its extensive task management capabilities, which allow you to easily break down projects into smaller, manageable tasks and assign them to specific team members. This structure supports collaboration and accountability, as each task can have its own details, deadlines, and discussions, keeping everything organized in one place. Taskworld’s task dependencies also let you set up a sequence for task completion, ensuring nothing is left incomplete and providing a clear roadmap for even the most complex projects.
Standout features & integrations:
Features include timeline view, project templates, task comments, drag-and-drop functionality, project history, activity feed, private task lists, file sharing, visual boards, subtask tracking, color-coded labels, and daily progress updates.
Integrations include Google Calendar, Google Meet, Google Drive, Box.com, Dropbox, GitHub, Slack, Microsoft Teams, Zapier, and DocuSign.
Pros and cons
Pros:
- Task dependencies create clear workflows
- Customizable notifications prevent overload
- Easy task and project visualization
Cons:
- Mobile app could be more robust
- Limited customizability in some views
Podio is a versatile project management tool that facilitates team collaboration and project tracking. It's best for customizable workspaces due to its flexible platform that can be tailored to fit any project or workflow.
Why it's a good Workfront alternative: I selected Podio as a Workfront alternative because of its highly customizable interface and affordable pricing structure, which make it accessible for small to medium-sized businesses while still robust enough for larger enterprises. It supports a wide range of workflows and processes with its app-based setup, allowing users to tailor the platform to their specific project needs.
Standout features & integrations:
Features include task management, app marketplace with pre-built and custom apps, workflow automation, data visualization through reports and views, real-time communication via chat and comments, file sharing, calendar integration, email integration, role-based access control, and external user collaboration,.
Integrations include Google Drive, Dropbox, Evernote, Zendesk, GoToMeeting, FreshBooks, Campaign Monitor, Excel, and Gmail.
Pros and cons
Pros:
- Automated workflows
- Integrated task management
- Extensive customization options
Cons:
- May be costly for small businesses
- Steeper learning curve for new users
Notion is a versatile productivity and organization tool that combines multiple functionalities into a single platform. It's best for unified systems due to its ability to integrate note-taking, task management, databases, and document storage and embed them in various configurations.
Why it's a good Workfront alternative: I chose Notion for the list because it offers a unique combination of documentation, data management, and project tracking in one platform. This makes it a compelling alternative to Workfront, especially for teams looking for a more integrated approach to managing their work.
Standout features & integrations:
Features include customizable templates, real-time collaboration, rich media support, embedded spreadsheets and databases, Kanban boards, calendar views, markdown support, to-do lists, reminders, and a hierarchical organization system for pages and subpages.
Integrations include Slack, Google Drive, Figma, GitHub, Trello, Asana, Jira, and Evernote.
Pros and cons
Pros:
- Free plan available for team members
- Extensive customization options
- Versatile all-in-one workspace
Cons:
- Limited offline functionality
- Can be overwhelming for new users
Trello simplifies project management with its intuitive board and card system. It's best for visual task organization due to its ability to offer a clear overview of tasks and their progress.
Why it's a good Workfront alternative: I chose Trello for the list because it provides a user-friendly interface that allows for easy visualization and organization of tasks, which is essential for managing projects effectively. Its simplicity and visual approach make it a standout Workfront alternative, especially for teams that prioritize a clear visual representation of their workflow.
Standout features & integrations:
Features include boards, lists, and cards to categorize and prioritize projects, drag-and-drop editing, custom labels and tags, checklists, due dates, attachments, real-time collaboration and updates, automation via butler, mobile app accessibility, and customizable backgrounds and stickers for personalization.
Integrations include Google Drive, Slack, Dropbox, Box, Evernote, GitHub, Mailchimp, Salesforce, Slack, and Zapier.
Pros and cons
Pros:
- Automation features to streamline tasks
- Flexible organization with boards and cards
- Intuitive visual interface
Cons:
- May lack depth for complex project management needs
- Can become cumbersome with large projects
nTask is an online project management platform designed to help you and your team manage tasks, projects, and collaborations efficiently.
Why it's a good Workfront alternative: nTask's project management capabilities allow you to create and manage multiple projects with ease. You can set start and end dates, define milestones, and allocate resources effectively. The platform provides various views, including list, grid, calendar, Gantt chart, and Kanban board, enabling you to visualize your projects in the way that best suits your workflow. This flexibility helps in tracking progress and ensuring timely completion of tasks.
Standout features & integrations:
Features include meeting management, task management, team collaboration, document sharing, to-do lists, project planning, resource allocation, timesheets, roles and permissions, workspace customizations, budget tracking, milestones, and sub-tasks.
Integrations include Google Calendar, Microsoft Teams, Outlook Calendar, Zapier, Asana, monday.com, ClickUp, and Microsoft Outlook.
Pros and cons
Pros:
- Comprehensive task management capabilities
- Real-time collaboration features
- Intuitive Gantt charts
Cons:
- Lacks advanced automation features
- Mobile app is less robust than desktop version
Jira is adept at facilitating Agile project management, particularly for software development teams. It excels in this area due to its specialized project tracking capabilities and support for Agile practices.
Why it's a good Workfront alternative: I selected Jira as a Workfront alternative because of its strong focus on Agile development processes. Its specialized tools for issue and project tracking, as well as its Agile reporting features, make it a standout choice for software development teams.
Standout features & integrations:
Features include Scrum and Kanban boards, customizable workflows, roadmaps, Agile reporting tools, real-time collaboration, advanced search, issue types and fields customization, and dashboards and gadgets.
Integrations include Confluence, Bitbucket, Figma, Slack, GitHub, GitLab, Jenkins, CircleCI, Trello, and Zendesk.
Pros and cons
Pros:
- Tailored for Agile and Scrum methodologies
- Comprehensive integration capabilities
- Extensive customization options
Cons:
- Complexity can be daunting for small projects
- Steep learning curve for beginners
Zoho Projects is an online project management software designed to help teams plan, track, and collaborate on projects. It's best for versatile project planning because it offers flexibility and a variety of customization options to fit different project needs.
Why it's a good Workfront alternative: I selected Zoho Projects for the list as it provides several tools that are essential for effective project management. Its ability to accommodate a wide range of project types and its user-friendly interface make it a suitable Workfront alternative, especially for teams looking for a flexible and scalable solution.
Standout features & integrations:
Features include task management with dependencies and milestones, Gantt charts, issue tracking system, time tracking, document sharing and management, project forums, built-in chat for real-time communication, customizable reports and dashboards, and automation of routine tasks.
Integrations include Zoho CRM, Zoho Analytics, Zoho Cliq, Zoho Desk, Zoho Sprints, Microsoft Teams, Google Workspace, Slack, Dropbox, GitHub, and Bitbucket.
Pros and cons
Pros:
- Integrates with a wide range of other Zoho apps and third-party tools
- Comprehensive set of features for project tracking and reporting
- Flexible and customizable to suit various project needs
Cons:
- The interface may have a learning curve for new users
- Can be overwhelming due to the number of features
Wrike is a comprehensive project management software designed to enhance workflows and collaboration within teams. It offers a versatile platform that supports task management, project planning, and real-time collaboration, making it suitable for businesses of all sizes.
Why it's a good Workfront alternative: Wrike stands out with its ease of use, real-time collaboration features, and extensive customization options. While Workfront is known for its structured workflow automation, Wrike’s adaptability makes it particularly well-suited for teams employing agile project management methodologies. Wrike’s support for agile practices, such as dynamic request forms and scalable work breakdown structures, ensures that teams can swiftly respond to changes and maintain project momentum.
Standout features & integrations:
Features include dynamic request forms, real-time collaboration, scalable work breakdown structures (WBS), 360° dashboards, automated workflows, intelligent analytics, cross-tagging functionality, external user collaboration, and a high degree of customization.
Integrations include Google Drive, Dropbox, Microsoft OneDrive, Salesforce, HubSpot, Marketo, Slack, Microsoft Teams, Zoom, Google Calendar, Outlook, Jira, GitHub, Trello, Asana, Evernote, and Zendesk.
Pros and cons
Pros:
- Resource and capacity management capabilities
- Good task management features with approval and review workflows
- Highly customizable platform
Cons:
- May take time to learn the platform
- Mobile app is not as robust as desktop version
Other Workfront Alternatives
Here are some additional Workfront alternatives that I shortlisted. They didn’t make the top 10, but they’re worth a look if you didn’t find a good alternative above.
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Workfront Alternatives Selection Criteria
Here are the requirements that I used to personally test, research, and evaluate each of my software picks:
Core Functionality: 25% of total weighted score
- Efficient task management capabilities, including task assignment and progress tracking
- Comprehensive project scheduling features, such as Gantt charts and milestone tracking
- Real-time collaboration tools that enable seamless communication across teams
- Detailed reporting and analytics for monitoring project health and team performance
- Integration capabilities with other tools to ensure a cohesive technology ecosystem
Additional Standout Features: 25% of total weighted score
- Innovative features such as AI-driven analytics for predictive project management
- Advanced customization options that allow users to tailor workflows to their specific needs
- Enhanced security features, like role-specific access controls and advanced data encryption
- Mobile application availability with full functionality for managing projects on the go
- Unique collaborative tools, like virtual whiteboards or integrated chat functions
Usability: 10% of total weighted score
- Intuitive interface design that minimizes learning curves and enhances user adoption
- Accessibility features to ensure the software is usable by all team members, regardless of technical skill
- Adaptive to various devices and screen sizes, providing a consistent user experience across platforms
- Visual project tools like drag-and-drop calendars and easy-to-navigate dashboard setups
Onboarding: 10% of total weighted score
- Availability of comprehensive training materials such as videos, manuals, and quick-start guides
- Interactive tutorials and product tours that facilitate immediate hands-on use of the software
- Support resources like community forums, FAQs, and dedicated onboarding specialists
- Scalable implementation processes that support businesses as they grow and evolve
Customer Support: 10% of total weighted score
- Access to 24/7 customer support through multiple channels like chat, email, and phone
- Proactive support services including regular check-ins and customized advice for optimal software use
- Extensive online resources, such as knowledge bases and user communities, that provide valuable insights and troubleshooting tips
- Service level agreements (SLAs) that guarantee timely responses and issue resolutions
Key Features of Workfront Alternatives
Here are some key features that your Workfront alternative should offer or improve upon in order to be a good fit:
- Workflow automation: Automating tasks increases productivity by reducing manual effort and improving your processes. This allows team members to focus on more strategic activities.
- Collaboration tools: Centralized communication improves team coordination, project transparency, and decision-making.
- Campaign management: You should be able to manage and track multi-channel campaigns from a single platform. This ensures consistent messaging and easy monitoring of performance across various channels.
- Resource management: Resource management tools allow you to balance workloads and assign tasks effectively. You'll be able to optimize team output and prevent burnout.
- Reporting and analytics: With the right insights, you can make more strategic decisions, and identify trends, bottlenecks, and opportunities. This helps you be a more proactive manager and refine your processes.
- Customizable dashboards: You can tailor reports and presentations to meet specific project or org needs, as well as provide stakeholders with relevant information and improve understanding and communication.
- Time tracking: This provides detailed reporting on how long projects and tasks take, so you can accurately bill clients and allocate resources, assess productivity, and ensure projects stay on budget and schedule.
- Document management: Keeping project documents in a central place ensures consistent access for project team members, which facilitates better collaboration and continuity.
- Integration capabilities: The tool you choose should connect with all your other tools to improve workflow efficiency and create a technological ecosystem that supports your operational needs.
- Mobile accessibility: This ensures that team members can stay updated and contribute regardless of their location. This promotes flexibility and continuous connectivity in your work environment.
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