nTask Review: The Pros and Cons in 2025
nTask is a project management software built to simplify task tracking and boost collaboration—especially for small to mid-sized teams. It's a popular choice among agile tech startups, marketing teams, and product departments juggling multiple projects.
In this review, we’ll break down nTask’s key features, pricing, pros and cons, and ideal use cases—so you can decide if it’s the right tool to streamline your workflows and keep your team moving efficiently.
nTask Evaluation Summary
- From $3/user/month (min 5 seats)
- 7-day free trial + free demo available
Why You Can Trust Us
nTask Overview
pros
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The platform's customizable workflows adapt to your team's needs.
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It offers robust collaboration tools that keep your team connected.
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You can easily manage tasks, subtasks, and projects with its intuitive interface.
cons
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Occasional glitches can disrupt your workflow.
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Some users find the real-time reporting tools lacking in depth.
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Advanced features can be overwhelming for new users.
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Smartsheet
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Wrike
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monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6
Our Review Methodology
How We Test & Score Tools
We’ve spent years building, refining, and improving our software testing and scoring system. The rubric is designed to capture the nuances of software selection and what makes a tool effective, focusing on critical aspects of the decision-making process.
Below, you can see exactly how our testing and scoring works across seven criteria. It allows us to provide an unbiased evaluation of the software based on core functionality, standout features, ease of use, onboarding, customer support, integrations, customer reviews, and value for money.
Core Functionality (25% of final scoring)
The starting point of our evaluation is always the core functionality of the tool. Does it have the basic features and functions that a user would expect to see? Are any of those core features locked to higher-tiered pricing plans? At its core, we expect a tool to stand up against the baseline capabilities of its competitors.
Standout Features (25% of final scoring)
Next, we evaluate uncommon standout features that go above and beyond the core functionality typically found in tools of its kind. A high score reflects specialized or unique features that make the product faster, more efficient, or offer additional value to the user.
We also evaluate how easy it is to integrate with other tools typically found in the tech stack to expand the functionality and utility of the software. Tools offering plentiful native integrations, 3rd party connections, and API access to build custom integrations score best.
Ease of Use (10% of final scoring)
We consider how quick and easy it is to execute the tasks defined in the core functionality using the tool. High scoring software is well designed, intuitive to use, offers mobile apps, provides templates, and makes relatively complex tasks seem simple.
Onboarding (10% of final scoring)
We know how important rapid team adoption is for a new platform, so we evaluate how easy it is to learn and use a tool with minimal training. We evaluate how quickly a team member can get set up and start using the tool with no experience. High scoring solutions indicate little or no support is required.
Customer Support (10% of final scoring)
We review how quick and easy it is to get unstuck and find help by phone, live chat, or knowledge base.Tools and companies that provide real-time support score best, while chatbots score worst.
Customer Reviews (10% of final scoring)
Beyond our own testing and evaluation, we consider the net promoter score from current and past customers. We review their likelihood, given the option, to choose the tool again for the core functionality. A high scoring software reflects a high net promoter score from current or past customers.
Value for Money (10% of final scoring)
Lastly, in consideration of all the other criteria, we review the average price of entry level plans against the core features and consider the value of the other evaluation criteria. Software that delivers more, for less, will score higher.
Core Features
Task Management: nTask lets you easily create, assign, and track tasks and subtasks, keeping your team organized and on track.
Project Planning: You can define project timelines and milestones, helping your team stay aligned on goals.
Time Tracking: Track your work hours directly within nTask, ensuring accurate billing and productivity insights.
Collaboration Tools: Use built-in chat and document sharing to keep your team connected and informed.
Risk Management: Identify and manage potential project risks to minimize disruptions and enhance planning.
Meeting Management: Schedule and manage meetings directly in the platform, streamlining your team's communication.
Ease of Use
nTask is easy to use, allowing teams to get started quickly without a steep learning curve. Its intuitive interface makes it simple to manage tasks and projects, and customizable workflows let you tailor it to your team’s needs. Users often highlight its clean design, which delivers essential features without unnecessary complexity.
While some advanced options may feel overwhelming, the core tools stay accessible, helping your team stay productive without getting bogged down in complicated software.
nTask Specs
- API
- Budgeting
- Calendar Management
- Contact Management
- Expense Tracking
- External Integrations
- Gantt Charts
- Resource Management
- Task Scheduling/Tracking
- Time Management
nTask Frequently Asked Questions
How does nTask handle data security and compliance?
nTask protects your data with industry-standard encryption and regular security audits. It follows major data protection regulations to keep your information secure. The platform is transparent about its security practices and handles your team’s sensitive data with care.
If your organization has specific compliance requirements, nTask provides resources to help meet them.
Can nTask support remote teams effectively?
Yes, nTask supports remote teams with effective collaboration tools. Built-in chat and video conferencing make communication easy, while task management and project tracking features keep everyone aligned from anywhere.
Its user-friendly interface ensures team members can collaborate smoothly, no matter their location.
Is there a mobile app for nTask?
nTask offers a mobile app that helps you manage projects on the go. You can view tasks, collaborate with your team, and track progress directly from your iOS or Android device. The app gives you the flexibility to stay connected and in control, even when you're away from your desk.
How customizable are nTask's workflows?
nTask offers customizable workflows that fit your team’s processes. You can adjust task stages and project templates to match your specific needs, improving efficiency. This flexibility supports different project management methods like Agile or Scrum, making it easy to work the way your team prefers.
What kind of support does nTask offer to users?
nTask provides support through chat and email, along with a detailed knowledge base and helpful support articles for self-service. Users value the support team's quick response, which helps resolve issues efficiently. These resources help your team stay productive with minimal interruptions.
How does nTask facilitate team collaboration?
nTask improves team collaboration with built-in chat, file sharing, and meeting tools. Your team can communicate, share documents, and manage meetings all within the platform, keeping workflows organized. The meeting scheduler helps keep everyone aligned and focused on project goals, making collaboration smooth and efficient.
Can nTask handle multiple projects simultaneously?
Yes, nTask can handle multiple projects simultaneously. You can manage tasks and monitor progress across all projects from one interface, which helps you stay on top of priorities and manage responsibilities effectively.
The project overview feature gives a clear snapshot of ongoing work, making it easier to allocate resources and keep your team on track.
Does nTask offer any training resources for new users?
nTask offers a range of training resources, including tutorials, webinars, and support articles, to help users learn the platform quickly. Step-by-step guides make onboarding easier for new team members and ensure they can use key features immediately. These resources support a smooth transition and help your team manage projects efficiently from the start.
nTask Company Overview & History
nTask is a project management software developed by nTask Inc., headquartered in Walnut, California. Founded in 2015, the company focuses on helping teams manage tasks, projects, meetings, and collaboration in one platform. With a team of 50+ employees, nTask serves over 250,000 users across 155 countries.
It’s known for offering affordable, all-in-one solutions for startups, small teams, and growing organizations looking to keep project management simple and centralized.
nTask Major Milestones
- 2015: Company founded to build a simple project management tool
- 2016: Early beta version of nTask launched to initial users
- 2019: Platform expanded to include features like Gantt charts and risk management
- 2022: Crossed 250,000 users in over 155 countries
- 2023: Recognized in several blogs and platforms as a rising alternative to tools like Asana and Trello
What's Next?
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From $3/user/month (min 5 seats)
7-day free trial + free demo available
