20 Best Confluence Alternatives Reviewed in 2025
Best Confluence Alternatives Shortlist
Here’s my pick of the 10 best software from the 20 tools reviewed.
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If you're using Atlassian Confluence to manage your team's knowledge and project documentation, you may have run into a few sticking points—clunky editing, limited customization, or pricing that doesn’t match your team’s needs.
Knowledge management software should help your team stay organized, share updates clearly, and cut down on confusion. If Confluence isn’t doing that for you, it might be time to try something new.
In this article, I’ve rounded up the best Confluence alternatives worth considering. I test and review software independently, and I’ve picked tools that solve common project management pain points while offering a better fit for different teams and budgets.
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What Is Confluence?
Confluence by Atlassian is a knowledge management tool that helps teams organize, access, and share information in one place. It's widely used by project managers, developers, and IT professionals who need a central space for collaboration.
Key features like document editing, task tracking, and third-party integrations make it easier for teams to coordinate and stay aligned. Overall, Confluence supports better communication and boosts productivity across teams.
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We’ve been testing and reviewing project management software since 2012. As project managers ourselves, we know how critical and difficult it is to make the right decision when selecting software. We invest in deep research to help our audience make better software purchasing decisions.
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Best Confluence Alternatives Summary
This comparison chart summarizes pricing details for my top Confluence alternative selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for async-first team documentation | Free plan available | From $8/user/month | Website | |
| 2 | Best for Slack-first knowledge sharing | 30-day free trial | From $10/user/month | Website | |
| 3 | Best for intuitive collaboration | 14-day free trial + free plan available | From $5/user/month | Website | |
| 4 | Best for open-source flexibility | Free plan available | From $2.60/user/month | Website | |
| 5 | Best for product documentation collaboration | Free plan available | From $65/site/month | Website | |
| 6 | Best for intranet and portal creation | 14-day free trial | From $89/user/month (billed annually, max 20 users) | Website | |
| 7 | Best for team knowledge sharing | Free plan available | From $6.67/user/month (billed annually) | Website | |
| 8 | Best for open-source simplicity | Free download from GitHub | Free to use | Website | |
| 9 | Best for extensive customization | Free download | Free to use | Website | |
| 10 | Best for clean, Markdown-based documentation | 30-day free trial | From $10/month | Website |
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monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
CRM Creatio
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.7 -
Smartsheet
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4
Best Confluence Alternatives Reviews
Below are my detailed summaries of the best Confluence alternatives that made it onto my shortlist. My reviews offer a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
Slite is a documentation platform built for teams that work across time zones and need a place to share knowledge without live meetings. It’s often used by remote and async-first teams to centralize updates, decisions, and internal processes.
Why Slite is a good Confluence alternative: Slite gives your team a place to write, review, and comment on docs without needing to be online at the same time. It has features like decision tracking, post replies, and highlights that help you keep discussions focused. Notes and docs stay organized in channels so everything’s easy to find later. Slite works best for team members that prefer working independently and need a shared space to stay aligned.
Standout Features & Integrations:
Features include decision logs to track team choices, topic-based channels for organizing content, and asynchronous commenting for threaded discussions. You can create templates to save time on recurring documents. There's also a catch-up feed so your team can review changes at their own pace.
Integrations include Slack, GitHub, Loom, Google Docs, Trello, Asana, Figma, Linear, Airtable, and ClickUp
Pros and cons
Pros:
- Simple to organize by topic
- Great for distributed teams
- Easy to track team decisions
Cons:
- Not ideal for in-depth knowledge bases
- Limited tools for large-scale documentation
Tettra is a knowledge management tool built for teams that rely on chat tools to collaborate. It's often used by support, ops, and remote teams to document recurring questions and share answers quickly.
Why Tettra is a good Confluence alternative: Tettra connects directly to Slack, so your team can search, share, and create documentation without leaving the chat. You can turn questions into help articles and assign owners to keep content fresh. The software’s simple editor makes it easy to write and update answers your team needs every day. Tettra typically works best if your team communicates mostly in Slack and wants quick access to shared knowledge.
Standout Features & Integrations:
Features include content suggestions based on team activity, verification reminders to keep info up-to-date, and user roles for managing edits. You can also organize pages into categories to help your team find things faster. Additionally, the platform offers a request feature that lets teammates ask for missing documentation.
Integrations include Slack, Google Workspace, GitHub, Zapier, and Notion
Pros and cons
Pros:
- Easy to manage page requests
- Keeps content fresh with owner reminders
- Helps reduce repeated questions in chat
Cons:
- Not ideal for teams without chat-based workflows
- Limited formatting and layout control
Nuclino is a collaborative workspace designed to help teams organize and share knowledge effortlessly. It's ideal for startups and small-to-medium-sized businesses that need a simple and effective way to manage information.
Why it's a good Confluence alternative: Nuclino uses a clean, distraction-free editor that’s easy for anyone on your team to pick up. You can link related pages with one click and switch between list, board, and graph views to organize content your way. Real-time editing and comments also make it simple to work together without confusion. The interface feels quick and intuitive, helping your team stay focused on what they’re building or documenting.
Standout Features & Integrations:
Features include a hierarchical content structure that lets your team organize information logically. You can also use the drag-and-drop editor to create and edit documents quickly. The platform additionally supports Markdown, which allows you to format text easily and consistently.
Integrations include Slack, Google Drive, Figma, GitHub, Typeform, Canva, Miro, Lucidchart, Jira, and Microsoft Teams.
Pros and cons
Pros:
- Interconnected document creation
- Visual board view
- Real-time collaboration
Cons:
- Limited analytics
- Basic customization options
XWiki is a flexible knowledge management platform built for teams that need a collaborative space to create, organize, and share content. It's often used by technical teams, IT departments, and project managers who want more control over how their documentation system works.
Why XWiki is a good Confluence alternative: XWiki gives your team full access to its source code, so you can change the platform to fit your needs. You can host it on your own servers, making it a good fit if you're looking for data control and privacy. The platform also supports advanced permission management, scripting, and page templates to help you build a system that works for your workflows. The layout and content structure are also fully customizable.
Standout Features & Integrations:
Features include a built-in WYSIWYG editor for easy page and content creation, version history so you can track every change, and nested page hierarchies for organizing large content sets. You can use macros and scripting to build custom features without starting from scratch. It also supports multilingual content, which is helpful for global teams.
Integrations include Nextcloud, OnlyOffice, JIRA, Matomo, LDAP, Google Analytics, Google Maps, and Auth0
Pros and cons
Pros:
- Works well for large content sets
- Supports deep customization with scripts
- Fully open-source and self-hostable
Cons:
- Not ideal for non-technical teams
- The editing interface can feel outdated
GitBook is a collaborative documentation platform designed for technical teams and developers to create and manage product documentation. It's particularly useful for teams that need a centralized space to collaborate on technical content.
Why it's a good Confluence alternative: GitBook makes it easy to keep product documentation up to date with real-time editing and version history. You can draft content in a simple editor and publish it, publicly or privately, with just a few clicks. It also lets your team comment and collaborate directly in the doc, keeping feedback in context. With GitBook, your docs stay clean, easy-to-read, and ready to share with users or other teams.
Standout Features & Integrations:
Features include a powerful editor that supports rich text and Markdown, allowing your team to format documents easily. You can use the built-in analytics to track document usage and engagement. The platform also provides a version history to help you manage document changes effectively.
Integrations include GitHub, Slack, Google Analytics, Intercom, Segment, Sentry, Mixpanel, Hotjar, and HelpScout.
Pros and cons
Pros:
- Version management capabilities
- Public or private content publishing
- Clean and user-friendly interface
Cons:
- Requires some technical knowledge
- Limited customization options
Papyrs is a cloud-based platform designed for building intranets and internal portals, catering to businesses that need a central hub for information sharing and collaboration. It's commonly used by small-to-medium-sized teams looking to enhance internal communication and document management.
Why it's a good Confluence alternative: Papyrs offers drag-and-drop page building, customizable forms, and an easy-to-use editor, which helps with creating personalized intranet pages. The platform’s ability to embed dynamic content and create custom workflows further supports its role as a versatile tool for internal communication.
Standout Features & Integrations:
Features include a built-in search function that makes finding documents quick and easy. You can also create custom forms to gather information from your team efficiently. Additionally, the software supports embedding media, which allows you to include videos and images in your pages.
Integrations include Google Workspace, Slack, Zapier, Office 365, Mailchimp, and RSS.
Pros and cons
Pros:
- Custom workflow creation
- Customizable forms
- Drag-and-drop page building
Cons:
- Basic analytics
- May lack scalability
Slab is a knowledge sharing tool built for teams that want a simple way to create, organize, and share internal documentation. It's often used by product, design, and engineering teams that need a space for collaborative writing and decision-making.
Why Slab is a good Confluence alternative: Slab focuses on making knowledge easy to write, find, and read. Its editor feels simple and fast, so your team can spend less time formatting and more time capturing ideas. You can also group related content into topics and set up content verification to keep your wiki from getting outdated. Slab additionally highlights how different pieces of knowledge connect, helping your team work together without losing track of what matters.
Standout Features & Integrations:
Features include revision history for tracking changes, keyboard shortcuts for faster editing, and user groups for managing access. You can also pin important posts so they're always easy to find. The software also supports mentions and comments, which help keep discussions in context.
Integrations include Slack, Google Workspace, GitHub, GitLab, Asana, Trello, Figma, Canva, Okta, and Loom
Pros and cons
Pros:
- Good for lightweight documentation
- Supports collaboration without extra features
- Fast to learn and start using
Cons:
- Minimal export and backup settings
- Fewer admin customization tools
BookStack is an open-source platform designed for organizing and storing information in a self-hosted environment. It's popular among small teams and developers looking for a straightforward knowledge management solution.
Why it's a good Confluence alternative: BookStack offers a user-friendly WYSIWYG editor, multi-lingual support, and role-based permissions management, which help with creating and managing content easily. The software’s built-in diagram creation and Markdown editing also contribute to its simplicity, making it a good fit for teams that prefer an open-source approach.
Standout Features & Integrations:
Features include a powerful search capability that helps you find information quickly. The platform also supports both light and dark themes to suit your team's preferences. Integrated authentication options further ensure secure access to your content.
Integrations include GitHub, Discord, and other community support platforms, like Reddit and Codeberg.
Pros and cons
Pros:
- Supports multiple languages
- Easy-to-use WYSIWYG editor
- Simple self-hosting setup
Cons:
- No mobile app support
- Requires technical setup
Wiki.js is an open-source knowledge management wiki software designed for teams seeking a customizable wiki solution. It's popular among developers and IT teams who need a flexible platform to organize and share knowledge.
Why it's a good Confluence alternative: Wiki.js offers extensive customization options, a real-time editor, and support for multiple authentication methods, which help with tailoring the platform to your specific needs. The software’s built-in localization support and versatile page editor further enhance its adaptability, making it ideal for teams looking for a personalized experience.
Standout Features & Integrations:
Features include a built-in search engine that makes finding content quick and easy. The platform supports multiple content types, which allows your team to include everything from text to videos. You can also track changes with version control to ensure everyone stays updated.
Integrations include Microsoft Azure, Google Analytics, and GitHub.
Pros and cons
Pros:
- Versatile page editor
- Real-time collaborative editing
- Highly customizable setup
Cons:
- Can be resource-intensive
- Limited out-of-the-box features
Outline is an internal knowledge base tool built for teams that need a fast, minimalistic way to create and organize internal documentation. It's commonly used by product, engineering, and operations teams to keep track of knowledge and workflows.
Why Outline is a good Confluence alternative: Outline uses Markdown formatting, which gives your team a clean writing experience with simple shortcuts for styling text. You can organize pages using nested collections and keep things tidy with fast search and backlinks. Built-in version history also lets you track edits and restore content when needed. The platform’s distraction-free design additionally keeps the focus on writing and reading, without clutter.
Standout Features & Integrations:
Features include keyboard shortcuts that make editing faster, real-time collaborative editing, and access control for organizing permissions by team or user. You can create custom templates to speed up repeated documentation tasks. There's also a built-in trash and archive system to recover deleted content.
Integrations include Slack, Zapier, GitHub, Google Docs, Figma, Airtable, Miro, Trello, Codepen, and YouTube.
Pros and cons
Pros:
- Minimal layout reduces distractions
- Easy to organize with nested collections
- Focused Markdown writing experience
Cons:
- Requires learning Markdown syntax
- Fewer layout controls than some tools
Other Confluence Alternatives
Here are some additional Confluence alternatives that didn’t make it onto my shortlist, but are still worth checking out:
- You Need a Wiki
For Google Docs integration
- Document360
For AI-powered knowledge bases
- Guru
For real-time knowledge updates
- Coda
For interactive documents
- ClickUp
For task management integration
- Basecamp
For simple communication management
- Bloomfire
For social sharing features
- Microsoft SharePoint
For enterprise-level document control
- Notion
For personal knowledge management
- Quip
For spreadsheet integration
Confluence Alternatives Selection Criteria
When selecting the best Confluence alternatives to include on this list, I considered common buyer needs and pain points related to knowledge management software products, like ease of use and integration capabilities. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion on this list, each solution had to fulfill these common use cases:
- Document management
- Collaboration tools
- Search functionality
- Version control
- Access permissions
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- AI-powered search
- Real-time collaboration features
- Customizable templates
- Multilingual support
- Advanced analytics
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive interfaces
- Easy navigation
- Clear layout
- Responsive design
- Accessibility options
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Interactive product tours
- Pre-built templates
- Live webinars
- Chatbot support
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- 24/7 availability
- Multichannel support
- Response time
- Knowledge base access
- Personalized assistance
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Pricing transparency
- Feature-to-cost ratio
- Flexible plans
- Free trial availability
- Discounts for annual billing
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- User satisfaction
- Reported issues
- Feature feedback
- Support quality
- Feedback on ease-of-use
Why Look for a Confluence Alternative?
While Confluence is a good choice of knowledge management software, some users seek out alternative solutions. You might be looking for a Confluence alternative because…
- You need better integration with other tools
- Your team finds the interface too complex
- You want more customization options
- Your budget for software subscriptions is limited
- You require offline access to documents
- Your team needs faster customer support
If any of these sound like you, you’ve come to the right place. My list contains several knowledge management software options that are better suited for teams encountering challenges with Confluence and looking for alternative solutions.
Confluence Key Features
Here are some key features of Confluence to help you compare and contrast them with what alternative solutions offer:
- Real-time editing: Teams can collaboratively edit content simultaneously.
- Commenting: In-line comments allow your team to have discussions directly within the content.
- Notifications: Get alerts to stay updated on changes and progress in your projects.
- Whiteboards: Use an infinite canvas for brainstorming and ideation with your team.
- Databases: Organize and visualize information with real-time updates from various tools.
- AI and automation features: Automate tasks and improve communication efficiency with AI capabilities.
- Confluence spaces: Organize knowledge by teams and projects with advanced search options.
- File storage: Store content securely with 250 GB or unlimited storage options.
- User management: Support for unlimited users enables extensive team collaboration.
- Content permissions: Customize access for users and groups to manage content visibility.
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