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Todoist is a vital task management software, but while it’s effective for several organizations, it may not be the best fit for your team. Only with so many options for Todoist alternatives on the market, how can you tell which is the ideal solution?

To help teams find the top Todoist software alternatives, I tested and reviewed numerous options. Using my extensive experience in project management and digital software, I’m confident that you’ll be able to find a Todist alternative from my detailed list below. 

What is Todoist?

Todoist is a popular task management tool that helps users organize and prioritize tasks by offering project management, collaboration, and productivity tracking features. It’s designed for individuals and teams to efficiently plan and track their tasks and projects.

Why Look for a Todoist Alternative

Although Todoist is a popular software, it might not work well for your business. You might be looking for an alternative to Todoist if you:

  • Need a more budget-friendly option: Todoist is a relatively cheap software, but if you require less seats or are on a tighter budget, then an alternative solution may be more beneficial. 
  • Require advanced features: If you need more advanced features, such as deeper customization, or enhanced productivity tracking capabilities, then a Todist alternative could be a better option. 
  • Want more flexibility: Flexible software will help boost productivity and profitability, and if Todoist isn’t working for you, then it may be time to swap.
  • Need better integration: Todoist integrates with several software options, but if it doesn’t work with your current stack, you might need to source alternative software.
  • Prefer a different user interface or design: With a more intuitive interface, teams can take control of their projects and if an alternative solution offers a better interface, then it doesn’t hurt to take the leap and switch software.

Alternatives to Todoist can provide unique features, better customization, and improved integration with other tools, addressing specific needs that Todoist may not fulfill. These options can align better with your budget and personal preferences while increasing company productivity.

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Best Todoist Alternatives Summary

Tools Price
Airtable From $20/user/month (billed annually) + free plan available
Zenkit From $8/user/month (billed annually)
Evernote From $7.99/user/month
Asana From $10.99/user/month (billed annually) + free plan available
Basecamp From $15/user/month
Notion From $8/user/month (billed annually) + free plan available
OmniFocus From $9.99/user/month (billed annually)
Trello From $5/user/month (billed annually) + free plan available
TickTick From $2.79/user/month (billed annually)
Microsoft To Do Free to use
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Best Todoist Alternatives Reviews

Below, I’ll provide a detailed analysis and overview of each Todoist alternative, examining the advantages and limitations of these tools. You’ll gain insight into their features and understand the scenarios where they excel the most.

Best for custom app building without code

  • 14-day free trial
  • From $20/user/month (billed annually) + free plan available
Visit Website
Rating: 4.6/5

Airtable is a platform that allows users to create custom business apps without any coding. It’s best for custom app building without code due to its intuitive interface and powerful features that enable users to build tailored solutions for their specific needs.

Why it's a good Todoist alternative:

Airtable offers a unique combination of database functionality and app-building capabilities, making it a versatile tool for managing tasks and projects. Its ability to create custom workflows and integrate with various tools makes it a strong alternative to Todoist.

Standout features and integrations:

Features include its interface designer, tailored app builder, project overviews, AI and automation, security and governance, product roadmaps, campaign trackers, asset production, and customer insights.

Integrations include Slack, Google Drive, Salesforce, Jira, Zendesk, Dropbox, Box, Evernote, GitHub, and Mailchimp.

Pros and cons

Pros:

  • Powerful automation features
  • Extensive integration options
  • Highly customizable with no coding required

Cons:

  • Limited record and attachment space on lower-tier plans
  • Can be complex for new users

Best for adaptable project management

  • 14-day free trial + free plan available
  • From $8/user/month (billed annually)
Visit Website
Rating: 4.6/5

Zenkit is a project management tool that offers project organization, task management, team chat, and more. It’s best for adaptable project management due to its scalability and customization options, making it suitable for various project methodologies.

Why it's a good Todoist alternative:

Zenkit stands as a highly adaptable project management solution that can grow with your team's needs. Its ability to integrate multiple project methodologies and its user-friendly interface make it a strong alternative to Todoist.

Standout features and integrations:

Features include multi-project management, team chat integration, resource management, real-time reporting, and data migration from other tools.

Integrations include Trello, Asana, Microsoft To Do, Zapier, Slack, Google Calendar, Dropbox, Evernote, GitHub, and Microsoft Teams.

Pros and cons

Pros:

  • Dedicated support with quick response times
  • GDPR compliant with EU-based servers
  • Highly customizable and scalable

Cons:

  • Limited offline capabilities
  • Some advanced features may require a learning curve

Best for note-taking and task management

  • Free plan available
  • From $7.99/user/month
Visit Website
Rating: 4.4/5

Evernote is a note-taking app that also offers task management features, allowing users to organize their notes, tasks, and schedules in one place. It’s best for note-taking and task management due to its powerful search capabilities and ability to capture various types of information.

Why it's a good Todoist alternative:

Evernote’s versatile note-taking capabilities seamlessly integrate with its task management features. This combination allows for efficient organization of notes, tasks, and schedules within a single platform. Additionally, its integration with other productivity tools enhances its utility, making it a versatile tool for organizing both notes and tasks. 

Standout features and integrations:

Features include note-taking, web clipping, document scanning, task management, and calendar integration.

Integrations include Google Drive, Slack, Microsoft Teams, Outlook, Salesforce, Zapier, Trello, Google Calendar, and Microsoft OneNote.

Pros and cons

Pros:

  • Integration with various tools
  • Versatile information capture
  • Powerful note-taking and search capabilities

Cons:

  • Limited project management features
  • Can be overwhelming for new users

Best for AI-powered work management

  • 30-day free trial
  • From $10.99/user/month (billed annually) + free plan available
Visit Website
Rating: 4.3/5

Asana is a popular task management tool that offers a wide range of features for project and task management, goal setting, reporting, and automation. It’s best for AI-powered work management due to its advanced AI capabilities that help organizations work smarter and more efficiently.

Why it's a good Todoist alternative:

Asana provides advanced project management features and AI capabilities, which make it a powerful tool for teams looking to enhance productivity and streamline workflows. Additionally, its ability to integrate with over 300 other tools makes it a versatile option and compelling alternative to Todoist as it can easily adapt to various team needs.

Standout features and integrations:

Features include project views, custom fields, subtasks, checklists status updates, goals and reporting dashboards, workflows and automation, and resource management.

Integrations include Slack, Google Drive, Microsoft Teams, Zoom, Salesforce, Dropbox, GitHub, Trello, and Zapier.

Pros and cons

Pros:

  • Integrates with over 300 tools
  • Comprehensive project management features
  • Advanced AI capabilities

Cons:

  • Limited offline functionality
  • Can be complex for new users

Best for simple project management

  • 30-day free trial
  • From $15/user/month
Visit Website
Rating: 4.1/5

Basecamp is a project management tool designed to help small teams streamline their processes and compete against larger companies. It offers features such as a Card Table, Mission Control, and real-time chat, as well as a commitment to running a sustainable business.

Why it's a good Todoist alternative:

Basecamp excels in providing a straightforward, no-frills approach to project management. Its simplicity and focus on essential features make it a strong alternative to Todoist, especially for teams looking to avoid complexity. Additionally, its user-friendly interface and all-in-one approach streamline collaboration, making it ideal for teams needing more streamlined communication and project tracking capabilities.

Standout features and integrations:

Features include task management, real-time group chat, file sharing, message boards, project scheduling, automatic check-ins, hill charts for progress tracking, client access, centralized notifications, and a user-friendly interface.

Integrations include Slack, Asana, Google Workspace, Dropbox, Zapier, Trello, Microsoft Teams, GitHub, Evernote, and Zoom.

Pros and cons

Pros:

  • Built-in real-time chat
  • Comprehensive project overview with Mission Control
  • Simple and intuitive interface

Cons:

  • Lacks advanced features for complex project management
  • Limited customization options

Best for an all-in-one workspace

  • 14-day free trial
  • From $8/user/month (billed annually) + free plan available

Notion is an all-in-one workspace that combines notes, tasks, databases, and project management into a single platform. It’s best for an all-in-one workspace due to its flexibility and ability to consolidate multiple tools into one.

Why it's a good Todoist alternative:

Notion offers an advanced and flexible workspace that allows users to manage notes, tasks, and projects in one place. Its collaborative capabilities support real-time teamwork and information sharing, enhancing overall productivity. Overall, Notion's ability to adapt to various workflows makes it a versatile alternative to Todoist.

Standout features and integrations:

Features include notes, databases, task management, project management, and calendar integration. 

Integrations include Slack, Google Drive, Trello, GitHub, Jira, Asana, Zapier, Figma, and Typeform.

Pros and cons

Pros:

  • Integration with various tools
  • Highly customizable
  • All-in-one workspace

Cons:

  • Limited offline functionality
  • Steeper learning curve

Best for Apple device integration

  • 14-day free trial
  • From $9.99/user/month (billed annually)

OmniFocus is a task management tool designed for professionals, offering detailed features for capturing and organizing tasks across Apple devices. It’s best for Apple device integration due to its deep compatibility with macOS, iOS, and other Apple platforms, ensuring a cohesive workflow.

Why it's a good Todoist alternative:

OmniFocus provides users with seamless integration with Apple devices, making it an excellent alternative for users deeply embedded in the Apple ecosystem. Its ability to sync tasks across all Apple devices ensures that users can manage their tasks efficiently, no matter which device they are using.

Standout features and integrations:

Features include forecasting, projects, tagging, custom perspectives, and deep integration with macOS and iOS notifications.

Integrations include Apple Calendar, Apple Reminders, Siri, Mail Drop, iCloud, OmniPlan, OmniOutliner, OmniGraffle, Zapier, and Slack.

Pros and cons

Pros:

  • Robust forecasting and tagging features
  • Customizable perspectives for task management
  • Deep integration with Apple devices

Cons:

  • Steeper learning curve for new users
  • Limited to Apple ecosystem for full functionality

Best for visual project tracking

  • 14-day free trial
  • From $5/user/month (billed annually) + free plan available

Trello is a project management tool that allows teams to collaborate and manage projects remotely. It’s best for visual project tracking due to its intuitive board, list, and card system that provides a clear visual representation of tasks and their progress.

Why it's a good Todoist alternative:

Trello offers a highly visual approach to task management, which can be more engaging and easier to understand compared to Todoist's list-based format. Its flexibility in organizing tasks using boards, lists, and cards makes it a standout alternative for those who prefer a more visual method of tracking their projects.

Standout features and integrations:

Features include customizable boards, lists, and cards, automation through Butler, and Power-Ups, which integrate with other tools to enhance functionality.

Integrations include Slack, Google Drive, Dropbox, Microsoft Teams, Evernote, Salesforce, Jira, Confluence, GitHub, and Bitbucket.

Pros and cons

Pros:

  • Extensive integration options
  • Flexible and customizable boards
  • Highly visual task management

Cons:

  • May require additional Power-Ups for full functionality
  • Can become cluttered with many cards

Best for comprehensive task management

  • 15-day free trial + free plan available
  • From $2.79/user/month (billed annually)

TickTick is a task management app that helps users stay organized with features like reminders, calendar views, and collaboration tools. It’s best for comprehensive task management due to its extensive feature set that includes task lists, habit tracking, and seamless synchronization across multiple platforms.

Why it's a good Todoist alternative:

TickTick’s wide feature set selection goes beyond simple task management. It stands out as a good Todoist alternative because it offers flexible calendar views, collaboration tools, and a habit tracker, making it suitable for both personal and professional use.

Standout features and integrations:

Features include multiple reminders, flexible calendar views, recurring tasks, a simple, intuitive interface, habit tracker, and a Pomo Timer.

Integrations include Google Calendar, Outlook, Siri, Alexa, Slack, Zapier, IFTTT, Evernote, Gmail, and Apple Calendar.

Pros and cons

Pros:

  • Intuitive and simple interface
  • Cross-platform compatibility
  • Comprehensive feature set

Cons:

  • Occasional sync issues across devices
  • Some advanced features require a premium subscription

Best for Microsoft ecosystem integration

  • Free to use

Microsoft To Do is a task management app that integrates seamlessly with the Microsoft ecosystem. It’s best for users who are already embedded in the Microsoft environment and offers smooth integration with other Microsoft services like Outlook and Teams.

Why it's a good Todoist alternative:

Microsoft To Do offers a strong task management solution that integrates deeply with the Microsoft ecosystem. Its intuitive interface and features such as smart lists, due dates, and reminders make it easy to organize and track tasks efficiently. These features make it a compelling alternative to Todoist, especially for users who rely heavily on Microsoft products.

Standout features and integrations:

Features include task prioritization, due dates, messaging, set reminders, the ability to create multiple lists, and task sharing and collaboration.

Integrations include Microsoft Outlook, Microsoft Teams, Microsoft OneNote, Microsoft Planner, Cortana, Microsoft 365, Windows 10, Android, and iOS.

Pros and cons

Pros:

  • Easy task prioritization
  • Deep integration with Microsoft products
  • Free to use

Cons:

  • No team analytics or reporting
  • Limited advanced features

Other Todoist Alternatives

Below is a list of additional Todoist alternatives that I shortlisted. While they didn’t make the top 10, they’re still valuable and worth further research.

  1. Things

    Best for elegant design and ease of use

  2. Jira Service Management

    Best for software development teams

  3. Wrike

    Best for complex project management needs

  4. MeisterTask

    Best for team and self management

  5. ClickUp

    Best for customizable workflows and integrations

  6. Zoho Projects

    Best for comprehensive project planning and tracking

  7. Quire

    Best for hierarchical task management

  8. Smartsheet

    Best for spreadsheet-like project management

  9. Taskworld

    Best for visual task tracking with analytics

  10. Any.do

    Best for personal task management with calendar integration

If you still haven't found what you're looking for here, check out these other related tools that we've tested and evaluated:

Todoist Alternatives Selection Criteria

When selecting alternatives to Todoist, it's essential to choose tools that align with software buyer needs, address pain points, and fulfill its intended purpose. As an expert who has personally tried and researched these tools, here are the requirements I use when evaluating software:

Core Functionality - 25% of Total Weighting Score

  • Task management
  • Project tracking
  • Deadline reminders
  • Collaboration features
  • Mobile accessibility

Additional Standout Features - 25% of Total Weighting Score

  • Integration with other productivity tools
  • Advanced reporting and analytics
  • Customizable workflows
  • AI-based task suggestions
  • Voice command capabilities

Usability - 10% of Total Weighting Score

  • Intuitive interface design
  • Drag-and-drop task organization
  • Customizable dashboards
  • Minimal learning curve
  • Responsive design for various devices

Onboarding - 10% of Total Weighting Score

  • Availability of training videos
  • Interactive product tours
  • Pre-built templates
  • Chatbots for instant help
  • Webinars for in-depth training

Customer Support - 10% of Total Weighting Score

  • 24/7 support availability
  • Multiple support channels (email, chat, phone)
  • Comprehensive knowledge base
  • Community forums
  • Dedicated account managers

Value For Money - 10% of Total Weighting Score

  • Competitive pricing plans
  • Free version availability
  • Transparent pricing structure
  • Discounts for long-term commitments
  • Feature-to-price ratio

Customer Reviews - 10% of Total Weighting Score

  • Overall satisfaction ratings
  • Feedback on ease of use
  • Comments on reliability and performance
  • User testimonials on customer support
  • Reviews on feature updates and improvements

By thoroughly assessing these factors, you can find a task management solution that aligns with your personal or team needs, enhancing productivity and efficiency.

Key Features of Todoist Alternatives

Here are some key features of Todoist that your alternative software should be able to replicate or improve upon to be a good fit.

  • Task Prioritization: Prioritization features in Todoist alternatives allow users to assign priority levels to tasks, helping them focus on the most important items first. This is necessary for efficient task management as it directs attention to high-priority activities.
  • Due Dates and Recurring Tasks: These tools let users set specific deadlines for tasks and schedule recurring tasks, which is vital for managing ongoing projects and ensuring consistent progress without needing to manually reset tasks.
  • Labels and Filters: By using labels to categorize tasks and applying filters, users can streamline their workflow by focusing only on tasks that meet certain criteria. This makes it easier to manage large projects and maintain organization across various task types.
  • Subprojects and Sections: Organizing projects into subprojects and sections helps users maintain a clear structure and break down complex projects into manageable parts, which is key for detailed project planning and execution.
  • Project Templates: Templates save significant time in Todoist alternatives by allowing users to replicate successful project frameworks without starting from scratch each time. This is particularly useful for teams that handle multiple similar projects.
  • Collaboration: Collaboration features enable sharing of projects and tasks with team members and assigning specific roles. This enhances teamwork and ensures everyone is clear on their responsibilities, making it easier to track collective and individual progress.
  • Integrations: The ability to integrate with other applications like Slack, Google Calendar, and Zapier expands the functionality of Todoist alternatives, facilitating a seamless workflow and improving productivity by connecting various tools used daily.
  • Kanban Board: Visualizing tasks and project stages on a Kanban board is crucial for workflow management, allowing users to see the status of different tasks at a glance and manage progress through a visual interface.
  • Natural Language Input: This feature allows users to quickly add tasks using natural language, making task management more intuitive and efficient. It simplifies the process of setting due dates, assigning priorities, and updating tasks.
  • Mobile and Desktop Apps: Offering both mobile and desktop apps ensures that users can access their tasks and manage their projects from anywhere, whether they are at the office, at home, or on the go. This flexibility is key to maintaining productivity across different environments.

Identifying key features in a Todoist alternative is essential for finding a tool that meets your unique task management needs. Make sure to look for options that offer robust functionality, seamless integrations, and user-friendly interfaces to enhance productivity and organization.

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Hermann Fink
By Hermann Fink

Hermann Fink is a technology enthusiast and the co-founder of Rünna Advertising, a multinational digital agency that has been active for over a decade and served clients like Ford, AstraZeneca, Disney, and Didi. In addition to being a business owner, Hermann gathered corporate experience in project management during his time at Hewlett Packard in the mid-2010s.