20 Best Todoist Alternatives Reviewed in 2026
Best Alternatives to Todoist Shortlist
Here are my picks for the best alternatives to Todoist:
The best Todoist alternatives offer powerful task management features, intuitive design, and flexibility to fit your team’s needs. If Todoist isn’t quite working for you, the right alternative will help you make collaboration easier, keep projects organized, and work more efficiently.
I’ve used my experience in project management and 3+ years of testing software to review dozens of tools and curate my list of the best Todoist alternatives. Each of my recommendations will better match your workflow to help you manage and track your tasks and deliver impactful work for your clients.
What are Todoist Alternatives?
Todoist alternatives are task management tools you can use to organize and keep track of your work. Freelancers, project managers, and anyone juggling lots of tasks might look for alternatives to Todoist to find features that fit the way they work, a different user interface, or additional customization options.
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Best Todoist Alternatives Summary
Compare specs and pricing for my picks for the best Todoist alternatives so you can find the right fit for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for timeline-based task planning | 15-day free trial + free demo available | From $4/user/month (billed annually) | Website | |
| 2 | Best for an all-in-one workspace | Free plan available | From $10/user/month (billed annually) | Website | |
| 3 | Best for adaptable project management | 14-day free trial + free plan available | From $8/user/month (billed annually) | Website | |
| 4 | Best for note-taking and task management | 7-day free trial | From $9.50/user/month | Website | |
| 5 | Best for comprehensive task management | 15-day free trial + free plan available | From $2.79/user/month (billed annually) | Website | |
| 6 | Best for Apple device integration | 14-day free trial | From $9.99/user/month (billed annually) | Website | |
| 7 | Best for task breakdowns | 7-day free trial + free demo available | From $3/user/month (min 5 seats) | Website | |
| 8 | Best for visual project tracking | 14-day free trial + free plan available | From $5/user/month (billed annually) | Website | |
| 9 | Best for Microsoft ecosystem integration | Not available | Free to use | Website | |
| 10 | Best for elegant design and ease of use | 15-day free trial | From $9.99/user/month (billed annually) | Website |
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Zoho Projects
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
Smartsheet
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4
Best Todoist Alternatives Reviews
Below, I’ll provide a detailed analysis and overview of each Todoist alternative, examining the advantages and limitations of these tools. You’ll gain insight into their features and understand the scenarios where they excel the most.
Zoho Projects is a strong Todoist alternative for professionals who need more than a simple task list. It works well for teams in IT and construction, as well as freelancers managing multiple projects, especially when tasks need timelines, dependencies, and clearer progress tracking. Alongside task management, Zoho Projects includes time tracking and team collaboration tools that help keep work organized as projects grow in scope.
Why I Picked Zoho Projects
I picked Zoho Projects as a Todoist alternative because it supports more detailed project planning and tracking. Gantt charts make it easier to map deadlines, visualize dependencies, and see how work is progressing across a timeline. It also includes built-in time tracking and timesheets, which is helpful for teams that need to monitor hours, manage workload, or bill client time. If you’ve outgrown basic to-do lists, Zoho Projects gives you more control without forcing you into a complicated setup.
Zoho Projects Key Features
In addition to the robust project tracking capabilities, Zoho Projects offers several other features that enhance its functionality:
- Task Management: Create, assign, and prioritize tasks, with options for subtasks and recurring tasks to ensure comprehensive project planning.
- Team Collaboration: Utilize in-app chat, forums, and document sharing to facilitate seamless communication among team members.
- Custom Workflows: Tailor workflows to fit your team's processes with customizable fields, statuses, and automation rules.
- Reporting Tools: Generate detailed reports on tasks, timesheets, and project progress to gain insights into team productivity and project outcomes.
Zoho Projects Integrations
Integrations include Google Calendar, Google Drive, Microsoft Office 365, Dropbox, Slack, GitHub, Bitbucket, Microsoft Teams, Zapier, and Zoho CRM.
Pros and cons
Pros:
- Affordable pricing for growing teams
- Built-in time tracking and billing
- Strong automation and workflow customization
Cons:
- Mobile experience less fully featured
- Interface has steeper learning curve
Notion is an all-in-one workspace that combines notes, tasks, databases, and project management into a single platform. It’s best for an all-in-one workspace due to its flexibility and ability to consolidate multiple tools into one.
Why it's a good Todoist alternative:
Notion offers an advanced and flexible workspace that allows users to manage notes, tasks, and projects in one place. Its collaborative capabilities support real-time teamwork and information sharing, enhancing overall productivity. Overall, Notion's ability to adapt to various workflows makes it a versatile alternative to Todoist.
Standout features and integrations:
Features include notes, databases, task management, project management, and calendar integration.
Integrations include Slack, Google Drive, Trello, GitHub, Jira, Asana, Zapier, Figma, and Typeform.
Pros and cons
Pros:
- Integration with various tools
- Highly customizable
- All-in-one workspace
Cons:
- Limited offline functionality
- Steeper learning curve
Zenkit is a project management tool that offers project organization, task management, team chat, and more. It’s best for adaptable project management due to its scalability and customization options, making it suitable for various project methodologies.
Why it's a good Todoist alternative:
Zenkit stands as a highly adaptable project management solution that can grow with your team's needs. Its ability to integrate multiple project methodologies and its user-friendly interface make it a strong alternative to Todoist.
Standout features and integrations:
Features include multi-project management, team chat integration, resource management, real-time reporting, and data migration from other tools.
Integrations include Trello, Asana, Microsoft To Do, Zapier, Slack, Google Calendar, Dropbox, Evernote, GitHub, and Microsoft Teams.
Pros and cons
Pros:
- Dedicated support with quick response times
- GDPR compliant with EU-based servers
- Highly customizable and scalable
Cons:
- Limited offline capabilities
- Some advanced features may require a learning curve
Evernote is a note-taking app that also offers task management features, allowing users to organize their notes, tasks, and schedules in one place. It’s best for note-taking and task management due to its powerful search capabilities and ability to capture various types of information.
Why it's a good Todoist alternative:
Evernote’s versatile note-taking capabilities seamlessly integrate with its task management features. This combination allows for efficient organization of notes, tasks, and schedules within a single platform. Additionally, its integration with other productivity tools enhances its utility, making it a versatile tool for organizing both notes and tasks.
Standout features and integrations:
Features include note-taking, web clipping, document scanning, task management, and calendar integration.
Integrations include Google Drive, Slack, Microsoft Teams, Outlook, Salesforce, Zapier, Trello, Google Calendar, and Microsoft OneNote.
Pros and cons
Pros:
- Integration with various tools
- Versatile information capture
- Powerful note-taking and search capabilities
Cons:
- Limited project management features
- Can be overwhelming for new users
TickTick is a task management app that helps users stay organized with features like reminders, calendar views, and collaboration tools. It’s best for comprehensive task management due to its extensive feature set that includes task lists, habit tracking, and seamless synchronization across multiple platforms.
Why it's a good Todoist alternative:
TickTick’s wide feature set selection goes beyond simple task management. It stands out as a good Todoist alternative because it offers flexible calendar views, collaboration tools, and a habit tracker, making it suitable for both personal and professional use.
Standout features and integrations:
Features include multiple reminders, flexible calendar views, recurring tasks, a simple, intuitive interface, habit tracker, and a Pomo Timer.
Integrations include Google Calendar, Outlook, Siri, Alexa, Slack, Zapier, IFTTT, Evernote, Gmail, and Apple Calendar.
Pros and cons
Pros:
- Intuitive and simple interface
- Cross-platform compatibility
- Comprehensive feature set
Cons:
- Occasional sync issues across devices
- Some advanced features require a premium subscription
OmniFocus is a task management tool designed for professionals, offering detailed features for capturing and organizing tasks across Apple devices. It’s best for Apple device integration due to its deep compatibility with macOS, iOS, and other Apple platforms, ensuring a cohesive workflow.
Why it's a good Todoist alternative:
OmniFocus provides users with seamless integration with Apple devices, making it an excellent alternative for users deeply embedded in the Apple ecosystem. Its ability to sync tasks across all Apple devices ensures that users can manage their tasks efficiently, no matter which device they are using.
Standout features and integrations:
Features include forecasting, projects, tagging, custom perspectives, and deep integration with macOS and iOS notifications.
Integrations include Apple Calendar, Apple Reminders, Siri, Mail Drop, iCloud, OmniPlan, OmniOutliner, OmniGraffle, Zapier, and Slack.
Pros and cons
Pros:
- Robust forecasting and tagging features
- Customizable perspectives for task management
- Deep integration with Apple devices
Cons:
- Steeper learning curve for new users
- Limited to Apple ecosystem for full functionality
nTask is a project management tool that helps teams stay organized with tasks, projects, and collaborative workflows. Designed for both individual users and teams, nTask provides a range of features that go beyond basic to-do lists.
Why it's a good Todoist alternative:
I picked nTask as a good Todoist alternative because of its task management features that allow for more detailed planning and prioritization. nTask supports multiple layers of task breakdowns, letting you assign subtasks, create dependencies, and set priority levels that help in structuring even complex projects. With the ability to assign tasks to specific team members and set recurring tasks, nTask enables your team to handle daily tasks alongside longer-term project goals without losing track.
Standout features and integrations:
Features include Kanban boards, Gantt charts, dedicated workspaces, project reporting, custom task labels, progress monitoring, time logging, task prioritization, meeting agendas, risk tracking, deadline reminders, and file attachments.
Integrations include Google Calendar, Microsoft Teams, Outlook Calendar, Zapier, Asana, monday.com, ClickUp, and Microsoft Outlook.
Pros and cons
Pros:
- Intuitive Gantt charts
- Real-time collaboration features
- Comprehensive task management capabilities
Cons:
- Mobile app is less robust than desktop version
- Lacks advanced automation features
Trello is a project management tool that allows teams to collaborate and manage projects remotely. It’s best for visual project tracking due to its intuitive board, list, and card system that provides a clear visual representation of tasks and their progress.
Why it's a good Todoist alternative:
Trello offers a highly visual approach to task management, which can be more engaging and easier to understand compared to Todoist's list-based format. Its flexibility in organizing tasks using boards, lists, and cards makes it a standout alternative for those who prefer a more visual method of tracking their projects.
Standout features and integrations:
Features include customizable boards, lists, and cards, automation through Butler, and Power-Ups, which integrate with other tools to enhance functionality.
Integrations include Slack, Google Drive, Dropbox, Microsoft Teams, Evernote, Salesforce, Jira, Confluence, GitHub, and Bitbucket.
Pros and cons
Pros:
- Extensive integration options
- Flexible and customizable boards
- Highly visual task management
Cons:
- May require additional Power-Ups for full functionality
- Can become cluttered with many cards
Microsoft To Do is a task management app that integrates seamlessly with the Microsoft ecosystem. It’s best for users who are already embedded in the Microsoft environment and offers smooth integration with other Microsoft services like Outlook and Teams.
Why it's a good Todoist alternative:
Microsoft To Do offers a strong task management solution that integrates deeply with the Microsoft ecosystem. Its intuitive interface and features such as smart lists, due dates, and reminders make it easy to organize and track tasks efficiently. These features make it a compelling alternative to Todoist, especially for users who rely heavily on Microsoft products.
Standout features and integrations:
Features include task prioritization, due dates, messaging, set reminders, the ability to create multiple lists, and task sharing and collaboration.
Integrations include Microsoft Outlook, Microsoft Teams, Microsoft OneNote, Microsoft Planner, Cortana, Microsoft 365, Windows 10, Android, and iOS.
Pros and cons
Pros:
- Easy task prioritization
- Deep integration with Microsoft products
- Free to use
Cons:
- No team analytics or reporting
- Limited advanced features
Things is a personal task manager designed to help you plan your day, manage projects, and achieve your goals. It’s best known for its elegant design and ease of use, making task management a visually pleasing and straightforward experience.
Why it's a good Todoist alternative:
Things come with an award-winning design and user-friendly interface. It stands out as a good Todoist alternative due to its balance of simplicity and powerful features, making it suitable for both casual users and power users.
Standout features and integrations:
Features include a clean and intuitive interface, fast sync, support for Markdown notes, and a strong collection of keyboard shortcuts.
Integrations include Apple Calendar, Apple Reminders, Siri, Apple Watch, iCloud, Mail, Safari, Files, Shortcuts, and Spotlight.
Pros and cons
Pros:
- Support for Markdown notes
- Fast synchronization across devices
- Elegant and user-friendly design
Cons:
- No collaboration features
- Limited to the Apple ecosystem
Other Todoist Alternatives
Below is a list of additional Todoist alternatives that I shortlisted. While they didn’t make the top 10, they’re still valuable and worth further research.
- Quire
For hierarchical task organization
- Jira Service Management
For software development teams
- GoodDay
For customizable workspaces
- Wrike
For complex project management needs
- Taskworld
For visual task tracking with analytics
- Asana
For AI-powered work management
- Airtable
For custom app building without code
- Basecamp
For simple project management
- Any.do
For personal task management with calendar integration
- MeisterTask
For team and self management
Related Project Management Software Reviews
If you still haven't found what you're looking for here, check out these other related tools that we've tested and evaluated:
- Project Management Software
- Resource Management Software
- Workflow Automation Software
- Time Tracking Software
- Task Management Software
- Collaboration Tools
- Gantt Chart Maker
- Productivity Tools
- Project Tracking Software
- Project Scheduling Software
Todoist Alternatives Selection Criteria
When selecting alternatives to Todoist, it's essential to choose tools that align with software buyer needs, address pain points, and fulfill its intended purpose. As an expert who has personally tried and researched these tools, here are the requirements I use when evaluating software:
Core Functionality (25% of total score)
- Task management
- Project tracking
- Deadline reminders
- Collaboration features
- Mobile accessibility
Additional Standout Features (25% of total score)
- Integration with other productivity tools
- Advanced reporting and analytics
- Customizable workflows
- AI-based task suggestions
- Voice command capabilities
Usability (10% of total score)
- Intuitive interface design
- Drag-and-drop task organization
- Customizable dashboards
- Minimal learning curve
- Responsive design for various devices
Onboarding (10% of total score)
- Availability of training videos
- Interactive product tours
- Pre-built templates
- Chatbots for instant help
- Webinars for in-depth training
Customer Support (10% of total score)
- 24/7 support availability
- Multiple support channels (email, chat, phone)
- Comprehensive knowledge base
- Community forums
- Dedicated account managers
Value For Money (10% of total score)
- Competitive pricing plans
- Free version availability
- Transparent pricing structure
- Discounts for long-term commitments
- Feature-to-price ratio
Customer Reviews (10% of total score)
- Overall satisfaction ratings
- Feedback on ease of use
- Comments on reliability and performance
- User testimonials on customer support
- Reviews on feature updates and improvements
Why Look for a Todoist Alternative
Although Todoist is a popular software, it might not work well for your business. You might be looking for an alternative to Todoist if you:
- Need a more budget-friendly option: Todoist is a relatively cheap software, but if you require less seats or are on a tighter budget, then an alternative solution may be more beneficial.
- Require advanced features: If you need more advanced features, such as deeper customization, or enhanced productivity tracking capabilities, then a Todist alternative could be a better option.
- Want more flexibility: Flexible software will help boost productivity and profitability, and if Todoist isn’t working for you, then it may be time to swap.
- Need better integration: Todoist integrates with several software options, but if it doesn’t work with your current stack, you might need to source alternative software.
- Prefer a different user interface or design: With a more intuitive interface, teams can take control of their projects and if an alternative solution offers a better interface, then it doesn’t hurt to take the leap and switch software.
Key Features of Todoist Alternatives
Here are some key features of Todoist that your alternative software should be able to replicate or improve upon to be a good fit.
- Task Prioritization: Prioritization features in Todoist alternatives allow users to assign priority levels to tasks, helping them focus on the most important items first. This is necessary for efficient task management as it directs attention to high-priority activities.
- Due Dates and Recurring Tasks: These tools let users set specific deadlines for tasks and schedule recurring tasks, which is vital for managing ongoing projects and ensuring consistent progress without needing to manually reset tasks.
- Labels and Filters: By using labels to categorize tasks and applying filters, users can streamline their workflow by focusing only on tasks that meet certain criteria. This makes it easier to manage large projects and maintain organization across various task types.
- Subprojects and Sections: Organizing projects into subprojects and sections helps users maintain a clear structure and break down complex projects into manageable parts, which is key for detailed project planning and execution.
- Project Templates: Templates save significant time in Todoist alternatives by allowing users to replicate successful project frameworks without starting from scratch each time. This is particularly useful for teams that handle multiple similar projects.
- Collaboration: Collaboration features enable sharing of projects and tasks with team members and assigning specific roles. This enhances teamwork and ensures everyone is clear on their responsibilities, making it easier to track collective and individual progress.
- Integrations: The ability to integrate with other applications like Slack, Google Calendar, and Zapier expands the functionality of Todoist alternatives, facilitating a seamless workflow and improving productivity by connecting various tools used daily.
- Kanban Board: Visualizing tasks and project stages on a Kanban board is crucial for workflow management, allowing users to see the status of different tasks at a glance and manage progress through a visual interface.
- Natural Language Input: This feature allows users to quickly add tasks using natural language, making task management more intuitive and efficient. It simplifies the process of setting due dates, assigning priorities, and updating tasks.
- Mobile and Desktop Apps: Offering both mobile and desktop apps ensures that users can access their tasks and manage their projects from anywhere, whether they are at the office, at home, or on the go. This flexibility is key to maintaining productivity across different environments.
What’s Next?
If you're in the process of researching Todoist alternatives, connect with a SoftwareSelect advisor for free recommendations.
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