DocuWare Pricing Tiers & Costs

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DocuWare is a document management system that offers multiple pricing tiers and plans, primarily on a subscription basis. Project managers use DocuWare to streamline document storage, retrieval, and collaboration, enhancing overall project efficiency. 

DocuWare's pricing structure is more flexible and offers good value compared to its competitors. This guide covers everything you need to know about DocuWare pricing, plans, and costs to make an informed purchase decision with confidence.

How Much Does DocuWare Cost?

DocuWare’s paid plans range from $25 to $100 per month. They don’t publish pricing information on their website, but several independent sources confirmed this range.

You’ll need to contact the DocuWare sales team directly to get a specific quote based on your needs. A free trial of DocuWare is also available, which is ideal for users that want to test the system before committing. 

DocuWare Plans & Pricing Tiers

Here's an overview of the available DocuWare pricing plans. The table below applies to their cloud-based solutions; on-premise plans are also available. 

Let’s break down the available DocuWare plans a bit further:

DocuWare Cloud 4 (Base)

The Cloud 4 plan is ideal for small businesses and startups looking to improve their document management processes.

It includes 20 GB of cloud storage, integrations, document indexing, mobile access, and workflow automation. This plan is best suited for companies that need just the essential document management features. 

DocuWare Cloud 15 (Pro)

This plan targets mid-sized businesses that require more advanced document management capabilities. It builds on the base plan with additional features like advanced security and audit trails.

This plan is perfect for organizations needing additional cloud storage space (50 GB) and user seats (15).

DocuWare Cloud 40 (Enterprise)

The Cloud 40 plan is designed for larger businesses and enterprises needing tailored document management solutions. This plan includes extra storage space (500 GB) plus custom workflows and enhanced support. It is ideal for companies with complex document management needs. 

DocuWare Cloud 100 (Large Enterprise)

The Cloud 100 plan is tailored for very large organizations with extensive document management requirements. It includes 1000 GB of cloud storage, and additional benefits like dedicated customer support. 

DocuWare Pricing Vs. Competitors

DocuWare is generally considered average in pricing within the document management software category. It offers four pricing tiers, providing flexibility for different business sizes and needs. Each plan includes key features, with some more advanced functionalities available in higher tiers. 

Compared to competitors, DocuWare’s pricing structure balances cost with a comprehensive feature set, making it a competitive choice for businesses seeking a reliable document management solution.

Comparison Chart: DocuWare vs. Alternatives

Wondering how DocuWare pricing compares to other document management systems? Here’s a comparison chart that breaks down the costs of other document management systems side-by-side:

Tools	Price
Guru	From $10/user/month	Website
Stockpress	From $39/month (billed annually)	Website
Klippa DocHorizon	Pricing upon request	Website
DocuWare	Pricing upon request	Website
OpenText	Pricing upon request	Website
Revver	Pricing upon request	Website
Arena, a PTC Business	Pricing upon request	Website
FileHold	From 15/user/month (annually), minimun 5 users	Website
docEdge DMS	Pricing upon request	Website
Dokkio	From $9.99/user/month	Website

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

Alternatives to DocuWare

DocuWare is a solid document management system, but there are plenty of other options out there. Depending on your use case, budget, team size, and other factors, you might consider shopping around for a solution that’s better suited to your needs. 

If you’re looking for alternative document management systems to DocuWare, here are a few worth checking out:

• M-Files: Offers AI-powered document indexing and retrieval for improved efficiency.
• Laserfiche: Known for its powerful workflow automation and compliance features.
• SharePoint: Provides seamless integration with Microsoft Office and collaboration tools.
• Evernote Business: Ideal for small teams needing simple note-taking and document sharing.
• Dropbox Business: Emphasizes ease of use and cloud storage capabilities.
• Box: Features advanced security options and robust collaboration tools for enterprises.

How To Choose The Right DocuWare Plan

Consider the added value and potential drawbacks that come with each DocuWare plan. Scrolling through long lists of features can quickly lead to confusion and uncertainty, so here are a few factors to keep in mind as you evaluate and assess your options:

DocuWare Scalability and Team Size

Small teams or startups might find the four seats available in the Cloud 4 plan to be sufficient, but mid-sized teams will benefit from the Cloud 15 plan, with its extra storage and number of users.

Larger teams or rapidly growing organizations should consider the Cloud 40 or Cloud 100 plans for custom workflows and enhanced support. 

Choose a plan that aligns with your team's current size and future growth to ensure you have everything you need and that you’re not paying for features you aren’t using.

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Industry-Specific DocuWare Features

Evaluating if DocuWare can meet your specific industry needs is essential. DocuWare offers features that specific industries will find useful. For example, companies in the healthcare space will need DocuWare’s compliance tracking, and legal firms can make use of the secure document storage.

DocuWare Integration Capabilities

DocuWare offers native integrations with popular tools like Microsoft Office and Outlook. It also connects with third-party integration tools like Zapier, providing flexibility and the ability to automate your workflows. 

Additionally, DocuWare offers an API, allowing you to build custom integrations tailored to your specific business process needs, such as invoice processing, for example. 

DocuWare Security Safeguards

DocuWare provides various security features such as data encryption, access and permission controls, and audit trails.

Some higher-tier plans might also include more advanced security options like detailed audit trails, enhanced access controls, custom security settings, and comprehensive compliance support. Get in touch with a DocuWare sales rep for specific details.

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Is DocuWare Good Value?

In my opinion, DocuWare offers significant value for its price, especially for organizations that need a robust document management solution. Its comprehensive feature set, including advanced security, workflow management, and seamless integrations, makes it a strong contender in the market. 

For smaller teams, the Cloud 4 plan offers essential functionalities at a reasonable cost, while larger organizations will benefit from the advanced features in the Cloud 15 and Cloud 40 plans. The ability to scale and customize ensures that DocuWare can grow with your business, providing ongoing value.

Verdict: DocuWare is a worthwhile investment for businesses seeking a reliable and scalable document management solution.

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Want to learn more about DocuWare? Check out their site for additional information.

Price:

Pricing upon request

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30-day free trial + free demo

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