10 Best Event Project Management Software Of 2026
10 Best Event Project Management Software Shortlist
Why You Can Trust Us
We’ve been testing and reviewing project management software since 2012. As project managers ourselves, we know how critical and difficult it is to make the right decision when selecting software.
We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different project management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & our software review methodology.
Best Event Project Management Software Summary
This comparison chart summarizes pricing details for my top event project management software selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for AI-powered risk identification | 14-day free trial | From $9/user/month (billed annually) | Website | |
| 2 | Best for ROI tracking | Free demo available | From $11,800/year | Website | |
| 3 | Best for attendee networking | Free demo available | Pricing upon request | Website | |
| 4 | Best for comprehensive virtual event hosting | Free demo available | Pricing upon request | Website | |
| 5 | Best for networking capabilities | Free plan available | From $9/user/month (min 10 seats, billed annually) | Website | |
| 6 | Best for B2B conferences | Free demo available | From $499/user/month (billed annually) | Website | |
| 7 | Best for comprehensive event management | Free demo available | Pricing upon request | Website | |
| 8 | Best for ease of use | Free trial + free demo available | From $1.50/registration | Website | |
| 9 | Best for secure event management | Free demo available | Pricing upon request | Website | |
| 10 | Best for attendee engagement | Free demo available | Pricing upon request | Website |
-
Celoxis
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
Smartsheet
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.5 -
Accelo
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4
Best Event Project Management Software Reviews
Below are my detailed summaries of the best event project management software that made it onto my shortlist. My reviews offer a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
monday AI Workspace is an AI-augmented project management platform that covers event timeline planning, cross-team task coordination, resource management, and multi-event portfolio dashboards.
Who Is monday AI Workspace Best For?
It's a strong fit for corporate event and conference teams managing complex, multi-workstream events across departments like marketing, operations, and design.
Why I Picked monday AI Workspace
monday AI Workspace earns its spot on my shortlist because of how its AI handles dependency risk across multi-team event projects. When I'm coordinating a conference with AV, catering, and speaker logistics running in parallel, the AI flags at-risk tasks before they cascade into real timeline failures. I also use the AI Sidekick to surface blocked items across boards without manually reviewing every workstream.
monday AI Workspace Key Features
- Event-specific templates: Pre-built boards for event calendars, marketing plans, and operational workflows are included.
- Portfolio dashboard view: Live dashboards aggregate project data and status from multiple simultaneous events.
- Role-based permissions: Fine-grained access controls let you collaborate securely with vendors, sponsors, and internal teams.
- Resource management views: Visual boards show staffing and resource allocations across every phase of your events.
monday AI Workspace Integrations
monday AI Workspace offers hundreds of integrations through built-in integrations and its marketplace, including Slack, Salesforce, HubSpot, Google Workspace, Microsoft Teams, Zoom, Dropbox, Outlook, GitHub, and Trello. It also supports Zapier and provides an API for custom integrations.
Pros and Cons
Pros:
- Flexible board views support diverse event formats
- Portfolio dashboards track multiple simultaneous events
- AI flags at-risk tasks across event workstreams
Cons:
- Event templates need significant setup before use
- No built-in vendor contract or e-signature tools
New Product Updates from monday AI Workspace
monday AI Workspace Adds Human Approval Routing
monday AI Workspace adds a human-in-the-loop approval block to AI Workflows, sending approval requests and routing workflow paths based on responses. For more information, visit monday AI Workspace's official site.
.
Swoogo streamlines event management for in-person, virtual, and hybrid events. It excels in ROI tracking with its advanced analytics and reporting features.
Why I Picked Swoogo:
I selected Swoogo for its distinctive approach to event management, particularly its emphasis on tracking and improving event ROI. Its analytics capabilities are superior, offering deep insights into event performance and attendee behavior.
Standout features & integrations:
Features include event website creation, registration management, and real-time reporting. The platform's analytics tools are particularly noteworthy, providing detailed data that event organizers can use to track and analyze their event's ROI.
Integrations include Salesforce, Marketo, HubSpot, Zoom, Slack, WordPress, Google Analytics, Stripe, PayPal, GoToWebinar, and Cvent.
Pros and Cons
Pros:
- Wide range of native integrations
- Comprehensive event management tools
- Advanced analytics for ROI assessment
Cons:
- The annual billing cycle may not suit all budgets
- Minimum seat requirement
- High starting price point
Whova is an event management software that excels in facilitating attendee networking.
Why I Picked Whova:
I selected Whova because of its robust networking capabilities, distinguishing it from other event management software. It's best for attendee networking because it offers unique features that encourage and simplify interaction among event participants, fostering a rich networking environment.
Standout features & integrations:
Features include an interactive event agenda, live polling, Q&A, in-app messaging, business card exchange, and a community board for announcements and meet-ups.
Integrations include Zoom, Salesforce, Eventbrite, Slack, Mailchimp, Stripe, PayPal, WordPress, and LinkedIn.
Pros and Cons
Pros:
- Integrations with popular platforms like Zoom and Salesforce
- In-app messaging and business card exchange for networking
- Interactive event agenda enhances attendee engagement
Cons:
- Customized pricing may lead to unpredictability in budgeting
- Potential additional costs for integrations
- No transparent pricing is available online
Hubilo is a dynamic virtual event platform that creates interactive and engaging online events. It caters to various events, including webinars, conferences, and trade shows, providing tools for communication and networking.
Why I Picked Hubilo:
I selected Hubilo for this list because its comprehensive features support large-scale virtual event hosting. It stands out from other event platforms' strong focus on audience engagement and networking capabilities. Hubilo is best for comprehensive virtual event hosting because it effectively replicates the interactive elements of in-person events in a digital format.
Standout features & integrations:
Features include its advanced networking tools that facilitate one-on-one interactions and group discussions, mimicking the networking opportunities of live events. Its custom branding options allow event organizers to tailor the look and feel of their events, enhancing brand visibility. Hubilo's real-time analytics provide valuable insights into attendee behavior and event success.
Integrations include Zoom, Salesforce, Marketo, HubSpot, Slack, Google Analytics, Mailchimp, Stripe, GoToWebinar, and Microsoft Teams.
Pros and Cons
Pros:
- Detailed analytics for tracking event success
- Robust networking and engagement tools
- Extensive customization options
Cons:
- Potentially overwhelming feature set for smaller events
- May require a learning curve for first-time users
- Pricing information not readily available
Airmeet is a versatile platform for hosting virtual and hybrid events. It excels in enabling meaningful connections through its networking capabilities.
Why I Picked Airmeet:
I selected Airmeet for its exceptional ability to replicate the networking experience of live events in a virtual environment. Its dedication to fostering participant connections differentiates it from other event management software. Airmeet provides innovative spaces for interaction, such as virtual tables and networking lounges, which are crucial for attendee engagement.
Standout features & integrations:
Features include immersive event spaces, such as Social Lounges for spontaneous interactions and Speed Networking to connect attendees quickly.
Integrations include Salesforce, HubSpot, Mailchimp, Slack, Zapier, Eventbrite, LinkedIn, Google Analytics, Stripe, and Zoom.
Pros and Cons
Pros:
- Customizable event spaces
- Wide range of integrations
- Immersive networking features
Cons:
- The focus on networking might overshadow other event aspects
- Annual billing may not be flexible for all users
- Minimum seat requirement may be high for small events
Bizzabo is an event management software that specializes in B2B conferences. It excels in facilitating professional networking and enhancing the conference experience for businesses.
Why I Picked Bizzabo:
I selected Bizzabo for its comprehensive approach to B2B conference management. Its focus on business events sets it apart from other event management tools, which may cater to a broader audience. I determined Bizzabo to be the best due to its targeted features that support the specific needs of business networking and professional development within the B2B sector.
Standout features & integrations:
Features include advanced networking options, personalized agendas, and actionable insights into attendee behavior.
Integrations include Salesforce, Marketo, Slack, Mailchimp, LinkedIn, GoToWebinar, Zapier, Stripe, PayPal, and Google Analytics.
Pros and Cons
Pros:
- Advanced networking options for attendees
- Strong integration capabilities with business applications
- Tailored features for B2B conference management
Cons:
- The requirement to contact sales for pricing may delay planning
- Potential complexity due to extensive features
- Lack of transparent pricing information
Cvent is a leading event management software that facilitates the organization of in-person, hybrid, and virtual events. It stands out as the best for comprehensive event management, offering a full suite of tools that cover every aspect of the event planning process.
Why I Picked Cvent:
I selected Cvent for its all-encompassing approach to event management, distinguishing it from other software in the field. Its ability to manage a wide range of event types and its comprehensive feature set makes it a superior choice. I determined Cvent to be best for comprehensive event management because it delivers an extensive range of functionalities that support event professionals in creating, managing, and analyzing events, ensuring a thorough and efficient management experience.
Standout features & integrations:
Features include sophisticated registration capabilities, a versatile event website builder, on-site solutions, marketing and email tools, and robust reporting and analytics. These features streamline the event management process and enhance the overall experience for organizers and attendees.
Integrations include Salesforce, Marketo, Microsoft Dynamics CRM, Slack, Zoom, Oracle Eloqua, HubSpot, Concur, and Google Analytics. These integrations facilitate a more cohesive workflow and better data management across different systems used in event planning.
Pros and Cons
Pros:
- Dedicated customer support available around the clock
- Robust integrations with popular business and marketing tools
- Wide-ranging features for comprehensive event management
Cons:
- Possibility of being too feature-rich for smaller-scale events
- Potential complexity for new users due to extensive features
- Lack of transparent pricing information on the website
Eventzilla is an event management platform that simplifies the event planning process.
Why I Picked Eventzilla:
I chose Eventzilla because it provides a straightforward and intuitive approach to event management. Its standout feature is the ease with which users can create and manage events, making it different from other event management software that can be more complex. Eventzilla is best for ease of use because it allows event organizers to set up events quickly with a minimal learning curve, ensuring a smooth experience for both organizers and attendees.
Standout features & integrations:
Features include customizable event pages, real-time analytics, and automated email communication. The software also supports various ticketing options and promotional tools to help maximize event attendance.
Integrations include PayPal, Stripe, Mailchimp, Salesforce, WordPress, Zoom, and Google Analytics.
Pros and Cons
Pros:
- Diverse ticketing options and promotional tools
- Customizable event pages for branding consistency
- Intuitive event setup and management
Cons:
- Integrations may necessitate additional subscriptions or setup
- Advanced features may require higher-tier plans
- Additional costs for payment processing are not included in the base price
EventsAIR is a comprehensive solution for managing events securely and efficiently. It is best for secure event management because it focuses on data protection.
Why I Picked EventsAIR:
I selected EventsAIR for its strong commitment to security, which is essential in today's digital landscape. Its robust security protocols distinguish it from other event project management software. I determined EventsAIR best for secure event management because it consistently emphasizes safeguarding user data, a critical concern for event organizers and attendees.
Standout features & integrations:
Features include real-time reporting, attendee management, and an integrated mobile app. These features are designed to streamline the event management process while maintaining high-security standards.
Integrations are not currently available.
Pros and Cons
Pros:
- Suitable for a variety of event types, including in-person, virtual, and hybrid
- A comprehensive set of event management features
- Emphasis on data security and privacy
Cons:
- Potential complexity due to extensive features, possibly requiring training
- The absence of a publicly available list of native integrations
- Lack of transparent pricing information on the website
EventMobi is an event management platform that enhances attendee engagement. It is recognized as the best for attendee engagement due to its specialized features that promote interactive experiences.
Why I Picked EventMobi:
I selected EventMobi for its comprehensive event engagement approach, which distinguishes it from other event management software. Its dedication to attendee interaction is evident through its suite of engagement tools. EventMobi is the best attendee engagement tool because it effectively leverages features like interactive agendas, networking, and real-time feedback to keep attendees involved and engaged throughout events.
Standout features & integrations:
Features include customizable event apps, interactive content, real-time polling, and networking capabilities. These tools foster attendee participation and deliver a dynamic event experience.
Integrations include Salesforce, Marketo, Mailchimp, LinkedIn, Zoom, and Stripe. These integrations facilitate a cohesive workflow and enhance the event management ecosystem.
Pros and Cons
Pros:
- Extensive integration capabilities with popular services
- Customizable event apps for a personalized experience
- Diverse engagement tools to boost attendee interaction
Cons:
- Detailed pricing for various tiers and services is not transparent
- The complexity of features may require a steeper learning curve
- A higher starting price point may be prohibitive for some
Other Event Project Management Software
Here are some additional event project management software options that didn’t make it onto my shortlist, but which are still worth checking out.
- Aventri
For enterprise scalability
- Boomset
For on-site solutions
- Caterease
For custom catering management solutions
- Basecamp
For team collaboration
- Evernote
For note-taking and organization
- Trello
For visual task management
- Asana
For workflow customization
- Zoho Backstage
For end-to-end event management
- Tripleseat
For hospitality event professionals
- Social Tables
For event layout planning
How I Evaluate Event Project Management Software
I evaluate every tool on two levels: whether it handles the core work—run-of-show timelines, vendor tracking, live budgets—and what sets it apart for your specific event operation.
Core Functionality (Table Stakes For This List)
When I'm selecting tools for my list, I rank each one on a scale from 0 (does not offer the functionality) to 5 (excels in this area) for each core functionality listed below. Then, I calculate the tool's total score into a percentage. Each tool needs to achieve a minimum total score of 65% to be considered for inclusion.
- Event Task & Timeline Management: I look for Gantt views, milestone tracking, and task dependencies that map to real production schedules—like building out a three-day conference with overlapping setup, rehearsal, and teardown phases.
- Vendor & Venue Coordination: Each tool should let you manage vendor contacts, contracts, and communication threads in one place rather than buried across email chains and spreadsheets.
- Event Budget Tracking: I evaluate whether the tool offers dedicated budget views where you can compare estimated vs. actual costs—tracking line items like catering, AV rental, and staffing as expenses come in.
- Multi-Stakeholder Collaboration: The platform should support external guest access with role-based permissions, so clients can approve deliverables and sponsors can review assets without seeing internal notes.
- Resource & Staff Assignment: I check how each tool handles assigning team members, volunteers, and equipment across event phases, including whether you can view workload and availability at a glance.
- Multi-Event Portfolio View: For teams running several events at once, I look for a portfolio-level dashboard that surfaces cross-event timelines, budgets, and status without clicking into each project individually.
Once I have a list of tools that meet this criteria, I consider what sets each platform apart.
Differentiating Factors (What Sets Vendors Apart)
Here's how I compare and contrast different vendors:
Standout Features
Run-of-show automation is a big differentiator. I look for tools that generate day-of cue sheets and show flows with mobile access, so on-site crews can pull up their schedules without digging through a full project plan. Post-event analytics also matter—the strongest tools let you compare budget variance, attendee turnout, and task completion to build a lessons-learned report. Pre-built event templates round things out by cutting setup time for recurring formats like annual galas or quarterly product launches.
Beyond Features
I pay close attention to integrations and tech stack connectivity. Event teams typically rely on platforms like Eventbrite or Cvent alongside CRMs and accounting tools, so I check whether a tool connects natively or through Zapier. Mobile and on-site usability is another key factor—your production crew needs real-time task updates and push notifications from the venue floor, not just a desktop dashboard. I also evaluate pricing structure, since per-event pricing suits agencies differently than per-user models built for in-house teams.
How to Choose Event Project Management Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
| Scalability | Make sure the software can grow with your team and support multiple events, users, and venues. |
| Integrations | Check if the software connects with your existing tools like calendars, CRMs, email platforms, and budgeting tools. |
| Customizability | Look for flexible workflows, dashboards, or templates you can adjust to match how your team works. |
| Ease of Use | Your team should be able to jump in without needing days of training. Look for clear layouts and simple navigation. |
| Budget | Know your monthly or annual limits. Compare what’s included at each pricing tier, and avoid tools with hidden costs. |
| Security Safeguards | Protect your event data, guest lists, and budget info. Look for encryption, role-based access, and compliance features. |
| Collaboration Tools | Make sure teams, vendors, and clients can communicate easily inside the platform with comments, file sharing, or chat. |
| Reporting Features | Choose tools that help you track milestones, spending, and task progress with built-in reports or dashboards. |
Trends for Event Project Management Software
In my research, I sourced countless product updates, press releases, and release logs from different event project management software vendors. Here are some of the emerging trends I’m keeping an eye on:
- Hybrid Event Planning Tools: More tools now support both in-person and virtual event formats. Users can build timelines, track vendors, and manage digital assets for both types of events in one place.
- Real-Time Collaboration Features: Teams expect to work together live, not through static updates. Tools are adding live comments, shared task boards, and instant notifications to support faster coordination.
- Built-In Budget Forecasting: Instead of just tracking costs, some tools now help forecast expenses based on vendor quotes, past events, or timelines. This helps teams make decisions before overspending.
- Attendee Experience Tracking: Event software is starting to include tools for monitoring engagement, feedback, and sentiment during the event. This helps planners adjust content or logistics in real time.
- AI-Based Suggestions: Some tools are beginning to offer AI-powered tips, like suggesting task assignments based on team workload or recommending timelines based on similar past events.
What is Event Project Management Software?
Event project management software is a tool that helps you plan, organize, and run events from start to finish. Event planners and teams use it to keep track of tasks, schedules, budgets, vendors, and attendees. It makes it easier to juggle all the moving parts of an event without missing details or deadlines.
Features of Event Project Management Software
When selecting event project management software, keep an eye out for the following key features:
- Reporting dashboards: Gives you visual insights into progress, spending, and task completion to support better decision-making.
- Task management: Lets you assign, prioritize, and track tasks across your team to keep the event on schedule.
- Timeline and calendar views: Helps you visualize event milestones and deadlines so you can manage time effectively.
- Budget tracking: Allows you to set, monitor, and adjust your event budget in real time.
- Vendor management: Stores vendor contacts, contracts, and communication history in one place for easier coordination.
- File storage and sharing: Keeps event documents, images, and contracts accessible to your team at any time.
- Collaboration tools: Enables messaging, commenting, and file sharing so your team can work together efficiently.
- Guest list management: Helps you manage RSVPs, check-ins, and attendee data all from one system.
- Custom templates: Lets you create repeatable workflows for recurring event types to save time.
- Real-time notifications: Keeps your team updated on changes, deadlines, or task completions as they happen.
Benefits of Event Project Management Software
Implementing event project management software provides several benefits for your team and your business. Here are a few you can look forward to:
- Improved attendee experience: Guest management tools help you stay organized before, during, and after the event.
- Fewer missed deadlines: Built-in calendars and task tracking help everyone stay on top of what’s due and when.
- Better team coordination: Shared dashboards and real-time updates keep everyone working from the same plan.
- Clearer budget oversight: Budget tracking tools help you avoid overspending and catch issues early.
- Easier vendor management: Centralized vendor info makes it easier to handle contracts, contacts, and timelines.
- Faster planning for repeat events: Custom templates let you reuse workflows and skip the setup work.
- Less email back-and-forth: In-app messaging and commenting reduce the need for long email threads.
Costs & Pricing for Event Project Management Software
Selecting event project management software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in event project management software solutions:
Plan Comparison Table for Event Project Management Software
| Plan Type | Average Price | Common Features |
| Free | $0 | Event page, online registration, mobile support, promotional tools, reporting |
| Pay Per Registration | Variable (e.g., $1 / registration) | Online registration, payment processing, mobile tools, event pages, email communication, social media integration, analytics |
| Subscription-Based | $20 to $200+ / month | Features vary by provider may include set-up fees, and costs can depend on the number of users, events, or subscription length |
| Enterprise Solutions | Custom pricing (can range from $5,000 to hundreds of thousands annually) | Custom event websites, housing and travel management, on-site kiosk set-up, financial records, vendor management |
Event Project Management Software FAQs
How does event project management software differ from general project management tools?
Event project management software is tailored specifically for event planning needs, which include handling logistics, resources, time constraints, and the unique challenges of organizing events. While general project management tools can be used for a wide range of projects, they may not have the specialized features that event planners require, such as ticketing systems, floor plan mapping, vendor management, and real-time communication channels for event staff and participants.
Can event project management software support events of all sizes?
Yes, most event project management software is scalable and can support events of various sizes, from small meetings and workshops to large conferences and festivals. The software typically offers different modules and customization options to cater to the specific needs of each event, regardless of its size or complexity.
Is integrating event project management software with other tools and platforms possible?
Many event project management software solutions offer integration capabilities with other tools and platforms. This can include CRM systems, email marketing software, social media platforms, payment gateways, and more. Integration helps to streamline workflows, automate processes, and ensure data consistency across different systems.
How does event project management software enhance team collaboration?
Event project management software enhances team collaboration by providing a centralized platform where all team members can access up-to-date information, communicate in real time, assign tasks, set deadlines, and share documents. Collaboration features may include chat functions, discussion boards, file sharing, and notification systems to keep everyone on the same page and working efficiently toward the event’s success.
What kind of support can I expect from event project management software providers?
Support from event project management software providers can vary but typically includes technical support, training, and resources to help users maximize the software’s capabilities. This may include live chat support, email help desks, phone support, online tutorials, webinars, and user communities. Some providers may also offer professional services for additional guidance and customization.
Are there any free event project management software options available?
Free event project management software options are available, which may be suitable for small events or those with a limited budget. However, these free versions often restrict the number of users, features, and level of support. Investing in a paid solution with comprehensive features and dedicated support is generally recommended for larger or more complex events.
What Next?
If you're in the process of researching event project management software, connect with a SoftwareSelect advisor for free recommendations.
You fill out a form and have a quick chat where they get into the specifics of your needs. Then you'll get a shortlist of software to review. They'll even support you through the entire buying process, including price negotiations.