20 Best Event Project Management Software Of 2025
10 Best Event Project Management Software Shortlist
Here’s my pick of the 10 best software from the 20 tools reviewed.
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Planning events isn’t just about creativity—it’s about coordination. Without the right tools, it’s easy to lose track of tasks, deadlines, vendors, and budgets.
That’s where event project management software comes in. It helps you and your team stay organized, communicate clearly, and keep everything moving from kickoff to wrap-up.
In this list, I’ll walk you through the best event project management software on the market. I’ve tested each one myself and focused on what really matters: ease of use, helpful features, and how well they support different types of teams.
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Best Event Project Management Software Summary
This comparison chart summarizes pricing details for my top event project management software selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for ROI tracking | Not available | From $200/user/month, (min 5 seats, billed annually) | Website | |
| 2 | Best for networking capabilities | Freemium plan available | From $9/user/month (min 10 seats, billed annually) | Website | |
| 3 | Best for comprehensive virtual event hosting | Free demo available | Pricing upon request | Website | |
| 4 | Best for B2B conferences | Free demo available | Pricing upon request | Website | |
| 5 | Best for ease of use | Not available | Pricing upon request | Website | |
| 6 | Best for comprehensive event management | Free demo available | Pricing upon request | Website | |
| 7 | Best for enterprise scalability | Free demo available | Pricing upon request | Website | |
| 8 | Best for attendee engagement | Free demo available | Pricing upon request | Website | |
| 9 | Best for on-site solutions | Free demo available | Pricing upon request | Website | |
| 10 | Best for secure event management | Free demo available | Pricing upon request | Website |
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monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
CRM Creatio
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.7 -
Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2
Best Event Project Management Software Reviews
Below are my detailed summaries of the best event project management software that made it onto my shortlist. My reviews offer a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
Swoogo streamlines event management for in-person, virtual, and hybrid events. It excels in ROI tracking with its advanced analytics and reporting features.
Why I Picked Swoogo:
I selected Swoogo for its distinctive approach to event management, particularly its emphasis on tracking and improving event ROI. Its analytics capabilities are superior, offering deep insights into event performance and attendee behavior.
Standout features & integrations:
Features include event website creation, registration management, and real-time reporting. The platform's analytics tools are particularly noteworthy, providing detailed data that event organizers can use to track and analyze their event's ROI.
Integrations include Salesforce, Marketo, HubSpot, Zoom, Slack, WordPress, Google Analytics, Stripe, PayPal, GoToWebinar, and Cvent.
Pros and cons
Pros:
- Wide range of native integrations
- Comprehensive event management tools
- Advanced analytics for ROI assessment
Cons:
- The annual billing cycle may not suit all budgets
- Minimum seat requirement
- High starting price point
Airmeet is a versatile platform for hosting virtual and hybrid events. It excels in enabling meaningful connections through its networking capabilities.
Why I Picked Airmeet:
I selected Airmeet for its exceptional ability to replicate the networking experience of live events in a virtual environment. Its dedication to fostering participant connections differentiates it from other event management software. Airmeet provides innovative spaces for interaction, such as virtual tables and networking lounges, which are crucial for attendee engagement.
Standout features & integrations:
Features include immersive event spaces, such as Social Lounges for spontaneous interactions and Speed Networking to connect attendees quickly.
Integrations include Salesforce, HubSpot, Mailchimp, Slack, Zapier, Eventbrite, LinkedIn, Google Analytics, Stripe, and Zoom.
Pros and cons
Pros:
- Customizable event spaces
- Wide range of integrations
- Immersive networking features
Cons:
- The focus on networking might overshadow other event aspects
- Annual billing may not be flexible for all users
- Minimum seat requirement may be high for small events
Hubilo is a dynamic virtual event platform that creates interactive and engaging online events. It caters to various events, including webinars, conferences, and trade shows, providing tools for communication and networking.
Why I Picked Hubilo:
I selected Hubilo for this list because its comprehensive features support large-scale virtual event hosting. It stands out from other event platforms' strong focus on audience engagement and networking capabilities. Hubilo is best for comprehensive virtual event hosting because it effectively replicates the interactive elements of in-person events in a digital format.
Standout features & integrations:
Features include its advanced networking tools that facilitate one-on-one interactions and group discussions, mimicking the networking opportunities of live events. Its custom branding options allow event organizers to tailor the look and feel of their events, enhancing brand visibility. Hubilo's real-time analytics provide valuable insights into attendee behavior and event success.
Integrations include Zoom, Salesforce, Marketo, HubSpot, Slack, Google Analytics, Mailchimp, Stripe, GoToWebinar, and Microsoft Teams.
Pros and cons
Pros:
- Detailed analytics for tracking event success
- Robust networking and engagement tools
- Extensive customization options
Cons:
- Potentially overwhelming feature set for smaller events
- May require a learning curve for first-time users
- Pricing information not readily available
Bizzabo is an event management software that specializes in B2B conferences. It excels in facilitating professional networking and enhancing the conference experience for businesses.
Why I Picked Bizzabo:
I selected Bizzabo for its comprehensive approach to B2B conference management. Its focus on business events sets it apart from other event management tools, which may cater to a broader audience. I determined Bizzabo to be the best due to its targeted features that support the specific needs of business networking and professional development within the B2B sector.
Standout features & integrations:
Features include advanced networking options, personalized agendas, and actionable insights into attendee behavior.
Integrations include Salesforce, Marketo, Slack, Mailchimp, LinkedIn, GoToWebinar, Zapier, Stripe, PayPal, and Google Analytics.
Pros and cons
Pros:
- Advanced networking options for attendees
- Strong integration capabilities with business applications
- Tailored features for B2B conference management
Cons:
- The requirement to contact sales for pricing may delay planning
- Potential complexity due to extensive features
- Lack of transparent pricing information
Eventzilla is an event management platform that simplifies the event planning process.
Why I Picked Eventzilla:
I chose Eventzilla because it provides a straightforward and intuitive approach to event management. Its standout feature is the ease with which users can create and manage events, making it different from other event management software that can be more complex. Eventzilla is best for ease of use because it allows event organizers to set up events quickly with a minimal learning curve, ensuring a smooth experience for both organizers and attendees.
Standout features & integrations:
Features include customizable event pages, real-time analytics, and automated email communication. The software also supports various ticketing options and promotional tools to help maximize event attendance.
Integrations include PayPal, Stripe, Mailchimp, Salesforce, WordPress, Zoom, and Google Analytics.
Pros and cons
Pros:
- Diverse ticketing options and promotional tools
- Customizable event pages for branding consistency
- Intuitive event setup and management
Cons:
- Integrations may necessitate additional subscriptions or setup
- Advanced features may require higher-tier plans
- Additional costs for payment processing are not included in the base price
Cvent is a leading event management software that facilitates the organization of in-person, hybrid, and virtual events. It stands out as the best for comprehensive event management, offering a full suite of tools that cover every aspect of the event planning process.
Why I Picked Cvent:
I selected Cvent for its all-encompassing approach to event management, distinguishing it from other software in the field. Its ability to manage a wide range of event types and its comprehensive feature set makes it a superior choice. I determined Cvent to be best for comprehensive event management because it delivers an extensive range of functionalities that support event professionals in creating, managing, and analyzing events, ensuring a thorough and efficient management experience.
Standout features & integrations:
Features include sophisticated registration capabilities, a versatile event website builder, on-site solutions, marketing and email tools, and robust reporting and analytics. These features streamline the event management process and enhance the overall experience for organizers and attendees.
Integrations include Salesforce, Marketo, Microsoft Dynamics CRM, Slack, Zoom, Oracle Eloqua, HubSpot, Concur, and Google Analytics. These integrations facilitate a more cohesive workflow and better data management across different systems used in event planning.
Pros and cons
Pros:
- Dedicated customer support available around the clock
- Robust integrations with popular business and marketing tools
- Wide-ranging features for comprehensive event management
Cons:
- Possibility of being too feature-rich for smaller-scale events
- Potential complexity for new users due to extensive features
- Lack of transparent pricing information on the website
Aventri is an event management platform designed to facilitate the planning and execution of various event types.
Why I Picked Aventri:
I selected Aventri for its robust capacity to manage and scale large events efficiently, which is essential for enterprises. Its comprehensive suite of tools and the ability to adapt to the growing demands of an organization are what make it distinct. I judge Aventri as the best because it delivers the necessary infrastructure to support the complexity and size of events that large enterprises typically host.
Standout features & integrations:
Features include robust registration, a powerful event website builder, email marketing, surveys, and analytics. These tools are critical for managing large-scale events and provide a solid foundation for enterprise-level event planning.
Integrations include Salesforce, Marketo, Microsoft Dynamics, HubSpot, Eloqua, CrowdCompass, GoToWebinar, Zoom, and Concur.
Pros and cons
Pros:
- Integrates with many popular business tools
- Comprehensive set of features for event management
- Scalable platform suitable for large enterprises
Cons:
- The platform's extensive capabilities might require a steep learning curve
- May be too complex for smaller organizations
- Pricing information is not readily available
EventMobi is an event management platform that enhances attendee engagement. It is recognized as the best for attendee engagement due to its specialized features that promote interactive experiences.
Why I Picked EventMobi:
I selected EventMobi for its comprehensive event engagement approach, which distinguishes it from other event management software. Its dedication to attendee interaction is evident through its suite of engagement tools. EventMobi is the best attendee engagement tool because it effectively leverages features like interactive agendas, networking, and real-time feedback to keep attendees involved and engaged throughout events.
Standout features & integrations:
Features include customizable event apps, interactive content, real-time polling, and networking capabilities. These tools foster attendee participation and deliver a dynamic event experience.
Integrations include Salesforce, Marketo, Mailchimp, LinkedIn, Zoom, and Stripe. These integrations facilitate a cohesive workflow and enhance the event management ecosystem.
Pros and cons
Pros:
- Extensive integration capabilities with popular services
- Customizable event apps for a personalized experience
- Diverse engagement tools to boost attendee interaction
Cons:
- Detailed pricing for various tiers and services is not transparent
- The complexity of features may require a steeper learning curve
- A higher starting price point may be prohibitive for some
Boomset is a versatile event management software tailored for on-site event operations. It simplifies the complexities of event registration, attendee management, and on-site logistics.
Why I Picked Boomset:
I chose Boomset for this list due to its specialized focus on on-site event solutions, setting it apart from other event management platforms that may not offer as robust on-site support. This tool excels in streamlining on-site processes like check-ins, badge printing, and access control, making it the best choice for efficiently managing the physical aspects of events.
Standout features & integrations:
Features include real-time attendee tracking, which enhances security and attendance accuracy at events. Its on-demand badge printing feature reduces wait times and improves attendee satisfaction. Furthermore, the software's integration with RFID technology allows seamless attendee movement tracking and access management.
Integrations include Salesforce, Eventbrite, Zapier, GoToWebinar, Zoom, Slack, Asana, Trello, HubSpot, and Mailchimp.
Pros and cons
Pros:
- Real-time data tracking for attendees
- Integrates with major productivity and event tools
- Specializes in on-site event management
Cons:
- Limited features for pre-event planning and post-event analysis
- Maybe over-specialized for events not requiring intense on-site management
- Pricing is not transparently listed online
EventsAIR is a comprehensive solution for managing events securely and efficiently. It is best for secure event management because it focuses on data protection.
Why I Picked EventsAIR:
I selected EventsAIR for its strong commitment to security, which is essential in today's digital landscape. Its robust security protocols distinguish it from other event project management software. I determined EventsAIR best for secure event management because it consistently emphasizes safeguarding user data, a critical concern for event organizers and attendees.
Standout features & integrations:
Features include real-time reporting, attendee management, and an integrated mobile app. These features are designed to streamline the event management process while maintaining high-security standards.
Integrations are not currently available.
Pros and cons
Pros:
- Suitable for a variety of event types, including in-person, virtual, and hybrid
- A comprehensive set of event management features
- Emphasis on data security and privacy
Cons:
- Potential complexity due to extensive features, possibly requiring training
- The absence of a publicly available list of native integrations
- Lack of transparent pricing information on the website
Other Event Project Management Software
Here are some additional event project management software options that didn’t make it onto my shortlist, but are still worth checking out:
- Whova
For attendee networking
- Caterease
For custom catering management solutions
- Basecamp
For team collaboration
- monday.com
For tracking progress
- Evernote
For note-taking and organization
- Trello
For visual task management
- Social Tables
For event layout planning
- Zoho Backstage
For end-to-end event management
- Asana
For workflow customization
- Tripleseat
For hospitality event professionals
Event Project Management Software Selection Criteria
When selecting the best event project management software to include on this list, I considered common buyer needs and pain points like keeping event planning tasks organized and managing multiple stakeholders in one place. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion on this list, each solution had to fulfill these common use cases:
- Creating and assigning tasks for event planning
- Tracking deadlines and event timelines
- Collaborating with internal and external teams
- Managing event budgets and expenses
- Storing and sharing event-related files and documents
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Event-specific templates and workflows
- Guest list and RSVP management tools
- Venue and vendor booking integrations
- Real-time updates and alerts for team members
- Built-in budgeting and cost tracking dashboards
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Easy-to-navigate dashboard and menus
- Minimal clicks to complete key actions
- Customizable views for different users
- Logical layout of tools and features
- Clean, modern interface design
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos or help center articles
- Access to templates for quick setup
- Interactive product tours or guided walkthroughs
- Onboarding webinars or workshops
- In-app chatbots for real-time setup help
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of live chat, email, or phone support
- Response time for support inquiries
- Access to a searchable knowledge base
- Helpful and informed support staff
- Support hours that fit various time zones
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Features offered at each pricing tier
- Free plan or free trial availability
- Transparency of pricing on the website
- Flexibility of pricing for team size
- Overall cost compared to feature depth
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Positive feedback on ease of use
- Mentions of successful event outcomes
- Comments on reliability and performance
- Ratings of support and onboarding
- Common complaints or missing features
How to Choose Event Project Management Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
| Scalability | Make sure the software can grow with your team and support multiple events, users, and venues. |
| Integrations | Check if the software connects with your existing tools like calendars, CRMs, email platforms, and budgeting tools. |
| Customizability | Look for flexible workflows, dashboards, or templates you can adjust to match how your team works. |
| Ease of Use | Your team should be able to jump in without needing days of training. Look for clear layouts and simple navigation. |
| Budget | Know your monthly or annual limits. Compare what’s included at each pricing tier, and avoid tools with hidden costs. |
| Security Safeguards | Protect your event data, guest lists, and budget info. Look for encryption, role-based access, and compliance features. |
| Collaboration Tools | Make sure teams, vendors, and clients can communicate easily inside the platform with comments, file sharing, or chat. |
| Reporting Features | Choose tools that help you track milestones, spending, and task progress with built-in reports or dashboards. |
Trends for Event Project Management Software
In my research, I sourced countless product updates, press releases, and release logs from different event project management software vendors. Here are some of the emerging trends I’m keeping an eye on:
- Hybrid Event Planning Tools: More tools now support both in-person and virtual event formats. Users can build timelines, track vendors, and manage digital assets for both types of events in one place.
- Real-Time Collaboration Features: Teams expect to work together live, not through static updates. Tools are adding live comments, shared task boards, and instant notifications to support faster coordination.
- Built-In Budget Forecasting: Instead of just tracking costs, some tools now help forecast expenses based on vendor quotes, past events, or timelines. This helps teams make decisions before overspending.
- Attendee Experience Tracking: Event software is starting to include tools for monitoring engagement, feedback, and sentiment during the event. This helps planners adjust content or logistics in real time.
- AI-Based Suggestions: Some tools are beginning to offer AI-powered tips, like suggesting task assignments based on team workload or recommending timelines based on similar past events.
What is Event Project Management Software?
Event project management software is a specialized tool designed to facilitate the planning, execution, and monitoring of events. It is utilized by event planners, organizations, and teams who need to manage the complexities of event production. The software is a central hub for all event-related activities, streamlining processes from initial concept to post-event analysis.
Event project management software comprises features such as task assignments, scheduling, budget tracking, attendee management, and vendor coordination. It integrates various components necessary for successful event execution, including communication tools, document sharing, and reporting capabilities, to ensure that every aspect of the event is covered and nothing is overlooked.
Features of Event Project Management Software
When selecting event project management software, keep an eye out for the following key features:
- Reporting dashboards: Gives you visual insights into progress, spending, and task completion to support better decision-making.
- Task management: Lets you assign, prioritize, and track tasks across your team to keep the event on schedule.
- Timeline and calendar views: Helps you visualize event milestones and deadlines so you can manage time effectively.
- Budget tracking: Allows you to set, monitor, and adjust your event budget in real time.
- Vendor management: Stores vendor contacts, contracts, and communication history in one place for easier coordination.
- File storage and sharing: Keeps event documents, images, and contracts accessible to your team at any time.
- Collaboration tools: Enables messaging, commenting, and file sharing so your team can work together efficiently.
- Guest list management: Helps you manage RSVPs, check-ins, and attendee data all from one system.
- Custom templates: Lets you create repeatable workflows for recurring event types to save time.
- Real-time notifications: Keeps your team updated on changes, deadlines, or task completions as they happen.
Benefits of Event Project Management Software
Implementing event project management software provides several benefits for your team and your business. Here are a few you can look forward to:
- Improved attendee experience: Guest management tools help you stay organized before, during, and after the event.
- Fewer missed deadlines: Built-in calendars and task tracking help everyone stay on top of what’s due and when.
- Better team coordination: Shared dashboards and real-time updates keep everyone working from the same plan.
- Clearer budget oversight: Budget tracking tools help you avoid overspending and catch issues early.
- Easier vendor management: Centralized vendor info makes it easier to handle contracts, contacts, and timelines.
- Faster planning for repeat events: Custom templates let you reuse workflows and skip the setup work.
- Less email back-and-forth: In-app messaging and commenting reduce the need for long email threads.
Costs & Pricing for Event Project Management Software
Selecting event project management software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in event project management software solutions:
Plan Comparison Table for Event Project Management Software
| Plan Type | Average Price | Common Features |
| Free | $0 | Event page, online registration, mobile support, promotional tools, reporting |
| Pay Per Registration | Variable (e.g., $1 / registration) | Online registration, payment processing, mobile tools, event pages, email communication, social media integration, analytics |
| Subscription-Based | $20 to $200+ / month | Features vary by provider may include set-up fees, and costs can depend on the number of users, events, or subscription length |
| Enterprise Solutions | Custom pricing (can range from $5,000 to hundreds of thousands annually) | Custom event websites, housing and travel management, on-site kiosk set-up, financial records, vendor management |
Event Project Management Software FAQs
How does event project management software differ from general project management tools?
Event project management software is tailored specifically for event planning needs, which include handling logistics, resources, time constraints, and the unique challenges of organizing events. While general project management tools can be used for a wide range of projects, they may not have the specialized features that event planners require, such as ticketing systems, floor plan mapping, vendor management, and real-time communication channels for event staff and participants.
Can event project management software support events of all sizes?
Yes, most event project management software is scalable and can support events of various sizes, from small meetings and workshops to large conferences and festivals. The software typically offers different modules and customization options to cater to the specific needs of each event, regardless of its size or complexity.
Is integrating event project management software with other tools and platforms possible?
Many event project management software solutions offer integration capabilities with other tools and platforms. This can include CRM systems, email marketing software, social media platforms, payment gateways, and more. Integration helps to streamline workflows, automate processes, and ensure data consistency across different systems.
How does event project management software enhance team collaboration?
Event project management software enhances team collaboration by providing a centralized platform where all team members can access up-to-date information, communicate in real time, assign tasks, set deadlines, and share documents. Collaboration features may include chat functions, discussion boards, file sharing, and notification systems to keep everyone on the same page and working efficiently toward the event’s success.
What kind of support can I expect from event project management software providers?
Support from event project management software providers can vary but typically includes technical support, training, and resources to help users maximize the software’s capabilities. This may include live chat support, email help desks, phone support, online tutorials, webinars, and user communities. Some providers may also offer professional services for additional guidance and customization.
Are there any free event project management software options available?
Free event project management software options are available, which may be suitable for small events or those with a limited budget. However, these free versions often restrict the number of users, features, and level of support. Investing in a paid solution with comprehensive features and dedicated support is generally recommended for larger or more complex events.
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