20 Best Event Project Management Software Of 2026
10 Best Event Project Management Software Shortlist
Here are my picks for the best event project management software.
The best event project management software helps you keep event planning organized and lets you track tasks, deadlines, vendors, and budgets in one place. Without the right tool, you risk dropping the ball as details pile up, which could mean missing assets and vendors, or unhappy attendees or customers.
I’ve used my experience in project management and 3+ years of testing software to review dozens of tools and curate my list of the best event project management software. Each of my recommendations will help you better manage and track your event deadlines and budgets, meet key event goals, and deliver a successful event for attendees.
Why Trust Our Software Reviews
We’ve been testing and reviewing event project management software since 2012. As digital project manager, I know how difficult it is to decide when selecting software. I invest in deep research to help our audience make better software purchasing decisions.
We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different project management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & our software review methodology.
Best Event Project Management Software Summary
This comparison chart summarizes pricing details for my top event project management software selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for ROI tracking | Free demo available | From $200/user/month, (min 5 seats, billed annually) | Website | |
| 2 | Best for comprehensive virtual event hosting | Free demo available | Pricing upon request | Website | |
| 3 | Best for networking capabilities | Free plan available | From $9/user/month (min 10 seats, billed annually) | Website | |
| 4 | Best for B2B conferences | Free demo available | Pricing upon request | Website | |
| 5 | Best for ease of use | Free plan available | From $1.50/registration | Website | |
| 6 | Best for comprehensive event management | Free demo available | Pricing upon request | Website | |
| 7 | Best for enterprise scalability | Free demo available | Pricing upon request | Website | |
| 8 | Best for attendee networking | Free demo available | Pricing upon request | Website | |
| 9 | Best for custom catering management solutions | Free demo available | Pricing upon request | Website | |
| 10 | Best for secure event management | Free demo available | Pricing upon request | Website |
-
Zoho Projects
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
Smartsheet
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4
Best Event Project Management Software Reviews
Below are my detailed summaries of the best event project management software that made it onto my shortlist. My reviews offer a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
Swoogo streamlines event management for in-person, virtual, and hybrid events. It excels in ROI tracking with its advanced analytics and reporting features.
Why I Picked Swoogo:
I selected Swoogo for its distinctive approach to event management, particularly its emphasis on tracking and improving event ROI. Its analytics capabilities are superior, offering deep insights into event performance and attendee behavior.
Standout features & integrations:
Features include event website creation, registration management, and real-time reporting. The platform's analytics tools are particularly noteworthy, providing detailed data that event organizers can use to track and analyze their event's ROI.
Integrations include Salesforce, Marketo, HubSpot, Zoom, Slack, WordPress, Google Analytics, Stripe, PayPal, GoToWebinar, and Cvent.
Pros and cons
Pros:
- Wide range of native integrations
- Comprehensive event management tools
- Advanced analytics for ROI assessment
Cons:
- The annual billing cycle may not suit all budgets
- Minimum seat requirement
- High starting price point
Hubilo is a dynamic virtual event platform that creates interactive and engaging online events. It caters to various events, including webinars, conferences, and trade shows, providing tools for communication and networking.
Why I Picked Hubilo:
I selected Hubilo for this list because its comprehensive features support large-scale virtual event hosting. It stands out from other event platforms' strong focus on audience engagement and networking capabilities. Hubilo is best for comprehensive virtual event hosting because it effectively replicates the interactive elements of in-person events in a digital format.
Standout features & integrations:
Features include its advanced networking tools that facilitate one-on-one interactions and group discussions, mimicking the networking opportunities of live events. Its custom branding options allow event organizers to tailor the look and feel of their events, enhancing brand visibility. Hubilo's real-time analytics provide valuable insights into attendee behavior and event success.
Integrations include Zoom, Salesforce, Marketo, HubSpot, Slack, Google Analytics, Mailchimp, Stripe, GoToWebinar, and Microsoft Teams.
Pros and cons
Pros:
- Detailed analytics for tracking event success
- Robust networking and engagement tools
- Extensive customization options
Cons:
- Potentially overwhelming feature set for smaller events
- May require a learning curve for first-time users
- Pricing information not readily available
Airmeet is a versatile platform for hosting virtual and hybrid events. It excels in enabling meaningful connections through its networking capabilities.
Why I Picked Airmeet:
I selected Airmeet for its exceptional ability to replicate the networking experience of live events in a virtual environment. Its dedication to fostering participant connections differentiates it from other event management software. Airmeet provides innovative spaces for interaction, such as virtual tables and networking lounges, which are crucial for attendee engagement.
Standout features & integrations:
Features include immersive event spaces, such as Social Lounges for spontaneous interactions and Speed Networking to connect attendees quickly.
Integrations include Salesforce, HubSpot, Mailchimp, Slack, Zapier, Eventbrite, LinkedIn, Google Analytics, Stripe, and Zoom.
Pros and cons
Pros:
- Customizable event spaces
- Wide range of integrations
- Immersive networking features
Cons:
- The focus on networking might overshadow other event aspects
- Annual billing may not be flexible for all users
- Minimum seat requirement may be high for small events
Bizzabo is an event management software that specializes in B2B conferences. It excels in facilitating professional networking and enhancing the conference experience for businesses.
Why I Picked Bizzabo:
I selected Bizzabo for its comprehensive approach to B2B conference management. Its focus on business events sets it apart from other event management tools, which may cater to a broader audience. I determined Bizzabo to be the best due to its targeted features that support the specific needs of business networking and professional development within the B2B sector.
Standout features & integrations:
Features include advanced networking options, personalized agendas, and actionable insights into attendee behavior.
Integrations include Salesforce, Marketo, Slack, Mailchimp, LinkedIn, GoToWebinar, Zapier, Stripe, PayPal, and Google Analytics.
Pros and cons
Pros:
- Advanced networking options for attendees
- Strong integration capabilities with business applications
- Tailored features for B2B conference management
Cons:
- The requirement to contact sales for pricing may delay planning
- Potential complexity due to extensive features
- Lack of transparent pricing information
Eventzilla is an event management platform that simplifies the event planning process.
Why I Picked Eventzilla:
I chose Eventzilla because it provides a straightforward and intuitive approach to event management. Its standout feature is the ease with which users can create and manage events, making it different from other event management software that can be more complex. Eventzilla is best for ease of use because it allows event organizers to set up events quickly with a minimal learning curve, ensuring a smooth experience for both organizers and attendees.
Standout features & integrations:
Features include customizable event pages, real-time analytics, and automated email communication. The software also supports various ticketing options and promotional tools to help maximize event attendance.
Integrations include PayPal, Stripe, Mailchimp, Salesforce, WordPress, Zoom, and Google Analytics.
Pros and cons
Pros:
- Diverse ticketing options and promotional tools
- Customizable event pages for branding consistency
- Intuitive event setup and management
Cons:
- Integrations may necessitate additional subscriptions or setup
- Advanced features may require higher-tier plans
- Additional costs for payment processing are not included in the base price
Cvent is a leading event management software that facilitates the organization of in-person, hybrid, and virtual events. It stands out as the best for comprehensive event management, offering a full suite of tools that cover every aspect of the event planning process.
Why I Picked Cvent:
I selected Cvent for its all-encompassing approach to event management, distinguishing it from other software in the field. Its ability to manage a wide range of event types and its comprehensive feature set makes it a superior choice. I determined Cvent to be best for comprehensive event management because it delivers an extensive range of functionalities that support event professionals in creating, managing, and analyzing events, ensuring a thorough and efficient management experience.
Standout features & integrations:
Features include sophisticated registration capabilities, a versatile event website builder, on-site solutions, marketing and email tools, and robust reporting and analytics. These features streamline the event management process and enhance the overall experience for organizers and attendees.
Integrations include Salesforce, Marketo, Microsoft Dynamics CRM, Slack, Zoom, Oracle Eloqua, HubSpot, Concur, and Google Analytics. These integrations facilitate a more cohesive workflow and better data management across different systems used in event planning.
Pros and cons
Pros:
- Dedicated customer support available around the clock
- Robust integrations with popular business and marketing tools
- Wide-ranging features for comprehensive event management
Cons:
- Possibility of being too feature-rich for smaller-scale events
- Potential complexity for new users due to extensive features
- Lack of transparent pricing information on the website
Aventri is an event management platform designed to facilitate the planning and execution of various event types.
Why I Picked Aventri:
I selected Aventri for its robust capacity to manage and scale large events efficiently, which is essential for enterprises. Its comprehensive suite of tools and the ability to adapt to the growing demands of an organization are what make it distinct. I judge Aventri as the best because it delivers the necessary infrastructure to support the complexity and size of events that large enterprises typically host.
Standout features & integrations:
Features include robust registration, a powerful event website builder, email marketing, surveys, and analytics. These tools are critical for managing large-scale events and provide a solid foundation for enterprise-level event planning.
Integrations include Salesforce, Marketo, Microsoft Dynamics, HubSpot, Eloqua, CrowdCompass, GoToWebinar, Zoom, and Concur.
Pros and cons
Pros:
- Integrates with many popular business tools
- Comprehensive set of features for event management
- Scalable platform suitable for large enterprises
Cons:
- The platform's extensive capabilities might require a steep learning curve
- May be too complex for smaller organizations
- Pricing information is not readily available
Whova is an event management software that excels in facilitating attendee networking.
Why I Picked Whova:
I selected Whova because of its robust networking capabilities, distinguishing it from other event management software. It's best for attendee networking because it offers unique features that encourage and simplify interaction among event participants, fostering a rich networking environment.
Standout features & integrations:
Features include an interactive event agenda, live polling, Q&A, in-app messaging, business card exchange, and a community board for announcements and meet-ups.
Integrations include Zoom, Salesforce, Eventbrite, Slack, Mailchimp, Stripe, PayPal, WordPress, and LinkedIn.
Pros and cons
Pros:
- Integrations with popular platforms like Zoom and Salesforce
- In-app messaging and business card exchange for networking
- Interactive event agenda enhances attendee engagement
Cons:
- Customized pricing may lead to unpredictability in budgeting
- Potential additional costs for integrations
- No transparent pricing is available online
Caterease is a comprehensive catering management software designed to help caterers organize and execute their events efficiently. It provides a range of tools tailored to meet the specific needs of the catering industry.
Why I Picked Caterease:
I chose Caterease primarily for its flexibility in customization, which allows users to adapt the software to their unique business processes. This capability distinguishes it from other catering software, often providing more generic solutions.
Caterease is best for custom catering management solutions because it lets users tailor aspects like event scheduling, menu planning, and client management to their specific requirements.
Standout features & integrations:
Features include its robust client management tools that provide detailed tracking and reporting capabilities that caterers find invaluable. The software's menu planning functionality is also intuitive, helping users easily create and modify menus based on client preferences and dietary requirements.
Integrations include QuickBooks, Constant Contact, Social Tables, Microsoft Outlook, Google Calendar, Total Party Planner, Nowsta, Stripe, Authorize.Net, Vantiv.
Pros and cons
Pros:
- Strong support and training resources
- Extensive client and event management features
- Highly customizable interface
Cons:
- Limited mobile app functionality
- No transparent pricing information is available online
- Can be complex to learn for beginners
EventsAIR is a comprehensive solution for managing events securely and efficiently. It is best for secure event management because it focuses on data protection.
Why I Picked EventsAIR:
I selected EventsAIR for its strong commitment to security, which is essential in today's digital landscape. Its robust security protocols distinguish it from other event project management software. I determined EventsAIR best for secure event management because it consistently emphasizes safeguarding user data, a critical concern for event organizers and attendees.
Standout features & integrations:
Features include real-time reporting, attendee management, and an integrated mobile app. These features are designed to streamline the event management process while maintaining high-security standards.
Integrations are not currently available.
Pros and cons
Pros:
- Suitable for a variety of event types, including in-person, virtual, and hybrid
- A comprehensive set of event management features
- Emphasis on data security and privacy
Cons:
- Potential complexity due to extensive features, possibly requiring training
- The absence of a publicly available list of native integrations
- Lack of transparent pricing information on the website
Other Event Project Management Software
Here are some additional event project management software options that didn’t make it onto my shortlist, but which are still worth checking out.
- Boomset
For on-site solutions
- EventMobi
For attendee engagement
- Evernote
For note-taking and organization
- Basecamp
For team collaboration
- Trello
For visual task management
- monday.com
For tracking progress
- Tripleseat
For hospitality event professionals
- Zoho Backstage
For end-to-end event management
- Asana
For workflow customization
- Social Tables
For event layout planning
Event Project Management Software Selection Criteria
When selecting the best event project management software to include on this list, I considered common buyer needs and pain points like keeping event planning tasks organized and managing multiple stakeholders in one place. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion on this list, each solution had to fulfill these common use cases:
- Creating and assigning tasks for event planning
- Tracking deadlines and event timelines
- Collaborating with internal and external teams
- Managing event budgets and expenses
- Storing and sharing event-related files and documents
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Event-specific templates and workflows
- Guest list and RSVP management tools
- Venue and vendor booking integrations
- Real-time updates and alerts for team members
- Built-in budgeting and cost tracking dashboards
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Easy-to-navigate dashboard and menus
- Minimal clicks to complete key actions
- Customizable views for different users
- Logical layout of tools and features
- Clean, modern interface design
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos or help center articles
- Access to templates for quick setup
- Interactive product tours or guided walkthroughs
- Onboarding webinars or workshops
- In-app chatbots for real-time setup help
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of live chat, email, or phone support
- Response time for support inquiries
- Access to a searchable knowledge base
- Helpful and informed support staff
- Support hours that fit various time zones
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Features offered at each pricing tier
- Free plan or free trial availability
- Transparency of pricing on the website
- Flexibility of pricing for team size
- Overall cost compared to feature depth
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Positive feedback on ease of use
- Mentions of successful event outcomes
- Comments on reliability and performance
- Ratings of support and onboarding
- Common complaints or missing features
How to Choose Event Project Management Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
| Scalability | Make sure the software can grow with your team and support multiple events, users, and venues. |
| Integrations | Check if the software connects with your existing tools like calendars, CRMs, email platforms, and budgeting tools. |
| Customizability | Look for flexible workflows, dashboards, or templates you can adjust to match how your team works. |
| Ease of Use | Your team should be able to jump in without needing days of training. Look for clear layouts and simple navigation. |
| Budget | Know your monthly or annual limits. Compare what’s included at each pricing tier, and avoid tools with hidden costs. |
| Security Safeguards | Protect your event data, guest lists, and budget info. Look for encryption, role-based access, and compliance features. |
| Collaboration Tools | Make sure teams, vendors, and clients can communicate easily inside the platform with comments, file sharing, or chat. |
| Reporting Features | Choose tools that help you track milestones, spending, and task progress with built-in reports or dashboards. |
Trends for Event Project Management Software
In my research, I sourced countless product updates, press releases, and release logs from different event project management software vendors. Here are some of the emerging trends I’m keeping an eye on:
- Hybrid Event Planning Tools: More tools now support both in-person and virtual event formats. Users can build timelines, track vendors, and manage digital assets for both types of events in one place.
- Real-Time Collaboration Features: Teams expect to work together live, not through static updates. Tools are adding live comments, shared task boards, and instant notifications to support faster coordination.
- Built-In Budget Forecasting: Instead of just tracking costs, some tools now help forecast expenses based on vendor quotes, past events, or timelines. This helps teams make decisions before overspending.
- Attendee Experience Tracking: Event software is starting to include tools for monitoring engagement, feedback, and sentiment during the event. This helps planners adjust content or logistics in real time.
- AI-Based Suggestions: Some tools are beginning to offer AI-powered tips, like suggesting task assignments based on team workload or recommending timelines based on similar past events.
What is Event Project Management Software?
Event project management software is a tool that helps you plan, organize, and run events from start to finish. Event planners and teams use it to keep track of tasks, schedules, budgets, vendors, and attendees. It makes it easier to juggle all the moving parts of an event without missing details or deadlines.
Features of Event Project Management Software
When selecting event project management software, keep an eye out for the following key features:
- Reporting dashboards: Gives you visual insights into progress, spending, and task completion to support better decision-making.
- Task management: Lets you assign, prioritize, and track tasks across your team to keep the event on schedule.
- Timeline and calendar views: Helps you visualize event milestones and deadlines so you can manage time effectively.
- Budget tracking: Allows you to set, monitor, and adjust your event budget in real time.
- Vendor management: Stores vendor contacts, contracts, and communication history in one place for easier coordination.
- File storage and sharing: Keeps event documents, images, and contracts accessible to your team at any time.
- Collaboration tools: Enables messaging, commenting, and file sharing so your team can work together efficiently.
- Guest list management: Helps you manage RSVPs, check-ins, and attendee data all from one system.
- Custom templates: Lets you create repeatable workflows for recurring event types to save time.
- Real-time notifications: Keeps your team updated on changes, deadlines, or task completions as they happen.
Benefits of Event Project Management Software
Implementing event project management software provides several benefits for your team and your business. Here are a few you can look forward to:
- Improved attendee experience: Guest management tools help you stay organized before, during, and after the event.
- Fewer missed deadlines: Built-in calendars and task tracking help everyone stay on top of what’s due and when.
- Better team coordination: Shared dashboards and real-time updates keep everyone working from the same plan.
- Clearer budget oversight: Budget tracking tools help you avoid overspending and catch issues early.
- Easier vendor management: Centralized vendor info makes it easier to handle contracts, contacts, and timelines.
- Faster planning for repeat events: Custom templates let you reuse workflows and skip the setup work.
- Less email back-and-forth: In-app messaging and commenting reduce the need for long email threads.
Costs & Pricing for Event Project Management Software
Selecting event project management software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in event project management software solutions:
Plan Comparison Table for Event Project Management Software
| Plan Type | Average Price | Common Features |
| Free | $0 | Event page, online registration, mobile support, promotional tools, reporting |
| Pay Per Registration | Variable (e.g., $1 / registration) | Online registration, payment processing, mobile tools, event pages, email communication, social media integration, analytics |
| Subscription-Based | $20 to $200+ / month | Features vary by provider may include set-up fees, and costs can depend on the number of users, events, or subscription length |
| Enterprise Solutions | Custom pricing (can range from $5,000 to hundreds of thousands annually) | Custom event websites, housing and travel management, on-site kiosk set-up, financial records, vendor management |
Event Project Management Software FAQs
How does event project management software differ from general project management tools?
Event project management software is tailored specifically for event planning needs, which include handling logistics, resources, time constraints, and the unique challenges of organizing events. While general project management tools can be used for a wide range of projects, they may not have the specialized features that event planners require, such as ticketing systems, floor plan mapping, vendor management, and real-time communication channels for event staff and participants.
Can event project management software support events of all sizes?
Yes, most event project management software is scalable and can support events of various sizes, from small meetings and workshops to large conferences and festivals. The software typically offers different modules and customization options to cater to the specific needs of each event, regardless of its size or complexity.
Is integrating event project management software with other tools and platforms possible?
Many event project management software solutions offer integration capabilities with other tools and platforms. This can include CRM systems, email marketing software, social media platforms, payment gateways, and more. Integration helps to streamline workflows, automate processes, and ensure data consistency across different systems.
How does event project management software enhance team collaboration?
Event project management software enhances team collaboration by providing a centralized platform where all team members can access up-to-date information, communicate in real time, assign tasks, set deadlines, and share documents. Collaboration features may include chat functions, discussion boards, file sharing, and notification systems to keep everyone on the same page and working efficiently toward the event’s success.
What kind of support can I expect from event project management software providers?
Support from event project management software providers can vary but typically includes technical support, training, and resources to help users maximize the software’s capabilities. This may include live chat support, email help desks, phone support, online tutorials, webinars, and user communities. Some providers may also offer professional services for additional guidance and customization.
Are there any free event project management software options available?
Free event project management software options are available, which may be suitable for small events or those with a limited budget. However, these free versions often restrict the number of users, features, and level of support. Investing in a paid solution with comprehensive features and dedicated support is generally recommended for larger or more complex events.
What Next?
If you're in the process of researching event project management software, connect with a SoftwareSelect advisor for free recommendations.
You fill out a form and have a quick chat where they get into the specifics of your needs. Then you'll get a shortlist of software to review. They'll even support you through the entire buying process, including price negotiations.