Todoist Pricing Tiers & Costs
A complete overview of Todoist pricing tiers, additional costs, value for money, and how to pick the right plan for you. Plus, alternatives to consider and a side-by-side pricing comparison.
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Todoist is a task management software offering multiple pricing tiers and plans on a subscription basis. Project managers use Todoist to organize tasks, set priorities, and track progress efficiently. Todoist's pricing structure is more flexible compared to its competitors, providing good value for various user needs.
This guide covers everything you need to know about Todoist pricing, plans, and costs to make an informed purchase decision with confidence.
How Much Does Todoist Cost?
Todoist's paid plans start from $4 per user/month and go up to $6 per user/month, both billed annually. A free version of Todoist is also available, which is ideal for individual users or beginners who need basic task management features.
Todoist does not offer a custom pricing tier, though it does offer a premium plan with advanced features for larger enterprises.
Todoist Plans & Pricing Tiers
Here's an overview of the available Todoist plans:
| Plan Type | Price | What’s Included |
| Beginner (Free) | $0/user/month | Includes up to 5 personal projects, Smart Quick Add, task reminders, flexible list and board layouts, 3 filter views, a 1-week activity history, and integration with email, calendar, and other tools. |
| Pro | $4/user/month (billed annually) | Includes everything in Beginner, plus up to 300 personal projects, calendar layout, task duration, custom task reminders, 150 filter views, unlimited activity history, AI assistant, and deadlines. |
| Business | $6 (billed annually) | Includes everything in Pro, plus a shared team workspace, up to 500 team projects, calendar layout for team projects, granular team activity logs, shared templates, up to 1,000 team members and guests, 1,000 project folders, team roles and permissions, and centralized team billing. |
Let’s break down the available Todoist plans a bit further:
Todoist Beginner Plan
The Beginner free plan is designed for individuals who need a simple yet effective task management app, such as beginners, students, and casual users. It offers up to five personal projects, each allowing up to five collaborators, making it ideal for personal organization or small-group collaborations.
Users can take advantage of Smart Quick Add for fast task entry, task reminders to stay on schedule, and flexible list and board views to structure their workflow visually. The plan also includes three custom filter views for sorting tasks by priority or due date, a one-week activity history to track changes, support for file uploads up to 5MB per file, and the ability to create subtasks for breaking down complex tasks.
However, the limited number of projects and filters can be restrictive for users who manage multiple aspects of their work or personal life. Additionally, the short activity history means users may lose track of past edits or completed tasks beyond a week.
Todoist Pro Plan
The Pro plan is tailored for professionals, freelancers, and power users who handle multiple projects and require advanced task management capabilities. It allows up to 300 personal projects, each supporting five collaborators, providing ample space for complex workflows.
It also includes a calendar layout for better scheduling, task duration to estimate work effort, and custom task reminders to personalize notifications. Users can additionally benefit from 150 filter views, unlimited activity history, an AI assistant for productivity insights, and deadline tracking to ensure timely task completion.
However, the Pro plan is limited to individual users and lacks team-oriented features like centralized billing or structured team roles. Additionally, while it provides extensive filtering and reminders, users working in a team setting might find it lacking in collaborative features.
Todoist Business Plan
The Business plan is designed for teams and organizations that need a collaborative project management solution. It provides a shared team workspace with support for up to 500 team projects, each allowing up to 250 members.
Features include calendar layouts for team-wide scheduling, granular activity logs for tracking contributions, shared templates for consistency, and up to 1,000 project folders for structured organization. Additionally, this plan offers team roles and permissions to define access levels and centralized billing for streamlined financial management.
However, the complexity of this plan may be unnecessary for smaller teams or solo users who don’t need enterprise-level collaboration.
Todoist Pricing vs. Competitors
Todoist's pricing is generally considered average in the task management software market. It offers three pricing tiers, which provide flexibility for different user needs. Each plan includes a solid set of features, with the Pro and Business plans offering enhanced functionality like reminders, labels, and team collaboration tools.
Todoist additionally offers 90+ integrations across all plans. Security safeguards are standard across all plans, protecting user data; however, some advanced security features are exclusive to higher-tier plans.
Comparison Chart: Todoist vs. Alternatives
Wondering how Todoist pricing compares to other task management software? Here’s a comparison chart that breaks down the costs of other task management software side-by-side:
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for visual project planning | 14-day free trial + free plan available | From $8/user/month (billed annually) | Website | |
| 2 | Best for built-in templates | Freemium version available | From $10/user/month (min of 2 seats) | Website | |
| 3 | Best robust free plan | 14-day free trial + free plan available | From $7/user/month | Website | |
| 4 | Best for centralized agency task management | 14-day free trial | From $9/month (billed annually) | Website | |
| 5 | Best for customizability | 30-day free trial + free demo available | From $35/user/month (billed annually, min 20 users) | Website | |
| 6 | Best for digital marketing teams | Free plan available | From $5/user/month (billed annually) | Website | |
| 7 | Best for resource management | 10-day free trial + free plan available | From $4/user/month (billed annually) | Website | |
| 8 | Best for recurring tasks | 30-day free trial | From $4/user/month (billed annually) + free plan available | Website | |
| 9 | Best agency task and resource management | Free trial available | From $9/user/month (billed annually) | Website | |
| 10 | Best for visual collaboration | Free plan available | From $8/user/month | Website |
Alternatives to Todoist
Todoist is a solid task management software, but there are plenty of other options out there. Depending on your use case, budget, team size, and other factors, you might consider shopping around for a solution that’s better suited to your needs.
If you’re looking for alternative task management software options to Todoist, here are a few worth checking out:
Get free help from our project management software advisors to find your match.
How to Choose the Right Todoist Plan
When deciding which Todoist plan to go with, you’ll want to consider the added value and potential drawbacks that come with each plan. Scrolling through long lists of features can quickly lead to confusion and uncertainty, so here are a few factors to keep in mind as you evaluate and assess your options:
Todoist Scalability and Team Size
Evaluating Todoist's scalability is crucial for aligning your software choice with your team's size and growth trajectory. For small teams or individual users, the free Beginner plan’s basic task management features should suffice. If your team is growing, the paid Pro plan can accommodate up to 25 collaborators per project and provides more extensive features, such as reminders and labels.
Furthermore, larger teams needing structured collaboration should consider the Business plan, which supports up to 50 collaborators per project and offers team management tools.
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Industry-Specific Todoist Features
Evaluating whether Todoist meets your industry's specific needs is crucial for optimizing team productivity. For example, creative teams might benefit from the Pro plan's labels and reminders to manage tasks efficiently. For businesses in need of collaboration and team management, the Business plan appropriately offers features like team inbox and priority support.
Additionally, many individuals also use Todoist for managing personal tasks, to-do lists, and shopping lists. The Beginner Plan provides essential task organization and can function as a basic to-do list app, while premium features like recurring due dates, filters, and integrations can also help streamline everyday productivity.
As you go through the tool selection process, be sure that the plan you select includes the necessary tools to support your industry's demands and your team's workflow.
Todoist Integration Capabilities
Task management software needs to connect with your existing tech stack to enhance workflow efficiency. Todoist offers native integrations with tools like Google Calendar and Slack, allowing efficient task management. It also connects with third-party tools like Zapier to expand integration possibilities.
Todoist additionally provides an API for building custom integrations, which enables you to tailor the platform to your specific needs. It is available on both Android and iOS, ensuring cross-device accessibility for managing tasks on-the-go. With real-time syncing across mobile, desktop, and web apps, your team can stay updated and productive no matter where they are.
Todoist Security Safeguards
When choosing a Todoist plan, it's important to consider the safety and security features each offers. All plans implement encryption protocols to protect your data during storage and transmission. The Pro plan adds automatic daily backups within the app, enhancing data reliability. The Business plan includes advanced security options, such as team roles and permissions, centralized team billing, and SOC2 Certification, ensuring compliance and control over your team's data.
Evaluating these security features can help you choose the right plan to safeguard sensitive data while maintaining efficient task management.
Need expert help selecting the right tool?
With one-on-one help, we guide you to your top software options. Narrow down your software search & make a confident choice.
Todoist Pricing FAQs
Here are answers to a few common questions about Todoist pricing:
What additional costs should I anticipate with Todoist?
With Todoist, additional costs may include premium features not available in the Beginner plan, such as reminders and more extensive collaboration tools. If your team grows, upgrading to a higher-tier plan like Pro or Business may incur additional monthly or annual fees based on the number of users.
Are there any discounts or promotions available for Todoist?
Todoist offers discounts for students and educators, providing access to the Pro plan at a reduced rate. Nonprofits can also apply for discounts on the Business plan. To access these discounts, eligible users must apply through Todoist’s website and provide the necessary documentation.
How often does Todoist change its pricing structure?
Todoist does not frequently change its pricing structure. However, specific details about the last price change, including the date and amount, are not publicly available on their website. It’s advisable to check Todoist’s pricing page regularly for any updates.
Can I cancel my Todoist subscription at any time?
Yes, you can cancel your Todoist subscription at any time through your account settings. Upon cancellation, you will retain access to the paid features until the end of your billing cycle, after which your account will revert to the Beginner plan.
Does Todoist offer a trial period for its paid plans?
Todoist does not explicitly mention a free trial period for its paid plans on the pricing page. However, the free Beginner plan allows users to explore basic features before upgrading to a paid plan for more advanced functionalities.
How is billing handled for Todoist Business plans?
All Todoist plans, including Business plans, are billed annually or monthly, depending on the billing preference you select during sign-up. Billing is based on the number of users, and you can manage billing and subscriptions through the admin section of your account.
Is Todoist Good Value?
In my opinion, Todoist provides strong value as a versatile task management solution. Its tiered pricing structure meets the needs of individuals, freelancers, small businesses, and growing teams. The Pro plan includes features like reminders and support for up to 300 projects, making it a good fit for professionals managing multiple tasks. The Business plan offers collaboration tools designed for larger teams that need structured workflows.
Todoist’s intuitive interface and integrations with tools like Google Calendar and Slack can also help teams stay productive without adding complexity. Onboarding is simple, and customer support is responsive, making it easy for new users to get started.
Industries such as marketing, education, and tech startups benefit most from Todoist’s flexible features and scalability. However, teams needing extensive customization or industry-specific tools might prefer other platforms.
Verdict: Todoist provides solid value for its cost, especially for teams and individuals seeking an adaptable and user-friendly task management tool.
Want to learn more about Todoist? Check out their site for additional information.
From $4/user/month (billed annually) + free plan available
30-day free trial
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