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Best Alternatives To Hubstaff Shortlist

Here’s my pick of the 10 best software alternatives from the 20 tools reviewed.

Hubstaff is a time-tracking tool that helps teams manage productivity, monitor work hours, and streamline project management. However, some users may seek alternatives due to specific feature needs, pricing, or user interface preferences. Here are my suggestions for the best Hubstaff alternatives.

What Is Hubstaff?

Hubstaff is a time-tracking and productivity management tool designed to help remote teams, freelancers, and agencies monitor work hours and productivity. It caters to businesses wanting to accurately track project time, manage tasks, and analyze work habits to enhance efficiency. Hubstaff automates administrative tasks such as payroll, invoicing, and scheduling, saving time and improving project management. 

Why Look For A Hubstaff Alternative

You might be looking for an alternative to Hubstaff if you have any of the following issues.

  • Cost Concerns: You may find the pricing model of Hubstaff to be outside your budget
  • Features: You may seek additional or different features that Hubstaff does not offer
  • User Experience: You may prefer a more intuitive or user-friendly interface
  • Integration Needs: You may require better integration options with other tools and services.
  • Support and Resources: You may want more customer support or educational resources

Alternatives to Hubstaff may offer features and benefits and meet specific needs that Hubstaff doesn’t. For example, they may better fit certain businesses due to cost, feature requirements, user experience, and support.

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Pricing Comparison Summary

We’ve researched the pricing and availability of free trials and demo versions so you can make a much simpler side-by-side comparison.

Tools Price
TimeCamp From $3/user/month (billed annually)
Deputy From $4.50/user/month
DeskTime From $7/user/month
Timeular From $7.50/user/month (billed annually)
Toggl Track From $9/user/month
ProofHub From $45/month (billed annually)
RescueTime From $6.50/user/month
nTask From $3/user/month (min 5 seats)
Workfolio From $4.99/user/month
Insightful From $8/user/month
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

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Best Hubstaff Alternative Reviews

Based on my extensive experience, I’ll provide a detailed analysis and overview of each Hubstaff alternative. You’ll learn about its pros and cons, key features, integrations, and best use cases.

Best for invoicing and budgeting

  • 14-day free trial
  • From $3/user/month (billed annually)
Visit Website
Rating: 4.7/5

TimeCamp is a versatile time-tracking and project-management tool. It’s best for invoicing and budgeting because of its financial management features. 

Why it's a good Hubstaff alternative:

I chose TimeCamp because of its invoicing and budgeting features, which are essential for project-based work. Its ability to track time and expenses makes it a valuable alternative to Hubstaff, especially for those who need detailed financial reporting and invoicing capabilities.

Standout features & integrations:

Features include automatic time tracking, productivity tracking, and detailed reporting.

Integrations include Trello, Asana, Quickbooks, Google Calendar, Slack, Microsoft Teams, Xero, Jira, Salesforce, and Todoist.

Pros and cons

Pros:

  • Offers both desktop and mobile apps for tracking
  • A wide array of integrations with popular tools
  • Detailed invoicing and budgeting features

Cons:

  • Interface requires some updating
  • May have a learning curve for new users

Best for shift scheduling

  • 31-day free trial
  • From $4.50/user/month
Visit Website
Rating: 4.6/5

Deputy is a workforce management tool that simplifies the process of scheduling shifts, tracking time and attendance, and managing staff leave. It caters to industries requiring hourly workforce management.

Why it's a good Hubstaff alternative: 

I chose Deputy as it has a specific feature set for businesses dependent on shift work, especially those managing complex shift schedules. Its user-friendly interface and efficient shift scheduling capabilities make it a good alternative to Hubstaff. 

Standout features & integrations:

Features include auto-scheduling, which helps managers quickly create conflict-free schedules and seamless integration with payroll systems. The tool also offers a mobile app for iOS and Android, allowing managers and employees to communicate and manage shifts on the go.

Integrations include Gusto, QuickBooks, Xero, BambooHR, ADP, Square, Clover, Vend, Lightspeed, and Sage.

Pros and cons

Pros:

  • Seamless payroll integration
  • Efficient shift scheduling and auto-scheduling
  • User-friendly interface

Cons:

  • Limited customization options
  • Slight learning curve for new users

Best for efficiency analysis

  • 14-day free trial
  • From $7/user/month
Visit Website
Rating: 4.6/5

DeskTime is a tool designed to track time and analyze productivity. It can conduct efficiency analysis, offer detailed insights into time spent, and identify productivity trends.

Why it's a good Hubstaff alternative: 

I selected DeskTime because of its analysis capabilities for optimizing team performance. Its focus on providing actionable data on employee productivity positions it as a strong Hubstaff alternative.

Standout features & integrations:

Features include automatic time tracking that activates when a computer is used, URL and application tracking to monitor work activity, and project cost calculation based on hourly rates. It also provides shift scheduling and an absence calendar.

Integrations include Trello, Asana, Jira, GitLab, Zapier, Google Calendar, Outlook Calendar, iCal, QuickBooks, and Xero.

Pros and cons

Pros:

  • Project cost calculation with hourly rates
  • Automatic time tracking capabilities
  • In-depth productivity analytics

Cons:

  • Integrations need improvement
  • Screenshots can be considered privacy-intrusive

Best for visual time tracking

  • 30-day free trial
  • From $7.50/user/month (billed annually)
Visit Website
Rating: 4.6/5

Timeular offers a visual time-tracking solution. Its unique approach involves logging hours using a physical time-tracking device and an interactive interface. 

Why it's a good Hubstaff alternative: 

I chose Timeular because it provides a tangible way to track time, which is more engaging and less intrusive than traditional digital-only methods. Its visual and physical aspects make it stand out as a good alternative to the more conventional Hubstaff. 

Standout features & integrations:

Features include automatic time tracking, which captures app, website, and document usage, and a physical time tracker that makes time management more interactive. The software also offers leave and work hours tracking, billable time tracking with automatic calculations, and personalized productivity insights.

Integrations include Jira, Trello, Slack, ClickUp, Xero, Zendesk, Todoist, Salesforce, GitLab, GitHub, and Basecamp.

Pros and cons

Pros:

  • Integrates with over 3,000 apps
  • Automatic time tracking for apps, websites, and documents
  • Unique physical time tracker for a tangible time tracking experience

Cons:

  • GDPR compliance and anti-surveillance features may not be necessary for all users
  • The physical tracker is sold separately, which could be an additional cost

Best for flexible time tracking

  • 14-day free trial
  • From $9/user/month
Visit Website
Rating: 4.2/5

Toggl Track is a time-tracking tool that simplifies project management and reporting. Due to its versatile features and ease of use, it's best for flexible time tracking.

Why it's a good Hubstaff alternative:

I opted for Toggl Track because it offers flexibility in time tracking, which is essential for modern, dynamic work environments. Its user-friendly interface and feature set make it a good alternative to Hubstaff.

Standout features & integrations:

Features include a calendar view, offline tracking, mobile and desktop apps, one-click timers, favorites, and a timeline for auto-tracking app and browser activity. 

Integrations include Google and Outlook Calendar, Toggl Plan, Salesforce, Jira, Quickbooks Online, automation apps like Zapier and Make, and Adobe Creative Cloud.

Pros and cons

Pros:

  • Offers a free plan and a 30-day free trial for the Premium plan
  • Integrates with over 100 tools
  • Flexible time tracking with various modes and offline capabilities

Cons:

  • There is a learning curve for some users
  • The free plan is limited to 5 users

Best for simplified project planning

  • 14-day free trial
  • From $45/month (billed annually)
Visit Website
Rating: 4.3/5

ProofHub is a project management tool that simplifies planning and collaboration for teams of all sizes. Its flat-rate pricing model, which includes unlimited users and features without per-user fees, makes it best for simplified project planning.

Why it's a good Hubstaff alternative: 

I chose ProofHub because it offers a unique pricing structure that is cost-effective for teams with many users. Unlike Hubstaff, which charges per user, ProofHub's flat-rate pricing means larger teams can save money. Its focus on simplifying project planning makes it an excellent alternative for teams looking for an all-in-one solution.

Standout features & integrations:

Features include task management with boards and table views, Gantt charts for visual project planning, time tracking, custom roles, and reporting tools.

Integrations include Slack, Box, Dropbox, Google Calendar, Google Drive, One Drive, Freshbooks, and QuickBooks. 

Pros and cons

Pros:

  • A complete set of project management and collaboration features
  • Unlimited users and projects in the Ultimate Control plan
  • Flat-rate pricing with no per-user fee

Cons:

  • No mention of advanced analytics or reporting features beyond the basic project and resource reports
  • Storage space is capped at 15GB for the Essential plan and 100GB for the Ultimate Control plan

Best for distraction management

  • 14-day free trial
  • From $6.50/user/month
Visit Website
Rating: 4.2/5

RescueTime is a fully automated time-tracking software that tracks time spent on apps and websites. It offers tools to block distractions and generates detailed reports to enhance focus.

Why it's a good Hubstaff alternative: 

I chose RescueTime because of its approach to distraction management. It automates tracking and gives detailed insights into how one spends their time. It’s a good alternative to Hubstaff, which is focused on manual tracking and employee monitoring. 

Standout features & integrations:

Features include automatic time tracking without manual entry, detailed reports on time spent on various activities, and the ability to block distracting websites and apps. It also offers offline time tracking to provide a complete view of your day.

Integrations include Asana, Slack, and calendar apps.

Pros and cons

Pros:

  • Detailed productivity reports
  • Distraction blocking capabilities
  • Automated time tracking

Cons:

  • Some users may find it challenging to adjust to automated tracking
  • May be less suitable for manual time-tracking needs

Best for integrated risk management

  • 7-day free trial + free demo available
  • From $3/user/month (min 5 seats)

nTask is a project management platform with dedicated risk management features. 

Why it's a good Hubstaff alternative: 

I chose nTask because it focuses on risk management within its project management suite. This makes it a good Hubstaff alternative for teams prioritizing risk assessment and mitigation in their projects.

Standout features & integrations:

Features include task management, Gantt charts for planning, meeting management, team collaboration tools, issue tracking, a Kanban board for workflow visualization, time tracking, and specifically, risk management tools. 

Integrations include Slack, Google Drive, Dropbox, Microsoft Teams, Zapier, Trello, GitHub, Jira, Asana, and Bitbucket.

Pros and cons

Pros:

  • Provides a unique focus on integrated risk management
  • Includes a complete set of project management tools
  • Affordable per-user pricing

Cons:

  • Doesn’t work in offline mode
  • Light on reporting features

Best for professional online portfolios

  • 14-day free trial + Free plan available
  • From $4.99/user/month

Workfolio is a tool designed for creating professional online portfolios. It is best for individuals and enterprises looking to showcase their work and enhance their professional visibility.

Why it's a good Hubstaff alternative: 

I chose Workfolio because it offers features tailored for professional online portfolios, a niche not covered by Hubstaff. Its focus on enhancing professional visibility makes it an excellent option for users who need more than just time tracking and productivity monitoring.

Standout features & integrations:

Features include unlimited tracking, computer activity tracking, and custom rules to detect slacking employees. It also offers screenshots every minute, timelapse videos of work progress, and data export to CSV and XLS formats.

Integrations include Slack, Trello, Asana, Google Drive, Dropbox, Microsoft Teams, Zoom, Jira, GitHub, and Salesforce.

Pros and cons

Pros:

  • Free plan available
  • Affordable starting price
  • Affordable starting price

Cons:

  • Limited to professional portfolio use cases
  • Limited advanced project management features

Best for employee monitoring

  • 7-day free trial
  • From $8/user/month
Visit Website
Rating: 4.8/5

Insightful is a workforce analytics and productivity insights tool. It's best for employee monitoring due to its real-time activity analysis.

Why it's a good Hubstaff alternative: 

I chose Insightful because it offers employee monitoring capabilities that rival Hubstaff. It has detailed real-time activity tracking and productivity insights, making it an excellent choice for businesses focused on employee oversight.

Standout features & integrations:

Features include employee monitoring, time tracking, automatic time mapping, and location insights.

Integrations include Slack, Box, Dropbox, Google Drive, One Drive, Freshbooks, and QuickBooks.

Pros and cons

Pros:

  • Complete employee monitoring features
  • Positive reviews from a large customer base
  • Supports remote, hybrid, and office work modes

Cons:

  • More integration options may be needed
  • Only a 7-day free trial

Other Hubstaff Alternatives

Below is a list of additional Hubstaff alternatives that I shortlisted, but did not make it to the top list.

If you still haven't found what you're looking for, check out these related project management tools we've tested and reviewed. 

Selection Criteria For Hubstaff Alternatives

When choosing Hubstaff alternatives, I prioritize functionality and meeting specific use cases. The tools must boost productivity, simplify workflows, and address challenges like time tracking, team management, and project oversight. 

I have personally tested and researched these tools to ensure they meet the following criteria.

Core Functionality: 25% of Total Weighting Score

  • Accurate time tracking with manual and automatic options
  • Efficient task and project management
  • Integrated scheduling and shift planning
  • Seamless team communication tools
  • Comprehensive reporting and analytics

Additional Standout Features: 25% of Total Weighting Score

  • Integrations with popular tools like Trello, Asana, QuickBooks, and Slack
  • Offers automatic time tracking with AI-based activity categorization
  • Provides customizable reports and detailed productivity analytics
  • Fully functional mobile apps that support on-the-go management
  • Enhanced location tracking features for field teams

Usability: 10% of Total Weighting Score

  • Clean, user-friendly design with drag-and-drop functionality
  • Simple, logical menu structures for quick access to features
  • Options to personalize dashboards and reports

Onboarding: 10% of Total Weighting Score

  • Availability of comprehensive training videos, tutorials, and webinars
  • Guided tours that help new users get started quickly
  • Assistance with data migration from previous tools

Customer Support: 10% of Total Weighting Score

  • 24/7 support with live chat, email, and phone options
  • Extensive documentation and FAQs
  • Quick response times and helpful, knowledgeable staff.

Value For Money: 10% of Total Weighting Score

  • Competitive pricing with clear tiers based on features
  • Availability of a free trial period to test features
  • Transparent pricing without unexpected costs

Customer Reviews: 10% of Total Weighting Score

  • High average ratings and positive user feedback
  • Consistent mentions of standout features and exceptional support
  • Well-regarded in the industry with a solid track record

Hubstaff Alternative Key Features

Here are some key features of Hubstaff that your alternative software should replicate or improve upon to be a good fit.

  • Employee Time Tracking: Allows employees to clock in and log the duration of employee work on specific tasks
  • Online Timesheets: Creates timesheets from recorded time data, including billable hours
  • Productivity Monitoring: Assesses productivity through keyboard and mouse activity
  • GPS Tracking: Locates employees, which is beneficial for on-the-go teams via a web app
  • Reporting: Offers insights into time, productivity, and costs
  • Employee Scheduling: Coordinates work schedules and manages absences, including employee time off
  • Payroll Integration: Simplifies payroll based on time tracked and pay rates
  • Invoicing: Enables invoice creation and dispatch from within the platform
  • Project Budgeting: Manages financial limits for projects and monitors spending
  • Team Management: Organizes team structures, roles, and access rights
  • Notifications: Alerts or reminders within the software to inform users of important events or updates.

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Hermann Fink
By Hermann Fink

Hermann Fink is a technology enthusiast and the co-founder of Rünna Advertising, a multinational digital agency that has been active for over a decade and served clients like Ford, AstraZeneca, Disney, and Didi. In addition to being a business owner, Hermann gathered corporate experience in project management during his time at Hewlett Packard in the mid-2010s.