Paymo Pricing Tiers & Costs
A complete overview of Paymo pricing tiers, additional costs, value for money, and how to pick the right plan for you. Plus, alternatives to consider and a side-by-side pricing comparison.
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Paymo is a project management software that offers multiple pricing tiers and plans on a subscription basis. Project managers use Paymo to manage tasks and milestones, track time, and collaborate with team members efficiently.
Paymo’s pricing structure is more flexible and offers good value compared to its competitors. This guide covers everything you need to know about Paymo pricing, plans, and costs to make an informed purchase decision.
How Much Does Paymo Cost?
Paymo’s starting price is $5.90 per user per month, which goes up to $16.90 per user per month when paid annually. A free version is also available, best suited for users who need basic project management tools and time-tracking features. Additionally, Paymo offers a custom pricing tier for enterprises or other specific business types and a 15-day free trial period on any plan.
Paymo Plans & Pricing Tiers
Here's an overview of the available Paymo plans:
| Plan Type | Price | What’s Included? |
| Free | $0 | 5 Clients, 10 Projects, Unlimited Tasks, Unlimited Time Entries, 1 GB Storage |
| Starter | $5.90/user/month | Unlimited Users, Unlimited Time Tracking, Unlimited Invoices, Unlimited Clients, Unlimited Projects, Task Calendar View, Task Kanban View, Desktop & Mobile Apps, Guest Access, In-App Tech Support, 5GB Storage |
| Small Office | $10.90/user/month | Everything in Starter Plan, Task Spreadsheet View, Meta Kanban Board, Recurring Tasks, Bulk Time Entries, Active Timers, Timesheet Reports, Project Templates, Project Profitability, Proofing & Versioning, Recurring Invoices, Estimates & Expenses, Integrations & API Access, 50GB Storage |
| Business | $16.90/user/month | Everything in Small Office Plan, Task Gantt Chart View, Task Dependencies, Portfolio Gantt Chart, Employee Scheduling & Workload, Project Schedule Timeline, Automatic Ghost Bookings, Employee Leave Management, Priority Support, Online Remote Assistance, 500GB Storage |
Let’s break down the available Paymo plans a bit further:
Paymo Free Plan
Ideal for freelancers or small teams needing basic project management, it includes unlimited users, time tracking, invoices, and clients. However, this plan is limited to 10 projects and 1GB storage. It’s best for simple task management and time tracking without advanced features.
Paymo Starter Plan
Ideal for small businesses needing more complete project management, it includes unlimited users, time tracking, invoices, clients, and projects, with 5GB storage. Best for managing multiple projects and clients with basic task views, its limitations include a lack of advanced reporting and integrations.
Paymo Small Office Plan
Ideal for growing teams requiring advanced project management, it includes everything in Starter plus task spreadsheet view, meta Kanban board, recurring tasks, and 50GB storage. Best for detailed project tracking and profitability analysis, its limitations include fewer advanced scheduling features.
Paymo Business Plan
Ideal for larger teams needing complete project and resource management, it includes everything in Small Office. This tier also includes Gantt chart views, task dependencies, employee scheduling, and 500GB storage. Ideal for complete project planning and team coordination, its only notable limitation is the relatively higher cost.
Paymo Pricing Vs. Competitors
Paymo offers three main pricing tiers: Starter at $5.90/user/month, Small Office at $10.90/user/month, and Business at $16.90/user/month. Each plan includes a range of features, from unlimited users and projects in the Starter plan to advanced functionalities like Gantt charts and employee scheduling in the Business plan.
Compared to the average project management software, which ranges from $4.39 to $16.88 per user per month, Paymo's pricing is competitive. Integrations and security features are available across all plans, with higher tiers offering more advanced options.
Comparison Chart: Paymo vs. Alternatives
Wondering how Paymo pricing compares to other project management software?
Here’s a comparison chart that breaks down the costs of other project management software side-by-side:
| Tools | Price | |
|---|---|---|
| monday.com | From $8/user/month (billed annually) | Website |
| Celoxis | From $15/user/month (billed annually) | Website |
| Smartsheet | From $9/user/month (billed annually) | Website |
| Wrike | From $9.80/user/month (min of 2 seats) | Website |
| ClickUp | From $7/user/month | Website |
| Hub Planner | From $7/user/month (billed annually) | Website |
| Zoho Projects | From $4/user/month (billed annually) | Website |
| Visor | From $9/user/month | Website |
| Quickbase | From $35/user/month (billed annually, min 20 users) | Website |
| Bonsai Agency Software | From $10/user/month | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareAlternatives to Paymo
Paymo is a solid project management software, but plenty of other options exist. Depending on your use case, budget, team size, and other factors, you might consider shopping around for a solution better suited to your needs. If you’re looking for alternative project management software options to Paymo, here are a few worth checking out:
Get free help from our project management software advisors to find your match.
How To Choose The Right Paymo Plan
When deciding which Paymo plan to go with, you’ll want to consider each plan's added value and potential drawbacks. Scrolling through long lists of features can quickly lead to confusion and uncertainty, so here are a few factors to keep in mind as you evaluate and assess your options:
Paymo Scalability and Team Size
Paymo offers various pricing plans with features like time tracking and task management. Readers should evaluate Paymo's scalability in relation to their team's size and growth trajectory to ensure they choose a plan that meets their needs.
For example, a small creative agency may benefit from the Small Office plan, while a consulting business may require the Business plan. Evaluating scalability will help teams select a plan that supports their requirements and allows for future growth.
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Industry-Specific Paymo Features
Evaluate if Paymo can meet your specific industry needs. Paymo offers features tailored for creative and marketing agencies, software and engineering firms, architecture firms, consulting businesses, and educational institutions. For example, architecture firms benefit from Gantt chart views and task dependencies, while marketing agencies use proofing and versioning tools.
These features help teams manage projects efficiently. Advanced features like Gantt charts and employee scheduling are available only in higher-tier plans.
Paymo Integration Capabilities
Project Management Software must connect with a user's existing tech stack to improve workflow and productivity. Paymo offers native integrations with various tools and allows for third-party integration through Zapier.
Additionally, it offers an API for building custom integrations. This flexibility allows users to incorporate Paymo into their existing systems and maximize its effectiveness in managing projects and tasks.
Paymo Security Safeguards
When choosing a Paymo plan, consider the security features included. The Starter plan offers 5GB of storage, the Small Office plan provides 50GB, and the Business plan includes 500 GB. Each plan ensures your data remains private and secure, with only you having access. The Business plan also offers priority support and online remote assistance, enhancing security and support for your team.
Need expert help selecting the right tool?
With one-on-one help, we guide you to your top software options. Narrow down your software search & make a confident choice.
Paymo Pricing FAQs
Here are answers to a few common questions about Paymo pricing:
What additional costs should I anticipate with Paymo?
With Paymo, the primary costs are associated with the subscription plans. However, there are a few additional costs to consider:
- Storage Upgrades: If you need more storage than what is included in your plan, you may need to purchase additional storage.
- Additional Users: Adding more users to your plan will increase your monthly or annual subscription cost.
- Priority Support: Available in the Business plan, which may be an additional cost if you need this level of support.
Are there any discounts or promotions available for Paymo?
Yes, Paymo offers discounts for annual subscriptions. You can receive up to a 40% discount if you choose to pay annually instead of monthly. This discount is automatically applied when you select the annual payment option during the subscription process.
How often does Paymo change its pricing structure?
Paymo does not frequently change its pricing structure. The last known update to the pricing was not specified on the website, but changes are typically communicated to users in advance. Historically, pricing adjustments are infrequent and are made to reflect new features or improvements in the service.
Can I cancel my Paymo subscription at any time?
Yes, you can cancel your Paymo subscription at any time. There are no cancellation fees, and you can do this directly from the Subscription and Billing section in your account settings.
What types of payment does Paymo accept?
Paymo accepts several types of payment methods, including Visa, MasterCard, Discover, and American Express credit cards. This allows for flexibility in how you choose to pay for your subscription.
Is my data private and safe with Paymo?
Absolutely. Paymo ensures that all your records are private and secure. Only you can view and use your data, and the platform employs solid security measures to protect your information.
Is Paymo Good Value?
I believe Paymo offers substantial value for small to mid-sized teams, particularly those in digital, creative, and consulting industries. The software's suite of features, including time tracking, project planning, team collaboration, invoicing, and reporting, makes it a versatile tool for managing various aspects of project workflows.
Paymo's pricing is competitive, with plans ranging from a free version for individuals to a $20.79 per user per month business plan that includes advanced features like onboarding, priority support, and workload management.
The interface is user-friendly, and the integration capabilities with tools like Google Apps, Slack, and QuickBooks enhance its functionality. However, the extensive feature set can overwhelm new users, necessitating some onboarding and training.
Small teams and freelancers will find the lower-tier plans particularly beneficial, while larger teams can leverage the business plan's advanced features for more complex project management needs.
Verdict: Paymo provides excellent value for small to mid-sized teams, offering a solid set of features at competitive pricing.
Want to learn more about Paymo? Check out their site for additional information.
From $3.90/user/month (billed annually)
14-day free trial + free plan available
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