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Conceptos Básicos Sobre la Programación de Recursos

¿Qué es la programación de recursos?

La programación de recursos es un paso clave en la gestión de proyectos. Es el proceso y los métodos utilizados para asignar los recursos de una organización a proyectos o tareas de acuerdo con la disponibilidad de recursos. Implica enumerar tareas, estimar su duración, identificar restricciones, establecer fechas límite, identificar la demanda de recursos, pronosticar la disponibilidad futura de los recursos, identificar posibles obstáculos en los recursos y utilizar toda esta información para hacer coincidir los recursos apropiados con tareas o trabajos.

¿Qué implica la programación de recursos?

La programación de recursos generalmente implica un conjunto de herramientas que ayudan a asignar, programar y agregar recursos. Normalmente, la gente piensa en un diagrama de Gantt, pero los administradores de recursos y los gerentes de proyectos usan varias herramientas para programar recursos, incluidos calendarios, líneas de tiempo e histogramas con datos de recursos agregados.

¿Qué es el software de programación de recursos?

El software de programación de recursos puede ayudar a planificar, organizar y administrar sus proyectos, así como los recursos de tu agencia, ya sean personas, salas, o líneas telefónicas. Se pueden utilizar para desarrollar planes de recursos y crear pronósticos de requerimientos de recursos. Dependiendo de la sofisticación del software, también pueden incluir herramientas para la estimación y la planificación, la programación, el control de costos y la administración del presupuesto, la asignación de recursos y el almacenamiento de documentos.

El software de programación de recursos también es conocido por otros nombres: si escuchas a las personas hablar sobre el software de programación de recursos, el software de asignación de recursos, las herramientas de asignación de recursos o las herramientas de administración de la carga de trabajo, todos están hablando de lo mismo: todo es sobre planificación efectiva de recursos y herramientas para ayudarte a hacer un mejor trabajo.

El problema con el software del programador de recursos es que a menudo hay mucha superposición con otras funciones empresariales. El software de gestión de recursos, el control del tiempo, la comunicación del proyecto, los gastos, el almacenamiento, la automatización de los servicios profesionales (PSA) y el software de planificación de los recursos de los servicios (SRP) se pueden encontrar juntos, esto puede ser bueno, pero si necesita integrar o reemplazar el viejo sistema, las cosas pueden empezar a complicarse.

¿Cuáles son los beneficios del software de programación de recursos?

Estos son algunos de los principales beneficios del software de programación de recursos:

  • Ahorras tiempo moviendo recursos manualmente
  • Cometes menos errores al reservar tu equipo.
  • Obtienes una comprensión clara de la capacidad y utilización del equipo
  • Despliegas los recursos limitados que tienes de manera más efectiva y eficiente

A medida que las agencias y los estudios crecen, los sistemas para la programación de recursos que pueden haber funcionado para una agencia pequeña a menudo tienen dificultades para escalar. Excel y Google Docs son efectivamente herramientas gratuitas de programación de recursos, pero el software de programación de recursos puede ayudarte a trabajar más rápido, de manera más inteligente, y ayudarte a asignar personas a proyectos, y permitirte programar proyectos de manera más efectiva. Si aún buscas una herramienta de programación de recursos gratuita, te recomiendo que utilices Google Sheets o Excel, pero hacer la inversión en una herramienta adecuada valdrá la pena.

¿Qué son los recursos?

En una organización, los recursos pueden incluir cualquier cosa que contribuya al producto terminado: personas (recursos humanos y habilidades), recursos financieros, inventario, equipos y suministros, espacio como oficinas y salas de reuniones, recursos de TI y recursos de producción y naturales, entre otros.

¿Acabas de darte cuenta de que no buscas un software de administración de recursos? Echa un vistazo a otras herramientas útiles:

Si buscas un software de programación de recursos, en esta publicación encontrarás una comparación rápida, simple y fácil de leer sobre las diez herramientas de programación de recursos más importantes en el mercado de 2024.

Compara y Evalúa Rápidamente el Mejor Software de Programación de Recursos

Best Resource Scheduling Software Logo Soup

The Digital Project Manager es financiado por sus lectores. Cuando haces clic en los enlaces de nuestro sitio, podríamos ganar una comisión. Más información.

En esta publicación, también ayudaremos a explicar qué es el software de programación de recursos, cómo te ayudará a administrar y asignar y programar mejor tu equipo y recursos, y te brindará un resumen de sus funciones para que puedas comparar y encontrar fácilmente las herramientas de programación de recursos del proyecto y del equipo que mejor se ajustan a ti.

Video: Cómo Elegir El Mejor Software De Programatión De Recursos

¿Te preguntas qué buscar mientras revisas las opciones del software de programatión de recursos? Aquí hay un video que cubre nuestros criterios y te da una idea de cómo se ven las interfaces de varias herramientas.

Resource Scheduling Software - Video

Criterios Comparativos del Software de Gestión de Recursos

Para aparecer en esta lista de software de gestión de recursos, se evaluaron las herramientas en función de los siguientes criterios:

  • Interfaz de usuario (UI): ¿qué tan bien diseñada está? ¿Ofrece vistas claras y navegación intuitiva?
  • Usabilidad: ¿Es fácil de aprender y dominar? ¿Hay tutoriales y capacitación? ¿La empresa ofrece buena tecnología y soporte al usuario?
  • Características y funcionalidad: ¿Cuántas de las características y funciones clave del software de administración de recursos ofrece y qué tan potentes son? Específicamente, busqué:
    • Automatización: las funciones de programación automática son una razón importante para usar el software de programación de recursos. Como mínimo, esto significa que tus tareas se ajustarán automáticamente cuando se muevan, según las dependencias que hayas establecido. También puedes incluir flujos de trabajo personalizados con automatización para ayudar a optimizar los procesos repetitivos.
    • Programación en tiempo real: las mejores herramientas de recursos brindan visibilidad en tiempo real de las cargas de trabajo y permiten monitorear el progreso, ver la utilización de recursos y hacer ajustes en tiempo real.
    • Alertas: un buen programador de recursos permite personalizar el tipo de notificaciones y alertas que recibe cada usuario (correo electrónico, escritorio, etc.), asegurando que las alertas sobre la utilización de recursos y la carga de trabajo mantengan actualizadas a las personas correctas.
  • Integraciones: ¿Es fácil conectarse con otras herramientas? ¿Hay integraciones por defecto?
  • Relación calidad-precio: ¿Qué tan apropiado es el precio según sus características, capacidades y usos? ¿La fijación de precios es clara, transparente y flexible?

Descripciones Generales de las 15 Mejores Herramientas de Programación de Recursos

Esta reseña cubre en detalle las herramientas de de optimización de la programación de recursos mencionadas anteriormente con detalle, seguidas de una lista de herramientas adicionales de planificación y programación de recursos para que consultar.

Best for profitable resource scheduling

  • 30-day free trial available
  • From $7/scheduled user/month
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Rating: 4.3/5

Float is a resource management software built for professional services teams to schedule and plan their resourcing while managing capacity. You get the context and data you need to match the right people to the right projects when resourcing client work.

Why I picked Float: I like that Float is all about resourcing through and through. Everything in its interface is well thought out for the speed of decision-making required in professional services. It is set up to provide added context for operations and resource managers as they’re doing the work. Information like capacity, utilization, cost, and billable rates is all surfaced through the Schedule so that you don’t have to go digging.

What makes Float unique in this space is that it improves resourcing context by offering more finance-informed features. You can directly track the cost implications of your resourcing decisions and view project profit margin in real-time to change or pivot as needed.

Float Standout Features & Integrations

Features include a centralized resource schedule, capacity management, project scoping, actuals tracking, advanced reporting, cost and profitability tracking, rates, and placeholders (for contractors or new hires). While the Schedule is the center of Float, the project plan is also a great place to align client work expectations with current availability and budgets. When you combine the Rates and Reporting features, you can even forecast utilization, track the cost of your people, and anticipate project margins in real-time. And with time tracking that auto-fills based on scheduled work, capturing actuals is simple—just review and hit “Log time.'

Integrations include Google Calendar, Outlook Calendar, Slack, Jira, Asana, Teamwork, and Trello. Float also has a Zapier app, which allows you to connect to a library of 1,000+ apps like your favorite project management systems or your CRM.

Pros and cons

Pros:

  • Strong resourcing context and data
  • Set custom work hours
  • Easy-to-use resource editing tools

Cons:

  • Time tracking features require a higher plan

Best for all-in-one resource management

  • Pricing upon request
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Rating: 4.1/5

Kantata is a well-rounded resource management & PSA software that bridges the core planning, execution, project accounting, and analysis systems in a single operating environment.

Why I picked Kantata: It has modules for project management, accounting, resource management, business intelligence, and team collaboration. On top of this, it offers a system of dashboards, live time and expense tracking features, and a great documenting system.

Besides the resource scheduling-specific features shown below, Kantata offers a ton of other tools for managing a business beyond resource scheduling, including built-in BI reports, trend analysis, data visualization, data integration with other systems, project costing, invoicing, and much more.

What’s more, the company leverages its professional services expertise as part of their offering, making available their Kantata BI Consultants who can build reports specifically for your business. As well, they provide some great training resources that can help mitigate the risks and costs of implementation.

Kantata Standout Features & Integrations

Features include advanced predictive analytics to forecast resource needs and identify potential bottlenecks before they occur. Additionally, Kantata's automated scheduling tools integrate seamlessly with timesheets and project timelines, making it easy to adjust schedules in real-time.

Integrations include pre-built connections with these tools: Expensify, G Suite, Xero, Salesforce, Netsuite, Jira, Hubspot, Slack, Concur, Dynamics 365, Qualtrics, Quickbooks, and Sage Intacct. They also provide an integration platform called M-Bridge that’s designed to simplify integration between Kantata and other business apps like CRM, HCM, and financial software.

Pros and cons

Pros:

  • Distinguishes between soft and firm allocation
  • Resourcing fully integrated with master planning
  • Good reporting functionality for resource data
  • Easy capacity management

Cons:

  • Custom reports can be difficult to create without training
  • Proofing solution is an add-on

New Product Updates from Kantata

Kantata Introduces Real-Time Sentiment Analytics
Kantata Pulse dashboard showing response sentiment analysis for team collaboration.
June 8 2025
Kantata Introduces Real-Time Sentiment Analytics

Kantata has unveiled In-App Sentiment Data in its Pulse solution, enhancing real-time sentiment analytics to improve team morale and project delivery. For more details, visit Kantata Press.

Best for clash management

  • 30-day free trial
  • From $4.16/user/month (billed annually)
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Rating: 4.7/5

Resource Guru is a dedicated resource scheduling software tool that focuses on simplicity within resource management. But don't think for a second that it means they've sacrificed features for it.

Why I picked Resource Guru: The tool has all the features you would expect from a resource scheduler, presented in a clean and simple interface. With a great visual calendar-style interface, it shows what everyone’s working on and clearly displays availability so you can maximize utilization. The tool allows you to make bookings simultaneously with no chance of stepping on each other’s toes, thanks to its clash management notifications.

Additionally, its clash management feature helps you from having over-allocated resources that will affect your project delivery. Bookings can be added to a waiting list and used for capacity planning later. Finally, each staff member gets their own resource dashboard to know exactly what they should be working on, and powerful reports to monitor the utilization of your team and help with capacity planning.

Resource Guru Standout Features & Integrations

Features include a 'waiting list' feature that allows you to prioritize and manage unconfirmed bookings, giving you flexibility in planning for future capacity needs. Resource Guru additionally offers a bulk editing option that enables you to update multiple bookings or resources simultaneously.

Integrations include Microsoft Outlook and Google Calendar. It also has an integration with Zapier that lets you connect with 1500+ additional apps.

Pros and cons

Pros:

  • Affordable per-user rate
  • Daily resource summary emails
  • Availability bar for capacity planning

Cons:

  • No copy-paste of resource tasks
  • Lacks zooming options in the calendar view

Best for resource planning and forecasting

  • Free trial available
  • From $9/user/month (billed annually)
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Rating: 4.4/5

Bonsai is a business management platform that provides an array of tools for client management, project management, and financial management, aiming to enhance productivity for agencies, consultancies, and professional services.

Why I picked Bonsai: I like that the platform has an intuitive interface that allows for easy planning, scheduling, and tracking of multiple projects and resources. The resource management dashboard allows you to set daily capacity, schedule your team's work across multiple projects, and log time off.

You can also view workload charts in real-time to see who is under or over-capacity and how you can optimize your team's time. Additionally, Bonsai allows you to track utilization and efficiency with its robust reporting and analytics. With this feature, you can get a comprehensive view of your business's resourcing and utilization and even forecast capacity for future projects.

Bonsai also stands out for its comprehensive approach to business management beyond just scheduling. The software includes features like contract management, invoicing, and payment processing, which are integrated seamlessly with the scheduling tools.

Bonsai Standout Features & Integrations

Features includes a timeline visualization tool that enables effortless drag-and-drop adjustments to schedules, ensuring real-time adaptability to shifting project priorities. Bonsai also includes a built-in availability tracker that provides managers with an up-to-date view of who is available for new tasks or projects.

Integrations include Gmail, Google Calendar, Zapier, Slack, QuickBooks Online, Calendly, ClickUp, Trello, Google Drive, Google Sheets, Xero, HubSpot, and more.

Pros and cons

Pros:

  • All-in-one solution with invoicing, time tracking, and accounting
  • Automation features that streamline workflow and manage time
  • Professional templates for contracts, proposals, and invoices

Cons:

  • Limitations with scalability
  • Lacks advanced features

Best for agencies and professional services

  • 14-day free trial
  • From $9/month (billed annually)
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Rating: 4.7/5

Productive is a scalable agency management system with powerful functionalities for supporting in-depth data and monitoring business profitability.

Why I picked Productive: The tool has the features to support your projects from prospect to payment. Getting a deal, sending a proposal, scheduling your team, tracking hours, and ultimately getting paid should come with a clear and transparent track record. With a focus on profitability, Productive gives you the power to understand your margins in real time, as well as forecasting budget spend in the future.

Productive Standout Features & Integrations

Features include a drag-and-drop scheduling interface that simplifies resource allocation and allows for quick adjustments to project plans. Additionally, the software’s contractor placeholders allow you to plan resources for external team members before confirming their availability in order to maintain project momentum.

Integrations include Jira, Xero, Exact, Slack, Quickbooks, Microsoft Outlook, Fortnox, Personio, and Zapier. It also has an open API available for custom integrations.

Pros and cons

Pros:

  • Built-in time management can bill multiple business entities
  • Plenty of custom tags to choose from
  • Quite easy to set up collaborative tasks

Cons:

  • Invoicing and quotation features are limited
  • Roles/user rights are not as granular

Best for manufacturer resource planning

  • 30-day free trial
  • From $49/user/month
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Rating: 4.3/5

MRPeasy is a comprehensive manufacturing resource planning (MRP) software, specifically tailored for the manufacturing sector. It integrates seamlessly into the industry's processes, offering real-time visibility into production scheduling, inventory management, and operational efficiency.

Why I picked MRPeasy: MRPeasy offers an intuitive interface that simplifies the intricate process of resource scheduling. Manufacturers can easily plan and adjust their production schedules in real-time using the calendar or Gantt chart function, ensuring maximum efficiency and responsiveness to changes. This keeps timelines organized and allows for clear visibility of different operations.

MRPeasy also has a wide range of integration capabilities, connecting various aspects of manufacturing operations from inventory management to customer relationship management (CRM). This interconnectedness ensures that all departments are synchronized, enhancing communication and collaboration across the organization. For instance, the software's real-time inventory tracking feature enables manufacturers to minimize stockouts and excess inventory, while planning ahead for future production schedules.

MRPeasy Standout Features & Integrations

Features include a capacity planning tool that integrates directly with inventory levels to ensure that raw materials and labor are aligned with production demands. Additionally, the software offers detailed production tracking that links scheduled tasks to real-time progress updates, enabling manufacturers to monitor and adjust schedules on-the-fly.

Integrations include Amazon, Xero, WooCommerce, BigCommerce, Crossfire, Dropbox, Google Drive, OneDrive, HubSpot, QuickBooks, ShipStation, Salesforce, Shopify, Zapier, and more.

Pros and cons

Pros:

  • Comprehensive view of resource scheduling
  • Automated production planning
  • Simple, easy-to-use interface

Cons:

  • Limited customizations
  • Lack of advanced features due to a simple platform

Best for midsized to large companies

  • 14-day free trial + free demo available
  • From $7/user/month (billed annually)
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Rating: 4.2/5

Hub Planner is a resource scheduling software with a full suite of scheduling, time entry, and reporting features. The core feature is the simple and usable Scheduler, which allows for project and resource planning and visualization.

Why I picked Hub Planner: Users can drag and drop to plan projects and schedule resources. The tool also offers a multi-function menu, powerful filtering, reporting with 70+ pre-formatted templates, and a dynamic team capacity bar. Multiple view modes allow for both high-level birds-eye views and granular views of projects.

Hub Planner also has a number of inline workflows for timesheets, requesting vacation time, and a slick resource requesting & approval option. Their Unassigned Work feature is great for scheduling and forecasting ahead of the pipeline, and you can create custom fields at the resource or project level. You can also customize schedule notifications and reminders.

Hub Planner Standout Features & Integrations

Features include a booking confirmation workflow that lets you secure resource assignments and ensure all stakeholders are aligned before starting a project. Its placeholders feature also allows you to create tentative bookings for projects in the pipeline, providing flexibility while finalizing details.

Integrations include Basecamp, Slack, iCal, and Zapier, which lets you connect to thousands of apps. A REst API is also available for custom-built integrations.

Pros and cons

Pros:

  • Good overview of staff task/time allocations and availability
  • Easily track several projects and generate reports
  • Filter planning & forecasting data by project, resource, group or skill set

Cons:

  • 24/7 support starts in the Premium plan
  • To customize views and schedule layout you need to edit settings

Best for project-based work

  • 30-day free trial
  • From $9.50/user/month (billed annually)
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Rating: 4.4/5

Silverbucket is a project resource planning software that helps businesses manage their project allocations effectively.

Why I picked Silverbucket: Silverbucket's resource planning capabilities aid in scheduling projects, managing timelines, and delegating tasks to the right team members. The software provides a transparent view of your company’s resource allocations, highlighting conflicts, workloads, and capacity levels. Its Gantt chart feature simplifies the planning and visualization of project timelines, while skill management tools help identify the appropriate competencies for your project team.

I also like that the drag-and-drop functionality facilitates the simultaneous allocation of multiple people and roles, allowing you to plan projects based on available resources and skill levels. The max function helps avoid overbooking by reserving a person's capacity in advance. Additionally, employees can log their hours in the system, offering a clearer understanding of how time is spent on projects.

Silverbucket Standout Features & Integrations

Features include detailed resource analytics that provide insights into utilization trends, helping you identify underused resources or capacity constraints. Furthermore, Silverbucket supports soft bookings, which allow you to tentatively reserve resources for potential projects without committing them fully, ensuring flexibility in planning.

Integrations include sync imports for .xlsx and .csv data, SSO options with Google oauth2 and Active Directory. Additionally, you can build custom integrations using its custom API.

Time tracking has an extra cost and licenses get cheaper as you increase the number of people in the system.

Pros and cons

Pros:

  • Skills hierarchy system to help plot resources
  • Soft booking system for tentative allocations
  • Easily compare planned to actual hours

Cons:

  • No ability to create "What if" scenarios
  • No mobile app

Best for visualizing team availability

  • Free plan available
  • From $5/user/month (billed annually)
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Rating: 4.6/5

Hive is a project management and collaboration platform designed to help teams plan, execute, and monitor their work in a centralized workspace. It offers various tools to manage tasks, track progress, and facilitate communication among team members.

Why I picked Hive: Hive's resourcing feature allows you to assign team members to specific projects and visualize their availability throughout the project lifecycle. By understanding each person's capacity, you can make informed decisions about workload distribution, ensuring that no one is overburdened and that project timelines are realistic.

Additionally, Hive's time-tracking functionality complements its resourcing feature by enabling automatic tracking of time spent on tasks. This helps in monitoring productivity and provides insights into how time is allocated across different projects. With this data, you can identify areas where efficiency can be improved and adjust schedules accordingly to optimize team performance.

Hive Standout Features & Integrations

Features include project templates that allow you to quickly initiate new projects with predefined structures, saving time and ensuring consistency across similar initiatives. Hive also offers proofing and approval tools, allowing internal and external stakeholders to provide feedback directly within the platform.

Integrations include Google Drive, Google Calendar, Dropbox, Microsoft Teams, Outlook Calendar, Slack, Jira, Zoom, Microsoft OneDrive, GitHub, Box, and Asana.

Pros and cons

Pros:

  • Good for optimizing team capacity
  • Effective time tracking capabilities​
  • Comprehensive project management features​

Cons:

  • Mobile app lacks some desktop functionalities
  • Team resourcing is a paid add-on

Best for Microsoft integrations

  • 30-day free trial
  • From $10/user/month (billed annually)
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Rating: 4.7/5

Microsoft Project can be clunky (which is why many people search for MS Project alternatives), but MS Project is still a standard, well-supported, and widely adopted tool.

Why I picked Microsoft Project: It includes familiar scheduling tools to assign project tasks to team members and use different views like Grid, Board, and Timeline (Gantt chart) to oversee the schedule. Users can view and compare how resources are used across projects to optimize assignments.

If you are familiar with other Microsoft programs, in particular Excel, then the interface and navigation will be familiar to you. This can help teams on a Usability level, as familiar software makes for easier training; thus, they evaluated well in Usability in this regard.

Microsoft Project Standout Features & Integrations

Features include resource leveling, which automatically adjusts assignments and timelines to resolve conflicts or over-allocations across projects. Additionally, the platform offers custom resource calendars that allow you define unique work hours, holidays, and availability for individual team members.

Integrations include other Microsoft software, like Outlook, Excel, Skype, and more.

Pros and cons

Pros:

  • Integration with other Microsoft software
  • Driver prioritization module for ranking strategies/objectives
  • Helpful project template descriptions for guidance
  • Can generate a Gantt chart from a spreadsheet

Cons:

  • Few customization options
  • Higher learning curve
  • Limitations on collaboration tools

Best for client invoicing

  • 14-day free trial + free plan
  • Starts from $11/month for up to 3 users
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Rating: 4.3/5

ActiveCollab is a project and resource management software that helps users manage their teams across projects, track time on tasks, and issue invoices for billable hours.

Why I picked ActiveCollab: This tool includes resource-relevant solutions like timesheets, profitability reports, internal hourly rates, and non-billable expense tracking.

ActiveCollab has rich planning features, great resource-tracking dashboards, timesheet tools, and financial estimates. These functions are all essential to any project manager in need of resource scheduling and planning help.

Per our evaluation, the software’s Usability would benefit from the ability to filter tasks by their completion status, rather than having completed tasks in the same list with open tasks. This could make progress clearly visible to you, your team, and your clients.

ActiveCollab Standout Features & Integrations

Features include task prioritization tools that allow you to assign priority levels to tasks and allocate resources accordingly. Additionally, ActiveCollab supports recurring task scheduling, which can enable you to plan and allocate resources for ongoing or repetitive work without manual intervention.

Integrations include Google Drive, Dropbox, Trello, Basecamp, Asana, Wrike, Slack, Hubstaff, TimeCamp, Quickbooks, Xero, Authorize.Net, Braintree, PayPal, Stripe, and hundreds of other third-party apps using Zapier.

Pros and cons

Pros:

  • Great organization of task overview
  • Fully customizable API
  • People/role management
  • Easy to invite collaborators

Cons:

  • No Kanban cards/tasks
  • No integration with GitHub
  • Can’t duplicate task lists

Best for enterprise project management

  • Free trial + free demo available
  • Pricing upon request
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Rating: 4.2/5

Planview Clarizen is an enterprise project management platform designed for large organizations to manage projects, portfolios, and resources effectively. It helps teams align their work with strategic goals, track progress, and ensure efficient use of resources across complex initiatives.

Why I picked Planview Clarizen: This platform combines advanced resource scheduling with portfolio-level insights to help your team prioritize and allocate resources efficiently. Its real-time dashboards provide up-to-date information on project performance, resource utilization, and budget tracking. The platform’s workflow automation streamlines repetitive tasks, while customizable reporting tools ensure you get the insights you need. You can also use its scenario modeling feature to evaluate resource allocation strategies and make data-driven decisions for your projects.

Standout features & integrations:

Features include advanced dependency management that enables you to schedule resources based on task relationships and project milestones to maintain alignment across teams. Additionally, Planview Clarizen includes real-time collaboration tools that integrate directly into the scheduling interface.

Integrations include Microsoft Teams, Salesforce, Jira, SAP, Workday, ServiceNow, Google Workspace, Slack, Tableau, and QuickBooks.

Pros and cons

Pros:

  • Highlighting for what changes and the critical path
  • Simpler and more intuitive to use than other apps
  • Good at forecasting future workload

Cons:

  • Doesn’t track or allocate requests automatically on the basis of FIFO (First-in, First-out)
  • No request tracking on hourly basis
  • Highlighting for what changes and the critical path

Best for contractor scheduling

  • 14-day free trial
  • From $40/month for first 3 users
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Rating: 4.7/5

Schedule it is an activity scheduling software with many customizations and options to fit your scheduling needs.

Why I picked Schedule it: First, they offer a demo on their website that gives you a pretty good idea on how the software looks and works. It has a fast and intuitive drag-and-drop interface for clearly viewing and monitoring schedules and plans in multiple different live layouts and dashboards. You can also set capacity rules to avoid double booking and use the skills and availability matching functionalities to find resources quickly.

Additionally, you can access your schedules on any device through a web browser or mobile app.

Schedule it Standout Features & Integrations

Features include an event scheduling feature that simplifies the process of planning repetitive tasks or activities. Additionally, Schedule it supports resource grouping, which enables you to organize resources by teams, departments, or categories for streamlined scheduling and better resource visibility.

Integrations are available with over 2000 other software tools via Zapier, including Outlook, Google Calendar, Slack, Trello, Dropbox, and more.

Pros and cons

Pros:

  • Event filter easily excludes targeted resource data
  • Drag-and-drop mode for all features
  • Great for complex, long-term projects
  • Flexible and scalable platform

Cons:

  • Color coding not transferred to Outlook
  • Report formatting not that easy to customize

Best for project portfolio management

  • Free interactive product tour available
  • Available upon request
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Rating: 4.3/5

KeyedIn is a project portfolio management and resource scheduling platform designed to help businesses align their resources with strategic priorities. It is used by project managers and resource planners to optimize resource allocation, track project performance, and support decision-making across portfolios.

Why I picked KeyedIn: KeyedIn provides a central hub for managing resources and projects, enabling you to allocate staff based on availability and project demands. The platform’s portfolio-level insights make it easy to assess resource capacity against strategic goals, helping you prioritize high-value initiatives. Its scenario planning feature also lets you simulate project outcomes under different resource allocation strategies. Additionally, the system’s dynamic dashboards provide real-time data on utilization, capacity, and performance to inform resource decisions.

Standout features & integrations:

Features include capacity forecasting tools that can provide actionable insights into future resource demands, helping you plan for upcoming projects and avoid bottlenecks. Furthermore, KeyedIn’s time-phased scheduling allows you to adjust resource allocation dynamically based on project phases to ensure that resources are optimized throughout the project lifecycle.

Integrations include Salesforce, Microsoft Dynamics, Jira, Slack, Workday, SAP, QuickBooks, Microsoft Teams, Tableau, and Google Workspace.

Pros and cons

Pros:

  • Supports multiple languages and currencies
  • Robust forecast dashboard with charts
  • Data-rich dashboards with multiple views

Cons:

  • No customer portal available yet
  • Project hierarchy gets complex for multiple projects
  • Must scroll through tabs to get a holistic view

Best for professional services companies

  • 14-day free trial
  • From $27/user/month (billed annually)
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Rating: 4.2/5

Birdview PSA is a resource management, planning, and scheduling software with resource management features that will help you with your capacity planning.

Why I picked BirdviewPSA: This tool has everything you need to support your projects through its resource planning center. It allows you to access 3 main views. The first one is planning. This view gives you the option to book resources in advance and ensure your capacity meets the demands. Birdview PSA displays your team's skills and other useful information that will help you make informed decisions.

Then, you have the workflow view. This view shows current projects and resource allocations in real time. The system will automatically color-code for you those resources that are over or under-allocated and allow you to address conflicts with a simple drag-and-drop.

The last view is simulation. In this view you can assess the viability of working on a new project, run scenarios to inform your resource hiring, and create project drafts for a quick start. The simulator also allows you to alter resource allocation percentages and modify team members in case someone becomes over-allocated after you run the sim.

Birdview PSA Standout Features & Integrations

Features include  advanced resource utilization tracking, which enables you to monitor and optimize how team members spend their time across various projects. Moreover, Birdview PSA’s integrated skills matrix allows you to quickly match team members to tasks based on their competencies.

Integrations include 2000+ pre-built connectors, including MS Teams, Jira, Adobe, Hubspot, Salesforce, Slack, Zoom, Olark, TimeCamp, Xero, and Invision. Additionally, you can connect to 5000+ apps using Zapier and Workato. Both of these need you to have a paid plan with them.

Pros and cons

Pros:

  • You can request the transfer of your database to your premises at any time
  • Helps you handle projects, resources, and billing in the same tool
  • Works with Zapier and Workato for extra integrations

Cons:

  • Simulations only available in Team plan

Tabla Comparativa del Mejor Software de Programación de Recursos

A continuación, hemos preparado una tabla fácil de leer, resumiendo cuidadosamente información básica sobre las mejores herramientas de recursos descritas en este artículo. Realmente no hay un software de programación mejor que el resto, sólo debes elegir la herramienta adecuada para ti. Una herramienta de programación de proyectos simple y sencilla puede ser perfecta para una agencia pequeña, mientras que el software de programación para pequeñas empresas con 100 empleados remotos necesita una solución empresarial con muchas más funciones. En la tabla continuación, hemos reunido algunas de las características clave que te ayudarán al momento de tomar una decisión, incluida la duración de la prueba gratis, el precio por usuario.

Otras Herramientas de Programación de recursos:

A continuación hay una lista de herramientas adicionales para la programación de recursos que no analizamos en la lista anterior:

  1. elapseit

    For integrated financial features

  2. Primetric

    For IT service companies

  3. Retain

    For comprehensive reporting

  4. Dayshape

    AI-powered resource scheduling

  5. ClickUp

    For workload and box views

  6. monday.com

    For simple workload planning

  7. Smartsheet

    For custom workflow automations

  8. Celoxis

    For advanced resource allocation

  9. Scoro

    For real-time workload visibility

  10. Accelo

    For dynamic scheduling

¿Necesitas Ayuda Para Reducir las Opciones?

Esta herramienta es bastante útil. Nos hemos asociado con Crozdesk para brindarte acceso a su “Buscador de software”.

Si ingresas algunos de los detalles sobre tu proyecto y las funciones que buscas en una herramienta de administración de proyectos, generará una lista de herramientas que coinciden con tus preferencias. Sólo debes proporcionar tu correo electrónico y te enviarán una bonita guía en PDF con un resumen de las mejores coincidencias.

¿Qué Opinas?

¿Qué más hay en cuanto a las herramientas de gestión de proyectos y el software de programación de recursos? Nos encantaría saber si tienes alguna sugerencia, consejo o idea sobre el uso de este tipo de software. ¿Por qué no las compartes en los comentarios?