Wrike vs. Notion: Comparison & Expert Reviews For 2025
Wrike provides a structured platform to manage projects efficiently and keep teams on track. Notion offers a flexible workspace for organizing tasks, documents, and ideas in a highly customizable way. While Wrike focuses on structure and control, Notion emphasizes adaptability, making them distinct but complementary tools for project management.
In this article, we'll compare the tools and their features, pros and cons, pricing, and more to help you decide which project management software fits your team's needs best.
Wrike vs. Notion: An Overview
Wrike
Notion
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Wrike vs. Notion Pricing Comparison
| Wrike | Notion | |
|---|---|---|
| Free Trial | Freemium version available | 14-day free trial + free plan available |
| Pricing | From $10/user/month (min of 2 seats) | From $10/user/month (billed annually) |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowWrike pricing follows a tiered subscription model with options for different team sizes, but be aware of potential additional costs for premium features or integrations. Notion pricing offers a freemium model with paid plans for more advanced features and team collaboration, but hidden costs might include charges for extra storage or member seats.
To choose the right tool for your budget, focus on the features your team needs most and consider how the pricing scales as your projects grow. Make sure the vendor’s pricing model aligns with your expected usage and long-term plans.
Wrike vs. Notion Feature Comparison
Wrike’s resource management makes it easy to track team allocations and adjust workloads, which is helpful in fast-changing project environments where balancing resources is essential.
Notion’s database features support custom workflows, making it useful for creative projects that require flexibility. While Wrike excels at structured resource planning, Notion stands out for its adaptability and customization.
| Wrike | Notion | |
|---|---|---|
| API | ||
| Budgeting | ||
| Calendar Management | ||
| Contact Management | ||
| Dashboards | ||
| Dependency Tracking | ||
| Document Sharing | ||
| Expense Tracking | ||
| External Integrations | ||
| File Sharing | ||
| Gantt Charts | ||
| Inventory Tracking | ||
| Kanban Boards | ||
| Project Management | ||
| Resource Management | ||
| Supplier Management | ||
| Task Scheduling/Tracking | ||
| Time Management | ||
| Workflow Management |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowWrike vs. Notion Integrations
| Integration | Wrike | Notion |
| Slack | ✅ | ✅ |
| Microsoft Teams | ✅ | ✅ |
| Google Drive | ✅ | ✅ |
| Dropbox | ✅ | ✅ |
| Salesforce | ✅ | ❌ |
| Trello | ❌ | ✅ |
| Asana | ❌ | ✅ |
| GitHub | ✅ | ❌ |
| API | ✅ | ✅ |
| Zapier | ✅ | ✅ |
Wrike’s integration with Salesforce allows you to track sales and project data in one place, improving collaboration on sales-focused projects. Notion’s Trello integration helps teams visualize tasks clearly, making it ideal for those who prefer visual task management.
Wrike supports complex sales workflows, while Notion offers flexibility in how tasks are organized and displayed.
Wrike vs. Notion Security, Compliance & Reliability
| Factor | Wrike | Notion |
| Data Privacy | Wrike complies with GDPR and offers data residency options for user data. | Notion encrypts data at rest and in transit, ensuring user privacy. |
| Regulatory Compliance | Wrike supports HIPAA compliance for handling sensitive information. | Notion provides SOC 2 compliance to maintain high security standards. |
| Encryption | Wrike uses AES-256 encryption for data protection. | Notion also applies AES-256 encryption to safeguard information. |
| Reliability | Wrike guarantees 99.9% uptime with robust infrastructure. | Notion ensures reliability with frequent backups and redundancy. |
Wrike and Notion both prioritize security and compliance, but Wrike offers more specialized options, such as HIPAA support.
To choose the right tool, consider your team’s specific regulatory needs and data protection requirements. Review each platform’s compliance certifications and encryption standards to ensure they align with your expectations.
Wrike vs. Notion Ease of Use
| Factor | Wrike | Notion |
| User Interface | Wrike provides a clean, structured interface with customizable dashboards. | Notion offers a minimalist interface with drag-and-drop functionality. |
| Onboarding Experience | Wrike includes guided tutorials and a setup wizard to ease onboarding. | Notion provides templates and an intuitive setup for quick adoption |
| Support | Wrike offers 24/7 support with live chat and extensive documentation. | Notion provides email support and a comprehensive help center. |
| Customization | Wrike allows detailed workflow customization for different project needs. | Notion excels in flexible page layouts and database customization. |
Wrike's structured interface and extensive support make it effective for managing detailed projects, but it may be overwhelming for new users. Notion's intuitive layout and flexible customization make it easy to use creatively, although it might not offer the depth required for tracking complex projects.
Wrike vs Notion: Pros & Cons
Wrike
- Wrike's AI features are available in all plans at no extra cost.
- The user-friendly interface ensures easy navigation for your team.
- Wrike's proofing feature allows you to compare file versions dynamically.
- Two-factor authentication is only available with the enterprise plan.
- Some integrations require an additional cost, regardless of the plan.
- It can be unclear where form responses are stored within the tool.
Notion
- You can take notes, manage projects, and maintain your databases in one place.
- The intuitive design makes it easy for users to navigate and organize their projects.
- You can tailor your workspace to fit your needs with flexible layouts and templates.
- The mobile app is less intuitive than the desktop version.
- You might experience slow performance if you have large databases or complex setups.
- It can be challenging for new users to master without spending time on tutorials.
Best Use Cases for Wrike and Notion
Wrike
- Marketing Teams Wrike’s proofing feature helps you streamline creative approval processes with ease.
- Creative Agencies Wrike’s dynamic file version comparison keeps your creative projects on track.
- IT Departments Wrike’s user-friendly interface simplifies complex project coordination for your team.
- Product Development Wrike’s AI features boost your team’s productivity without extra costs.
- Event Management Wrike’s task scheduling ensures your events are planned and executed flawlessly.
- Construction Projects Wrike’s robust project tracking keeps your construction timelines and budgets in check.
Notion
- Creative agencies You can use customizable templates within a flexible workspace to manage creative projects and collaborate with the team.
- Freelancers You can manage multiple projects and clients in a single, organized platform.
- Startups You can tailor your workspace to your needs in order to manage rapid growth and changing project requirements.
- Remote teams Notion supports constant communication and project tracking across different locations.
- Education departments You can use Notion's database capabilities to organize curricula, schedules, and educational materials.
- Content writers You can use the note-taking and organization features to manage research, drafts, and editorial calendars efficiently.
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowWho Should Use Wrike, and Who Should Use Notion?
In my opinion, Wrike is best for large teams or organizations that need structured project management and detailed tracking, especially in fields like marketing or IT. Notion is ideal for creative individuals or small teams that value flexibility and customization, such as freelancers or startups.
Wrike’s advanced features are well-suited for managing complex projects, while Notion works better for those who want to organize ideas without rigid systems. If your team needs a flexible workspace that encourages creativity, Notion is a strong choice.
Differences Between Wrike and Notion
| Wrike | Notion | |
|---|---|---|
| Automation | Wrike includes built-in automation for repetitive tasks. | Notion relies on integrations like Zapier for automation |
| Customization | Wrike allows workflow customization for various project needs. | Notion excels in page and database customization for flexible use. |
| Pricing | Wrike offers a tiered subscription with additional costs for premium features. | Notion provides a freemium model with plans for advanced features. |
| Support | Wrike provides 24/7 support with live chat assistance. | Notion offers email support and a detailed help center. |
| User Interface | Wrike has a structured interface with customizable dashboards | Notion uses a minimalist interface with drag-and-drop functionality. |
| Visit WrikeOpens new window | Visit NotionOpens new window |
Similarities Between Wrike and Notion
| Cloud-Based | Both are cloud-based, allowing your team to access projects from anywhere. Wrike emphasizes enterprise-level security, while Notion provides flexibility for individual users and small teams. |
|---|---|
| Collaboration | Both Wrike and Notion support team collaboration with shared workspaces and real-time updates. Wrike offers task assignments and comments while Notion provides collaborative editing and discussion threads. |
| Custom Templates | Both offer customizable templates to streamline project setup. Wrike focuses on project-specific templates, while Notion provides templates for various needs, from project tracking to personal planning. |
| Integrations | Both integrate with popular tools like Slack and Google Drive, enhancing their functionality in your existing workflow. Wrike has direct integrations, whereas Notion often uses Zapier for broader connectivity. |
| Task Management | Both provide task management features, enabling you to organize and prioritize work. Wrike offers detailed task dependencies, while Notion uses a more flexible board style organization. |
| Visit WrikeOpens new window Visit NotionOpens new window | |