Workato Pricing Tiers & Costs
A complete overview of Workato pricing tiers, additional costs, value for money, and how to pick the right plan for you. Plus, alternatives to consider and a side-by-side pricing comparison.
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Workato is a task automation software that offers multiple pricing tiers and plans on a subscription basis. Project managers use Workato to automate workflows, integrate applications, and enhance productivity. Its pricing structure provides good value compared to its competitors.
This guide covers everything you need to know about Workato pricing, plans, and costs to make an informed purchase decision.
How Much Does Workato Cost?
Workato does not share its pricing publicly. The platform follows a usage-based pricing model, where payment is required for a workspace and additional task packages can be added as needed.
Each workspace includes unlimited app and data connectivity, as well as unlimited connections, recipes, builders, and administrators. Task packages start at 1 million tasks, with volume discounts available. Pricing details are provided upon request.
Workato Plans & Pricing Tiers
Here's an overview of the available Workato pricing plans:
| Plan Type | Price | What’s Included? |
| Workspace | Pricing upon request | Unlimited app/data connectivity, connections, recipes, builders and administrators |
| Task Packages | Pricing upon request | Starts at 1 million tasks, volume discounts available |
Let’s break down the available Workato plans a bit further:
Workato Workspace Plan
The workspace plan forms the foundation of Workato’s pricing model. It gives teams comprehensive access to the platform’s core automation and integration capabilities. The plan includes unlimited connectivity to apps and data sources, enabling teams to build workflows that span their entire tech stack. Users can also create unlimited connections, recipes (automation workflows), builders (users who design and manage recipes), and administrators.
Workato designed this plan to support a wide range of use cases, from simple app integrations to complex enterprise-wide automations. It suits organizations that need a flexible and scalable platform to simplify operations and increase efficiency.
Workato customizes pricing for the workspace plan based on each organization’s specific needs and scale. Teams can request pricing directly.
Workato Task Packages
Task packages are an add-on to the workspace plan and are used to power the execution of automation workflows. Each time a recipe performs an action—such as creating a record, sending a message, or retrieving data—it consumes a task.
Task packages start at a minimum of 1 million tasks and can be scaled up to accommodate higher usage levels as needed. This flexible model ensures that businesses only pay for what they use, with volume discounts available for larger task commitments. This allows organizations to align their automation investment with operational demand.
Detailed pricing for task packages is provided upon request and can be tailored based on expected usage.
Workato Pricing vs. Competitors
Workato is generally considered expensive compared to other task automation platforms. It does not offer fixed pricing tiers; instead, pricing is customized based on business needs.
The workspace plan includes unlimited apps, connections, recipes, and users, which may justify the cost for larger teams. However, task execution requires additional paid task packages, starting at 1 million tasks.
All integrations are available from the base plan, and security features such as SOC 2 compliance are included. However, the lack of transparent pricing options can make it difficult to compare Workato directly with competitors that offer clear, tiered plans.
Comparison Chart: Workato vs. Alternatives
Wondering how Workato pricing compares to other task automation software? Here’s a comparison chart that breaks down the costs of other task automation software side-by-side:
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for recurring task scheduling | 30-day free trial | From $4/user/month (billed annually) + free plan available | Website | |
| 2 | Best for process management | Free trial available | From $100/month (billed annually) | Website | |
| 3 | Best for complex tasks | 30-day free trial + demo available | Pricing upon request | Website | |
| 4 | Best for agile software teams | 7-day free trial + free plan available | From $7.16/user/month (billed annually, min 5 seats) | Website | |
| 5 | Best for workflow automation | Free trial + free demo available | From $10,000/year (billed annually) | Website | |
| 6 | Best for visual task management | From $5/user/month (billed annually) | 14-day free trial | Website | |
| 7 | Best for database-based task automation | 14-day free trial + free plan available | From $10/user/month (billed annually) | Website | |
| 8 | Best for custom app development | 30-day free trial + free demo available | From $35/user/month (billed annually, min 20 users) | Website | |
| 9 | 10-day free trial + free plan available | From $4/user/month (billed annually) | Website | ||
| 10 | Best for 360-degree task visibility across all projects | Freemium version available | From $10/user/month (min of 2 seats) | Website |
Alternatives to Workato
Workato is a solid task automation software, but there are plenty of other options out there. Depending on your use case, budget, team size, and other factors, you might consider shopping around for a Workato alternative that’s better suited to your needs. If you’re looking for alternative task automation software options to Workato, here are a few worth checking out:
- Zapier: Known for its ease of use and broad app integration capabilities.
- Integromat: Offers a visual interface and advanced automation capabilities.
- Automate.io: Provides a simple interface with a focus on small businesses.
- Microsoft Power Automate: Integrates deeply with Microsoft products for seamless enterprise solutions.
- Tray.io: Provides complex automation with a focus on scalability and flexibility.
- IFTTT: Targets personal and small business users with easy-to-create applets.
How to Choose the Right Workato Plan
When deciding which Workato plan to go with, you’ll want to consider the added value and potential drawbacks that come with each plan. Scrolling through long lists of features can quickly lead to confusion and uncertainty, so here are a few factors to keep in mind as you evaluate and assess your options:
Workato Scalability and Team Size
The Workato workspace plan includes unlimited users, recipes, connections, and app or data connectivity, which allows it to support teams of all sizes. Additionally, task packages start at 1 million tasks and scale with usage, allowing teams to adapt as they grow.
Workato also customizes pricing, which allows organizations to request tailored solutions that fit their current and future enterprise automation needs.
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Industry-Specific Workato Features
Workato offers industry-specific, pre-built connectors and recipes for sectors like finance, healthcare, retail, and SaaS. For example, healthcare teams can use HIPAA-capable integrations, while finance teams can connect to ERP systems for invoice and payment automation. These features help teams meet regulatory and operational needs more easily.
Workato includes all app connections and recipes in the base workspace plan, without locking industry-specific features behind higher-tier plans. You can also scale task usage separately by purchasing task packages based on your team’s volume.
Workato Integration Capabilities
Workato offers native integrations with hundreds of apps, including CRM, ERP, HR, and finance platforms. These integrations come with the base workspace plan and support both cloud and on-premise systems. Additionally, you and your team can build custom connectors using Workato’s API.
While Workato focuses on being a standalone integration platform, it does not advertise direct support for third-party tools like Zapier. If your workflows rely on highly specific or legacy systems, custom API integration gives you the flexibility to connect those as needed.
Workato Security Safeguards
Workato allows users to implement enterprise-grade security measures, including SOC 2 Type II certification, encryption in transit and at rest, and compliance with GDPR and HIPAA. The platform also provides granular admin controls, audit logs, and data retention policies to support secure data handling.
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Workato Pricing FAQs
Here are answers to a few common questions about Workato pricing:
What additional costs should I anticipate with Workato?
When using Workato, you should anticipate additional costs based on the volume of tasks your team uses. While each plan includes unlimited app connectivity, connections, recipes, and user roles, the pricing model starts with a minimum of 1 million tasks. Volume discounts are available, but additional costs may incur if your task usage exceeds the initial limits.
Are there any discounts or promotions available for Workato?
Workato offers volume discounts as part of its pricing model. These discounts are available based on the number of tasks used, which can help manage costs effectively for larger teams or businesses with high task volumes. For specific details on current promotions or additional discounts, contact Workato’s sales team directly.
How often does Workato change its pricing structure?
Workato doesn’t publicly share details about how often it updates pricing. The pricing model helps teams manage costs predictably, even with high task usage. For the most current and detailed pricing information, contact Workato directly.
Can I scale Workato usage as my business grows?
Yes. The workspace plan includes unlimited users and integrations, so you only need to purchase more task packages as your automation usage increases. This setup supports growth without requiring new plans or tiers.
Does Workato charge extra for integrations?
All integrations come with the workspace plan, which means you can connect to any supported app or system without paying per integration. If you need development support for custom connectors, you may incur additional costs.
Are onboarding and support included in Workato plans?
The base plan includes basic customer support, while enhanced onboarding or premium support may require an additional fee. The pricing page recommends contacting the sales team to determine the right level of service for your team.
Is Workato Good Value?
In my opinion, Workato offers strong value for large teams or enterprise environments with complex workflows and process automation needs, but it may be too expensive for small teams or those with simple workflows. The workspace plan includes unlimited users, app connections, and recipes, which supports scale and flexibility across departments. However, the need to purchase large task packages—starting at 1 million tasks—can drive up costs quickly, especially for smaller teams.
The base plan covers all integration needs, and teams working with niche or legacy systems can build custom connectors through APIs. Industries like finance, healthcare, and retail, which rely on cross-platform data movement and have strict compliance requirements, will benefit most. The no-code interface is clean and user-friendly, and the pre-built recipes help reduce the onboarding time and learning curve for non-technical users. However, support and onboarding services may cost extra.
Compared to other task automation tools, Workato’s pricing is less transparent and favors businesses that can commit to high-volume use.
Verdict: Workato is a good fit for large, process-heavy teams that need flexibility and scale, but smaller teams should weigh the cost against simpler alternatives.
Want to learn more about Workato? Check out their site for additional information.
From $10,000/year (billed annually)
Free trial + free demo available
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