ProWorkflow Pricing Tiers & Costs
A complete overview of ProWorkflow pricing tiers, additional costs, value for money, and how to pick the right plan for you. Plus, alternatives to consider and a side-by-side pricing comparison.
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ProWorkflow is a project management software that project managers use to manage tasks, track time, collaborate with team members, and streamline projects. It offers a flexible pricing model, with multiple pricing tiers and plans on a subscription basis, making it a good value compared to competitors. This guide covers everything you need to know about ProWorkflow pricing, plans, and costs to make an informed purchase decision with confidence.
How Much Does ProWorkflow Cost?
ProWorkflow's paid plans range from $20 to $30/user/month. While there is no free version, a 14-day free trial is available for users to explore the platform before committing (no credit card required). Enterprise users can opt for a custom pricing tier, which includes features like a dedicated account manager, on-premise hosting, and custom SLAs. Users can also save 10% by paying on a yearly basis instead of month-to-month.
ProWorkflow Plans & Pricing Tiers
Here's an overview of the available ProWorkflow plans:
| Plan Type | Price | What’s Included? |
| Professional | $20/user/month | 25GB storage, unlimited external projects, unlimited tasks, unlimited client access, powerful task templates |
| Advanced | $30/user/month | 50GB storage, organizational chart, recurring/retainer projects, priority training and support, project templates, custom project fields, internal projects |
| Enterprise | Upon request | Advanced plan features, dedicated account manager, on-premise hosting, active directory/LDAP sync, custom payment options, custom SLA |
Let’s break down ProWorkflow’s pricing details a bit further:
ProWorkflow Professional Plan
The Professional plan is ideal for small to medium-sized businesses in marketing, design, and IT. It offers robust project management tools, unlimited external projects and tasks, 25GB of storage, and unlimited client access. However, it does not include advanced features like project templates and custom project fields.
ProWorkflow Advanced Plan
The Advanced plan is designed for larger teams in engineering, construction, and consulting. It includes 50GB of storage, organizational charts, recurring projects, and priority customer support, with a minimum requirement of 5 users. However, it does not include a dedicated account manager or on-premise hosting.
ProWorkflow Enterprise Plan
The Enterprise plan is designed for large enterprises with complex project management needs, such as architecture and large-scale IT organizations. It includes all Advanced plan features, plus a dedicated account manager, on-premise hosting, and custom SLAs. Pricing is customized based on specific requirements.
ProWorkflow Pricing Vs. Competitors
ProWorkflow's pricing is average compared to other project management software and offers a comprehensive feature set and integrations without restricting essential features to higher-tier plans, ensuring good value for money.
Comparison Chart: ProWorkflow vs. Alternatives
Wondering how ProWorkflow pricing compares to other project management software? Here’s a comparison chart that breaks down the costs of other project management software side-by-side:
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 |  monday.com Intuitive interface to help you see your important project data at a glance. | Best for workflow automation | 14-day free trial + free plan available | From $8/user/month (billed annually) | Website |
| 2 |  Smartsheet The list and Gantt chart in Smartsheet are useful for visualizing project timelines and deadlines. | Best for customizable dashboards | 30-day free trial | From $9/user/month (billed annually) | Website |
| 3 |  Celoxis Celoxis includes a portfolio dashboard where users can view project data across their portfolio. | Best for simplified planning and workflows | 14-day free trial + free demo available | From $25/user/month (billed annually) | Website |
| 4 |  Wrike Wrike allows you to view project statuses and all relevant project information across your entire portfolio. | Best for large projects and scaling | Freemium version available | From $10/user/month (min of 2 seats) | Website |
| 5 |  Productive Productive's project management features allow users to assign tasks, track progress, and collaborate with team members. | Best for agency projects and budgeting | 14-day free trial | From $9/month (billed annually) | Website |
| 6 |  Bonsai Agency Software Bonsai allows you to manage your projects, budgets, and related tasks within a single dashboard. | Best for end-to-end agency projects | Free trial available | From $9/user/month (billed annually) | Website |
| 7 |  Hive Plan projects and tasks, on Kanban-style boards, assign team members, and track progress. | Best for collaborative project management | Free plan available | From $5/user/month (billed annually) | Website |
| 8 |  Polaris PSA By Replicon The project management dashboard of Polaris PSA provides a comprehensive view of ongoing projects, timelines, and task progress. | Best for real-time project insights | 14-day free trial | From $6-29/month | Website |
| 9 |  Workzone Gain greater visibility with a portfolio-to-task level project dashboard. Organize your work by client or department. Break down tasks and easily see status of your work. | Best for comprehensive project visibility | Free trial available | From $25/user/month | Website |
| 10 |  Resource Guru The resource scheduling feature in Resource Guru lets users effectively plan and allocate resources for various projects. | Best for multi-resource management | 30-day free trial | From $4.16/user/month (billed annually) | Website |
Alternatives to ProWorkflow
ProWorkflow is a solid project management software, but there are plenty of other options out there. Depending on your use case, budget, team size, and other factors, you might consider shopping around for a solution that’s better suited to your needs. If you’re looking for alternative project management software options to ProWorkflow, here are a few worth checking out:
Get free help from our project management software advisors to find your match.
How To Choose The Right ProWorkflow Plan
When deciding which ProWorkflow plan to go with, you’ll want to consider the added value and potential drawbacks that come with each plan. Scrolling through long lists of features can quickly lead to confusion and uncertainty, so here are a few factors to keep in mind as you evaluate and assess your options:
ProWorkflow Scalability and Team Size
Evaluating ProWorkflow's scalability is crucial for aligning with your team’s size and growth. ProWorkflow offers three pricing plans: Professional, Advanced, and Enterprise. The Professional plan costs $20/user/month, suits small teams with no user limit, and includes 25GB of storage. The Advanced plan costs $30/user/month, requires a minimum of five users, and offers 50GB of storage, making it ideal for medium-sized teams. The Enterprise plan has custom pricing and is tailored for large organizations needing advanced features like dedicated account management and on-premise hosting.
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Industry-Specific ProWorkflow Features
Evaluating ProWorkflow's suitability for your industry is important for maximizing productivity and efficiency. ProWorkflow offers tailored features for various industries, such as project templates for marketing and creative teams, custom project fields for engineering, and internal projects for IT organizations. These features are available across different plans, with advanced options like custom fields and internal projects included in higher-tier plans.
ProWorkflow Integration Capabilities
Integrating your project management software with your existing tech stack is important for workflow efficiency, notification management, and data consistency. ProWorkflow offers native integrations with accounting software and document storage solutions. It also connects with third-party tools like Zapier, enabling automated workflows across different applications. Additionally, ProWorkflow provides an API for building custom integrations tailored to your specific needs. This flexibility ensures seamless integration into your existing systems.
ProWorkflow Security Safeguards
When choosing a ProWorkflow plan, consider the safety and security features. ProWorkflow offers several measures to protect your data: all plans support SAML-based authentication and hashed passwords. Administrators can set granular per-user access permissions and track actions with a 90-day audit log. Two-factor authentication (2FA) is available and mandatory for accounts using financial plugins or if enabled by the admin. The Enterprise plan includes additional features like on-premise hosting and active Directory/LDAP sync.
Need expert help selecting the right tool?
With one-on-one help, we guide you to your top software options. Narrow down your software search & make a confident choice.
ProWorkflow Pricing FAQs
Here are answers to a few common questions about ProWorkflow pricing:
What additional costs should I anticipate with ProWorkflow?
When considering ProWorkflow, anticipate additional costs for things such as customization, data migration, training, and maintenance. These can incur significant expenses depending on the complexity and requirements.
Are there any discounts or promotions available for ProWorkflow?
ProWorkflow offers discounts for annual subscriptions, allowing users to save up to 10%. For example, the Professional plan costs $20/user/month when billed monthly, but drops to $18/user/month when billed annually. Similarly, the Advanced plan costs $30/user/month when billed monthly, but reduces to $27/user/month with annual billing.
How often does ProWorkflow change its pricing structure?
ProWorkflow’s pricing structure has remained stable for a significant period. Although the date of the last update is not specified, users are encouraged to check the ProWorkflow website or contact their support team for the most up-to-date pricing information.
Do I need to sign a long-term contract?
ProWorkflow does not require long-term contracts. You can opt for monthly billing, giving you the flexibility to switch plans or cancel your subscription as your needs change.
Can I cancel my subscription at any time?
Yes, you can cancel your ProWorkflow subscription at any time. Review the cancellation policy for details on potential refunds or required notice periods.
Is there a money-back guarantee if I'm not satisfied?
ProWorkflow does not offer a money-back guarantee but provides a 14-day free trial to evaluate the platform before committing financially.
Is ProWorkflow Good Value?
In my opinion, ProWorkflow offers excellent value for businesses seeking a reliable project management or resource management tool. Its features, such as time tracking, task management, messaging, custom reports, and real-time team collaboration, cater well to small to medium-sized enterprises. The pricing is competitive, considering the functionality and support provided. The user-friendly interface makes onboarding straightforward, even for those new to project management software. ProWorkflow's integrations with popular tools like Xero and QuickBooks enhance its utility for financial tracking and invoicing. However, larger enterprises with complex project needs might find it lacking in advanced features compared to other high-end solutions.
Verdict: ProWorkflow is a valuable choice for small to medium-sized businesses and creative agencies looking for an efficient project management tool.
Want to learn more about ProWorkflow? Check out their site for additional information.
From $20/user/month
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