Notion vs. Todoist: Comparison & Expert Reviews For 2025
Notion offers a flexible workspace for organizing your work in a way that suits you best. Similarly, Todoist helps you manage tasks with ease, keeping your priorities clear and organized.
While Notion provides an all-in-one workspace, Todoist focuses on streamlined task management, making each tool distinct in its approach.
In this article, we'll compare the tools, their features, pros and cons, pricing, and more, helping you decide which task management software best fits your needs.
Notion vs. Todoist: An Overview
Notion
Why You Can Trust Us
Notion vs. Todoist Pricing Comparison
| Notion | Todoist | |
|---|---|---|
| Free Trial | 14-day free trial + free plan available | 30-day free trial |
| Pricing | From $10/user/month (billed annually) | From $4/user/month (billed annually) + free plan available |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowNotion vs. Todoist Pricing & Hidden Costs
Notion pricing follows a tiered model, offering a free version with the option to upgrade for additional features. However, users may encounter additional costs for extra storage or team members.
Todoist pricing also offers a free tier and paid plans with advanced features, along with potential extra costs for premium features and larger teams.
To choose the right tool for your budget, assess your team's needs, consider the features you'll actually use, and factor in any potential growth in your team size or project complexity.
Notion vs. Todoist Feature Comparison
With Notion’s database feature, you can effortlessly manage complex projects by creating a tailored workspace that fits your team’s unique workflow, making it especially useful for creative project planning.
Todoist’s task prioritization is also excellent for keeping your daily tasks organized and ensuring nothing falls through the cracks, making it ideal for fast-paced environments where deadlines are key.
While Notion lets you customize your workspace for broad project management, Todoist focuses on keeping your task list clear and actionable.
| Notion | Todoist | |
|---|---|---|
| API | ||
| Calendar Management | ||
| Dashboards | ||
| External Integrations | ||
| File Sharing | ||
| Gantt Charts | ||
| Inventory Tracking | ||
| Kanban Boards | ||
| Mobile App | ||
| Project Management | ||
| Status Notifications | ||
| Supplier Management | ||
| Task Scheduling/Tracking | ||
| Time Management |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowNotion vs. Todoist Integrations
| Integration | Notion | Todoist |
|---|---|---|
| Slack | ✅ | ✅ |
| Google Drive | ✅ | ✅ |
| Microsoft Teams | ✅ | |
| Trello | ✅ | |
| Dropbox | ✅ | ✅ |
| Evernote | ✅ | |
| Outlook | ✅ | ✅ |
| Asana | ✅ | |
| API | ✅ | ✅ |
| Zapier | ✅ | ✅ |
With Notion's integration with Slack, you can streamline communication by linking project updates directly to your team's channels, which is invaluable during collaborative projects. In contrast, Todoist's integration with Trello is great for visualizing your tasks within boards, especially when managing multiple projects simultaneously.
Notion's Slack integration keeps your team in sync, while Todoist's Trello integration provides a clear visual overview of your tasks.
Notion vs. Todoist Security, Compliance & Reliability
| Factor | Notion | Todoist |
|---|---|---|
| Data Privacy | Utilizes end-to-end encryption to safeguard user data, ensuring that confidential information remains secure. | Encrypts data both at rest and in transit, safeguarding your tasks and projects. |
| Regulatory Compliance | Complies with GDPR, ensuring that user data is handled in accordance with EU regulations. | GDPR compliant, focusing on user data protection and privacy rights. |
| Uptime Reliability | Maintains a 99.9% uptime, providing consistent access to your workspace and projects. | Offers a reliable service with regular updates and a strong focus on uptime. |
Notion and Todoist both prioritize data protection and compliance, but Notion offers more robust encryption measures. To evaluate which tool best meets your security needs, consider how they handle data protection, compliance with regulations like GDPR, and their track record for uptime reliability.
Notion vs. Todoist Ease of Use
| Factor | Notion | Todoist |
|---|---|---|
| User Experience | Offers a customizable interface, allowing you to design your workspace to fit your workflow. | Features a clean, straightforward interface that makes task management easy and quick. |
| Onboarding Experience | Provides tutorials and templates to help new users get started with building their workspace. | Offers a guided setup that helps you prioritize tasks right from the start. |
| Setup | Requires some setup to tailor it to your needs, but offers flexibility in how you organize. | Provides a quick setup, letting you start organizing tasks almost immediately. |
Notion's flexibility can be both its strength and challenge, as setting up your workspace takes time but allows for deep customization. Alternatively, Todoist shines with its intuitive interface and rapid setup, making it ideal for jumping straight into task management without a steep learning curve.
Notion vs Todoist: Pros & Cons
Notion
- You can take notes, manage projects, and maintain your databases in one place.
- The intuitive design makes it easy for users to navigate and organize their projects.
- You can tailor your workspace to fit your needs with flexible layouts and templates.
- The mobile app is less intuitive than the desktop version.
- You might experience slow performance if you have large databases or complex setups.
- It can be challenging for new users to master without spending time on tutorials.
Todoist
- The tool provides strong collaboration capabilities, making it easy to share projects and communicate with your team.
- Its user-friendly interface simplifies task management with features like natural language input and productivity reports.
- Todoist offers cross-platform support with reliable syncing, ensuring your tasks are accessible everywhere.
- The app could be seen as offering limited customization for power users seeking more tailored task management solutions.
- Users may find Todoist lacks some of the advanced features that competitors provide.
- Some advanced features are limited to paid tiers, which might not suit users looking for extensive free options.
Best Use Cases for Notion and Todoist
Notion
- Creative agencies You can use customizable templates within a flexible workspace to manage creative projects and collaborate with the team.
- Freelancers You can manage multiple projects and clients in a single, organized platform.
- Startups You can tailor your workspace to your needs in order to manage rapid growth and changing project requirements.
- Remote teams Notion supports constant communication and project tracking across different locations.
- Education departments You can use Notion's database capabilities to organize curricula, schedules, and educational materials.
- Content writers You can use the note-taking and organization features to manage research, drafts, and editorial calendars efficiently.
Todoist
- Freelancers Todoist’s simple interface helps you keep track of multiple projects without getting overwhelmed.
- Small Businesses The tool’s collaboration features let your team share tasks and stay aligned easily.
- Remote Teams With cross-platform access, your distributed team can manage tasks from anywhere.
- Marketing Departments Todoist’s task-sharing capabilities ensure your team stays on top of campaigns.
- Project Coordinators Natural language input simplifies adding and organizing tasks, saving you time.
- Education Professionals Teachers can organize classes and assignments effortlessly with Todoist’s intuitive task lists.
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowWho Should Use Notion and Todoist?
I believe Notion is best for teams and professionals who need a highly customizable workspace to manage complex projects and prefer flexibility over simplicity. It's ideal for creative industries where collaboration and project planning are key.
On the other hand, Todoist suits individuals and teams seeking a straightforward and efficient way to manage tasks and deadlines without the need for extensive customization. It's great for fast-paced environments where quick setup and ease of use are priorities.
Differences Between Notion and Todoist
| Notion | Todoist | |
|---|---|---|
| Automation | Notion allows for custom automation through integrations with tools like Zapier. | Todoist supports automation with built-in features and integrations like Zapier for task automation. |
| Collaboration | Excels in collaborative features, making it ideal for team-based projects. | Better suited for individual task management with basic collaboration options. |
| Customization | Offers extensive customization with templates and databases for personalized workflows. | Provides a straightforward setup with limited customization, focusing on task management. |
| Pricing | Uses a tiered pricing model with a free version and paid upgrades for additional features. | Supports a free version with premium plans for advanced features and larger teams. |
| User Interface | Features a flexible interface that allows you to build a workspace tailored to your needs. | Offers a clean and intuitive interface that simplifies and streamlines task management. |
| Visit NotionOpens new window | Visit TodoistOpens new window |
Similarities Between Notion and Todoist
| Collaboration | While Notion provides robust collaborative features, Todoist also allows for team collaboration, albeit with more straightforward options. |
|---|---|
| Cross-Platform Access | The tools offer cross-platform accessibility, allowing you to manage your tasks on both desktop and mobile, ensuring flexibility in your workflow. |
| Integrations | They both support integrations with popular apps like Google Calendar and Slack, enhancing your productivity by connecting your tools. |
| Pricing | Both offer free versions with essential features, allowing you to explore their capabilities without immediate financial commitment. |
| Task Management | Notion and Todoist help you organize tasks efficiently, with Notion allowing for detailed task tracking and Todoist focusing on simplicity and ease of use. |
| Visit NotionOpens new window Visit TodoistOpens new window | |