monday.com vs. Notion: Comparison & Expert Reviews For 2025
monday.com offers a versatile platform for managing your team's projects and workflows, while Notion provides a customizable workspace for organizing tasks and knowledge. Although both tools aim to enhance productivity, their approaches to project management differ significantly in terms of flexibility and integration capabilities.
In this article, we'll compare the tools and their features, pros and cons, pricing, and more to help you choose the right project management software for your needs.
monday.com vs. Notion: An Overview
monday.com
Notion
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monday.com vs. Notion Pricing Comparison
| monday.com | Notion | |
|---|---|---|
| Free Trial | 14-day free trial + free plan available | 14-day free trial + free plan available |
| Pricing | From $8/user/month (billed annually) | From $10/user/month (billed annually) |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowmonday.com vs. Notion Pricing & Hidden Costs
monday.com pricing is based on a tiered subscription model, where costs can increase with added features and more team members, potentially leading to unexpected expenses. Notion pricing similarly uses a subscription model with different tiers, but users might encounter additional charges for premium features or increased storage space. To select the tool with the right pricing, consider evaluating your team's specific needs and usage patterns, and calculate the total cost by factoring in any potential add-ons or upgrades that may be required as your projects grow.
monday.com vs. Notion Feature Comparison
With monday.com’s automations, you can streamline repetitive tasks, making it ideal for project managers handling complex workflows and needing to save time on routine processes. Notion’s database feature is great for organizing and retrieving project information, especially useful in environments where tracking vast amounts of data is crucial. While monday.com’s automation supports efficiency, Notion’s database excels in data management, each serving different aspects of project management.
| monday.com | Notion | |
|---|---|---|
| API | ||
| Batch Permissions & Access | ||
| Budgeting | ||
| Calendar Management | ||
| Collaboration Support | ||
| Contact Management | ||
| Contact Sharing | ||
| Customer Management | ||
| Dashboard | ||
| Dashboards | ||
| Data Export | ||
| Data Import | ||
| Data Visualization | ||
| Dependency Tracking | ||
| Document Sharing | ||
| Expense Tracking | ||
| External Integrations | ||
| File Sharing | ||
| Gantt Charts | ||
| Inventory Tracking | ||
| Kanban Boards | ||
| Multi-User | ||
| Notifications | ||
| Project Management | ||
| Resource Management | ||
| Scheduling | ||
| Supplier Management | ||
| Task Scheduling/Tracking | ||
| Third-Party Plugins/Add-Ons | ||
| Time Management | ||
| Travel Management | ||
| Workflow Management |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowmonday.com vs. Notion Integrations
| Integration | monday.com | Notion |
|---|---|---|
| ✅ | ❌ | |
| HubSpot | ✅ | ❌ |
| Miro | ✅ | ❌ |
| Slack | ✅ | ✅ |
| Google Calendar | ✅ | ✅ |
| Dropbox | ✅ | ✅ |
| Trello | ❌ | ✅ |
| Figma | ✅ | ❌ |
| API | ✅ | ✅ |
| Zapier | ✅ | ✅ |
With monday.com's integration with LinkedIn, you can automate social media postings, which is perfect for project managers handling marketing campaigns. Notion's integration with Trello is great for visual project tracking, especially when managing teams that rely heavily on Kanban boards. While monday.com's LinkedIn integration supports marketing automation, Notion's Trello integration enhances project visibility and task management.
monday.com vs. Notion Security, Compliance & Reliability
| Factor | monday.com | Notion |
| Data Encryption | monday.com encrypts data both in transit and at rest using AES-256 encryption. | Notion secures data with AES-256 encryption for both in transit and at rest. |
| Regulatory Compliance | monday.com complies with GDPR and HIPAA standards for data protection. | Notion adheres to GDPR regulations for user data privacy and protection. |
| Reliability | monday.com guarantees 99.9% uptime with its robust infrastructure. | Notion also promises high availability with a focus on consistent uptime. |
| Access Controls | monday.com offers role-based access controls to manage user permissions. | Notion provides granular access controls, allowing detailed permission settings. |
monday.com and Notion both offer strong security and compliance features, but monday.com has a slight edge with its HIPAA compliance. To evaluate security and compliance features between the two, consider reviewing their encryption standards, compliance certifications, and access control options to ensure they align with your team's specific needs.
monday.com vs. Notion Ease of Use
| Factor | monday.com | Notion |
|---|---|---|
| User Interface | monday.com offers a colorful and intuitive interface with drag-and-drop functionality for task management. | Notion provides a clean, minimalist interface that allows for extensive customization. |
| Onboarding Experience | monday.com offers guided tutorials and templates to help new users get started quickly. | Notion provides a variety of templates and a flexible structure, but requires more time to master. |
| Setup | monday.com has a straightforward setup process with pre-built templates for various workflows. | Notion requires a more manual setup process, allowing for personalized workspace creation. |
| Support | monday.com offers 24/7 support with a range of resources including webinars and a knowledge base. | Notion provides support through a help center and community forums, but lacks 24/7 live support. |
monday.com is easier to get started with due to its guided onboarding and vibrant interface, making it ideal for teams looking for quick adoption. Notion offers extensive customization options, which can be powerful for those who need flexibility, but it might be overwhelming for teams new to project management tools.
monday.com vs Notion: Pros & Cons
monday.com
- The interface is easy to use, with simple drag and drop timeline and charting mechanics.
- There is a long list of supported integrations
- You can create forms that live within your project as a view.
- There is a steep learning curve for beginners.
- Recurring tasks are considered automations and limited to higher tier plans.
- The Gantt view isn't useful for building a project.
Notion
- You can take notes, manage projects, and maintain your databases in one place.
- The intuitive design makes it easy for users to navigate and organize their projects.
- You can tailor your workspace to fit your needs with flexible layouts and templates.
- The mobile app is less intuitive than the desktop version.
- You might experience slow performance if you have large databases or complex setups.
- It can be challenging for new users to master without spending time on tutorials.
Best Use Cases for monday.com and Notion
monday.com
- Marketing teams Its customizable dashboards and automation features let you track campaigns and workflows efficiently.
- Event planners The platform’s timeline views and easy collaboration features make managing multiple events straightforward.
- Product development You can track progress and updates across teams to maintain alignment and meet deadlines.
- Creative departments With features like collaborative docs and a proofing screen, creative teams can improve feedback loops and increase delivery speeds.
- Content creation monday.com's file management and commenting capabilities let teams manage media files and improve collaboration.
- Remote teams With collaborative features and real-time updates, remote teams can maintain productivity and communication effortlessly.
Notion
- Creative agencies You can use customizable templates within a flexible workspace to manage creative projects and collaborate with the team.
- Freelancers You can manage multiple projects and clients in a single, organized platform.
- Startups You can tailor your workspace to your needs in order to manage rapid growth and changing project requirements.
- Remote teams Notion supports constant communication and project tracking across different locations.
- Education departments You can use Notion's database capabilities to organize curricula, schedules, and educational materials.
- Content writers You can use the note-taking and organization features to manage research, drafts, and editorial calendars efficiently.
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowWho Should Use monday.com, and Who Should Use Notion?
In my opinion, monday.com is best for teams that need a structured, visually engaging platform with robust automation, especially in industries like marketing or project management. From my perspective, Notion is ideal for individuals or teams that require a highly customizable workspace to organize data and ideas, such as writers, researchers, or tech startups. I believe if your team values quick setup and ease of use, monday.com is the way to go, but if you prioritize flexibility and customization, Notion would be the better choice.
Differences Between monday.com and Notion
| monday.com | Notion | |
|---|---|---|
| Automation | monday.com excels in automation, streamlining repetitive tasks for efficiency. | Notion lacks built-in automation, focusing more on manual customization. |
| Integrations | monday.com supports a wide range of integrations including LinkedIn and HubSpot. | Notion integrates well with tools like Trello but has fewer direct integrations. |
| Onboarding | monday.com offers guided tutorials and templates for a quick start. | Notion requires more manual setup and exploration to master its features. |
| Pricing | monday.com uses a tiered subscription model with costs based on features and team size. | Notion offers a more flexible pricing structure, ideal for individuals or small teams. |
| User Interface | monday.com provides a colorful and structured interface with drag-and-drop features. | Notion offers a minimalist interface that allows for extensive customization. |
| Visit monday.comOpens new window | Read Notion ReviewOpens new window |
Similarities Between monday.com and Notion
| Cloud-Based Access | monday.com and Notion are accessible from anywhere with an internet connection, allowing remote teams to work seamlessly. |
|---|---|
| Collaboration | Both platforms support team collaboration, offering features like comments and shared workspaces to keep everyone on the same page. |
| Customization | Both monday.com and Notion allow you to tailor workflows to fit your team's needs, with monday.com using templates and boards and Notion using flexible pages and databases. |
| Integrations | Both integrate with Zapier, enabling connections to a wide range of apps to extend functionality and automate processes. |
| Visual Management | Each offers ways to visualize data, with monday.com providing charts and dashboards and Notion allowing for various database views to track progress. |
| Visit monday.comOpens new window Read Notion ReviewOpens new window | |