ClickUp vs. Airtable: Comparison & Expert Reviews For 2025
ClickUp offers a traditional project management solution that helps you easily manage your projects, while Airtable provides a flexible spreadsheet-based platform that is highly customizable. Both tools aim to boost productivity, but they differ in their customization and integration capabilities.
I’ve reviewed and evaluated each tool and key features, pros and cons, pricing, and more to help you decide which project management software best suits your needs.
ClickUp vs. Airtable: An Overview
ClickUp
Airtable
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ClickUp vs. Airtable Pricing Comparison
| ClickUp | Airtable | |
|---|---|---|
| Free Trial | 14-day free trial + free plan available | 14-day free trial |
| Pricing | From $7/user/month | From $20/user/month (billed annually) |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowClickUp vs. Airtable Pricing & Hidden Costs
ClickUp’s pricing is a tiered model with free and paid plans, and you might encounter additional costs for advanced features or increased storage. Airtable’s pricing also follows a tiered structure, with potential extra charges for premium features or automation capacity.
To select the right tool, evaluate your team's specific needs, required features, and scale of usage to make sure you’re choosing a plan that provides the best value without unexpected expenses.
ClickUp vs. Airtable Feature Comparison
ClickUp’s task management features let you handle complex projects with strict due dates and lots of dependencies. You can customize task views and bulk edit tasks, which is perfect for managing large teams with diverse workflows. Airtable’s rich field types and customizable views are also great for organizing data-driven projects, and you can switch between grid, calendar, Gantt charts, and Kanban views with ease.
Each project management tool supports your needs in unique ways—ClickUp excels in task-centric environments, and Airtable shines when it comes to data management.
| ClickUp | Airtable | |
|---|---|---|
| API | ||
| Budgeting | ||
| Calendar Management | ||
| Contact Management | ||
| Dashboards | ||
| Dependency Tracking | ||
| Document Sharing | ||
| Email Integration | ||
| Expense Tracking | ||
| External Integrations | ||
| File Sharing | ||
| Gantt Charts | ||
| Google Apps Integration | ||
| Kanban Boards | ||
| Project Management | ||
| Resource Management | ||
| Task Scheduling/Tracking | ||
| Time Management | ||
| Workflow Management |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowClickUp vs. Airtable Integrations
| Integration | ClickUp | Airtable |
|---|---|---|
| Slack | ✅ | ✅ |
| Google Drive | ✅ | ✅ |
| Microsoft Teams | ✅ | ❌ |
| Zoom | ✅ | ❌ |
| Dropbox | ✅ | ✅ |
| Figma | ✅ | ❌ |
| Jira | ✅ | ✅ |
| Salesforce | ✅ | ✅ |
| GitHub | ✅ | ✅ |
| Outlook | ✅ | ✅ |
| API | ✅ | ✅ |
| Zapier | ✅ | ✅ |
ClickUp's integration with Slack lets you send task updates directly to your channels, which improves team communication and keeps everyone on the same page. Airtable integrates with Salesforce to let you sync customer data with your project workflows and manage client interactions effectively.
While ClickUp improves internal team collaboration, Airtable lets you create a custom system for integrating project management and customer relationship management (CRM) systems.
ClickUp vs. Airtable Security, Compliance & Reliability
| Factor | ClickUp | Airtable |
|---|---|---|
| Data Encryption | ClickUp uses AES-256 encryption for data at rest. | Airtable encrypts data in transit with TLS and at rest with AES-256. |
| Regulatory Compliance | ClickUp complies with GDPR and CCPA and provides data processing agreements. | Airtable is also GDPR compliant and offers data processing agreements for users. |
| Reliability | ClickUp guarantees 99.9% uptime with redundant data backups. | Airtable maintains 99.9% uptime with regular data backups. |
ClickUp and Airtable both provide strong security and compliance features. To choose the right vendor, evaluate the specific compliance requirements of your industry and make sure the tool's features align with your team's security needs.
ClickUp vs. Airtable Ease of Use
| Factor | ClickUp | Airtable |
|---|---|---|
| User Interface | ClickUp offers a customizable interface with drag-and-drop functionality. | Airtable has a clean, spreadsheet-like interface that's customizable, intuitive, and easy to navigate. |
| Onboarding Experience | ClickUp provides comprehensive tutorials and templates to help new users get started quickly and easily. | Airtable offers a straightforward onboarding process with guided tours and templates. |
| Support | ClickUp has 24/7 customer support and a robust community forum. | Airtable offers email support and extensive online resources. |
ClickUp's vast feature set has a steep learning curve to navigate initially, but it has plenty of built-in project management capabilities that are handy once you become familiar with them. By comparison, Airtable's simplicity and intuitive design make it easier to pick up, but the customization options can make it overwhelming for new users.
ClickUp vs Airtable: Pros & Cons
ClickUp
- Built-in automations reduce manual work and speed up your workflow
- Extensive task management features keep your projects organized and on track
- Real-time collaboration makes team communication more effective
- Users often find the learning curve steep due to its rich feature set
- Some users report occasional performance lags when managing large projects
- Mobile app can be less intuitive than the desktop version
Airtable
- Its automation rules make it easy to notify stakeholders, even if they are outside the platform.
- Airtable's forms feature lets you efficiently gather information from external sources.
- You can connect and perform calculations across multiple bases.
- Customizing the templates requires a big time investment.
- It's not a traditional project management platform.
- The learning curve can be challenging for new users.
Best Use Cases for ClickUp and Airtable
ClickUp
- Freelancers You can track your tasks and deadlines efficiently with ClickUp’s simple task and time management tools.
- Tech startups ClickUp supports agile development with sprints and real-time collaboration features that can help teams iterate quickly.
- Marketing teams You can streamline campaign planning and execution using ClickUp’s task dependencies and timelines.
- Remote teams ClickUp's real-time updates and collaboration tools keep everyone on the same page, no matter where they are.
- Product managers ClickUp’s roadmaps and goal-tracking features help you align development with business objectives.
- Creative agencies ClickUp's customizable dashboards and task automation features can help you manage client projects, track feedback and revisions, and keep creative teams aligned.
Airtable
- Creative agencies Airtable lets your team design custom project pipelines to foster creativity and improve task management.
- Marketing teams You can track campaigns with Airtable’s flexible and visual database and make sure every detail is covered.
- Small businesses Airtable adapts to your unique business processes and can scale with you as your team grows.
- Event planners Its visual calendar and task management features help you coordinate every detail efficiently.
- Consulting firms Track client projects and deliverables with Airtable’s customizable views and data organization.
- Product development You can manage product roadmaps and feature backlogs with Airtable’s powerful database tools.
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowWho Should Use ClickUp and Airtable?
In my opinion, ClickUp is best for teams that handle complex projects with diverse workflows, as well as tech-savvy teams who value flexibility. On the other hand, Airtable is ideal for those who appreciate extensive customization and work with data-heavy projects, such as marketing or creative teams. If your team thrives on straightforward, intuitive design, Airtable might be the right fit for you.
Differences Between ClickUp and Airtable
| ClickUp | Airtable | |
|---|---|---|
| Automation | ClickUp supports advanced automation capabilities for repetitive tasks. | Airtable offers basic automations that are suitable for simple workflows. |
| Customization | ClickUp offers customization options for task views and workflows. | Airtable provides customizable views and has a strong focus on data organization. |
| Integrations | ClickUp integrates well with communication tools like Slack and Microsoft Teams. | Airtable can integrate with data-centric tools like Salesforce. |
| User Interface | ClickUp's interface is feature-rich but can be overwhelming at first. | Airtable's user-friendly interface is clean and intuitive, and resembles a spreadsheet. |
| Visit ClickUpOpens new window | Visit AirtableOpens new window |
Similarities Between ClickUp and Airtable
| Collaboration | ClickUp and Airtable offer collaborative features, such as shared task lists and comments, that foster team member communication. |
|---|---|
| Flexible Views | Both tools let you switch between different views (e.g. Kanban and calendar), so you can visualize projects in various ways. ClickUp offers more task-centric views, whereas Airtable excels in data grid views. |
| Integrations | Both project management platforms support integrations through API and Zapier. |
| Pricing | Both use tiered pricing and provide different plans to suit different needs, including a free plan. Each offers unique features locked to the higher tiers—advanced integrations in ClickUp and increased automation in Airtable. |
| User Support | Both tools provide extensive online resources and tutorials for users. ClickUp offers 24/7 support, and Airtable offers guided tours and email assistance. |
| Visit ClickUpOpens new window Visit AirtableOpens new window | |