Airtable Pricing Tiers & Costs
A complete overview of Airtable pricing tiers, value for money, and how to pick the right plan for you. Plus, alternatives to consider and a side-by-side pricing comparison.
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Airtable is a project management software offering multiple pricing tiers through a subscription-based model. Digital project managers use Airtable to organize, track, and manage their projects efficiently with features like customizable templates, collaboration tools, and integrations.
Compared to its competitors, Airtable provides flexible pricing options that cater to different user needs. This guide covers everything you need to know about Airtable pricing, plans, and extra costs to make an informed purchase decision with confidence.
How Much Does Airtable Cost?
Airtable’s paid plans start from $20 per user per month and go up to $45 per user per month, both billed annually. A free version of Airtable is also available, which is ideal for individuals or small teams who only need basic functionalities. A custom pricing tier, designed to meet specific business requirements, is additionally available for enterprise users.
Airtable Plans & Pricing Tiers
Here's an overview of the available Airtable pricing plans:
| Plan Type | Price per User | What’s Included? |
| Free | $0/month | Unlimited bases, with up to 1,000 records per base, 1 GB of attachments per base, 100 automation runs, and support for up to 5 editors, along with access to the Interface Designer |
| Team | $20/user/month (billed annually) | 50,000 records per base, 25,000 automation runs, and 20 GB of attachments, with standard sync integrations, extensions, Gantt and timeline views, and expanded color, formatting, and calendar options |
| Business | $45/user/month (billed annually) | 125,000 records, 100,000 automation runs, and 100 GB of attachments per base, with premium sync integrations, verified data, two-way sync, an admin panel, SAML-based single sign-on, and an app sandbox |
| Enterprise Scale | Upon request | 500,000 records per base, 500,000 automation runs, and 1,000 GB of attachments, with on-premises sync integrations, an app library, HyperDB, an enterprise hub, enhanced security and admin controls, an enterprise API, extension and integration management, and audit logs and data loss prevention (DLP). |
Let’s break down the available Airtable plans a bit further:
Airtable Free Plan
Airtable’s Free plan is suitable for individuals or small teams managing basic projects, offering unlimited bases with up to 1,000 records per base, 1 GB of attachments per base, 100 automation runs, and support for up to 5 editors. It also includes access to the software's Interface Designer, making it a great fit for industries like education and nonprofits.
However, the Free plan comes with limitations. The cap of 1,000 records and 1 GB of attachments per base may not be sufficient for projects requiring extensive data storage. Additionally, this plan lacks access to certain advanced features such as sync integrations and extensions, which are only available on paid plans. Collaboration is also limited, as only up to five editors can work together, which might be restrictive for growing teams.
Airtable Team Plan
Designed for small to medium-sized teams seeking enhanced collaboration and data management, Airtable’s Team plan offers a significant increase in capacity compared to the Free plan. It allows up to 50,000 records per base, 25,000 automation runs per month, and 20 GB of attachment space per base.
Additional features include standard sync integrations, extensions, Gantt and timeline views, and expanded customization options. These capabilities make it a great choice for marketing teams, creative professionals, and other collaborative environments.
Despite its advantages, the Team plan has some limitations. At $20 per user per month (billed annually), the costs can quickly add up for larger teams. Furthermore, while this plan significantly expands storage and automation capabilities, teams handling massive datasets or requiring high automation volume might still find the 50,000-record limit restrictive.
Airtable Business Plan
Airtable’s Business plan is built for larger teams that need more advanced features and greater flexibility. It supports up to 125,000 records per base, 100,000 automation runs per month, and 100 GB of attachment space per base.
Additionally, this plan includes premium sync integrations, verified data, two-way sync, 20 synced tables per base, an admin panel, and SAML-based single sign-on. These features are particularly beneficial for industries like technology and media, where data security, collaboration, and customization are key concerns.
However, the Business plan's price of $45 per user per month (billed annually) may be cost-prohibitive for small teams or startups. While it provides more automation and storage, teams without dedicated IT or data management resources might find it complex to implement and use effectively.
Airtable Enterprise Scale Plan
Airtable’s Enterprise Scale plan is designed for large organizations that require advanced administrative controls, strong security, and extensive customization. It supports up to 500,000 records per base, 500,000 automation runs per month, and 1,000 GB of attachment space.
Additional features include on-premises sync integrations, an app library, HyperDB, an enterprise hub, enhanced security and admin controls, an enterprise API, and management of extensions and integrations. The plan also includes audit logs, custom revision history timeframes, and data loss prevention (DLP), making it a top choice for highly regulated industries such as finance and healthcare.
While the Enterprise Scale plan is powerful, it comes with drawbacks. Pricing is customized based on the organization’s needs, requiring direct negotiations with Airtable’s sales team. Additionally, implementing and managing this plan requires significant IT resources, making it less suitable for smaller organizations that may not have dedicated technical staff.
Airtable Pricing vs. Competitors
Airtable is generally considered average in pricing compared to other project management software. It offers four pricing tiers, providing flexibility for various business sizes. Each plan includes a solid set of functionalities and features, with the Business and Enterprise Scale plans offering more advanced options.
Airtable also supports numerous integrations, some of which are accessible only on higher-tier plans. Furthermore, the platform provides standard security safeguards across all plans, with enhanced controls available for enterprise users.
Comparison Chart: Airtable vs. Alternatives
Wondering how Airtable pricing compares to other project management software? Here’s a comparison chart that breaks down the costs of other project management software side-by-side:
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 |  monday.com Intuitive interface to help you see your important project data at a glance. | Best for workflow automation | 14-day free trial + free plan available | From $8/user/month (billed annually) | Website |
| 2 |  Celoxis Celoxis includes a portfolio dashboard where users can view project data across their portfolio. | Best for simplified planning and workflows | 14-day free trial + free demo available | From $25/user/month (billed annually) | Website |
| 3 |  ClickUp Small and large teams can easily plan projects, assign team members, and track progress. | Best for replacing multiple separate tools | 14-day free trial + free plan available | From $7/user/month | Website |
| 4 |  Hub Planner The Gantt tool offers a visual representation of project tasks and their dependencies. | Best for resource scheduling | 14-day free trial + free demo available | From $7/user/month (billed annually) | Website |
| 5 |  Zoho Projects Get an in-depth view of status for tasks, projects, milestones, bugs, and more. | Best for integration with Zoho Suite | 10-day free trial + free plan available | From $4/user/month (billed annually) | Website |
| 6 |  Productive Productive's project management features allow users to assign tasks, track progress, and collaborate with team members. | Best for agency projects and budgeting | 14-day free trial | From $9/month (billed annually) | Website |
| 7 |  Bonsai Agency Software Bonsai allows you to manage your projects, budgets, and related tasks within a single dashboard. | Best for end-to-end agency projects | Free trial available | From $9/user/month (billed annually) | Website |
| 8 |  Wrike Wrike allows you to view project statuses and all relevant project information across your entire portfolio. | Best for large projects and scaling | Freemium version available | From $10/user/month (min of 2 seats) | Website |
| 9 |  Workzone Gain greater visibility with a portfolio-to-task level project dashboard. Organize your work by client or department. Break down tasks and easily see status of your work. | Best for comprehensive project visibility | Free trial available | From $25/user/month | Website |
| 10 |  Resource Guru The resource scheduling feature in Resource Guru lets users effectively plan and allocate resources for various projects. | Best for multi-resource management | 30-day free trial | From $4.16/user/month (billed annually) | Website |
Alternatives to Airtable
Airtable is a solid project management software, but there are plenty of other options out there. Depending on your use case, budget, team size, and other factors, you might consider shopping around for a solution that’s better suited to your needs. If you’re looking for alternative project management software options to Airtable, here are a few worth checking out:
Get free help from our project management software advisors to find your match.
How to Choose the Right Airtable Plan
When deciding which Airtable plan to go with, you’ll want to consider the added value and potential drawbacks that come with each plan. Scrolling through long lists of features can quickly lead to confusion and uncertainty, so here are a few factors to keep in mind as you evaluate and assess your options:
Airtable Scalability and Team Size
When evaluating Airtable, it is important to consider the scalability of your team's size and growth trajectory. Small teams or startups might find the Free or Team plans sufficient, as they offer basic collaboration tools without high costs. As your team grows into a medium-sized business, the Business plan provides advanced features like increased record capacity and customization.
For large enterprises, the Enterprise Scale plan offers extensive administrative controls and unlimited workspaces that ensure your needs are met as your team expands. Be sure to choose a plan that aligns with your current size and future growth potential.
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Industry-Specific Airtable Features
To determine if Airtable is the right fit for your industry, it's essential to evaluate how its features align with your specific needs. For instance, the Team plan includes advanced calendar functionalities that can greatly benefit media teams dealing with intricate scheduling. Meanwhile, creative sectors may find the custom branded forms offered in the Business plan particularly useful for enhancing client interactions. Educational institutions may also find the Free plan's basic views to be a sufficient and budget-friendly option for organizing student data.
Airtable Integration Capabilities
Connecting project management software to your existing tech stack is crucial for seamless workflows. For example, starting with the Team plan, Airtable offers a variety of native integrations with popular tools like Slack, Google Workspace, Salesforce, and Jira to enhance productivity. You and your team can also use third-party integration tools like Zapier to connect Airtable with other apps not natively supported.
Additionally, Airtable provides an API that allows developers to build custom integrations tailored to their specific needs. Ensure that the integrations you require are available within your chosen plan to maximize efficiency.
Airtable Security Safeguards
All Airtable plans include basic security measures, but the Enterprise Scale plan offers enhanced safeguards like single sign-on (SSO), advanced administrative controls, and user groups. These features are crucial for larger teams handling sensitive information.
The Team plan and above also include advanced permissions that allow organizations to set granular access levels for different team members, ensuring that sensitive data is only accessible to authorized users.
Smaller teams might find the standard security features in the Free or Team plans adequate. Evaluate the level of security required for your team to ensure that your data stays protected according to your organizational needs.
Need expert help selecting the right tool?
With one-on-one help, we guide you to your top software options. Narrow down your software search & make a confident choice.
Airtable Pricing FAQs
Here are answers to a few common questions about Airtable pricing:
What additional costs should I anticipate with Airtable?
Additional costs with Airtable may include charges for exceeding the base record or attachment limits of your plan. If you require custom integrations or premium support services, these may also incur extra fees. Airtable is also now offering a new Airtable AI add-on, which can help summarize and extract insights from meeting notes, route tasks to the right people, and translate text for an additional $6/user/month. Always be sure to consider potential costs for third-party integration tools, like Zapier, if they are needed for your workflow.
Are there any discounts or promotions available for Airtable?
Airtable offers discounts for eligible nonprofit organizations and educational institutions. To access these discounts, you need to apply directly through Airtable’s website and provide necessary documentation to verify eligibility.
How often does Airtable change its pricing structure?
Airtable does not frequently change its pricing structure. Specific details about the last pricing change are not publicly available, but it’s advisable to periodically review their pricing page for updates.
Can I switch between Airtable plans at any time?
Yes, you can switch between Airtable plans at any time. If you upgrade, the changes take effect immediately, while downgrades apply at the end of your billing cycle. Ensure the new plan meets your needs before switching.
Is there a trial period for paid Airtable plans?
Yes, Airtable offers a 14-day free trial of its Team plan to new users. Upon creating an account on the Free plan, your account is automatically upgraded to this complimentary trial. After the 14-day period, you can choose to remain on the Free plan or upgrade to a paid plan.
What payment methods does Airtable accept?
Airtable accepts various payment methods, including major credit cards like Visa, MasterCard, and American Express. Payments are typically processed through a secure online portal, ensuring a smooth transaction process.
Is Airtable Good Value?
In my opinion, Airtable is a flexible, customizable project management tool with competitive pricing. Its structured approach to organizing, tracking, and managing projects makes it well-suited for teams handling complex workflows. The intuitive interface and integrations with Slack and Google Workspace enhance productivity, especially for industries like marketing, media, and education, which can benefit from features like advanced calendars and branded forms.
While its pricing is competitive, teams that don’t require advanced customization may find more cost-effective alternatives. Airtable is most valuable for organizations needing structured yet adaptable project tracking, while those seeking straightforward task management may prefer simpler tools.
Additionally, Airtable scales with your team’s growth, making it a versatile option. Larger enterprises may need the Enterprise Scale plan for added security, while smaller teams can effectively use the Free or Plus plans.
Verdict: Airtable provides good value, especially for teams needing flexibility and customization.
Want to learn more about Airtable? Check out their site for additional information.
From $20/user/month (billed annually)
14-day free trial
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