7 Best Project Tracking Software for Teams in 2026

A lot of project tracking tools are really good at telling you what already happened, and not so great at warning you when something’s about to go wrong.

So in this video, I’m breaking down seven project tracking tools that use AI to help you spot risks, delays, and workload issues earlier, as well as what each one is best at and pricing at a glance.

Let’s get into it

Next up is monday.com This one is great for visual project tracking, especially if you want flexibility in how work is planned and monitored. Standout features include customizable boards, timelines, Gantt views, dashboards, and automation rules that help teams track progress, ownership, and dependencies in real time.

monday.com includes AI features that can generate summaries, draft updates, and pull key information from boards. Those AI features work alongside automations like moving items, updating statuses, or notifying owners so project tracking stays current without constant manual updates. monday.com has a limited free plan and a free trial.

Paid plans start at about $9 per user per month, with more advanced automation, dashboards, and AI features available on higher tiers.

Next up is Scoro. This one is great if you want project tracking tied closely to resourcing and financial visibility. Standout features include project timelines, task tracking, time tracking, utilization views, and dashboards that connect delivery progress with budgets and margins.

Scoro includes AI features through its assistant Eli, which can analyze project, time, and financial data to highlight risks like budget overruns, utilization issues, or unusual performance trends across projects, helping you spot problems earlier. Scoro has a free trial, and pricing starts at around $26 per user per month, with deeper automation and AI insights available on higher-tier plans.

Next is Polaris PSA by Replicon. This one is a good fit if project tracking needs to connect directly to capacity planning and delivery risk. Standout features include project timelines, workload tracking, utilization views, and delivery dashboards that show how work, people, and timelines are lining up across projects.

Polaris includes AI features that estimate utilization, delivery risk, and future capacity based on historical project and time data. This helps teams see where projects may run into resourcing or delivery issues before timelines start slipping. There is no free plan, but Polaris does offer a free trial, and pricing is quote-based.

Next is Smartsheet. This one is great if you want spreadsheet-style project tracking with more structure and automation built in. Standout features include grid, Gantt, calendar, and card views, as well as reporting and dashboards that roll project data up across teams. Smartsheet includes AI features that can generate formulas, summarize sheet activity, and help create project updates or reports from existing data.

This is especially useful when you’re tracking large or complex projects. Smartsheet has a free trial, and paid plans start at around $9 per user per month, with more advanced automation and AI features available on higher tiers.

Next up is Adobe Workfront. This one is best for enterprise teams managing complex, high-volume project workflows. Standout features include detailed project tracking, automated workflows, approvals- workload management, and reporting across large portfolios.

Workfront includes AI features that help automate work routing, prioritize tasks, and analyze project data to keep work moving and predict delivery risks, especially in content-heavy environments. There is no free plan, and pricing is quote-based.

Next up is Wrike. This one is great for structured project tracking with reusable templates and strong reporting. Standout features include task and project templates, Gantt charts, dependency tracking, dashboards, and workload views that help teams monitor progress across multiple projects.

Wrike includes AI features like project and task summaries, risk detection, and a built-in assistant called Wrike Copilot, which helps surface what’s changing and where attention is needed. Wrike has a limited free plan and a free trial. Paid plans start at around $10 per user per month, with more advanced automation and AI features available on higher tiers.

And last up is Zoho Projects. This one is great if you want straightforward project tracking without a lot of complexity. Standout features include task tracking, Gantt charts, milestones, time tracking, and project dashboards, essentially everything you need to track progress day to day. Zoho Projects includes AI features through Zoho’s assistant Zia, which can generate project summaries, highlight trends, and help flag potential issues based on project activity and time data.

Zoho Projects offers a free plan for small teams, and paid plans start at about $5 per user per month, with more advanced tracking and AI features available on higher tiers.

So those were seven project tracking tools that combine core tracking features with AI to help teams stay ahead of changes, risks, and workload shifts.

And if you’ve used any of these tools, I would love to hear about your experience. Leave me a comment with which tool you used, what you loved about it, what you didn’t. And if you wanna dig deeper, I have linked all the tools down below. Thanks so much for watching, and I’ll see you in the next video.