Toggl Track Time Tracking Software Review for 2025
Toggl Track is a time-tracking software that helps you and your team monitor work hours efficiently. It's ideal for freelancers, small businesses, and creative teams like design and marketing departments that need simple, flexible tracking.
Toggl Track offers a straightforward way to enhance productivity and make informed decisions without bogging you down with unnecessary complexity.
In this Toggl Track review, you'll learn about the platform’s features, pros and cons, best and worst use cases, pricing, and more. As a project manager, you'll discover how Toggl Track aligns with your goals of managing time effectively and achieving success.
Toggl Track Evaluation Summary
- From $10/user/month
- 30-day free trial + freemium plan available
Why You Can Trust Us
Toggl Track Overview
pros
-
Flexible structure supports diverse workflows across industries and roles
-
Insightful reports help you understand team productivity and time allocation
-
The intuitive interface makes tracking time a breeze
cons
-
May not offer strong budgeting features that some projects require
-
The mobile app can occasionally be less responsive compared to the desktop version
-
Some users find the reporting features lack advanced customization
-
Smartsheet
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6
Our Review Methodology
How We Test & Score Tools
We’ve spent years building, refining, and improving our software testing and scoring system. The rubric is designed to capture the nuances of software selection and what makes a tool effective, focusing on critical aspects of the decision-making process.
Below, you can see exactly how our testing and scoring works across seven criteria. It allows us to provide an unbiased evaluation of the software based on core functionality, standout features, ease of use, onboarding, customer support, integrations, customer reviews, and value for money.
Core Functionality (25% of final scoring)
The starting point of our evaluation is always the core functionality of the tool. Does it have the basic features and functions that a user would expect to see? Are any of those core features locked to higher-tiered pricing plans? At its core, we expect a tool to stand up against the baseline capabilities of its competitors.
Standout Features (25% of final scoring)
Next, we evaluate uncommon standout features that go above and beyond the core functionality typically found in tools of its kind. A high score reflects specialized or unique features that make the product faster, more efficient, or offer additional value to the user.
We also evaluate how easy it is to integrate with other tools typically found in the tech stack to expand the functionality and utility of the software. Tools offering plentiful native integrations, 3rd party connections, and API access to build custom integrations score best.
Ease of Use (10% of final scoring)
We consider how quick and easy it is to execute the tasks defined in the core functionality using the tool. High scoring software is well designed, intuitive to use, offers mobile apps, provides templates, and makes relatively complex tasks seem simple.
Onboarding (10% of final scoring)
We know how important rapid team adoption is for a new platform, so we evaluate how easy it is to learn and use a tool with minimal training. We evaluate how quickly a team member can get set up and start using the tool with no experience. High scoring solutions indicate little or no support is required.
Customer Support (10% of final scoring)
We review how quick and easy it is to get unstuck and find help by phone, live chat, or knowledge base.Tools and companies that provide real-time support score best, while chatbots score worst.
Customer Reviews (10% of final scoring)
Beyond our own testing and evaluation, we consider the net promoter score from current and past customers. We review their likelihood, given the option, to choose the tool again for the core functionality. A high scoring software reflects a high net promoter score from current or past customers.
Value for Money (10% of final scoring)
Lastly, in consideration of all the other criteria, we review the average price of entry level plans against the core features and consider the value of the other evaluation criteria. Software that delivers more, for less, will score higher.
Core Features
Time entries: You can track your work hours with ease by starting and stopping timers. This feature helps you accurately log time and create a timesheet for individual tasks or projects.
Project tracking: You can assign your time entries to specific projects, giving you accurate time tracking data and a clear view of where your efforts go. This helps you manage workloads and deadlines effectively.
Reporting: You can generate customizable reports that allow you to focus on the metrics most relevant to your work. These reports can be filtered by projects, team members, or date range, such as for weekly reports, and exported in various formats.
Billable hours: You can mark hours as billable, making it easy to track client work and ensure accurate invoicing. This helps you maintain transparency with clients and manage your billing efficiently.
Offline tracking: Users can track time without an internet connection, which is later synced when connectivity is restored. This feature is invaluable for those working remotely or in areas with unreliable internet.
Timeline view: You can identify productivity patterns by viewing a visual representation of your day or week. This view assists in planning and optimizing your schedule.
Ease of Use
Toggl Track is known for its user-friendly interface that allows teams to start tracking time with little to no learning curve. Its intuitive design makes it easy to set up project dashboards, start timers, and generate reports.
The platform’s simple navigation and clear visuals keep the focus on work rather than the software. Users consistently highlight how easy it is to manage tasks and monitor productivity, which helps improve overall efficiency.
Toggl Track Specs
- API
- Application Tracking
- Attendance Tracking
- Employee Database
- Employee Engagement
- Employee Incentive Management
- Employee Onboarding
- Expense Tracking
- External Integrations
- Feedback Management
- Payroll
- Timesheets
- Vacation & Absence Calendar
Alternatives to Toggl Track
Toggl Track Frequently Asked Questions
How does Toggl Track handle offline time tracking?
Toggl Track allows you to track time offline, so you don't lose any data if your internet connection drops. Once you're back online, it automatically syncs your entries to ensure your records are up-to-date. This feature can help you and your team maintain accurate logs without interruption.
What support does Toggl Track offer for mobile devices?
Toggl Track offers mobile apps for both iOS and Android that enable users to track time on the go. These mobile apps synchronize automatically with the web and desktop versions to ensure that time entries are consistently updated across all devices. This cross-platform synchronization allows users to access and manage their time entries anytime, anywhere. This flexibility provided by Toggl Track's mobile apps supports productivity, even when users are away from their desks.
How does Toggl Track ensure data security and compliance?
Toggl Track protects your data with encryption and conducts regular security audits. It complies with GDPR to ensure clear and responsible data handling. You can rely on it to keep your team’s information secure while you focus on managing projects.
Is it easy to switch from another time tracking tool to Toggl Track?
Switching to Toggl Track is simple. You can import your existing time entries easily, and Toggl Track provides guides and support to help your team transition smoothly without losing important historical data.
Can I manage team permissions in Toggl Track?
Yes, Toggl Track lets you assign roles like Workspace Admin, Project Manager, or Regular User to control team member permissions. This role-based access system defines who can view or edit specific data, helping you protect sensitive information and maintain workspace security.
Does Toggl Track offer reminders for time tracking?
Toggl Track sends real-time reminders to help you and your team stay on top of time tracking. You can set up reminders and notifications in the desktop app or Chrome extension to prompt users to start or stop timers for accurate logs. Workspace Admins on Premium and Enterprise plans can automate email reminders for team members who haven’t tracked enough hours per day or week, encouraging consistent and productive time tracking.
How does Toggl Track handle multiple projects?
Toggl Track lets you organize time entries by project or client, making it easy to manage multiple tasks. You can quickly switch between projects and monitor progress through detailed reports, helping you stay organized and ensuring no task is overlooked.
Toggl Track Company Overview & History
Toggl Track, built by Toggl OÜ in Tallinn, Estonia, delivers online time tracking and reporting through its website, mobile apps, and desktop applications. It allows individuals and teams to track time using start/stop timers, manual entries, and a calendar view for adjusting time blocks.
Originally founded in the early 2000s as an IT company, Toggl faced challenges in tracking project hours and billing accurately. To address this, the team developed a simple time tracking tool. As clients began requesting time reports—and later asked to use the tool themselves—the tracker gained traction.
Today, Toggl remains fully self-funded, without external investments or affiliations. It continues to be recognized for its user-friendly, effective time management solutions, serving around 600,000 active users across four different tools.
Toggl Track Major Milestones
- 2019: Launched Toggl for iOS and Android
- 2020: Launched Toggl Track
- 2021: Launched Toggl Hire
- 2022: Launched Toggl Track API v9
- 2023: Google Calendar integration
- 2024: QuickBooks integration
- 2025: Toggl Track has been recognized as one of Zapier's top time tracking apps
What's Next?
Want to connect with other digital project managers to share resources and best practices? Join our membership community and get access to 100+ templates, samples, and examples and connect with 100s of other digital project managers in Slack.