Any.do Task Management Software Review for 2025
Any.do is a task management software that helps you organize tasks, set reminders, and manage your schedule. It's best for individuals, small businesses, and creative teams who need a straightforward tool to keep track of projects and deadlines, like freelancers, startups, and marketing departments.
Any.do offers simplicity and accessibility, making it easy for you to stay productive and focused without getting bogged down by complexity.
In this article, you'll learn about Any.do's features, pros and cons, best and worst use cases, and pricing. If you're a project manager looking to streamline your workflow and achieve your goals, this review will guide you in deciding whether Any.do is the right fit for you.
Any.do Evaluation Summary
- From $4.99/user/month (billed annually)
- Core Features
- Standout Features
- Ease of Use
- Onboarding
- Customer Support
- Value for Money
I believe Any.do is a solid choice for individuals and small teams who want a user-friendly task management tool. Its intuitive interface and flexible task organization make it especially appealing for those new to this type of software.
However, it lacks the integrations and automation features found in more advanced tools, which might be a drawback for complex projects. It’s well-suited for straightforward task tracking, but users needing advanced features and stronger support may want to consider other options.
Why You Can Trust Us
Any.do Overview
pros
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It's perfect for small teams and personal use, helping you stay on track.
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The mobile app is robust and keeps you organized on the go.
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You can easily manage tasks and reminders with its intuitive interface.
cons
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Some users find the desktop version less intuitive than the mobile app.
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The customization options are limited compared to other tools.
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It lacks advanced features for complex project management.
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Are You A Good Fit For Any.do?
Are You A Good Fit For Any.do?
Any.do is a great fit for freelancers, small business owners, and creative teams who need a simple way to manage daily tasks. Its clean design and easy-to-use features help you stay organized without added complexity.
Marketing teams can use it to track campaigns, and freelancers can manage client work efficiently. With a reliable mobile app, it’s also convenient for staying productive while on the move making it a flexible option for fast-paced environments.
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Freelancers
Any.do helps you manage multiple client projects and deadlines with ease.
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Startups
Your team can stay organized and focused with its simple task tracking
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Marketing Teams
You can track campaigns and collaborate effectively using its intuitive interface.
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Personal Use
Any.do keeps your personal tasks and reminders organized in one place.
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Remote Workers:
You can stay productive and manage tasks efficiently from anywhere.
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Small Businesses
Your team benefits from its ease of use and straightforward task management capabilities.
Who Would Be A Bad Fit For Any.do?
Any.do isn’t well-suited for large enterprises or teams managing complex projects. It lacks advanced features and customization options needed for detailed planning and managing multiple dependencies.
For example, IT departments that require complex workflow automation or large teams needing extensive collaboration capabilities may find it insufficient. If your work depends on robust integrations with other enterprise tools, Any.do may not offer the flexibility or depth you need.
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Large Enterprises
Your complex project needs might overwhelm Any.do's simple task management.
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IT Departments
You require advanced workflow automation that Any.do doesn't offer.
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Construction Firms
Your need for detailed project scheduling and resource management isn't met by Any.do
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Healthcare Organizations
Your complex compliance and coordination tasks need more robust solutions.
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Manufacturing Companies
You require extensive integration capabilities that Any.do lacks.
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Legal Teams
Your detailed case management and document handling need more specialized tools.
Our Review Methodology
How We Test & Score Tools
We’ve spent years building, refining, and improving our software testing and scoring system. The rubric is designed to capture the nuances of software selection and what makes a tool effective, focusing on critical aspects of the decision-making process.
Below, you can see exactly how our testing and scoring works across seven criteria. It allows us to provide an unbiased evaluation of the software based on core functionality, standout features, ease of use, onboarding, customer support, integrations, customer reviews, and value for money.
Core Functionality (25% of final scoring)
The starting point of our evaluation is always the core functionality of the tool. Does it have the basic features and functions that a user would expect to see? Are any of those core features locked to higher-tiered pricing plans? At its core, we expect a tool to stand up against the baseline capabilities of its competitors.
Standout Features (25% of final scoring)
Next, we evaluate uncommon standout features that go above and beyond the core functionality typically found in tools of its kind. A high score reflects specialized or unique features that make the product faster, more efficient, or offer additional value to the user.
We also evaluate how easy it is to integrate with other tools typically found in the tech stack to expand the functionality and utility of the software. Tools offering plentiful native integrations, 3rd party connections, and API access to build custom integrations score best.
Ease of Use (10% of final scoring)
We consider how quick and easy it is to execute the tasks defined in the core functionality using the tool. High scoring software is well designed, intuitive to use, offers mobile apps, provides templates, and makes relatively complex tasks seem simple.
Onboarding (10% of final scoring)
We know how important rapid team adoption is for a new platform, so we evaluate how easy it is to learn and use a tool with minimal training. We evaluate how quickly a team member can get set up and start using the tool with no experience. High scoring solutions indicate little or no support is required.
Customer Support (10% of final scoring)
We review how quick and easy it is to get unstuck and find help by phone, live chat, or knowledge base.Tools and companies that provide real-time support score best, while chatbots score worst.
Customer Reviews (10% of final scoring)
Beyond our own testing and evaluation, we consider the net promoter score from current and past customers. We review their likelihood, given the option, to choose the tool again for the core functionality. A high scoring software reflects a high net promoter score from current or past customers.
Value for Money (10% of final scoring)
Lastly, in consideration of all the other criteria, we review the average price of entry level plans against the core features and consider the value of the other evaluation criteria. Software that delivers more, for less, will score higher.
Core Features
Task Management: You can easily create, organize, and prioritize tasks to keep your work on track. Set due dates and reminders to ensure nothing slips through the cracks.
Calendar Integration: Sync your tasks with your calendar, so you always know what's coming up next. It helps you manage your time efficiently and avoid scheduling conflicts.
Reminders: Set reminders for important tasks and deadlines, ensuring you never miss an important event. Customize them to fit your schedule and preferences.
Agile Project Management: Organize work into boards, set statuses, and manage workflows with Agile-friendly tools.
Recurring Tasks: Set tasks to repeat on a schedule that works for you, like daily, weekly, or monthly. It saves you time on routine tasks by automating their creation.
Collaboration Tools: Share tasks and lists with your team, fostering better communication and teamwork. It makes it easy to work together, even remotely.
Standout Features
Mobile App: Any.do's mobile app is robust and user-friendly, keeping you organized on the go. It offers a seamless experience across devices, perfect for busy lifestyles.
Voice Entry: Add tasks using voice commands, including through Google Assistant. Helpful for hands-free task input while on the go.
Ease of Use
Any.do stands out for its user-friendliness, making it easy for anyone to get started quickly. Its clean, intuitive interface allows you to easily navigate tasks and features.
The mobile app works smoothly with the desktop version, so you can manage tasks from anywhere. Users appreciate how simple it is to set up tasks and reminders, helping maintain an efficient workflow. It’s a strong choice for those who want straightforward task management without a steep learning curve.
Onboarding
Any.do offers a simple onboarding process that helps you get started quickly without feeling overwhelmed. New users can easily set up tasks and explore features, thanks to the clear instructions and intuitive design.
The platform includes helpful resources like tutorials and FAQs to guide you through the setup. While it may not provide in-depth onboarding for complex needs, it delivers value fast, making it a great choice for those looking for quick and easy task management.
Customer Support
Any.do’s customer support provides basic assistance, but some users find it limited. Standard channels like email and FAQs are available, though response times can be inconsistent, especially for urgent issues.
The available resources are generally useful for simple problems, but more complex questions may not be resolved as quickly or thoroughly. If you depend on responsive, in-depth support, Any.do may fall short compared to other task management tools.
Value for Money
Any.do offers solid value for individuals, families, and small teams who need essential task management features without the complexity of enterprise tools. The pricing structure is straightforward and aligns with the functionality provided, making it a cost-effective option for those focused on day-to-day task organization.
Users appreciate the clean interface and practical features, though larger teams or those needing deeper integrations may prefer more advanced solutions.
- Free: Basic task management tools for personal use
- Premium: Adds features like recurring and location-based reminders, customizable themes, WhatsApp integration, and AI-generated tasks
- Family: Supports up to four members with shared boards, smart lists, admin tools, and AI features
- Teams: Includes unlimited members, advanced collaboration features, project tools, integrations, and admin control
Any.do Details
Any.do Specs
- API
- External Integrations
- Project Management
Any.do Videos & Screenshots
Alternatives to Any.do
Any.do Frequently Asked Questions
How does Any.do handle data security and compliance?
Any.do prioritizes data security by using encryption protocols to protect your information. It adheres to standard data protection regulations and conducts regular security audits and updates to maintain a secure environment.
For users concerned about compliance, Any.do is transparent about its security practices and protocols.
Can I use Any.do offline?
Yes, Any.do lets you access and manage your tasks offline. Any changes you make will automatically sync once you're back online. This is especially helpful if you're frequently on the go or in areas with limited internet access, allowing you to stay productive without interruptions.
Does Any.do offer customer support for troubleshooting?
Any.do provides customer support through various channels, including email and a comprehensive FAQ section. While response times can vary, the support team is there to assist with any issues you might encounter. For quick troubleshooting, the FAQ section addresses common questions and problems.
Is there a mobile app for Any.do?
Yes, Any.do lets you access and manage your tasks offline. Any changes you make will automatically sync once you're back online. This is especially helpful if you're frequently on the go or in areas with limited internet access, allowing you to stay productive without interruptions.
How does Any.do support team collaboration?
Any.do supports team collaboration by letting you share tasks and lists with others. You can assign tasks, set deadlines, and track progress, making it easier for teams to stay organized and communicate effectively. It’s a practical tool for small teams working together on projects.
Can I customize my task views in Any.do?
Any.do provides basic customization for task views, letting you organize tasks by date, priority, or project. While the options aren’t extensive, they’re useful for adapting the layout to fit your workflow. This makes it easier to focus on priorities and manage tasks more effectively.
How does Any.do handle recurring tasks?
Any.do lets you set up recurring tasks to repeat daily, weekly, monthly, or at custom intervals. This helps you manage routine responsibilities and avoid missing deadlines. It’s simple to set up and adjust, saving time by eliminating the need to recreate recurring tasks.
What kind of reminders can I set in Any.do?
Any.do lets you set one-time, recurring, and location-based reminders. You can customize them to match your schedule and preferences, helping you stay on top of important tasks and deadlines. These reminders make it easier to manage your day and avoid missing critical activities.
Any.do Company Overview & History
Any.do is a task and project management platform headquartered in Tel Aviv, Israel. It was co-founded by Omer Perchik, Yoni Lindenfeld, and Itay Kahana, and it’s available on mobile, web, and wearables.
The tool includes integrations with calendars, chat apps, and virtual assistants to help your team stay organized. Any.do supports individuals, families, and teams with a mix of personal productivity and collaboration features.
Any.do Major Milestones
- 2011: Launched on Android and reached over 500,000 downloads in 30 days
- 2011: Raised $1 million in angel funding
- 2013: Raised $3.5 million in funding from notable investors, including Eric Schmidt’s Innovation Endeavors
- 2016: Released built-in calendar, Premium plan, and AI Assistant features
- 2023: Launched Any.do Workspace for team collaboration
- 2024: Introduced Any.do for Families for shared household task management
What's Next?
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